GOVERNMENT GAZETTE REPUBLIC OF NAMIBIA - LAC · N$33.60 WINDHOEK - 18 December 2013 No. 5365...

N$33.60 WINDHOEK-18December2013 No.5365

GOVERNMENT GAZETTEOF THE

REPUBLIC OF NAMIBIA

CONTENTSPage

GOVERNMENT NOTICES

No.330 CommencementoftheCorrectionalServiceAct,2012(ActNo.9of2012)........................................ 1

No.331 NamibianCorrectionalServiceRegulations:CorrectionalServiceAct,2012...................................... 1________________

Government Notices

MINISTRY OF SAFETY AND SECURITY

No.330 2013

COMMENCEMENTOFTHECORRECTIONALSERVICEACT,2012(ACTNO.9OF2012)

Intermsofsection135(1)oftheCorrectionalServiceAct,2012(ActNo.9of2012),Ideterminethat,thesaidActcomesintooperationon01January2014.

I. NGATJIZEKOMINISTER OF SAFETY AND SECURITY Windhoek,6December2013

________________

MINISTRY OF SAFETY AND SECURITY

No.331 2013

NAMIBIANCORRECTIONALSERVICEREGULATIONS:CORRECTIONALSERVICEACT,2012

Undersection132oftheCorrectionalServiceAct,2012(ActNo.9of2012),Ihave-

(a) madetheregulationssetoutintheSchedule;and

2 GovernmentGazette18December2013 5365

(b) repealed theRegulations publishedunderGovernmentNoticesNos. 266of 8November2001,34of13March2009and134of5June2009.

I. NGATJIZEKOMINISTER OF SAFETY AND SECURITY Windhoek,28November2013

SCHEDULE

ARRANGEMENTOFREGULATIONS

CHAPTER1INTRODUCTORYPROVISIONSANDINTERPRETATION

1. Definitions

CHAPTER2PERSONNELPROVISIONS

PART1DISTRIBUTIONANDSERVICEOFOFFICERSANDRANKSINCORRECTIONALSERVICE

2. Determinationofestablishmentanddistributionofofficers3. OfficersliableforserviceanywhereinNamibia4. RanksinCorrectionalService5. Precedenceandseniorityinrankofofficers6. RetentionofrankonleavingCorrectionalServiceandawardofhonoraryrank

PART2FUNCTIONSANDDUTIESOFCOMMISSIONER-GENERALANDOFFICERS

7. Commissioner-General8. Dutiesofofficerinchargeorheadofofficeorworkplace9. OfficerstoplacefullservicesandtimeatdisposalofState10. Officersnottoemploy,permitorauthoriseemploymentofotherofficersorstaffmembers

whoareondutyinserviceofState11. Norighttoclaimforadditionalremunerationforservicesrendered

PART3PARTICIPATIONINSPORT

12. Participationinsportandrecreation

PART4APPOINTMENTOFOFFICERS

13. Appointmentofseniorandjuniorofficers14. Appointmentofpersonsasofficersoncontract15. Conditionsofprobationandconfirmationofappointmentofofficers16. Oathofofficeofofficers17. Scopeofappointmentoftemporaryofficers18. Conditionsofappointmentoftemporaryofficers19. Certificatesofappointment


PART5TRAININGANDUNIFORM

20. Prescribedcoursesoftrainingforofficers21. Issuing,wearing,maintenanceandreturnofarticlesofprescribeduniformandequipment22. Damageandabnormalwearandtearofuniform23. Additionalpersonalequipmentrequiredforwork24. Reimbursementofofficersonchangeof,oradditionsto,uniform25. Issuingofprescribedarticlesofuniformorequipmenttoofficersonin-servicecourses26. Compensationofofficersonchangeofwork

PART6PROMOTION,SALARYANDALLOWANCES

27. Requirementsforpromotionofofficers28. Promotionofofficerswithinappropriatecorrectionalfacility,officeorworkplace29. Salaryscales,incrementandnotches

PART7MEDICALPROVISIONS

30. Submissionofofficerstomedicalexaminationandtreatment31. SubmissionofreportsofunfitnessofofficerstoCommissioner-General32. Conductingofexaminationbymedicalboard33. Recordofproceedings,submissionofrecordofproceedingsandsubmissionofreport34. Medical,dentalandhospitaltreatmentofofficers

PART8OFFICIALRESIDENTIALQUARTERS

35. Occupationofofficialquartersbyofficers36. Commissioner-Generaltoprescribecertainmattersrelatingtoofficialquarters

PART9LEAVE

37. Generalprovision38. Leaveapplicationsofofficers39. Channellingofleaveapplicationsofofficers

PART10OFFICIALJOURNEYS,TRANSPORTANDSUBSISTENCEALLOWANCE

40. Approvalandcontrolofofficialjourneysofofficers41. Economicalmeansoftransportofofficersandshortestroute42. Commissioner-Generaltoprescribecertainmattersrelatingtoofficialjourneysandtransport

ofofficers43. Ratesandconditionsofsubsistenceallowanceofofficers

PART11TRANSFEROFOFFICERS

44. TransferofofficersatStateexpense45. Transportofhouseholdandpersonaleffectsfromonecorrectionalfacility,officeorwork

placetoanotherandcompensationfordamages46. Privilegesandsubsistenceallowanceoftransferredofficers


PART12TRANSPORTONTERMINATIONOFSERVICEORDEATHOFOFFICERS

47. Transportprivilegesonretirementorterminationofserviceofofficers48. Transportprivilegesondeathordischargeofofficers

PART13DISCIPLINARYINQUIRYRULESOFPROCEDUREANDEVIDENCE

Sub-part 1: General

49. Actiononcommissionofdisciplinaryoffencesbyofficers50. Appointmentofinitiators51. Dutiesofinitiators52. Issuingandserviceofsubpoena53. Uniformatinquiry54. Personsentitledtobepresentatinquiryofchargedofficer55. Removalofpersondisturbinginquiry56. Chargingofofficers57. Removalofchargedofficerfordisturbinginquiry58. Adjournmentofinquiry59. Witnessestoattendinquiryandremaininattendance60. Failurebyofficerstoattendortoremaininattendance61. Failurebychargedofficertoappearforinquiry62. Chargefordisobeyinglawfulorder63. Inquiryofofficersimplicatedinsamedisciplinaryoffence64. Joinderofchargedofficers65. Separationofinquiriesofofficerschargedjointly66. Powerofstoppinginquiry67. Recordofproceedings68. Effectingdisciplinarymeasuresandorders

Sub-part 2: Charging

69. Essentialsofcharge70. Chargewhereitisdoubtfulwhatdisciplinaryoffencecommitted71. Chargeneednotstatemannerormeansofact72. Issuingandservingofnoticeandcopyofchargesheet73. Objectionbychargedofficer74. Procedurewhereobjectionsustained75. Procedurewhereobjectionoverruled76. Disclosure77. Requestforclarificationtocharge78. Clarificationbyinitiatorandamendmentofcharge79. Joiningcharges80. Separationofinquirieswherechargesjoined

Sub-part 3: Pleas

81. Righttolegalrepresentation82. Chargedofficertopleadtocharge83. Refusalbychargedofficertoplead84. Pleaofguiltybychargedofficer85. Questioningtoconfirmpleaofguilty86. Summarydisposalonadmissionofguilt87. Pleaofnotguiltywherechargedofficerfailstoappearforinquiry


Sub-part 4: Adducing evidence

88. Witnessestotestifyorally89. Procedurewhenimpossibletosecureattendanceofwitness90. Readingofdocumentaryevidence91. Objectiontoquestionsoractions92. Administeringofoathoraffirmation93. Initiatortoadduceevidenceonpleaofnotguilty94. Examinationofcomplainantwitnessesbyinitiator95. Cross-examinationofcomplainantwitnessesbydefence96. Re-examinationofcomplainantwitnessesbyinitiator97. Closureofcomplainantcaseandrightsofchargedofficer98. Chargedofficermayadduceevidence99. Examinationofdefencewitnesses100. Cross-examinationofdefencewitnessesbyinitiator101. Re-examinationofdefencewitnessesbydefence102. Closureofdefencecase103. Examinationbydisciplinaryboardorpresidingofficer104. Subpoenaofwitnessesbychairpersonorpresidingofficer105. Addressbyinitiatoranddefenceatconclusionofevidence

Sub-part 5: Findings

106. Procedurewherechargedofficerfoundguilty107. Procedurewherechargedofficerfoundnotguilty108. Findingmaybecorrected

Sub-part 6: Disciplinary measures

109. Previousconvictions110. Representationsinmitigationandaggravation111. Imposingdisciplinarymeasures112. Righttoappeal

Sub-part 7: Confirmation of disciplinary measures and record of convictions and disciplinary measures

113. Submissionofrecordofproceedings114. Confirmationofdisciplinarymeasures115. Recordofconvictions116. Recordofdisciplinarymeasures

Sub-part 8: Lodging of appeals

117. Righttorecordofproceedings118. ProcedureonappealtoMinister119. DecisionbyMinister

Sub-part 9: Witness allowances and copying fees

120. Officersattendinginquiries121. Witnessesforcomplainant122. Witnessesfordefence123. Witnessessubpoenaedbydisciplinaryboardorpresidingofficer124. Recoveryofallowancesandwitnessfees125. Allowancesforperson’sservicesandforusingmechanicalmeansandcopyingfees


Sub-part 10: Rules of evidence

126. Evidenceofsinglewitness127. Evidencefollowingconvictionincourtoflaw128. Irrelevantevidenceinadmissible129. Admissibilityofwrittenstatementsandotherdocuments130. Requirementsofwrittenstatements131. Oralevidencebypersonswhomadewrittenstatements132. Treatmentofexhibitsreferredandidentifiedinwrittenstatements133. Evidenceofdisputedwritings134. Evidenceofsignatures135. Articlesmaybeprovedinevidencebymeansofphotographsthereof136. Presumption that charged officer possessed particular qualification or acted in particular

capacity137. Evidencebycomplainant

PART14PRIVILEGESFOROFFICERS

138. Specialratesfor,andfree,services139. Reducedpricesforproducts140. Medicalservices141. Personalprotection

PART15GRIEVANCESANDREQUESTSBYOFFICERS

142. Grievancesbyofficers143. Dutyofofficersinchargeorheadsofofficesorworkplacesinrelationtorequestsbyofficers144. SubmissionofrequeststoCommissioner-Generalorseniorofficers145. Requestsforaudienceanddisposalthereof

PART16AWARDSINCORRECTIONALSERVICE

146. Establishmentandintroductionofawards147. Awardingofdecorations,medalsorcertificates148. Considerationofpreviousconvictionsbeforeawardingdecorationsormedals

PART17CERTIFICATESOFSERVICEANDDEATHOFOFFICERS

149. Certificatesofservice150. Authenticityofcertificatesofservice151. Copyofcertificateofservice152. Notificationofdeath153. Burialofdeceasedofficers

PART18GENERAL

154. Liabilityofofficersfordeficiencyandlossof,ordamageto,Stateproperty155. Determinationofliability156. Recoveryofdeterminedamountforliability157. Liabilityandrecoveryafterdismissal,retirementordischarge158. Membershiptopoliticalpartiesbyofficers


159. Officersnoteligibleforcertainpoliticalactivitiesandoffices160. Restrictionsoncarryingoutpoliticalactivitiesbyofficers161. Submissionofprogressreports162. SubmissionofspecialreportsasrequiredbyCommissioner-General163. Channelofcommunication164. Useofforceandweapons

CHAPTER3OFFENDERS

PART1GENERALPROVISIONS

165. Applicationofregulations166. Prohibitionondocumentsorwritings167. Receiptandsafe-keepingofprivateproperty168. Disposalofprivateproperty169. Useordisposalofprivatemoney170. Disposalofunclaimedprivateproperty171. Disposalofperishableorvaluelessprivateproperty172. Bringinginandremovalofprohibitedarticles

PART2ADMISSION,DETENTION,REMOVAL,ESCAPEANDDEATHOFOFFENDERS

173. Personalandphysicalparticulars174. Fingerprintsandphotographs175. Bathonadmission176. Medicalexaminationonadmission177. Custodyduringremoval178. Protectionfrompublicexposure179. Interviewbeforeremoval180. Medicalcertificateonremoval181. Notificationofescapeandre-arrestofoffenders182. Investigationsintoescapeofoffenders183. Disposalofprivatepropertyofescapedoffenders184. Notificationofdeathofoffendersandinvestigationsthereof185. Particularsofdeath186. Burialorcremationofdeceasedoffenders187. Disposalofprivatepropertyofdeceasedoffenders

PART3ACCOMMODATIONOFOFFENDERS

188. Sleepingfacilities189. Singlecells190. Bedsandbedding191. Separationofmaleandfemaleoffenders

PART4CONTROLOF,ANDDISCIPLINARYINQUIRYAGAINST,OFFENDERS

Sub-part 1. General principles

192. Scopeandaim193. Dutiesofofficersincharge


194. Useofforce195. Offendersnottoperformdisciplinaryorleadershipduties

Sub-part 2: Safe custody and guarding of offenders

196. Determinationofsecuritymeasures

Sub-part 3: Searching of offenders

197. Search198. Mannerandpurposeofsearch199. Strippingandsearchofbodycavity200. Personswhomustconductsearch201. Seizureandmanagementofarticles

Sub-part 4: Confinement and restraint

202. Confinementinsinglecells203. Instanceswhenoffendersmaynotbeconfinedinsinglecells204. Regularvisits205. Exercises206. Limitationandobjectofrestraintorconfinement207. Natureandmannerofrestraint

Sub-part 5: Disciplinary inquiries against offenders

208. Procedurewhenoffenderscommitdisciplinaryoffences209. Designationofinitiators210. Venueofinquiryortrial211. Attendanceofchargedoffenderandwitnessesatinquiry212. Summarydisposalatinquiries213. Appealsbyoffenders214. DecisionbyCommissioner-Generalorhisorherdelegate

PART5WELFAREANDREHABILITATIONOFOFFENDERS

Sub-part 1: Clothing

215. Issuingofprescribedclothing

Sub-part 2: Food

216. Dietandpreparationoffood217. Inspectionoffoodandwater218. Rations

Sub-part 3: Hygiene

219. Washingandbathingfacilitiesandtoiletrequisites220. Shavingandcuttingofhair

Sub-part 4: Exercises

221. Dailyexercises


222. Physicalexercisesundersupervision223. Physicalfitnessforexercises

Sub-part 5: Medical services

224. Establishmentofhospitalsorclinics225. Visits,examinationsandreportsbymedicalservicepersonnelorhealthinspector226. Consultationswithothermedicalpractitioners227. Privatemedicalanddentalservices

Sub-part 6: Social and family relationships

228. Familyrelationships229. Conveyanceofimportantinformationtooffenders230. Notificationofadmissionsortransfers231. Notificationofdeath,seriousillnessorinjury

Sub-part 7: Religion

232. Determinationandregistrationofreligiousdenominationsofoffendersandministration233. Grantingofauthoritytoministersofreligionandreligiousworkers234. Biblesandreligiousliterature235. Exemptionfromworkonholydaysofcertainchurchdenominations

Sub-part 8: Conducting of business

236. Basisforconductingofbusinessbyoffenders

Sub-part 9: Complaints and requests by offenders

237. Dutyofofficersinchargeinrelationtocomplaintsandrequests238. SubmissionofcomplaintstoCommissioner-Generalordesignatedofficers239. Requestsforaudienceanddisposalthereof

Sub-part 10: Access to correctional facilities

240. Accesstocorrectionalfacilitiesbysheriffs,deputysheriffsandmessengersofcourts241. AccesstocorrectionalfacilitiesbyjudgesofSupremeCourtorHighCourtorbymagistrates242. Approvalofothervisits243. Questioningandsearch244. Refusalofentrytocorrectionalfacilities245. Ejectionfromcorrectionalfacilities

Sub-part 11: Visits to, and interviews with, offenders by legal representatives

246. Basisforvisitsandinterviews247. Conditionsofvisitsandinterviewswithoffendersbylegalrepresentatives248. Refusaloffurthervisits

Sub-part 12: Labour

249. Generalrequirementsonlabour250. Physicalandmentalfitness251. Scopeofwork252. Limitationofuseofoffenders’labour253. Sundaysandpublicholidays


Sub-part 13: Gratuities

254. Payment,controlanduseofgratuities

Sub-part 14: Ex-gratia compensation

255. Conditionsandcontrolofpayment

Sub-part 15: Segregation

256. Segregationatwork257. Groundsandauthorityforsegregationofoffenders258. Revocationoforderofsegregation

Sub-part 16: Classification of sentenced offenders

259. Basisforclassificationofoffenders

Sub-part 17: Studies and library

260. Studies261. Compulsorystudies262. Establishmentoflibraries263. Booksandperiodicalsfromoutsidesources264. Withdrawalofpermissiontostudy265. Studyandlibraryfacilitiesnotlegalright

Sub-part 18. Structured and other supportive rehabilitation programmes

266. Aimofstructuredandothersupportiverehabilitationprogrammes267. Applicationofcertainprinciplesintherehabilitationofsentencedoffenders

PART6RELEASEOFOFFENDERS

Sub-part 1: Remission of sentence

268. Grantingofremissionofsentence269. Procedureforoffenderstoearnremissionofsentence270. Monitoringandsupervisionofoffendersreleasedafterearningremissionofsentence

Sub-part 2: Pardon and reprieve of offenders

271. Applicationsbyoffendersforpardonorreprieve272. Assessmentandidentificationofoffendersforpardonorreprieve273. Recommendationsofoffendersforpardonorreprieve

Sub-part 3: Release on medical grounds

274. Recommendationsbymedicalofficers275. ConsiderationanddecisionbyMinister

Sub-part 4: Release on day parole

276. Applicationfordayparole277. Monitoringandsupervisionofoffendersreleasedondayparole


Sub-part 5: Temporary absences

278. Applicationfortemporaryabsence279. Commissioner-Generaltoprescribeothermattersrelatingtotemporaryabsences

Sub-part 6: Release on full parole or probation

280. Releaseonfullparoleorprobationofhabitualcriminals281. Releaseonfullparoleorprobationofoffenderssentencedtolifeimprisonment282. Monitoringandsupervisionofoffendersreleasedonfullparoleorprobation

Sub-part 7: Appeals by offenders

283. General284. AppealsagainstdecisionsofReleaseBoard285. AppealsagainstdecisionsofCommissioner-General286. AppealsagainstdecisionsofMinister

Sub-part 8: Release procedure and requirements

287. Handingoverofprivateproperty288. Travelarrangementsonreleaseofoffenders289. Medicalexaminationofoffendersbeforerelease290. Furtherdetentionofoffendersonmedicalgrounds291. Interviewbyofficersinchargepriortoreleaseofoffenders292. Temporaryaccommodationofoffendersincorrectionalfacilities

Sub-part 9: Promotion of and grants-in-aid to, approved welfare institutions, societies and individuals

293. Promotionofapprovedwelfareinstitutions,societiesandindividuals294. Grants-in-aidtoapprovedwelfareinstitutions,societiesandindividuals

Sub-part 10: Release Board

295. ConstitutionofReleaseBoard296. SeatsofReleaseBoard297. ConveningofmeetingsofReleaseBoard298. ReportsandrecommendationsbyReleaseBoard

Sub-part 11: Correctional community centres

299. Administrationandcontrolofcorrectionalcommunitycentres300. Contractsonestablishment,administrationandcontrolofcorrectionalcommunitycentres

CHAPTER4SPECIALREGULATIONSFORDIFFERENTCATEGORIESOFOFFENDERS

PART1UNSENTENCEDOFFENDERS

301. Segregationofoffendersawaitingtrialorsentence302. Association303. Search304. Food305. Stationeryandreadingmatter


306. Deliveryofpersonaleffectsandvaluables307. Privatemedicalanddentalservices308. Compliancewithconditionsofbail309. Preparationofdefense310. Saleortransferofprivatepropertyprohibited311. Applicationofregulations301to310tooffendersdetainedformutinousorseditiousconduct312. Application of regulations 301 to 310 to witnesses, prohibited immigrants and other

unconvictedpersons313. Authorityforadmissionandmaintenanceofindigentordestitutesickpersonsincorrectional

facilityhospitals314. Applicationofregulations301to310toindigentordestitutesickpersons315. Treatmentandrestraintofmentallyillpersons316. Applicationofregulations301to310toallegedmentallyillpersons

PART2OTHERCATEGORIESOFOFFENDERS

317. Segregationofjuvenileoffenders318. Guardingandsafecustodyoffemaleoffenders

PART3PERIODICALIMPRISONMENT

319. Periodicalimprisonmentandminimumperiodofdetentionforperiodicalimprisonment320. Furthernoticetoundergosentenceofperiodicalimprisonment321. Offencesrelatingtosentenceofperiodicalimprisonment322. Detentionafterexpirationofsentence323. Avoidanceofassociationwithothercategoriesofoffenders

CHAPTER5GENERALPROVISIONS

324. EstablishmentofCorrectionalServiceClub325. PurposeofCorrectionalServiceClub326. ManagementofCorrectionalServiceClub327. MaintenanceofCorrectionalServiceClub328. Statisticsandresearch329. Penaltiesforcontraventions330. CompliancewithCommissioner-General’sdirectives

SCHEDULE

ARRANGEMENTOFREGULATIONS

CHAPTER1INTRODUCTORYPROVISIONSANDINTERPRETATION

Definitions

1. In theseregulations,unless thecontextotherwise indicates,awordorexpressiondefinedintheActhasthatmeaning,and-

“chairperson”meansthechairpersonofthedisciplinaryboarddesignatedundersection51(3)oftheAct;


“fixed establishment” means the posts created for the normal and regular requirements of theCorrectionalService;

“headofofficeorworkplace”meansanofficerinchargeofofficeorworkplace;

“initiator” means an officer assigned by the Commissioner-General to lead evidence during aninquiry;

“inquiry”meansadisciplinaryinquiry;

“legalrepresentative”includesanypersonwhocanproperlyrepresentachargedofficer;

“medicalservicepersonnel”meansamedicalofficeroranurseappointed,designatedorengagedassuchforacorrectionalfacility;

“misconduct”meansanycontraventionof,orfailure tocomplywith,anyprovisionof theActortheseRegulations,Commissioner-General’sdirectives, InstitutionalOrders, instructions issuedbytheofficerinchargeorheadofofficeorworkplaceorthecommissionofanyotheroffence;

“nextofkin”meanstheoffender’snextofkin;

“officer”meansacorrectionalofficer;

“prescribed”meansprescribedbytherulesmadeundertheseregulations;

“prohibitedarticle”meansanarticlereferredtoinregulation172(2);

“PublicServiceAct”meansthePublicServiceAct,1995(ActNo.13of1995);

“PublicServiceStaffRules”meansthePublicServiceStaffRulesreferredtoinsection35ofthePublicServiceAct,1995(ActNo.13of1995);

“record”meanstotakedowninwritingorinshorthandorbymechanicalmeans;

“ReleaseBoard”meanstheNationalReleaseBoardestablishedundersection104oftheAct;

“theAct”meanstheCorrectionalServiceAct,2012(ActNo.9of2012);

“uniform”meansbuttons,badgesofrank,distinctivebadgesandotherbadges,articlesofuniformandequipment,clothingandaccoutrementofanynatureprescribedintermsofregulation21;

“workplace”means-

(a) adepartment,directorateordivisionwithintheCorrectionalService;

(b) aCorrectionalServicetrainingcollege;

(c) theCorrectionalServicelogistics;or

(d) aCorrectionalServiceregionalcommand.

(2) AnyexpressionappearinginChapter2andnotdefinedinthisChapterhas,unlessthecontextindicatesotherwise,thesamemeaningasthatassignedtoitbythePublicServiceAct,thePublicServiceRegulationsandPublicServiceStaffRules.


(3) TheprovisionsofthePublicServiceAct,thePublicServiceRegulationsandPublicServiceStaffRulesapplicabletoofficersapplytoanyaspectpertainingtopersonnel,whichhasnotbeendealtwithinChapter2.

CHAPTER2PERSONNELPROVISIONS

PART1DISTRIBUTIONANDSERVICEOFOFFICERSANDRANKSINCORRECTIONALSERVICE

Determination of establishment and distribution of officers

2. (1) ThefixedestablishmentoftheNamibianCorrectionalServiceisdeterminedby the Commissioner-General with the concurrence of theMinister, for the normal and regularrequirementsoftheCorrectionalService.

(2) The Commissioner-General must make recommendations to the Minister as tothe number, grading, re-grading, conversion or abolition of posts constituting part of the fixedestablishment, including any reduction in or reorganization or readjustment of the CorrectionalService. (3) Anyrecommendationreferredto insubregulation(2)whichinvolvesexpenditurefromtherevenue,maynot,ifapprovedbytheMinister,becarriedoutunlesspriorapprovalforsuchexpenditurehasbeenobtainedfromTreasury.

(4) TheCommissioner-Generaldeterminesthedistributionofofficersinallcorrectionalfacilities,officesandworkplaces.

Officers liable for service anywhere in Namibia

3. WhenevertheinterestsoftheCorrectionalServicesorequire,anofficerisliabletoserveinanypartofNamibiaandheorshemaybetransferredfrom-

(a) onecorrectionalfacilitytoanother;

(b) acorrectionalfacilitytoanofficeorworkplace;

(c) anofficeorworkplacetoacorrectionalfacility;or

(d) oneofficeorworkplacetoanotherofficeorworkplace.

Ranks in Correctional Service

4. The ranks in the Correctional Service, in order of precedence, are as set out inAnnexure1.

Precedence and seniority in rank of officers

5. (1) Officersofthesameranktakeseniorityofrankaccordingtotherespectivedatesoftheirappointmentstosuchrank.

(2) If two or more officers of the same rank are appointed on the same date, theirseniorityofrankis,subjecttosubregulation(4),determinedbythedateoftheirappointmenttotheprecedinglowerranks.

(3) Iftwoormoreofficersofthesamerankareappointedonthesamedatesevenintheprecedinglowerranksorareatthelowestrank,theirprecedenceofrankis,subjecttoregulation(4),


determinedbytheForceNumberofofficers,wherebyanofficerwithasmallForceNumberisseniortothatwithabigForceNumber.

(4) Anofficerinchargeofaparticularcorrectionalfacilityoraheadofofficeorworkplacehascommandoverallotherofficersunderhisorhercommand, irrespectiveofseniority inserviceorrank,andallsuchofficersaretoobeyalllawfulordersfromsuchofficerinchargeorheadofofficeorworkplace.

Retention of rank on leaving Correctional Service and award of honorary rank

6. (1) The Commissioner-General, on retirement, resignation, discharge onmedicalgroundsorappointmentbythePresidentorCabinettoanotherofficetowhichtheActdoesnotapply,retainshisorherrankandsubregulations(5),(6)and(7)applywithnecessarychanges.

(2) Subjecttosubregulation(3),anofficerwholeavestheCorrectionalServiceforanyreason,forfeitshisorherrank.

(3) Despitesubregulation(2), theCommissioner-Generalmaypermitaseniorofficerwhohasconsistentlyfulfilledhisorherfunctionsandwhohasdisplayedanirreproachablecharacterandexemplaryconducttoretainhisorherrankandinaspeciallydeservingcasemay,subjecttothefollowingrequirements,granthimorherahigherhonoraryrankasfollows-

(a) toaSuperintendent, thehonorary rankofSeniorSuperintendent ifheor shehasservedatleastfiveyearsasaSuperintendent;

(b) toaSeniorSuperintendent,thehonoraryrankofAssistantCommissionerifheorshehasservedat least10yearsasaseniorofficerorhasheldtherankofSeniorSuperintendentforatleastfiveyears;

(c) toanAssistantCommissioner,thehonoraryrankofDeputyCommissionerifheorshehasservedatleast15yearsasaseniorofficerorhasheldtherankofAssistantCommissionerforatleastfiveyears;

(d) to aDeputyCommissioner, thehonorary rankofCommissioner if heor shehasservedatleast20yearsasaseniorprisonmemberorhasheldtherankofDeputyCommissionerforatleastfiveyears;

(e) toaCommissioner,thehonoraryrankofDeputyCommissioner-Generalifheorshehasservedatleast25yearsasaseniorofficerorhasheldtherankofCommissionerforatleastfiveyears.

(4) In an exceptional case, the Commissioner-General may grant the senior officerreferredtoinsubregulation(3)whohasrenderedparticularlymeritoriousorexemplaryservice,thenexthigherhonoraryrank,despitethefactthattherelativerequirementsunderparagraphs(a)to(e)ofthatsubregulationhavenotbeencompliedwith.

(5) Apersonwho,intermsofsubregulation(3),hasbeengrantedpermissiontoretainhis or her rankor onwhomahigher honorary rankhas been conferred, is allowed to retain theceremonialuniformapplicabletohisorherrankorhigherhonoraryrankandmayweartheuniform,onprescribedStateandotheroccasions.

(6) Thegrantingofpermission to retainrank,or theconferringofahigherhonoraryrank,toapersonintermsofsubregulation(3),doesnotvestinsuchpersonanyauthorityintermsoftheActortheseregulationsafterheorshehaslefttheCorrectionalService.


(7) Despite subregulation (6), officersmust give such compliments to a personwhohasbeengrantedpermissiontoretainhisorherrankoronwhomahigherhonoraryrankhasbeenconferredintermsofsubregulation(3)asaregiventoofficersoftheranksoretainedorconferred.

PART2FUNCTIONSANDDUTIESOFCOMMISSIONER-GENERALANDOFFICERS

Commissioner-General

7. (1) TheCommissioner-GeneralisresponsiblefortheeffectiveperformanceofthefunctionsoftheCorrectionalServiceasprovidedundersection3oftheAct,themaintenanceofdiscipline,efficientadministrationandtheproperuseandcareofstatepropertyunderthecontroloruseoftheCorrectionalService.

(2) In addition to any function or duty lawfully assigned to or imposed upon theCommissioner-General,heorshemay-

(a) subjecttosections6and17oftheStateFinanceAct,1991(ActNo.31of1991)-

(i) establishoffices,trainingcentresoranyotherworkplaces;

(ii) purchase or hire supplies, arms, ammunition, accessories and otherequipment,meansoftransportrequiredfortheCorrectionalService;and

(iii) generally incur such expenditure as he or she may deem necessary orexpedient for the efficient administration and control of theCorrectionalService;

(b) sub-divide the Correctional Service into different Departments, Directorates,Commandareas,Divisionsand subdivisionsandassign suchdesignation to suchDepartments, Directorates, Command areas, Divisions and subdivisions and thepersonnelattachedtheretoasheorshemayconsiderfit.

(3) IntheapplicationofthePublicServiceRegulationstoofficersbyvirtueofsection36(b)ofthePublicServiceAct-

(a) anypower,dutyorfunctionconferredorimposedonaPermanentSecretarybythoseregulationsisdeemedtobeapower,dutyorfunctionconferredorimposedontheCommissioner-General,and

(b) anyreferenceinthoseregulationstoaministryisconstruedasincludingareferencetotheCorrectionalService.

(4) TheCommissioner-Generalmaymake rules relating to personnel and tomattersrequiredorpermittedtobeprescribedundertheseregulations.

Duties of officer in charge or head of office or work place

8. (1) TheofficerinchargeorheadofofficeorworkplaceisresponsibletotheCommissioner-Generalforthemaintenanceofefficientadministration,disciplineandproperuseandcareofStatepropertyatanycorrectionalfacility,officeorworkplaceunderhisorhercommand.

(2) Inordertoensuretheefficientadministration,disciplineandcareofStatepropertyatthecorrectionalfacility,officeorworkplace,theofficerinchargeorheadofofficeorworkplacemay,insuchformandmannerasheorshemaydetermine,issueinstitutionalordersorguidelinesbut


suchordersorguidelinesmaynotcontradicttheAct,theseRegulationsoranyrule,orderordirectiveissuedormadebytheCommissioner-General,onasimilarmatter.

(3) Officersandotherpersonsatthecorrectionalfacility,officeorworkplacemustobeytheinstitutionalordersorguidelinesissuedundersubregulation(2).

Officers to place full services and time at disposal of State

9. (1) Anofficermustplacehisorherfullservicesat thedisposalof theState,andheorshemay,astheCommissioner-General,officerinchargeorheadofofficeorworkplacegenerallyorspeciallydetermines,berequiredtoperformofficialdutyonanydayoftheweekoratanytimeduringthedayornightortoattendathisorhernormalplaceofworkorelsewhereforsuchduty.

(2) Anofficermaynot,withoutthepermissionoftheCommissioner-General,performorengagehimselforherselfinanyremunerativeworkoutsidehisorheremploymentintheCorrectionalService.

(3) Subjecttosubregulation(2),theprovisionsofsection17ofthePublicServiceActapply in relation toanofficerperformingorengaginghimselforherself ina remunerativeworkoutsidehisorheremploymentintheCorrectionalService.

Officers not to employ, permit or authorise employment of other officers or staff members who are on duty in service of State

10. An officermay not, other than for the exclusive benefit of the State, employ orpermitorauthorisetheemploymentoftheservicesofanotherofficerorastaffmemberasdefinedinthePublicServiceAct,duringtimeswhensuchotherofficerorstaffmemberisondutyintheserviceoftheState.

No right to claim for additional remuneration for services rendered

11. (1) Anofficermaynotasofrightclaimanyadditionalremunerationinrespectofanyofficialdutyorworkwhich isperformedor is required tobeperformedbyhimorher inadditiontohisorherordinaryofficialdutiesorwork.

(2) Whereanofficerisrequiredtoperformofficialdutiesorworkafterhisorherofficialworkinghours,suchofficermustbecompensatedasprescribed.

PART3PARTICIPATION1NSPORT

Participation in sport and recreation

12. (1) Theofficerinchargeorheadofofficeorworkplacemustgiveopportunityforofficersandstaffmembersunderhisorhercommandtoparticipate inamateursportonsuchconditionsastheCommissioner-Generalmaydetermine.

(2) Subjecttosubregulation(3),anofficermayparticipateinanyamateursportwhichheorshemaychoosefromalistofsports indicatedbytheCommissioner-General, theofficer inchargeorheadofofficeorworkplaceforthatpurpose.

(3) Anofficermayparticipate in anyother sport that is not in the list referred to insubregulation(2)butsuchparticipationmustbeattheofficer’sowntime,costandrisk.


(4) Subjecttotheotherprovisionsofthisregulation,anofficerwhoservesinafull-timecapacityisdeemedtobeonofficialdutyduringanyperiodinwhichheorshe

(a) acting on instructions from the Commissioner-General or any senior officerauthorisedtogivesuchinstructions,travelstoorfrom,orparticipatesinanexercise,performance, display, contest or competition in connectionwith a form of sportapprovedinhisorherparticularcase;

(b) in an official capacity officiates at, or, acting on instructions, travels to or froman exercise, performance, display, contest or competitionwhich is referred to inparagraph(a).

(5) An officer who, with permission from the Commissioner-General or any seniorofficerauthorisedtograntsuchpermission,participatesinanauthorisedsportasamemberorofficialofateamselectedatlocal,regionalornationallevel,is,inthecaseofinjurysustainedasamemberorofficialinthecourseofsuchcompetition,contestorexercise,deemedtobeonofficialdutyandsuchinjuryisdeemedtobesustainedinthecourseofduty.

PART4APPOINTMENTOFOFFICERS

Appointment of senior and junior officers

13. Theappointmentofseniorand juniorofficers isdone inaccordancewithsection8(1)oftheActandwithdueconsiderationoftheprescribedrecruitmentpolicyoftheCorrectionalService.

Appointment of persons as officers on contract

14. (1) The Commissioner-General may appoint on contract a person who is aNamibiancitizenas anofficer in avacancyon thefixedestablishmentor additional to thefixedestablishmentastheCommissioner-Generalmayconsidernecessary.

(2) Subject to subregulation (4), theCommissioner-Generalmayappointoncontractapersonwho isanon-Namibiancitizenasanofficer inavacancyon thefixedestablishmentoradditionaltothefixedestablishmentwhere-

(a) suchnon-Namibiancitizen ishaving specializedknowledgeand skill required intheCorrectionalServiceandtheNamibianjobmarketcannotprovideaNamibiancitizenwiththerequiredknowledgeandskills;or

(b) thereisacommonknowledgethatNamibiancitizenswiththerequiredknowledgeandskillsarescarceorarenotreadilyavailable.

(3) Theappointmentofpersonsoncontractasofficersisdoneinaprescribedmannerandsubjecttoprescribedconditions.

(4) Theappointmentofanon-NamibiancitizenoncontractissubjecttotheapprovaloftheMinister.

Conditions of probation and confirmation of appointment of officers

15. (1) Subjecttothisregulation,theappointmentofseniororjuniorofficerundersection8(1)oftheActisonapermanentbasiswitheffectfromthedateofhisorherassumptionofduty.


(2) Thefirstyearofserviceofaseniororjuniorofficermustbeonprobation,buttheprobationaryperiodofserviceofaseniororjuniorofficerisextendedbythenumberofdaysofleavetakenbyhimorherduringtheperiodofprobationoranyextensionofthatperiod.

(3) Theprobationaryperiodofasenioror juniorofficermay,ongoodandsufficientgrounds,beextendedby theCommissioner-General for suchperiodasheor sheconsiders tobenecessary,butnotexceedingoneyear.

(4) If,atanytimeduringtheprobationaryperiodorextendedprobationaryperiod, itappearsthataseniororjuniorofficerisunfitorforanyotherreasonunsuitableforfurtherretentionintheCorrectionalService,theCommissioner-Generalmayterminatehisorherserviceon30days’writtennoticeafterbeingheard.

(5) If theofficer inchargeorheadofofficeorworkplacecertifies that theseniororjuniorofficerconcernedhasbeendiligentandhisorherconductuniformlysatisfactoryduringtheperiodofprobationorextendedprobationandthatheorsheis inallrespectssuitableforfurtherretention in the service of theCorrectional Service, theCommissioner-Generalmay confirm theappointmentofsuchofficer.

(6) Themonitoringofaseniororjuniorofficerduringtheprobationaryperiodandhisorherconfirmationofappointmentisdoneinaformandmannerasprescribed.

Oath of office of officers

16. Onappointment,theseniororjuniorofficermusttakeoathofofficeintheprescribedformandmanner.

Scope of appointment of temporary officers

17. TheCommissioner-Generalintermsof,ortheofficerinchargesubjectto,section11oftheAct,mayappointatemporaryofficer-

(a) inavacancyonthefixedestablishment;or

(b) additionaltothefixedestablishment-

(i) underaspecialcontract,whetherinafull-timeorpart-timecapacity;

(ii) fortheremovalofanoffenderfromonecorrectionalfacilitytoanotherortoandfromcourtorotherplace;

(iii) forthesafecustodyofoffenders-

(aa) wheneverabnormalcircumstancesatacorrectionalfacilityrequiresuchappointment;

(bb) wherethatpersonisalsothehireroftheoffenders’labour;

(cc) where that person is the employee of the hirer of the offenders’labourconcerned.

Conditions of appointment of temporary officers

18. Theappointmentofatemporaryofficerintermsofregulation17issubjecttotheconditionsandthetakingofanoathofofficeasprescribed.


Certificates of appointment

19. Acertificateofappointmentintheprescribedformwiththeofficer’sphotoaffixedtheretoanddullysignedasprescribedisissuedtoeveryofficer.

PART5TRAININGANDUNIFORM

Prescribed courses of training for officers

20. TheCommissioner-Generalmayorderanofficertoundergoaprescribedcourseoftrainingatthetrainingcollegeoratanyotherplaceandonthecompletionofthecourseoftrainingtoundergosuchfurthertrainingasdeterminedbyhimorher.

Issuing, wearing, maintenance and return of articles of prescribed uniform and equipment

21. (1) Thekind,quality,model,designorpatternandthequantityorarticlesofuniformandequipmentandaccoutrementofanynature,whichanofficermustpossessandmaintaininconnectionwiththedischargeofhisorherdutiesandwhichmaybesuppliedattheexpenseoftheCorrectionalService,aswellasthetimeofissueandtheperiodsofserviceabilityofsucharticlesofuniform,equipmentandaccoutrement,areprescribedfromtimetotimewithdueregardtosuchofficer’sfunctionsandtherankwhichheorsheholds.

(2) Theuniformreferredtoinsubregulation(1)mustbewornonlyinaccordancewiththeprescribeddresscode.

(3) Unlessexemptedintermsofsubregulation(4),anofficermustatalltimesbedressedinacompleteandserviceablearticleofuniformandequipmentprescribedintermsofsubregulation(1)inrespectoftherankwhichheorsheholds.

(4) TheCommissioner-Generalmay,onsuchconditionsasheorshemaydetermine,exemptanofficerorcategoryofofficersfromanyoftheprovisionsofsubregulations(1)to(3).

(5) Any article of uniform and equipment and accoutrement issued to an officer intermsofsubregulation(1),remainsthepropertyoftheCorrectionalServiceandistobereturnedwhenreplacedorwhensuchofficer,subjecttoregulation6(5),resignsorretires,orisdismissedordischargedordies.

Damage and abnormal wear and tear of uniform

22. Subject to Treasury Instructions, the Commissioner-General may approve thepaymentof fullorpartialcompensationfor the repairor replacementofanypieceofuniformorprivatepropertyofanofficer,whichhasunavoidablybeendamagedorlostintheperformanceofdutybysuchofficer,orwhichhashadtobesubjectedtoabnormalwearandtearintheperformanceofanyspecialtypeofdutyorwork.

Additional personal equipment required for work

23. Anofficeremployedasanartisan,hospital attendant, chauffeurmaybe suppliedwithafreeissueofpersonalequipmentnecessaryforsuchemploymentorworkasdeterminedbytheCommissioner-General.

Reimbursement of officers on change of, or additions to, uniform

24. The reasonablecostofanyarticlesofuniformorequipment,whichanofficer inconsequenceofachangeofpatternoraddition to theprescribeduniform,necessarilyhashad to


acquire,mayberefundedtohimorherbytheCommissioner-GeneralwiththeapprovalofTreasury,butsuchrefundmayonlybemadeifpriorwrittenapprovalwasgivenbytheCommissioner-Generaltoincurthecost.

Issuing of prescribed articles of uniform or equipment to officers on in-service courses

25. TheCommissioner-Generalmayauthoriseafreeissuefromstoresofanyprescribedarticlesofuniformorequipmenttoanofficerwhohasbeenorderedtoattendanin-servicecourse.

Compensation of officers on change of work

26. If,intheopinionoftheCommissioner-General,anofficer,whohasbeentransferredfromonecorrectionalfacilityorofficeorworkplacetoanotherorassignedtoaforeignmission,hasinconsequenceofsuchtransferorassignmenthadtoincurexpenseinacquiringadditionalarticlesofuniformorequipment,heorshemayauthoriseapaymenttosuchofficer,frompublicfunds,ofanamountnotexceedingthestoresissuecostofsucharticles.

PART6PROMOTION,SALARYANDALLOWANCES

Requirements for promotion of officers

27. (1) TheCommissioner-Generaldecidesthepromotionofanofficeraccordingto the personnel requirements of theCorrectional Service andwith due regard to the prescribedpromotionpolicyoftheCorrectionalService.

(2) Thepromotionofanofficerisonprobationandregulation15(2),(3)and(5),apply,withnecessarychanges,tosuchpromotion.

(3) Unless otherwise decided by the Minister, on the recommendation by theCommissioner-General,wherethepromotionofanofficerisnotconfirmedaftertheprobationperiodandanyextensionoftheperiod,suchofficermay-

(a) reverttothepostpreviouslyheldbyhimorherortoanyotherpostofanequivalentgrade,andtothesalaryandsalaryscaleheorshewouldhaveattainedinhisorherpreviouspostandanyequivalentbenefitsapplicabletosuchpreviouspost;or

(b) beemployedadditionaltotheestablishmentonasuitablegradewithanappropriaterank,salaryandsalaryscale.

(4) Themonitoringofanofficerduringtheprobationperiodandhisorherconfirmationofpromotionisdoneinaformandmannerasprescribed.

Promotion of officers within appropriate correctional facility, office or work place

28. (1) TheCommissioner-Generalmay limit the promotion of an officer to thecorrectionalfacility,officeorworkplacetowhichheorsheisassigned,butmay,iftheofficerissuitableandqualifiedandotherwiseeligibleforappointmentinanothercorrectionalfacility,officeorworkplace,promotehimorhertoapostinthatothercorrectionalfacility,officeorworkplace.

(2) TheCommissioner-Generalmaytransferanofficerfrom-

(a) onecorrectionalfacilitytoanother;

(b) acorrectionalfacilitytoanofficeorworkplace;


(c) anofficeorworkplacetoacorrectionalfacility;or

(d) oneofficeorworkplacetoanotherofficeorworkplace,

whetheronpromotionorotherwise.

Salary scales, increment and notches

29. The scales, increments, notches and other matters related to the salaries andallowancespayabletoanofficeraredealtwithinaccordancewithsection13ofthePublicServiceAct.

PART7MEDICALPROVISIONS

Submission of officers to medical examination and treatment

30. (1) TheCommissioner-Generalmayatanytimerequireanofficer-

(a) who is alleged or suspected to be indisposed to submit himself or herself to anexaminationbyamedicalofficerorotherregisteredmedicalpractitionerordentistindicated by the Commissioner-General or to undergo such examination in thehospitalortobeadmittedtoanyhospitalandtoundergomedicalordentaltreatmentthere;

(b) tosubmithimselforherselftoamedicalexaminationreferredtoinparagraph(a)forthepurposeofobtainingareportonhisorhergeneralstateofhealthorwithaviewtotheconstitutionofamedicalboardforthefurtherexaminationofsuchofficer;

(c) tosubmittoamedicalorotherexaminationtodeterminewhetheranyinfectionofacontagiousdiseaseoccurredorthatanofficerbeimmunisedagainstacontagiousdiseasetopreventanepidemic.

(2) Anofficerwhodoesnotmakeuseofmedicalservicesongroundsofreligiousorconscientiousobjections,maybeexemptedonapplicationfromsuchexaminationorimmunization.

(3) Thecostoftheexamination,treatmentorimmunizationreferredtoinsubregulation(1)ispaidfrompublicfunds.

Submission of reports of unfitness of officers to Commissioner-General

31. Whetheramedicalofficerorothermedicalpractitionerreports that, inhisorheropinion,anofficerhasbecomeorislikelytobecomemedicallyunfittoremainintheCorrectionalService,suchreportmustbesubmittedwithoutdelaytotheCommissioner-General.

Conducting of examination by medical board

32. (1) TheCommissioner-GeneralmayatanytimerequirethatanofficersubmithimselforherselfatagiventimeandplaceforanexaminationbyamedicalboardconstitutedbythePermanentSecretary:HealthandSocialServices.

(2) The cost of the examination referred to in subregulation (1) is paid from publicfunds.


(3) Theofficerreferredtoinsubregulation(1)may,ifheorshesodesires,arrangeathisorherownexpenseforhisorherprivatemedicalpractitionertobepresentattheproceedingsofthemedicalboard.

Record of proceedings, submission of record of proceedings and submission of report

33. (1) Theproceedingsofthemedicalboardreferredtoinregulation32(3)mustberecordedandsignedbythemedicalpractitionersconstitutingsuchboardandmustincludetheboard’sreport,findings,recommendationandanysubsidiarymedicalorotherreports,aswellasanyminorityreportandtherepresentationsorrecommendationsbytheprivatemedicalpractitioner,ifany,ofsuchanofficer.

(2) Therecordoftheproceedingsofthemedicalboardreferredtoinsubregulation(1),mustbetransmittedwithoutdelaytotheCommissioner-Generalwhomaydecidewhethertheofficerexaminedbyamedicalboardintermsofregulation32(l)mustbe-

(a) dischargedasmedicallyunfitforfurtherservice;

(b) grantedleaveofabsence;or

(c) medicallyre-examined.

Medical, dental and hospital treatment of officers

34. Thecostofanymedical,dentalandhospitaltreatmentoraidrenderedtoanofficerduetoaninjurysustainedinanaccidentarisingoutandinthecourseofhisorherdutiesorduetoadiseasecontractedinthecourseofandasaresultofhisorherduties,ispaidfrompublicfundsinaccordancewiththetariffslaiddownintermsoftheEmployees’CompensationAct,1941(ActNo.30of1941).

PART8OFFICIALRESIDENTIALQUARTERS

Occupation of official quarters by officers

35. TheoccupationofofficialquartersbyofficersisinaccordancewiththeRegulationsmadebythePrimeMinisterundersection34(1)(c)ofthePublicServiceAct.

Commissioner-General to prescribe certain matters relating to official quarters

36. The Commissioner-General may prescribe any matter relating to occupationofofficialquarterswhichisnotprovidedforintheRegulationsreferredtoinregulation35or, ifprovidedfor,isnotapplicabletoofficers.

PART9LEAVE

General provision

37. Theleaveconditionsofofficersareasprescribed.

Leave applications of officers

38. Theleaveapplicationofanofficermustbemadeonaprescribedform.


Channelling of leave applications of officers

39. (1) Theleaveapplicationofanofficer,notbeinganofficerinchargeortheheadofofficeorworkplaceischannelledthroughandapprovedbytheofficerinchargeortheheadofofficeorworkplaceorhisorherdelegate.

(2) TheleaveapplicationoftheofficerinchargeortheheadofofficeorworkplaceischannelledtoandapprovedbytheCommissioner-Generalorhisorherdelegate.

PART10OFFICIALJOURNEYS,TRANSPORTANDSUBSISTENCEALLOWANCE

Approval and control of official journeys of officers

40. EveryofficialjourneyofanofficermustbeapprovedbytheCommissioner-General,theofficerinchargeorheadofofficeorworkplacewhomustensurethatthejourneyisnecessaryandintheinterestoftheCorrectionalService.

Economical means of transport of officers and shortest route

41. (1) An officer must travel by the most economical means of transport asexpeditiouslyascircumstancespermitandbytheshortestroute.

(2) Thereasonofnon-observanceofanyoftherequirementsofsubregulation(1)mustbefurnishedinwritingbytheofficerandtheexplanationmustbeattachedtotheclaimform.

(3) Ifanofficerhas travelled inamanner involvinggreaterexpenditureon transportthannecessary,theCommissioner-General,orhisorherdelegate,mustlimittheamountpayabletohimorherasreimbursementofhisorhertravellingexpenses,totheamountitwouldhavecosthadheorsheobservedtherequirementsofsubregulation(1).

Commissioner-General to prescribe certain matters relating to official journeys and transport of officers

42. TheCommissioner-Generalmayprescribeanyothermatterrelatingtotheofficialjourneysandtransportofofficers.

Rates and conditions of subsistence allowance of officers

43. AnofficerwhoisabsentfromhisorherworkingstationonofficialdutymustbepaidsubsistenceallowanceatratesandconditionsasmaybedeterminedintherelevantPublicServiceStaffRules.

PART11TRANSFEROFOFFICERS

Transfer of officers at State expense

44. (1) Subjecttosubregulation(2),anofficermaybetransferredandheorsheandhisorherhouseholdandpersonaleffectsmovedatStateexpensefromanycorrectionalfacilityorworkplacetoanothercorrectionalfacilityorworkplacewithintheRepublicofNamibia.

(2) Ifanofficeristransferredathisorherownrequest,noexpenditureinconnectionwiththetransferispaidfrompublicfundsexceptasprovidedforunderregulation46.


(3) Subregulation(2)doesnotapplytoanofficerwhoistransferredathisorherrequest,iftheCommissioner-Generalissatisfiedthatsuchtransfer-

(a) isintheinterestoftheCorrectionalService;or

(b) isnecessaryfortheofficer’shealthorthatofhisorherspouseortheirchild,includingalegallyadoptedchildorstepchild,inwhichcasetheCommissioner-Generalmay,athisorherdiscretion,requirethesubmissionofsupportingmedicalcertificate.

Transport of household and personal effects from one correctional facility, office or work place to another and compensation for damages

45. Theremoval,fromonecorrectionalfacilitytoanotherortoanofficeorworkplaceorfromoneofficeorworkplacetoanotherortoacorrectionalfacility,ofthehouseholdandpersonaleffectsofanofficertransferredintermsofregulation44andthecompensationofanydamagestothepersonaleffectsareonsuchconditionsasprescribed.

Privileges and subsistence allowance of transferred officers

46. Anofficerwhoistransferredintermsofregulation44isregardedastravellingonofficialdutyandisgrantedsuchprivilegesandpaidsuchsubsistenceallowanceasprovidedinthePublicServiceStaffRulesandasprescribed.

PART12TRANSPORTONTERMINATIONOFSERVICEORDEATHOFOFFICERS

Transport privileges on retirement or termination of service of officers

47. (1) TheCommissioner-Generalmayapprovethatthehouseholdandpersonaleffectofanofficer-

(a) whoisretiredowingtoattainmentofpensionableage;

(b) whoisretiredonearlyretirement;or

(c) whoseservicesareterminatedonmedicalgrounds,beconveyedatStateexpensetoanyplaceinNamibia,whereheorsheintendstoreside,subjecttosuchlimitationsandconditionsasmayfromtimetotimebeprescribedbytheCommissioner-General.

(2) Ifanofficerwhoisretiredonattainingthepensionableageisreemployed,withoutabreakinservice,inatemporarycapacityintheCorrectionalService,theCommissioner-Generalmaygrant theprescribedprivileges tosuchofficeron the terminationofsuchtemporaryemployment,whetherondischargeorresignation.

Transport privileges on death or discharge of officers

48. IfanofficerdieswhileintheserviceoftheCorrectionalServiceorisdischargedtherefromowingtocontinuedill-healthwhichhasnotbeenoccasionedbyhisorherfault,thebenefitsforwhichprovisionismadeinregulation47(1)aregranted.


PART13DISCIPLINARYINQUIRYRULESOFPROCEDUREANDEVIDENCE

Sub-part 1: General

Action on commission of disciplinary offences by officers

49. (1) Whenever it is suspected or alleged that an officer has committed adisciplinaryoffence,aninvestigationmustbeconductedandtheinvestigationreportsubmittedinaccordancewiththeprescribedprocedure.

(2) Wherethereareadequategroundsforachargeforcommittingadisciplinaryoffence,thedecisiontochargetheofficerisdoneinaccordancewiththeprescribedprocedure.

Appointment of initiators

50. (1) The Commissioner-General or a senior officer authorised by theCommissioner-Generalmustspecificallyorgenerallydesignateanofficerwitharankequal toorhigherthanthatofthechargedofficerasaninitiatortoattendtheinquiryandtoadduceevidenceandmakeargumentinsupportofthechargeforcommittingadisciplinaryoffenceandtocross-examineanypersoncalledasawitnessbythedefence.

(2) The Commissioner-General or a senior officer authorised by the Commissioner-Generalmayat any timebeforeor during the inquirydesignate anyotherofficer to conduct theinquiryasinitiatorifthedesignatedofficerreferredtoinsubregulation(1)isnotavailableorcannotforsomegoodreasonappear.

(3) In theeventofbeingnecessary for the initiator togiveevidencenotmerelyofaformalnatureforthecomplainant, theinitiatormust,asfaraspossible,giveevidencebeforeanyotherwitnessesarecalled.

(4) Despitesubregulation(3),theinitiatormaygiveevidenceatanystageoftheinquiryimmediatelywhentheneedforhimorhertogivesuchevidencearises.

Duties of initiators

51. Theinitiatormust-

(a) consultwith thechairpersonorpresidingofficer todetermine theplace,dateandtimewhentheinquirywillbeheld;

(b) makearrangementfortheappearanceofthechargedofficerbycausingtobeserveduponhimorher,at least14daysbefore thefixeddateof the inquiry, thewrittennoticereferredtoundersection51(5)orsection54(2)oftheAct;

(c) subpoenaallofficersrequiredtogiveevidenceattheinquiry,andanyotherpersonrequiredasawitnessforthecomplainantandensuretheirattendance;and

(d) arrangeforaninterpretertointerpretforthechargedofficerandwitnessescalledbybothpartieswhodonotunderstandtheofficiallanguage.

Issuing and service of subpoena

52. Asubpoenainaprescribedform,servedonapersonrequiredtogiveortoproduceanybook,record,documentorthingatanydisciplinaryinquiryisissuedunderthesignatureofan


officer,andtherulesofthemagistrates’courtinregardtotheserviceofthesubpoenaapplywithnecessarychanges.

Uniform at inquiry

53. (1) All officers attending an inquiry must wear uniform of their respectiveranks.

(2) Despitesubregulation(1),anofficermay,forgoodreasons,beallowedtoattendtheinquirywithoutwearinguniformby-

(a) theofficer in chargeorheadofofficeorworkplace, in caseof thememberof adisciplinaryboardorthepresidingofficer;or

(b) thechairpersonorthepresidingofficer,incaseofotherofficer;

butthatsuchofficermustwearcivilianclothesasprescribedintheCodeofConductforOfficers.

Persons entitled to be present at inquiry of charged officer

54. Unlessthepriorconsentofthechairpersonofadisciplinaryboardorthepresidingofficerhasbeenobtained,apersonorofficerotherthantheinitiator,thechargedofficerandhisorherlegalrepresentative,awitnesswhileunderexamination,asecretary,stenographeroraninterpreter,ifany,maynotbepresentattheinquiry,butthatconsentmaynotbedeniedtoanofficerwitharankequaltoorhigherthanthatofthechargedofficerwithoutreasonablegroundsiftheattendanceofsuchofficerdoesnotinterferewithhisorherofficialduties.

Removal of person disturbing inquiry

55. (1) Ifanyperson,otherthanthechargedofficer,whoispresentattheinquiry,disturbsthepeaceandorderoftheinquiry,thechairpersonorthepresidingofficermayorderthatsuchpersonberemovedfromtheplacewheretheinquiryisbeingconducted.

(2) Whereapersonorderedundersubregulation(1)toleaverefusestoleavetheplacewheretheinquiryisbeingconducted,thechairpersonorthepresidingofficer,mayorderthat,suchpersonberemovedfromsuchplacebyanofficerormemberofpolice.

Charging of officers

56. Ifapersonremovedunderregulation55isanofficer,heorshemaybechargedforcommittingadisciplinaryoffenceundersection50(e)(vi)oftheAct.

Removal of charged officer for disturbing inquiry

57. (1) Ifthechargedofficerdisturbsthepeaceandorderoftheinquiry,theinquirymustbeadjournedforsuchaperiodoftimeasthechairpersonorthepresidingofficerthinksfit.

(2) Ifaftersuchadjournment,thechargedofficerstilldisturbstheinquiry,thechairpersonor thepresidingofficermustorder that thechargedofficerbe removedfromtheplacewhere theinquiryisbeingconducted,andtheinquirymustproceedintheabsenceofthatchargedofficer.

(3) Thechairpersonorthepresidingofficer,may,atanystageoftheinquiry,allowthechargedofficertocomebacktotheplacewheresuchinquiryisbeingconducted.


Adjournment of inquiry

58. Thechairpersonorthepresidingofficermayfromtimetotimeduringtheinquiry,ifthechairpersonorthepresidingofficerconsidersitnecessaryorexpedient,adjourntheinquirytoanytime,dateorplace.

Witnesses to attend inquiry and remain in attendance

59. (1) Awitnesswhoissubpoenaedtoattendaninquirymustattendtheinquiryandremaininattendanceatthatinquiryunlessheorsheisexcusedbythechairpersonorthepresidingofficer.

(2) Apersonwhoisinattendanceattheinquiry,thoughnotsubpoenaedasawitness,andwhoiswarnedbythechairpersonorthepresidingofficertoremaininattendanceattheinquiry,must remain inattendanceat the inquiry,unless thatperson isexcusedby thechairpersonor thepresidingofficer.

(3) Thechairpersonorthepresidingofficermay,atanytimeduringtheinquiryreferredtoinsubregulation(1)or(2),orderthatanyperson,otherthanthechargedofficer,whoistobecalledasawitness,toleavetheplaceofinquiryuntilheorsheiscalled,andthatheorshemayremainattheinquiryafterheorshehasgivenevidence.

Failure by officers to attend or to remain in attendance

60. Anofficer,otherthanthechargedofficer,who-

(a) issubpoenaedtoattendaninquiryandwhofailstoattendortoremaininattendanceattheinquiry;or

(b) iswarnedbythechairpersonorthepresidingofficertoremaininattendanceattheinquiryandwhofailstoremaininattendanceattheinquiry;or

(c) beingsosubpoenaedorsowarned,failstoappearattheplaceandonthedateandatthetimetowhichtheinquiryinquestionmaybeadjourned,

isguiltyofadisciplinaryoffenceofdisobeyinglawfulorder.

Failure by charged officer to appear for inquiry

61. (1) Failure by charged officer to appear for the inquirywithout leave of thechairpersonorthepresidingofficerdoesnotinvalidatetheconductoftheinquiryinquestion.

(2) Wherethechargedofficerfailswithoutleaveofthechairpersonorpresidingofficertoappearat theplaceandonthedateandat thetimetowhichtheinquirymaybeadjourned, theinquirymustproceedintheabsenceofthatchargedofficer,unlessthechairpersonorthepresidingofficerforanygoodreasondecidesotherwise.

Charge for disobeying lawful order

62. Thechargedofficerwhofailstoappearforaninquiryasprovidedunderregulation61,mayfurtherbechargedwithadisciplinaryoffenceofdisobeyingalawfulorder,ifthechairpersonorthepresidingofficerconsidersitnecessaryorexpedient.


Inquiry of officers implicated in same disciplinary offence

63. Theconductofanynumberofofficersimplicatedincommittingthesamedisciplinaryoffencemaybeinquiredjointlyandeachsuchofficermaybechargedattheinquirywiththerelevantsubstantivedisciplinaryoffenceagainsthimorher.

Joinder of charged officers

64. (1) Achargedofficermaybejoinedwithanyotherchargedofficerinthesameinquiryatanytimebeforeanyevidencehasbeenledinrespectofthechargeinquestion.

(2) Wherethechargedofficersjoinedundersubregulation(1)areaseniorofficerandajuniorofficer,theinquiryagainstbothofficersmustbeconductedbythedisciplinaryboardappointedtoconductinquiryagainsttheseniorofficer.

Separation of inquiries of officers charged jointly

65. Wheretwoormoreofficersarechargedjointlywiththesamedisciplinaryoffence,thechairpersonorthepresidingofficermayatanytimeduringtheinquiry,upontheapplicationoftheinitiatororofanyofthechargedofficers,directthattheinquiryofanyoneormoreofthechargedofficersmustbeheldseparatelyfromtheinquiryoftheotherchargedofficers,andthechairpersonorthepresidingofficermaydeclinefromgivingthefindinginrespectofanyofthechargedofficers.

Power of stopping inquiry

66. (1) Wheneveranofficerpleadstoachargeofacontraventionof,orfailuretocomplywith,anyprovisionoftheActortheseregulationsoranydirectiveorinstructionissuedbytheCommissioner-General,theofficerinchargeortheheadofofficeorworkplace,theinquiryofthatchargemustproceeduntilaverdictisgiven.

(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General,orwiththeconsentoftheCommissioner-Generalortheauthorisedseniorofficer,theinitiator,mayforgoodandsufficientreasons,atanytimeafterthechargedofficerhaspleadedandbeforeaverdictisgiven,stoptheinquiryreferredtoinsubregulation(1),inwhicheventthechargedofficerisentitledtoaverdictofacquittalinrespectofthatcharge.

Record of proceedings

67. Thechairpersonorthepresidingofficermustkeep,orcausetobekept,therecordoftheproceedingsattheinquiryinaprescribedmanner.

Effecting disciplinary measures and orders

68. (1) Subject to subregulation (2),where the charged officer did not lodge anappeal,alldisciplinarymeasuresandordersimposeduponthatofficerduringtheinquiryareeffectedonthedayimmediatelyfollowingthedayofexpiryoftheperiodof14daysreferredtoinsection52(1)or55(1)oftheAct.

(2) Wherethechargedofficer lodgedanappealor isallowed,undersection52(2)or55(2)oftheActtolodgeanappealaftertheexpiryofthe14daysperiod,thedisciplinarymeasuresandordersimposedareeffectedonthedayimmediatelyfollowingthedaytheappealwasdismissedbytheMinister.

(3) Subjecttosubregulation(4),adisciplinarymeasureoffineor,subjecttoregulation156, an order to paymoney imposed upon an officer is effected by deductingmoney from that


officer’ssalaryinoneinstalmentorinsuchnumberofinstalmentsastheCommissioner-General,orseniorofficerauthorisedtheretobytheCommissioner-General,maydetermine.

(4) Wheretheserviceofthechargedofficeristerminated,thedisciplinarymeasureoffineortheordertopaymoneyiseffectedbydeductingthefineorthemoneyfromthebenefitsofthatofficer.

Sub-part 2: ChargingEssentials of charge

69. Achargemustsetforththerelevantdisciplinaryoffenceinsuchmannerandwithsuchparticularsastothetimeandtheplaceatwhichthedisciplinaryoffenceisallegedtohavebeencommittedandtheperson,ifany,againstwhomandtheproperty,ifany,inrespectofwhich,theoffenceisallegedtohavebeencommitted,asmaybereasonablysufficienttoinformthechargedofficerofthenatureofthecharge.

Charge where it is doubtful what disciplinary offence committed

70. Ifby reasonofanyuncertaintyas to the factswhichcanbeprovedor if foranyotherreasonitisdoubtfulwhichofseveraldisciplinaryoffencesisconstitutedbythefactswhichcanbeproved,thechargedofficermaybechargedwiththecommissionofoffencebyanynumberofchargesoranynumberofalternativecharges.

Charge need not state manner or means of act

71. Achargeneednotsetoutthemannerinwhichorthemeansorinstrumentbywhichanyactwasdone,unlessthatmanner,meansorinstrumentisessentialinordertodisclosethenatureofthedisciplinaryoffence.

Issuing and service of notice and copy of charge sheet

72. (1) Awrittennoticereferred to insection51(5)or54(2)of theAct is issuedunderthesignatureoftheinitiatorinduplicateandintheprescribedform.

(2) Theinitiatormustgivethenoticereferredtoinsubreguation(1),togetherwiththecopyofthechargesheettotheofficerincharge,orheadofofficeorworkplace.

(3) Theofficerincharge,orheadofofficeorworkplacemustservethenoticeandcopyofchargesheetorcausethemtobeservedtothechargedofficer,14daysbeforethedatefixedfortheinquiry.

(4) Thenoticeandthecopyofthechargesheetreferredtoinsubregulation(3)mustbegiventothechargedofficerinpersonandifheorshecannotbefound,thenoticeandcopyofchargesheetmustbeleftathisorherlastknownresidenceandanotetothateffectmustbemadeonthecopyofthenotice.

Objection by charged officer

73. (1) Thechargedofficermay,onreceivingthenoticetoappearforaninquiry,objectagainstthepresidingofficeroranymemberofadisciplinaryboardonthefactthatheorshewillnotreceiveafairinquiryandmustgivereasonsforthattotheCommissioner-General,orseniorofficerauthorisedtheretobyCommissioner-General,sevendaysbeforethedateoftheinquiry.

(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-Generalmustconsiderthereasonsgivenbychargedofficeranddecidewhetherheorshesustainsoroverrulestheobjectionbythechargedofficer.


Procedure where objection sustained

74. (1) IftheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General, sustains the objection raised by the charged officer under regulation 73,theCommissioner-Generalmust authorise or appoint another officer to be a presiding officer oramemberofdisciplinaryboardandinwritinginformthechargedofficerofsuchauthorisationorappointment.

(2) Upon the appointment of a new presiding officer ormember of the disciplinaryboard,theinquirymusttakeplaceasscheduled,unlessthechargedofficerandtheinitiatoragreeonanotherdate.

Procedure where objection overruled

75. If the Commissioner-General or the senior officer authorised thereto by theCommissioner-Generaloverrules theobjection raisedby thechargedofficerunder regulation73,heorshemustinwritinginformthatchargedofficerofthatfactandtheinquirymusttakeplaceasscheduled.

Disclosure

76. (1) Thechargedofficerorhisorherlegalrepresentativemay,uponreceivingthenoticeintermsofsection51(5)orsection54(2)asktheinitiatortodiscloseallgathereddocumentsrelevanttothechargetheinitiatorintendstouseduringthedisciplinaryinquiry.

(2) Failurebythechargedofficertoaskfordisclosurebeforetheexpiryofthe14dayperiodmaynotpreventtheinquirytoproceedonthefixeddate.

(3) Ifthechairpersonorthepresidingofficerissatisfiedthattheinitiatorhasomittedtodisclosethedocumentuponrequestintermsofsubregulation(1),thechairpersonorthepresidingofficermustadjournorpostponetheinquirytoallowthechargedofficerareasonabletimetoprepareforhisorherdefence.

Request for clarification to charge

77. (1) Thechargedofficermay,not less than sevendaysbefore thedateof theinquiry,inwritinginformtheinitiatorofhisorherneedforclarificationtothechargeagainsthimorherifheorshefeelsthat-

(a) thechargedoesnotdisclosethedisciplinaryoffence;or

(b) thatthechargedoesnotcontainsufficientparticularsofanymatterallegedinthecharge;or

(c) thatthechargedofficerisnotcorrectlynamedordescribedinthecharge.

(2) Thechargedofficer referred to in subregulation (1)must stateclearly the factorsuponwhichheorshebaseshisorherneedforclarification.

Clarification by initiator and amendment of charge

78. (1) Onreceiptoftheapplicationfromthechargedofficerrequestingclarificationto the charge in termsof regulation77(1), the initiatormust supply the chargedofficerwith thenecessaryclarificationandmay,ifnecessary,amendthechargeinwhichcaseheorshemustsendanewnoticeasprovidedforinsection51(5)or54(2)oftheActandacopyoftheamendedchargesheettothechargedofficer.


(2) Thenewdateofinquiryisfixednotlessthan14daysafterthechargedofficerhasbeenservedwiththenoticetoappearforaninquiryandthecopyoftheamendedchargesheet,unlessthechargedofficer,inwriting,choosestowaivesuchrightandindicatesreadinesstocontinuewiththeinquiryonthealreadyfixeddateoranyotherearlierdate.

Joining charges

79. Anynumberofchargesmaybejoinedinthesameinquiryagainstthechargedofficeratanytimebeforeanyevidencehasbeenledinrespectofanyparticularcharge,andwhereseveralchargesaresojoined,eachchargeisnumberedconsecutively.

Separation of inquiries where charges joined

80. (1) The chairperson or the presiding officermay, if in his or her opinion, itisintheinterestofjusticetodoso,directthattheconductofthechargedofficerbeinquiredintoseparatelyinrespectofanychargejoinedwithanyothercharge.

(2) Anorderundersubregulation(1)maybemadebeforeorduringtheinquiryandtheeffectofthatorderisthatthechargeagainstachargedofficerwhichhasnotbeentheninquiredintoisproceededwithinallrespectasifthechargedofficerhadinrespectofthatchargebeenchargedseparately.

Sub-part 3: Pleas

Right to legal representation

81. (1) Subjecttosubregulation(2),thechairpersonorthepresidingofficermustremindthechargedofficerofhisorherrighttolegalrepresentationbeforeadministeringthepleaandascertainwhetherthechargedofficerrequireslegalrepresentationorheorshechoosestoconductowndefence

(2) The omission by the chairperson or the presiding officer to remind the chargedofficerofhisorherrighttolegalrepresentationintermsofsubregulation(1)isnotanerrorintheinquiryasthechargedofficerwasalreadyinformedoftherightsthroughthenoticereferredtoinsection51(5)or54(2)oftheAct.

(3) Achargedofficerwhowishestoberepresentedbyalegalrepresentative,butwhofailstomakesucharrangementduringtheperiodof14daysfromthedateofreceivingthenoticetoappearfortheinquiry,mustgivereasonablegroundswhyheorsheshouldbeaffordedtimetomakesuchanarrangement.

(4) If, after hearing the grounds referred to in subregulation (3), the chairperson orthepresidingofficerisoftheopinionthatthechargedofficerhasnointentionofacquiringalegalrepresentativebutisjustdelayingtheinquiry,thechairpersonorthepresidingofficermayordertheinquirytocontinue.

(5) Ifthechairpersonorthepresidingofficerissatisfiedbythegroundsgivenbythechargedofficerintermsofsubregulation(3),heorshemustpostponetheinquirytoadifferentdateandorderthechargedofficertoarrangeforhisorherlegalrepresentative.

(6) Wherealegalrepresentativeisunabletoattendaninquiryonthefixeddate,heorshemustcommunicatesuchfacttotheinitiatoratleast48hoursbeforethefixeddateandanewdateforinquirymustbearranged.


(7) If the legal representative fails to communicate to the initiator in terms ofsubregulation(6),theinquirymustcontinue,unlessthechairpersonorthepresidingofficerforgoodreasons,decidesotherwise.

Charged officer to plead to charge

82. (1) Beforethechairpersonorthepresidingofficerasksthechargedofficertopleadtothecharge,theinitiatormustputthechargetothechargedofficer.

(2) Thechairpersonorthepresidingofficermustensurethatthechargesheetisfreeoferrorandaskthechargedofficertopleadtothecharge.

(3) Whenthechargedofficerpleadstoachargeheorshemayplead-

(a) thatheorsheisguilty;or

(b) thatheorsheisnotguilty.

(4) Thechargedofficerhasnodisciplinaryoffencetoanswerifheorshehasproofthat-

(a) heorshehasalreadybeenconvictedofthedisciplinaryoffencewithwhichheorsheischarged;or

(b) heorshehasalreadybeenacquittedofthedisciplinaryoffencewithwhichheorsheischarged.

(5) Where the chairpersonor thepresidingofficerfinds that there is an error on thechargesheetandtheerrordoesnotnecessarilyrequiretheamendmentofthecharge,thechairpersonorthepresidingofficermayadjourntheinquiryforaperiodheorshemaydetermineafterconsultingthepartiesandordertheinitiatortorectifytheerror.

(6) Whereanerroronthechargesheetrequirestheamendmentofthecharge,regulation78,asrelatingtotheamendmentofthechargesheet,applies,unlessthepartiesagreeotherwise.

Refusal by charged officer to plead

83. Where the charged officer refuses to plead to a charge, the chairperson or thepresidingofficermust record a plea of not guilty on behalf of the chargedofficer and a plea sorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.

Plea of guilty by charged officer

84. Wherethechargedofficerpleadsguiltytoachargeduringtheinquiry,theprocedureasprovidedundersection51(6)and(13)orsection54(3)and(10)oftheActisfollowed.

Questioning to confirm plea of guilty

85. (1) Wherethechargedofficer,duringtheinquiry,pleadsguiltytothecharge,thechairpersonorthepresidingofficermustquestionhimorherwithreferencetotheallegedelementsofthedisciplinaryoffenceinordertoascertainwhetherheorsheadmitstheallegationsinthechargetowhichheorshehaspleadedguilty.

(2) Ifthechairpersonorthepresidingofficerissatisfiedthatthechargedofficerdoesnotadmitanyelementoftheallegeddisciplinaryoffencetowhichheorshepleadedguilty,heorshemustenterthepleaofnotguiltyandrequiretheinitiatortoproceedwithadducingevidence.


(3) Ifthechairpersonorthepresidingofficerissatisfiedthatthechargedofficerdoesadmitallelementsoftheallegeddisciplinaryoffencetowhichheorshepleadedguilty,heorshemustfindthechargedofficerguiltyuponhisorherownpleaofguilty.

Summary disposal on admission of guilt

86. (1) Ifthechargedofficer,afterbeingfurnishedwiththeparticularsofthecharge,submitsintermsofsection51(6)or54(3)oftheActanadmissionofcommittingthedisciplinaryoffenceinquestion,thechairpersonorthepresidingofficer,mustsubmittheadmissiontotheinitiator.

(2) Uponreceiptofthewrittenadmissionreferredtoinsubregulation(1)theinitiatormust confirm to the charged officer the receipt of thewritten admission and inform the chargedofficertoappearonthefixeddateofinquirytoconfirmhisorherwrittensubmissionadmittingthecommissionofthedisciplinaryoffenceinquestionandformitigation.

(3) Whereduringtheinquiry,thechargedofficerconfirmshisorherwrittensubmissionadmittingthecommissionofthedisciplinaryoffenceinquestion,thechairpersonorthepresidingofficermustfindthechargedofficerguiltyandtheinquirymustcontinuefromthestageofpreviousconvictions.

Plea of not guilty where charged officer fails to appear for inquiry

87. Where the charged officer fails to appear for the inquiry and the chairperson orpresidingofficerdecidestheinquirytocontinueintheabsenceofthechargedofficer,thechairpersonorthepresidingofficer,mustunlessthechargedofficerhadalreadysubmittedawrittenadmissiontothecommissionofthedisciplinaryoffenceinquestion,recordapleaofnotguiltyonbehalfofthechargedofficer,andapleasorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.

Sub-part 4: Adducing evidence

Witnesses to testify orally

88. Subjecttoregulation89,awitnessataninquirymustgivehisorherevidenceorally.

Procedure when impossible to secure attendance of witness

89. Where the chairperson or the presiding officer is satisfied that it is practicallyimpossibletosecuretheattendanceofawitnessataninquiry,thewrittenstatementofthatwitnessmaybeacceptedasevidence,ifthatwitnessmadehisorherwrittenstatementbeforeajusticeofpeaceoracommissionerofoaths.

Reading of documentary evidence

90. (1) Whereanydocument is received inevidenceduring the inquiryupon itsmere production, the party that produced the documentmust read out the document during theinquiryunlesstheotherpartyisinpossessionofacopyof,ordispenseswiththereadingoutof,thatdocument.

(2) Ifthedocumentproducedinevidenceisawrittenstatement,itmustcomplywithregulation130.

Objection to questions or actions

91. Where,duringtheinquiry,onepartyobjectstoanyquestionoractionbyanotherparty,thechairpersonorthepresidingofficermust-


(a) incasethenatureofthequestionoractioniscleartothechairpersonorpresidingofficersustainoroverruletheobjectionimmediately;or

(b) incasethenatureofthequestionoractionisnotcleartothechairpersonorpresidingofficeraffordthepartywhichposedthequestionoractedanopportunitytoclarifythe question or action, then afford the objecting party an opportunity to respondto the clarification and then afford thefirst partyopportunity to respond towhatwas raisedby theobjectingpartyand thereafter, thechairpersonor thepresidingofficermust,beforeproceedingwiththeinquiry,maketherulingastowhethertheobjectionissustainedoroverruled.

Administering of oath or affirmation

92. (1) Anywitnesscalledby the initiator,defence,chairpersonor thepresidingofficerisrequiredbythechairpersonorthepresidingofficertostatehisorherfullnameandtakeanoathasfollows:

“I swear that the evidence I give, is the truth, the whole truth and nothing but the truth,so help me God”.

(2) Whereawitness,forgoodreasons,objectstotakingtheoath,heorshemustmakeanaffirmationinthefollowingwordsinsteadoftheoathandatthedirectionofthechairpersonorthepresidingofficer:

“I solemnly affirm that the evidence I give is the truth, the whole truth and nothing butthe truth, so I affirm”.

andtheaffirmationhasthesamelegalforceandeffectasifthepersonmakingithadtakentheoath.

(3) Anypersonwho,foranyreason,isfoundnottounderstandthenatureandimportoftheoathoraffirmation,maybeadmittedtogiveevidenceinaninquirywithouttakinganoathoranaffirmation.

(4) Thepersonreferredtoinsubregulation(3)must,insteadoftheoathoraffirmation,beadmonishedbythechairpersonorthepresidingofficer,tospeakthetruth,thewholetruthandnothingbutthetruth.

(5) Wherethewitnessistogiveevidencethroughaninterpreter,theoath,affirmationoradmonitionintermsofsubregulation(1),(2)or(4)respectively,mustbeadmittedbythechairpersonorthepresidingofficerthroughtheinterpreterorbytheinterpreterinthepresenceofthechairpersonorthepresidingofficer.

Initiator to adduce evidence on plea of not guilty

93. (1) Whenever the chargedofficerpleadsnotguiltyor apleaofnotguilty isrecorded in termsof regulation83or 87, the initiatormust proceedonproving that the chargedofficercommitted thedisciplinaryoffence referred to in thechargebycallingandexamining thewitnessesforcomplainantandadduceanyotherevidencerelevanttothecharge.

(2) Theinitiatormaycalltogiveevidenceanyofthewitnessesheorshehadsubpoenaedunder regulation 51(c) or any other person who was never issued with a subpoena under thatregulation,butwhomaccordingtotheknowledgeoftheinitiatorhasevidencetoprovetheallegeddisciplinaryoffenceorwhosenamewasmentionedduringtheinquirybyotherwitnesses.


Examination of complainant witnesses by initiator

94. (1) The initiator must examine-in-chief each complainant witness he or shecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinaryoffenceinquestionandtosubmitanydocumentaryevidence,butleadingquestionsduringexamination-in-chiefarenotallowed.

(2) Subject to subregulation (3), the initiatormust adduce all documentary evidenceduring examination-in-chief of complainant witnesses as no documentary evidence must beintroducedduringre-examinationofthewitnesses.

(3) Theinitiatormayintroducedocumentaryevidenceduringre-examinationbutonlyforthepurposeofprovingamatterraisedduringcross-examinationofcomplainantwitnesses.

(4) Whereanycomplainantwitness testifies inan inquirycontrary towhatheorshepreviouslystatedinhisorherwrittenstatementonthematteratissue,suchtestimonymaynotbeconsidered,unlessthatwitnessprovesthat,thesignatureappearingonthementionedstatementisnothisorhersignature,inwhichcase,hisorheroralevidencemustbeconsidered.

(5) Ifthecomplainantwitnesswhosetestimonyisnotconsideredasprovidedforundersubregulation(4)isanofficeranditisprovedthat,thesignatureonthewrittenstatementishisorhersignature, thechairpersonor thepresidingofficermustorder that, thatofficerbechargedforcommittingadisciplinaryoffenceofdeceptionundersection50(i)oftheAct.

Cross-examination of complainant witnesses by defence

95. (1) Aftertheexamination-in-chiefofeachwitnessbytheinitiatorintermsofregulation94(1),thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrighttocross-examinethatcomplainantwitnessasfollows:

“Charged officer you have now the right to cross-examine the complainant witness by putting questions to him or her. You may put questions to him or her on those aspects of his or her evidence that you do not agree with and put to him or her your version in that regard, so that he or she can answer thereto. If during the course of his or her evidence, he or she omitted to mention any facts, which you feel are important, you should also put questions to him or her about that so that he or she can answer thereto. You may also put questions to the witness generally in order to show that he or she should not be believed or that he or she is mistaken or unreliable as to the events he or she testified about.”.

(2) Thechargedofficermaycross-examineanywitnesswhotestifiesonbehalfofthecomplainantataninquiryoranyco-chargedofficerwhotestifiesattheinquiry.

Re-examination of complainant witnesses by initiator

96. (1) Subjecttosubregulation(2),theinitiatormay,onanymatterraisedduringcross-examinationofthecomplainantwitnessataninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstate,orplacingincontextevidencethatmayhaveleftthechairpersonor the presiding officer with a misleading impression, after cross-examination, re-examine thatwitness.

(2) Re-examination of complainant witness takes place onlywhen that witnesswascross-examinedandwhenre-examinationtakesplace,nonewfactsorevidence,subjecttoregulation94(3),isallowedduringsuchre-examination.


Closure of complainant case and rights of charged officer

97. (1) After re-examination of the last complainant witness, the initiator mustinformthedisciplinaryboardorthepresidingofficerthatheorshehasnootherwitnesstocallandthatheorsheclosesthecomplainantcase.

(2) Aftertheclosureofthecomplainant’scase,thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrightstocallwitnessesforhisorherdefenceortotestifyhimselforherselfasfollows:

“The initiator has now closed the complainant’s case and will not call any more witnesses. You now have the opportunity to put your case before the inquiry, should you wish to do so. You have the right to give evidence under oath yourself. If you decide to give evidence, the initiator has the right to cross-examine you to test your credibility and a member of the disciplinary board or the presiding officer may put questions to you. Irrespective of whether you give evidence or not, you have also the right to call witnesses to testify on your behalf. Your witnesses may also be cross-examined by the initiator and a member of the disciplinary board or the presiding officer may also put questions to them. You are not obliged to give evidence or to call witnesses. You may choose to present no evidence and to remain silent. However, you must bear in mind that, if you choose to do so, the disciplinary board or the presiding officer have to consider the case solely on the evidence presented thus far.”.

Charged officer may adduce evidence

98. Afterthechairpersonorthepresidingofficerhasexplainedtothechargedofficerhisorherrighttoadduceevidence,thechargedofficermayadduceevidenceonbehalfofdefenceandheorshemaybecalledasawitnesshimselforherselfifheorshesowishes,inwhichcase,heorshemustbecalledaswitnessbeforeanyotherwitnessfordefence.

Examination of defence witnesses

99. (1) Thechargedofficerorhisorherlegalrepresentativemustexamine-in-chiefeachdefencewitnessheorshecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinary offence in question and to submit any documentary evidence, but leading questionsduringexamination-in-chiefarenotallowed.

(2) Subject tosubregulation(3), thechargedofficerorhisorher legalrepresentativemust adduce all documentary evidence during examination-in-chief of defence witnesses, as nodocumentaryevidencemustbeintroducedduringreexaminationofthewitnesses.

(3) Thechargedofficerorhisorherlegalrepresentativemayintroducedocumentaryevidence during re-examination but only to prove a matter raised during cross-examination ofdefencewitnesses.

Cross-examination of defence witnesses by initiator

100. (1) Aftertheexamination-in-chiefofeachwitnessbythedefenceintermsofregulation99,thechairpersonorthepresidingofficermustgiveopportunitytotheinitiatortocross-examinethatdefencewitness.

(2) The initiatormay cross-examine anywitness, including the charged officer,whotestifiesonbehalfofthedefenceattheinquiry.


Re-examination of defence witnesses by defence

101. (1) Subject to subregulation (2), the charged officer or his or her legalrepresentativemay, on anymatter raised during cross-examination of the defencewitness at aninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstateorplacingincontextevidence thatmayhave left thechairpersonor thepresidingofficerwithamisleadingimpression,aftercross-examination,re-examinethatwitness.

(2) Re-examinationofdefencewitnesstakesplaceonlywhenthatwitnesswascross-examinedandwhenre-examinationtakesplace,nonewfactsorevidenceis,subjecttoregulation99(3),allowedduringsuchre-examination.

Closure of defence case

102. Afterre-examinationofthelastdefencewitness,thechargedofficerorhisorherlegalrepresentativemustinformthepresidingofficerorthedisciplinaryboardthatheorshehasnootherwitnesstocall,thus,heorsheclosesthedefencecase.

Examination by disciplinary board or presiding officer

103. Amemberofthedisciplinaryboardorthepresidingofficermayatanystageofthedisciplinaryinquiryexamineanyperson,otherthanthechargedofficer,whohasbeensubpoenaedto attend such inquiry or who is on attendance at such inquiry, andmay recall and re-examineany person, including the charged officer, already examined at that disciplinary inquiry, and thechairpersonorthepresidingofficermustexamine,orrecallandre-examinethepersonconcernedifhisorherevidenceappearstothedisciplinaryboardorthepresidingofficeressentialtothejustdecisionofthecase.

Subpoena of witnesses by chairperson or presiding officer

104. (1) Thechairpersonorthepresidingofficermayatanystageofthedisciplinaryinquirysubpoenaorcausetobesubpoenaedanypersonaswitnessatsuchinquiryandthechairpersonorthepresidingofficermustsosubpoenaawitnessorsocauseawitnesstobesubpoenaediftheevidenceofsuchwitnessappearstothedisciplinaryboardorthepresidingofficeressentialtothejustdecisionofthecase.

(2) Wherethewitnesssubpoenaedbythedisciplinaryboardorthepresidingofficer,istoadduceevidencetoclearanydoubtinfavourofanyoftheparties,suchwitnessmusttestifyaftertheclosureofthedefencecase.

(3) Awitnesssubpoenaedundersubregulation(1)isexaminedbythechairpersonorthepresidingofficer.

(4) Afterexaminingthewitnessundersubregulation(3),thechairpersonorthepresidingofficermustgiveopportunitytotheinitiatorandthechargedofficer,orhisorherlegalrepresentative,tocross-examinesuchwitness.

Address by initiator and defence at conclusion of evidence

105. (1) Afteralltheevidencehasbeenadducedbybothparties,theinitiatormaymakeclosingsubmission,andthereafterthechargedofficermaymakeclosingsubmission.

(2) The initiatormay reply to anymatter raised by the charged officer in his or herclosingsubmissionbutonlyonpointsoflaw.


Sub-part 5: Findings

Procedure where charged officer found guilty

106. (1) Aftertheclosingsubmissionbybothpartiesandthereplybytheinitiator,ifany,thechairpersonorthepresidingofficermustpronouncethefindingwhetherthechargedofficerisfoundguiltyornotguilty.

(2) Wherethedisciplinaryboardorthepresidingofficerfindsthechargedofficerguiltyofthedisciplinaryoffence,theinquirycontinueswiththestageofpreviousconvictions.

Procedure where charged officer found not guilty

107. (1) Wherethedisciplinaryboardorthepresidingofficerfindsthechargedofficernotguiltyofthedisciplinaryoffence,thedisciplinaryboardorthepresidingofficermustsubmittherecordofproceedingstotheCommissioner-GeneralortoaseniorofficerauthorisedtheretobytheCommissioner-General.

(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-General, may, on consideration of the record of proceedings submitted undersubregulation(1),confirm,alterorquashthefindingofnotguiltyaspersection51(14)and(15)orsection54(13)and(14)oftheAct.

Finding may be corrected

108. Whenbymistakeawrongfindingispronounced,thechairpersonorthepresidingofficermay,beforeorimmediatelyafteritisrecorded,amendthefinding.

Sub-part 6: Disciplinary measures

Previous convictions

109. (1) Whenthepresidingofficerorthedisciplinaryboardfindsthechargedofficerguilty, theinitiatormust,subject toregulation115(2),produceanextractofpreviousdisciplinaryconvictions,ifany,andthepresidingofficerorthechairpersonmustcalluponthechargedofficertoadmitordenysuchconvictions.

(2) Ifthechargedofficerdeniesanypreviousdisciplinaryconviction,theinitiatormustadduceevidencetoprovesuchconviction.

(3) TheproductionofacopyofaletterdulysignedbytheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-Generalconfirmingadisciplinarymeasureonthepreviousconvictionissufficientproofofthatpreviousconviction.

(4) Theadmittedorprovedpreviousconvictionmustbeconsideredas fromthedatewhenthechargedofficerwasconvictedofthatpreviousconviction.

Representations in mitigation and aggravation

110. (1) After submissions on previous convictions under regulation 109, thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrighttomitigationbefore the imposition of disciplinary measure and give him or her the opportunity to makerepresentationinsuchmitigation,includingtherighttocallwitnessestomitigateonhisorherbehalf.


(2) Ifthechargedofficerfailstomakerepresentationinmitigationortocallwitnessestomitigateonhisorherbehalf,thechairpersonorthepresidingofficermayleadthechargedofficerbyputtingquestionstohimorherinrelationtopersonalcircumstances,educationandwork.

(3) After the mitigation by the charged officer under subregulation (1) or (2), thechairpersonor thepresidingofficermustgive the initiatoropportunity tomake representation inaggravationwhichmayincludecallingwitnessesforthatpurpose.

(4) Afterrepresentationinaggravationundersubregulation(3),thechairpersonorthepresidingofficermustgive thechargedofficeranopportunity to replyonanyfactorsbroughtupduringaggravationundersubregulation(3).

(5) Ifthechargedofficer,duringhisorherreplyundersubregulation(4),deniesanyfactonthefactorsbroughtupduringaggravation,thechairpersonorthepresidingofficermustrequiretheinitiatortoadduceevidencetoprovesuchfact.

Imposing disciplinary measures

111. (1) Before the disciplinary board recommends disciplinary measure, thatdisciplinary board must indicate the grounds upon which the disciplinary measure is to berecommended,incaseofthechargedofficerbeingaseniorofficer.

(2) Before the presiding officer imposes disciplinarymeasure, that presiding officermust indicate the grounds uponwhich the disciplinarymeasure is to be imposed, in case of thechargedofficerbeingajuniorofficer.

(3) Whenrecommending,intermsofsection51(13)oftheAct,thedisciplinarymeasuretobe imposedupon the charged senior officer in termsof section51(14), thedisciplinaryboardmusttakeintoconsiderationanymatterraisedbytheinitiatorandadmittedbythechargedofficerasprovidedunderregulation110.

(4) Whenimposingadisciplinarymeasureuponthechargedjuniorofficerintermsofsection54(10)oftheAct,thepresidingofficermusttakeintoconsiderationanymatterraisedbytheinitiatorandadmittedbythechargedofficerasprovidedunderregulation110.

Right to appeal

112. (1) Afterpronouncingtherecommendeddisciplinarymeasure,thechairpersonmustinformthechargedseniorofficerabouthisorherrighttoappealasfollows:

“The recommendation of this disciplinary board for you to be found guilty and the disciplinary measure to be imposed upon you is not final. The Commissioner-General or senior officer authorised by the Commissioner-General will notify you in writing of the finding of guilty and the disciplinary measure that is imposed upon you. If you are aggrieved by the finding of guilty or the disciplinary measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the notification from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.

(2) After pronouncing the disciplinary measure imposed, the presiding officer mustinformthechargedjuniorofficerabouthisorherrighttoappealasfollows:

“The finding of guilty and the disciplinary measure imposed upon you at this inquiry are not final, they are subject to the written confirmation by Commissioner-General or senior officer authorised thereto by the Commissioner-General. If you are aggrieved by the finding of guilty or the disciplinary


measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the written confirmation from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.

Sub-part 7: Confirmation of disciplinary measures and record of convictions anddisciplinary measures

Submission of record of proceedings

113. (1) The chairperson or the presiding officer must, within 21 days from thedateonwhichtheinquirywasfinalized,submittotheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thetypedrecordofproceedingsattheinquiry.

(2) Incasethechairpersonorthepresidingofficerisnotabletosubmitthetypedrecordofproceedingswithintheperiodmentionedinsubregulation(1),thatchairpersonorpresidingofficermustinformtheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-Generalofthereasonthereofandaperiodwithinwhichtherecordofproceedingswillbesubmittedmustbeagreedupon.

Confirmation of disciplinary measures

114. Adisciplinarymeasureimposeduponajuniorofficerissubjecttowrittenconfirmationaspersection54(12)oftheAct.

Record of convictions

115. (1) A conviction of an officer must be entered on a record of disciplinaryoffencesoftheofficerconcernedandonanysubsequentconvictionofadisciplinaryoffence,subjecttosubregulation(2),mustbeprovedoracceptedasapreviousconviction.

(2) Iftheofficerhasnotbeenconvictedofadisciplinaryoffenceforaperiodofthreeyearsfromthedateofhisorherlastconviction,allthepreviousconvictionsofthatofficer,forthepurposeofinquiry,lapse.

Record of disciplinary measures

116. Adisciplinarymeasureimposedintermsofsection51(14)or54(10)oftheAct,mustbeenteredontherecordofdisciplinaryoffencesoftheofficerconcerned.

Sub-part 8: Lodging of appeals

Right to record of proceedings

117. AfterreceivingtheletterconfirmingorimposingadisciplinarymeasurefromtheCommissioner-Generalor theseniorofficerauthorised theretoby theCommissioner-General, theofficerwhowantstoappealtotheMinistermust,onhisorherrequestinwritingtotheinitiator,befurnishedwithacopyoftherecordoftheproceedingsoftheinquiry.

Procedure on appeal to Minister

118. (1) AnofficerwhodesirestoappealtotheMinisterintermsofsection52or55oftheActmustwithin14daysfromthedateofreceivingthenoticereferredtoinsection51(14)oftheActorthewrittenconfirmationreferredtoinsection54(12),lodge,throughtheofficerincharge


orheadofofficeorworkplace,withtheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General,awrittennoticeofappealinwhichthegroundsofappealareclearlyandspecificallysetout.

(2) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General, must immediately after the noting of the appeal, submit such notice ofappealtothechairpersonofthedisciplinaryboardorthepresidingofficerthatconductedtheinquiryandsuchchairpersonorpresidingofficermustwithintenworkingdaysofreceiptthereofinwritingfurnish theCommissioner-General,or theseniorofficerauthorised theretoby theCommissioner-General,thefollowing-

(a) thefactsthedisciplinaryboardorthepresidingofficerfoundandproved;

(b) the reasons of the disciplinary board or the presiding officer for any finding inrelationtothefactsinrespectofwhich,accordingtotheappellant’sstatement,anappealislodged;and

(c) thereasonsofthedisciplinaryboardorthepresidingofficerforanyrulingonanyquestionoflaworinregardtotheadmissionorrejectionofevidenceagainstwhich,accordingtosuchstatement,anappealislodged.

(3) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General,must,within tenworkingdaysof receiptbyhimorherof the statementreferredtoinsubregulation(2)submitit,togetherwiththerecordofproceedingstotheMinister.

Decision by Minister

119. (1) Thedisciplinaryboard,initiatororappellantmayonlysubmittotheMinisterwrittenargumentsorrepresentationsinconnectionwiththeappealandtheMinistermaynotacceptoralargumentsorrepresentation.

(2) TheMinistermayafterconsiderationofthedocumentsreferredtoinregulation118makesuchdecisionasheorsheconsidersappropriateintermsofsection52(5)or55(5)oftheAct.

Sub-part 9: Witness allowances and copying fees

Officers attending inquiries

120. Subject to regulation 124, an officer who is required to attend any disciplinaryinquiry is regarded as being on duty and is entitled to subsistence and transport allowances andtravellingfacilitiesinaccordancewiththerelevantPublicServiceStaffRules.

Witnesses for complainant

121. Aperson,otherthananofficer,whoisrequiredtoattendaninquirytogiveevidenceortoproduceanyrecord,document,bookorotherthingforthecomplainant,isentitledtosuchwitnessfeesandtravellingallowancesasareprescribedbytherulesofcourtinrespectoftheattendanceofwitnessesinacriminaltrialinamagistrate’scourt.

Witnesses for defence

122. Subjecttoregulation124,aperson,otherthananofficer,whoisrequiredtoattendanydisciplinaryinquirytogiveevidenceortoproduceanyrecord,document,bookorotherthingforthedefence,isnotentitledtoanyallowances,feesandtravellingfacilitiesatStateexpense.


Witnesses subpoenaed by disciplinary board or presiding officer

123. If thechairpersonor thepresidingofficerrequires theattendanceofanofficerorsubpoenasanyotherpersontogiveevidenceorproduceadocument,bookorotherthing,regulation120and121inregardtoallowances,feesandtravellingfacilitiesapplywithnecessarychanges.

Recovery of allowances and witness fees

124. If the chairperson or the presiding officer is of the opinion, and reports to theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thatthe evidence of an officer subpoenaed on the request of the charged officerwas unnecessary orimmaterial,theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,mayordertherecoveryfromthechargedofficer,ofthefees,allowancesandcostoftravellingfacilitiespaidorgrantedtothesubpoenaedofficerbytheState.

Allowances for person’s services and for using mechanical means and copying fees

125. Whenevertheservicesofanypersonoranymechanicalmeansareusedtorecordthe evidence and proceedings at an inquiry under these regulations, the rules of procedure in amagistrate’scourtincriminalproceedingsinregardtothefeesorallowances,ifany,payablefortheuseofsuchservicesormechanicalmeans,andforthetranscriptionandcopyofthenotestakendownapplywiththenecessarychanges.

Sub-part 10: Rules of evidence

Evidence of single witness

126. Achargedofficermaybefoundguiltyofanydisciplinaryoffenceontheevidenceofanysinglewitness.

Evidence following conviction in court of law

127. Wherethefactsofadisciplinaryoffenceforwhichanofficerischargedarisefromthatofficer’sconvictioninacourtoflawforcommittingacriminaloffence,suchconvictionisprimafacieevidenceduringaninquiryforthatdisciplinaryoffence.

Irrelevant evidence inadmissible

128. Noevidenceastoanyfact,matterorthingisadmissiblewhichisirrelevanttotheproofofanypointorfactatissueinaninquiry.

Admissibility of written statements and other documents

129. (1) In an inquiry, awritten statement by any person, other than the chargedofficerattheinquiry,is,subjecttoregulation130,admissibleasevidencetothesameextentasoralevidencebythatperson,andsuchstatementmustbeadmittedasevidenceuponitsmereproductionataninquiry.

(2) Inaninquiry,adocument,otherthanawrittenstatementreferredtoinsubregulation(1),isadmissibleasevidenceuponitsmereproductionattheinquiryifsuchdocument-

(a) purports tobearasignatureof theownerof thedocument,or, if theowner isanoffice,ofanofficialfromthatoffice;

(b) bearsa sealor stamppurporting tobea sealor stampof theoffice towhich thedocumentbelongs;


(c) istheofficialdocument,purportingtobetheofficialdocumentfromtheofficetowhichsuchdocumentbelongs;or

(d) beingacopy,iscertifiedtobeatruecopyoftheoriginal.

Requirements of written statements

130. (1) Thestatementreferredtoinregulation129(1)must-

(a) besignedbythepersonwhomadeit;and

(b) mustcontainadeclarationbythatpersontotheeffectthat-

(i) itistruetothebestofhisorherknowledgeandbelief;andthat

(ii) heorshemadethestatementknowinglythat,ifitweretenderedinevidence,heor shewouldbe liable toprosecution ifheor shewilfullystated in itanythingwhichheorsheknewtobefalseorwhichheorshedidnotbelievetobetrue.

(2) If thepersonwhomakes the statement cannot read it, itmust be read tohimorherbeforeheorshesignsit,andanendorsementmustbemadeonitbythepersonwhoreadthestatementtotheeffectthatitwassoread.

(3) Acopyofthestatement, togetherwithacopyofanydocumentreferredtointhestatementasanexhibit,orwithsuchinformationasmaybenecessarytoenabletheotherpartytoinspect suchdocumentoracopy thereof,must,before thosecopiesare tendered inevidence,beservedontheotherpartytotheinquiry.

Oral evidence by persons who made written statements

131. Despitethatawrittenstatementmadebyapersonmaybeadmissibleasevidence-

(a) apartybywhomoronwhosebehalfacopyofthestatementwasservedmaycallthatpersontogiveoralevidence;and

(b) the chairperson or the presiding officer, on his or her own motion or upon theapplicationoftheotherpartytotheinquiry,maycausesuchpersontobesummonedtogiveoralevidenceattheinquiryinquestion.

Treatment of exhibits referred and identified in written statements

132. Adocumentorobjectreferredtoasanexhibitandidentifiedinawrittenstatementtenderedinevidenceunderregulation129(1),istreatedasifithadbeenproducedasanexhibitandidentifiedintheinquirybythepersonwhomadethestatement.

Evidence of disputed writings

133. Comparisonataninquiryofadisputedwritingwithanywritingprovedtobegenuinemaybemadebyawitnessandthatwritingandtheevidenceofanywitnesswithrespectthereto,maybesubmittedasproofofthegenuinenessorotherwiseofthewritingindispute.

Evidence of signatures

134. Adocument-


(a) whichpurportstobearthesignatureofanyofficer;and

(b) whichbearsasealorstamppurportingtobeasealorstampof,or is theofficialdocument purporting to be the official document from, the office towhich suchofficerisattached,

is,uponthemereproductionthereofatdisciplinaryinquiries,beprimafacieproofthattheofficersignedthatdocument.

Articles may be proved in evidence by means of photographs thereof

135. (1) Aphotographofanyarticle,otherthanadocument,maybeadmitted,insteadofthatarticle,asevidenceataninquirydespitethatthearticleisavailableandcanbeproducedinevidence.

(2) Thechairpersonorthepresidingofficermayongoodreasonrequiretheproductionofthearticleinquestion.

Presumption that charged officer possessed particular qualification or acted in particular capacity

136. Whereadisciplinaryoffencecanonlybecommittedbyanofficerwhentheofficerpossessesaparticularqualificationorquality,orisvestedwithaparticularauthorityorisactinginaparticularcapacity,anofficerchargedwithsuchdisciplinaryoffence,is,attheinquiry,deemedto-

(a) havepossessedthatqualificationorquality;or

(b) havebeenvestedwiththatauthority;or

(c) havebeenactinginthatcapacityatthetimeofthecommissionofthedisciplinaryoffence,unlessthepresumptionisdisproved.

Evidence by complainant

137. Ifevidenceisledtodisprovethepresumptionreferredtoinregulation136aftertheinitiatorhasclosedhisorhercase,theinitiatormayadduceevidenceandsubmitanyargumentinsupportoftheallegationasifheorshehadnotclosedhisorhercase.

PART14PRIVILEGESFOROFFICERS

Special rates for, and free, services

138 TheCommissioner-Generalmayprescribe-

(a) special rates to be paid by officers for the services rendered by offenders or thecorrectionsworkshops;and

(b) thetypeofservicestoberenderedtoofficersfreeofcharge.

Reduced prices for products

139. OfficerscanbuyworkshopandagriculturalproductsproducedintheCorrectionalService at such reduced prices as Treasury may, on the recommendation of the Commissioner-General,approve.


Medical services

140. Officersmayreceivesuchpreliminarymedicalservicesfromtheavailableservicesatthecorrectionshospitalsandclinics.

Personal protection

141. TheCommissioner-Generalmay,insuchmannerandonsuchconditionsasheorshemaydetermine,approvetheissuingofaCorrectionalServiceweapontoanofficerforhisorherpersonalprotectionandtheprotectionofhisorherhouseholdandproperty.

PART15GRIEVANCESANDREQUESTSBYOFFICERS

Grievances by officers

142. Grievancesbyofficersmustbedealtwithasprescribed.

Duty of officers in charge or heads of offices or work places in relation to requests by officers

143. Theofficerinchargeorheadofofficeorworkplacemustinvestigateorcausetobeinvestigatedeveryrequestbyanofficerand,asfaraspossible,disposeofit.

Submission of requests to Commissioner-General or senior officers

144. Theofficer inchargeorheadofofficeorworkplacemustwithoutdelaysubmit,withhisorhercomments,anyrequestwhichheorsheisunabletodisposeof,totheCommissioner-Generalorrelevantseniorofficer.

Requests for audience and disposal thereof

145. (1) IfanofficerhasvalidgroundsforrequestingaudiencewiththeCommissioner-General or a relevant senior officer, the officermay submit awritten request for such audience,togetherwiththegroundsinsupportoftherequest,totheofficerinchargeorheadofofficeorworkplace.

(2) Theofficerinchargeorheadofofficeorworkplacemustforward,togetherwithhisorhercomments,therequestreferredtoinsubregulation(1)totheCommissioner-Generalortherelevantseniorofficer.

(3) Onreceiptandconsiderationoftherequestforwardedundersubregulation(2)-

(a) theCommissioner-Generaloranyseniorofficernominatedbyhimorher;or

(b) therelevantseniorofficeroranyotherseniorofficernominatedbyhimorher,

may,assoonaspracticable,granttheaudience.

PART16AWARDSINCORRECTIONALSERVICE

Establishment and introduction of awards

146. AwardsintheCorrectionalServiceintheformofdecorations,medalsandcertificatesareherebyestablishedandintroducedasinAnnexure2.


Awarding of decorations, medals or certificates

147. (1) Decorations,medals and certificates, aswell as bars, clasps and ribbonsin respectof suchdecorations andmedalsmaybeawardedby thePresident, theMinisteror theCommissioner-General,asthecasemaybe,toanypersonwhoisorwasanofficerinrespectofhisorherservicesassuchofficerortoanyotherpersonwhohasrenderedexceptionalservicestotheCorrectionalService.

(2) Thecriteriaandconditionsfortheawardingoftheawardsestablishedandintroducedunderregulation146andanyothermatterarisingfromorincidentaltheretomustbedealtwithasprescribed.

Consideration of previous convictions before awarding decorations or medals

148. Despitethelapseofanyconvictionofanofficerintermsofregulation115(2),theCommissioner-Generalmusttakeintoaccountandgivefullconsiderationtosuchconvictionsbefore,intermsofregulation147,recommendingtheawardof,orawarding,anydecorationormedaltosuchofficer.

PART17CERTIFICATESOFSERVICEANDDEATHOFOFFICERS

Certificates of service

149. Acertificateofserviceintheprescribedform,dulycompletedandsignedbyoronbehalfoftheCommissioner-GeneralasproofofitsbeinginaccordancewiththeofficialrecordsoftheCorrectionalServicemust,onthedischargeofanofficer,beissuedtosuchofficerineverycasewhereheorshehascompletednotlessthanthreemonth’scontinuousservice.

Authenticity of certificates of service

150. A certificate of service, strictly in accordance with the official records of theCorrectionalService,mustcontainonlyafactualandaccuratestatementoftheconduct,diligence,zeal,sobrietyandefficiencyoftheofficerconcerned.

Copy of certificate of service

151. Acopyofthecertificateofservicewhichhasbeendestroyedorlost,maybeissuedinexceptionalcircumstancesandonlyundertheauthorityoftheCommissioner-General.

Notification of death

152. (1) TheofficerinchargeorheadofofficeorworkplacemustreportthedeathofanofficerwithoutdelaytotheCommissioner-General.

(2) Uponthereceiptofthereportreferredtoinsubregulation(1),theCommissioner-Generalmustcauseallcorrectionalfacilities,officesorworkplacestobeinformedofsuchdeath.

Burial of deceased officers

153. The burial of the deceased officer is done in accordance with the prescribedprocedure.


PART18GENERAL

Liability of officers for deficiency and loss of, or damage to, State property

154. Anofficermaybeheldliabletomakegoodanydeficiency,loss,damageorotherexpendituresufferedbytheStateasaresultofhisorhernegligenceorcarelessnessorunlawfulactorhisorherfailuretocarryoutaspecificduty,and,ifmorethanoneofficerisresponsibleandliableintermsofthissubregulation,theymustbejointlyandseverallyliable.

Determination of liability

155. Thedeterminationofliabilityofanofficerintermsofregulation154andthesumofmoney involved is determinedby such investigation and in suchmanner as are specially andgenerallyprescribed,exceptinthecasewheresuchliabilityandthesumofmoneyinvolvedhavebeendetermined-

(a) byacourtoflawinconnectionwithaconvictionofanyoffencearisingwhollyorpartlyfromsuchdeficiency,loss,damageorotherexpenditure;

(b) inaninquiryundertheActandtheseregulationsinconnectionwithaconvictiononacontraventionorfindingofguilty,onachargeofmisconductorinefficiencyorunfitness arisingwhollyor partly from suchdeficiency, loss, damageorotherexpenditure;

(c) bywayof a voluntaryundertakingon thepart of theofficer tomakegood suchdeficiency,loss,damageorexpenditure.

Recovery of determined amount for liability

156. Whenever the liability of an officer and the sum of money involved have beendeterminedintermsofregulation155,therecoveryofthatsumismadeinaccordancewithsection11oftheStateFinanceAct,1991(ActNo.31of1991)andChapterEofTreasuryInstructionsissuedintermsofsection24(1)ofthatAct.

Liability and recovery after dismissal, retirement or discharge

157. Despite that an officer who is liable for any deficiency, loss, damage or otherexpenditureinthecircumstancessetoutinregulation156,hasbeendismissed,dischargedorhasretiredfrom,orotherwiselefttheserviceoftheCorrectionalService,regulations154to156applytosuchperson.

Membership to political parties by officers

158. Subjecttotheprovisionsofregulation159and160,anofficermaybeamemberofapoliticalparty.

Officers not eligible for certain political activities and offices

159. ToensuretheimpartialityandprofessionalismoftheCorrectionalService,anofficermaynot-

(a) presideatapoliticalmeetingordrawuporpublishanywritingordeliveraspeechormakeastatementwiththeintentiontopromoteorprejudicetheinterestofanypoliticalparty;


(b) beanoffice-bearerofwhateverdesignationofapoliticalparty.

Restrictions on carrying out political activities by officers

160. (1) Anofficermaynotusehisorherposition in theCorrectionalServiceorutiliseanypropertyoftheStatetopromoteorprejudicetheinterestsofanypoliticalparty.

(2) Whileonduty,anofficermaynotleavehisorherofficialdutiesintheCorrectionalServiceinordertoattendtoanypoliticalactivity.

Submission of progress reports

161. TheofficerinchargeorheadofofficeorworkplacemustsubmittotheCommissioner-Generalprogressreportsofofficersunderhisorhercommandintheformandonsuchintervalsasmaybeprescribed.

Submission of special reports as required by Commissioner-General

162. Theofficer-in-chargeorheadofofficeorworkplacemustsubmittotheCommissioner-GeneralaspecialreportinrespectofanofficerunderhisorhercommandinthemannerandasoftenastheCommissioner-Generalmayrequire.

Channel of communication

163. A request, communication or complaint from an officer in connection with anymatterfallingwithinthescopeofthepowers,functionsordutiesoftheCorrectionalServicemustbechannelledasprescribed.

Use of force and weapons

164. (1) TheCommissioner-Generalmustprescribethemannerofuseofforceandweaponsbyofficers.

(2) Forthepurposeofcorrectionsadministration“weapon”includesprescribedfirearm,baton,ammunition,teargasandanyotherimplementastheCommissioner-Generalmaydetermine.

CHAPTER3OFFENDERS

PART1GENERALPROVISIONS

Application of regulations

165. TheregulationscontainedinthisPartandinParts2and3ofthisChapterapplytoalloffenders,unlessinconsistentwithanyspecialprovisionsapplicabletoaparticularcategoryofoffenders.

Prohibition on documents or writings

166. Except as provided in theAct, these regulations or the rules or directives of theCommissioner-General, no offendermay compile orwrite any document orwritingwithout thepermissionoftheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General.


Receipt and safe-keeping of private property

167. (1) Theofficerinchargeoranyotherofficerdulyauthorisedbytheofficerincharge,must take into safekeepingallmoney,valuablesor anyother authorisedprivatepropertybelongingtoanoffenderonadmissionorduringhisorherdetentionandmustmakeaninventoryofallthemoney,valuablesorotherauthorisedprivateproperty,thecorrectnessofwhichiscertifiedbytheoffender.

(2) A copyof the inventory referred to in subregulation (1) is given to the offenderconcerned.

Disposal of private property

168. Theprivatepropertyofoffendersmustbedisposedofinaccordancewithsection63oftheAct.

Use or disposal of private money

169. The Commissioner-General must determine the circumstances under which anoffendermayusehisorherprivatemoneyorthemannerinwhichheorshemaydisposeofthatmoney.

Disposal of unclaimed private property

170. Theunclaimedprivatepropertyofanoffenderwhohasbeenreleasedmust,aftersixmonthsfromthedateofhisorherrelease,bedisposedofinaccordancewithsubsections(7)and(8)ofsection63oftheAct.

Disposal of perishable or valueless private property

171. Despite regulations 170, 183 and 187, any item of clothing or other article of areleased,escapedordeceasedoffender,whichisunclaimedandofnoorlittlevalueorofnoapparentsalesvalueorofaperishablenature,maybedestroyedorotherwisedisposedofastheCommissioner-Generalmaydirect.

Bringing in and removal of prohibited articles

172. (1) A prohibited articlemay not be brought or removed from a correctionalfacility,officeorworkplacebyanypersonwithoutthepermissionoftheofficerincharge,headofofficeorworkplaceoranyotherseniorofficerauthorisedtograntsuchpermission.

(2) Forthepurposeofcorrectionsadministration,“prohibitedarticle”means-

(a) anintoxicant;

(b) afirearmorcomponentthereof

(c) ammunitionforafirearm;

(d) anythingthatisdesignedtokill,injureordisableapersonorthatisalteredsoastobecapableofkilling,injuringordisablingaperson,whenpossessedwithoutpriorauthorization;

(e) anexplosiveorabomboracomponentthereof;


(f) any communication device or component thereof, when possessedwithout priorauthorization;

(g) currency,whenpossessedwithoutpriorauthorization;

(h) medication, when possessed without prior authorization or used for unintendedpurpose;

(i) anyrealorimitatedhabitformingsubstances;

(j) anyrealorimitatedintoxicatingsubstances;

(k) anyitemthatcouldjeopardizethesecurityofthecorrectionalfacilityorthesafetyofpersons,whenthatitemispossessedwithoutpriorauthorization;

(l) anyotherarticle,object,itemorthingthatisnotauthorisedbytheCommissioner-General’sdirectiveorwrittenorderoftheofficerincharge,orheadofoffice,orworkplace,whenpossessedor brought into or removed from the correctional facility,officeorworkplacewithoutpriorauthorization.

PART2ADMISSION,DETENTION,REMOVAL,ESCAPEANDDEATHOFOFFENDERS

Personal and physical particulars

173. The name, age, height, weight, full address, distinctive marks and such otherparticularsasmayberequiredfromtimetotimemust,inrespectofeveryoffender,berecordedintheadmissionregisterandinanyotherrelevantprescribedregistersorformsorotherrecordingmanner.

Fingerprints and photographs

174. Wheneverrequired,thefingerprintsandphotographsofanoffendermustbetakenonadmissionandasoftenthereafterasisnecessary,butapersonwhoisnotofficiallyauthorisedmaynotaccess,orinspect,anysuchfingerprintsorphotographsortheircopies,anddetailsorinformationcontainedinthemmaynotbebedivulgedorfurnishedtoanysuchperson.

Bath on admission

175. Unless themedical service personnel otherwise determines, every offendermustbathassoonaspossibleafteradmissionandasoftenthereafterasisnecessary.

Medical examination on admission

176. Everyoffenderassoonaspossibleafteradmissionmustbeexaminedbyamedicalservicepersonnel,whomustreportfullyonthephysicalandmentalconditionofthatoffenderandothermedicalinformation,whichmayberequiredorprescribed.

Custody during removal

177. (1) An offender who is removed on the instructions of the Commissioner-General,theofficerinchargeoranyotherofficerauthorisedtoissuesuchinstruction,mustbeinthesafecustodyofanofficer.

(2) Anoffenderwhoisrequiredtoappearbeforeacourtthatisnotheldatacorrectionalfacility,maybeplacedinthesafecustodyofamemberofpoliceforthatpurpose.


Protection from public exposure

178. Whenanoffenderisremovedfromortakentoacorrectionalfacilityheorshemustbesubjectedtoaminimumofexposuretothepublic,andallnecessaryprecautionarymeasuresmustbetakentoprotecthimorherfrompublicabuseorcuriosity.

Interview before removal

179. The officer in charge, or other officer authorised thereto by the Commissioner-Generalortheofficerincharge,mustinterviewanoffenderbeforetheoffenderisremovedfromthecorrectionalfacility.

Medical certificate on removal

180. Amedicalservicepersonnelmustexamineanoffenderasquicklyaspossiblepriortohisorhertransfertoanothercorrectionalfacility,andheorshemaynotbesotransferredunlessthemedicalservicepersonnelhascertified,inwriting,thatheorsheisfitforremoval.

Notification of escape and re-arrest of offenders

181. (1) Upontheescapeoftheoffender,theofficerinchargemustimmediatelygivenoticeoftheescapetotheCommissioner-General,anydesignatedseniorofficerandthecommanderofthenearestpolicestation.

(2) Immediatelyaftertheescapeoftheoffender,theofficerinchargemustensurethatanorderlysearchoftheescapedoffenderisbeingcarriedout.

(3) Uponthere-arrestoftheescapedoffender,theofficerinchargemustimmediatelygivenoticeofthere-arresttotheCommissioner-General,anyotherdesignatedseniorofficerandthecommanderofthenearestpolicestation.

Investigations into escape of offenders

182. (1) UnlesstheCommissioner-Generaldecidesotherwise,immediatelyaftertheescapeoftheoffender,theofficerinchargemustinstituteaninvestigationintotheescapeofsuchoffenderandsubmithisorherfindingtotheCommissioner-Generalorthedesignatedseniorofficer.

(2) Upon the receipt of the notice of escape referred to in regulation 181(1), theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerinchargeintermsofsubregulation(1),mayconstituteaninvestigationteamtoinvestigateintotheescapeoftheoffender.

(3) Theinvestigationteamreferredinsubregulation(2)mayincludepersonswhoarenotofficersastheCommissioner-Generalorthedesignatedseniorofficermayfindappropriate.

Disposal of private property of escaped offenders

183. Theinventoryofprivatepropertyofanoffenderwhohasescapedandhasnotbeenrecapturedmust,aftersixmonthsfromthedateofescape,besubmittedtomagistrate’scourtbytheofficerinchargefordisposalinaccordancewithsubsections(7)and(8)ofsection63oftheAct.

Notification of death of offenders and investigations thereof

184. (1) Uponthedeathoftheoffender,whetherfromnaturalorunnaturalcauses,theofficerinchargemustimmediatelygivenoticeofthedeathtotheCommissioner-General,designated


seniorofficer,medicalofficerandthemagistrateofthedistrictinwhichthecorrectionalfacilityissituated,andalsotothenext-of-kin,or,ifparticularsofsuchnext-of-kinareunknown,suchofficerinchargemust,asfarasispracticable,notifyanyotherrelativeorfriendofthedeathoftheoffender.

(2) UnlesstheCommissioner-Generaldecidesotherwise,immediatelyafterthedeathoftheoffender,theofficerinchargemustinstituteaninvestigationintothedeathofsuchoffenderandsubmithisorherfindingtotheCommissioner-Generalorthedesignatedseniorofficer.

(3) Uponthereceiptofthenoticeofdeathreferredtoinregulation(1),theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerincharge in termsof subregulation (2),mayconstitutean investigation team to investigate into thedeathoftheoffender.

(4) Theinvestigationteamreferredinsubregulation(3)mayincludepersonswhoarenotofficersastheCommissioner-Generalorthedesignatedseniorofficermayfindappropriate.

Particulars of death

185. Themedicalofficermustrecord,inwriting,alltherelevantparticularsofthedeathofanoffenderwhichmustinclude-

(a) thetimeanddateofillness;

(b) thetimeanddatewhentheillnesscametothenoticeofthemedicalofficer;

(c) thenatureoftheillnessreferredtoinparagraph(a);

(d) thetimeanddateofdeath;

(e) thecauseofdeath;

(f) thefindingsatthepostmortem,ifany;and

(g) anyotherrelevantparticularsasthemedicalofficermayconsidernecessary.

Burial or cremation of deceased offenders

186. (1) Whenanoffenderdiesduetoanaccidentorofunnaturalcausebutnotduetosuchoffender’sownnegligence,thebodyofthedeceasedoffendermust,atthecostoftheState,betransportedtoandburiedorcrematedataburialorcremationplacethefamily,relative,nextofkinorfriendmayindicate.

(2) When an offender dies of natural cause or of unnatural cause but due to suchoffender’sownnegligence,andthefamily,relative,nextofkinorfrienddecidestoburyorcrematethebodyofthedeceasedoffender,theCorrectionalServicemustprovideacoffinandtransportthebodyofthedeceasedoffendertothenearestcorrectionalfacilitywherethefamily,relative,nextofkinorfriendresides.

(3) Despitesubregulation(2)theCommissioner-Generalmayauthorisetheapplicationofsubregulation(1)wherethedeceasedoffenderisfromthemarginalisedcommunity.

(4) Subregulations(1)and(2)applyonlywithintheboundariesofNamibia.

(5) Wherethebodyofthedeceasedoffenderisunclaimed,theburialorcremationatStatecostmaytakeplaceintheareainwhichtheoffenderdied.


Disposal of private property of deceased offenders

187. (1) Theprivatepropertyofadeceasedoffender,whetherhisorherdeathhasoccurredfromnaturalcausesornot,maybehandedovertohisorherspouse,childornext-of-kin,irrespectiveofwhetherornotanexecutorhasbeenappointedinhisorherestate.

(2) If the private property of such deceased offender is not disposed of in terms ofsubregulation (1)within a periodof sixmonths from the date of death, itmust be dealtwith inaccordancewithsubsections(7)and(8)ofsection63oftheAct.

PART3ACCOMMODATIONOFOFFENDERS

Sleeping facilities

188. Nodormitoryorcellmustbeusedforsleepingpurposesunlessitcomplieswiththeprescribedrequirementsinrespectoffloor-space,cubiccapacity, lighting,ventilationandgeneralhealthconditions.

Single cells

189. (1) Ifsinglecellaccommodationisavailableatacorrectionalfacility,onlyoneoffendermustbeaccommodatedinonecell.

(2) Whenitbecomesnecessarytoaccommodatemorethanoneoffenderinasinglecell,notlessthanthreeoffendersmay,asfarasispracticable,beaccommodatedinthatcell.

Beds and bedding

190. (1) Asfarasispracticable,everyoffendermustbeprovidedwithaprescribedbed.

(2) Every offender must be provided with separate prescribed bedding which is ofadequatewarmthandwhichcomplieswiththeprescribedhygienicrequirements.

Separation of male and female offenders

191. (1) Whenever separate parts of the correctional facility are available for thereceptionoffemaleoffenders,thefollowingrequirements,inadditiontothosecontainedinsection17oftheAct,mustbestrictlyobserved-

(a) thelocksofthedoorsandgatesofthemalesectionmustbesuchthatthekeystothelocksofthedoorsandgatesofthefemalesectiondonotfitthelocksofthedoorsandgatesofmalesectionandviceversa;

(b) thekeystothefemalesectionmustbeintheconstantcustodyofafemaleofficer;and

(c) anymale permitted to enter a female sectionmust be accompanied by a femaleofficerduringthefullvisit.

(2) Wherever separate correctional facilities for the reception of male and femaleoffendersareestablishedonthesamesite,oronseparatesites,orinproximitytoeachother-

(a) allpracticalstepsmustbetakentopreventanyoftheoffendersofonesexbeingdirectlyorindirectlyincommunicationwithanyoftheoffendersoftheothersex;


(b) subregulation(1)applieswiththenecessarychanges;and

(c) section17oftheActmustbeobserved.

PART4CONTROLOF,ANDDISCIPLINARYINQUIRYAGAINST,OFFENDERS

Sub-part 1: GeneralprinciplesScope and aim

192. The regulations in this part must, with due regard to differences in individualcharacteristics and reactions by different offenders to treatment and discipline, be applied inaccordancewiththefollowingprinciples-

(a) disciplineandordermustbemaintainedwithfirmnessbut innogreatermeasurethanisnecessaryforsecuritypurposesandanorderlycommunitylifeincorrectionalfacility;

(b) in exercisingcontrolover anoffender, anofficermust, bypersonal exampleandsoundleadership,endeavourtoinfluencehimorhertowardsgoodconduct;and

(c) theaimintreatingtheoffendermustatalltimesbetopromotehisorherself-respectandtocultivateasenseofresponsibilityinhimorher.

Duties of officers in charge

193. Theofficerinchargemust-

(a) ensure that theAct, theseRegulations, thestandardoperatingpracticesandotherCommissioner-General’sdirectivesarestrictlycompliedwithandthattheiraimsareachieved;

(b) continuously maintain personal and scrupulous supervision over the whole ofthe correctional facility, visit regularly all sections of the correctional facilitywhereoffendersaredetained,andpayparticularattentiontooffendersinhospitaland offenders who are undergoing disciplinary punishment or who display anybehaviouraldeviation;and

(c) visitthecorrectionalfacilityatleasttwiceaweekatirregulartimesduringthenightandsatisfyhimselforherselfthateverythingisinorder.

Use of force

194. (1) Subjecttosubregulation(2),anofficermaynotstrikeorinanyothermanneruseforceagainstanoffender,exceptinlawfulself-defenceorindefenceofanotherofficer,anotheroffenderoranyotherperson.

(2) Anofficermayuseforceagainstanoffenderinlawfulself-defenceorindefenceofanotherofficer,anotheroffenderoranyotherperson.

(3) Whenevercircumstancesrequiretheuseofforce,nomoreforcethannecessaryinthecircumstancesmaybeusedandsuchforceisusedasprescribed.

(4) Anofficermaynotbywordordeeddeliberatelyannoyorgiveoffencetoanoffender.


Offenders not to perform disciplinary or leadership duties

195. An offender may not be employed in a disciplinary or leadership capacity in acorrectional facility, but specially selected offenders may be granted positions of responsibilitywithinsuchlimitsasmaybeprescribed.

Sub-part 2: Safe custody and guarding of offenders

Determination of security measures

196. TheCommissioner-Generalmustspeciallyandgenerallydetermineallthemeasurestobetakenforthesafecustodyandguardingofallcategoriesofoffenders,whetheratworkoratrest.

Sub-part 3: Searching of offenders

Search

197. Eachoffendermustbesearchedasfrequentlyasisconsiderednecessaryandatalltimesorcircumstancesprescribed.

Manner and purpose of search

198. Thesearchofanoffenderistobeconductedinanapparentmannerand,asfarasispracticableorreasonablynecessaryinthecircumstances,withoutinjurytotheself-respectoftheoffender,andmustbesufficientlythorough,todetectanyunauthorisedarticle.

Stripping and search of body cavity

199. (1) Anoffendermaybestrippedandsearchedasprescribedbutthestrippingmay,asfaraspracticable,notbedoneinthepresenceandsightofotheroffenders.

(2) Wherethereisreasonablegroundtosuspectthatanoffenderhasingestedprohibitedarticleinhisorherbody,thebodycavityofthatoffendermaybesearchedinamannerprescribed.

Persons who must conduct search

200. As far as practicable and depending on the type of search and circumstances asprescribed,anoffendermayonlybesearchedbyanofficerofthesamesex.

Seizure and management of articles

201. Allarticleswhichareunlawfullybroughtintocorrectionalfacilitybyanoffenderoranyotherpersonorfoundbeingunlawfullypossessedbyanoffenderoranyotherpersonorfoundinornearacorrectionalfacilitymaybeseizedandmanagedasprescribed.

Sub-part 4: Confinement and restraint

Confinement in single cells

202. Confinementinasinglecellmeansconfinementasapunishmentonconvictionforcommittingadisciplinaryoffenceasreferredtoinsection89oftheAct.

Instances when offenders may not be confined in single cells

203. Anoffendermaynotbesubjectedtoconfinementinasinglecellifamedicalservicepersonnelcertifiesthattheconfinementisdetrimentaltotheoffender’sphysicalormentalhealth.


Regular visits

204. (1) Anoffenderundergoingconfinementinsinglecellmustbevisited-

(a) dailybytheofficerincharge;and

(b) asoftenasispracticablebythemedicalservicepersonnel.

Exercises

205. Wheneveranoffenderissentencedtoconfinementinasinglecell,theprescribedexercisesmustbetakenintheopenairforhalfanhoureverymorningandforhalfanhoureveryafternoon.

Limitation and object of restraint or confinement

206. (1) Restraintandconfinementofoffenderisappliedonlyinthecircumstancesandforthepurposeandonconditionsandperiodsprovidedinsection103oftheActandmustundernocircumstancesbeusedaspunishment.

(2) Theofficerincharge,afterissuinganordertorestrainorconfineanoffender,mustimmediatelymake,orcausetobemade,anentryinaregistertobekeptforthatpurpose,recordingtheparticularsofrestraintorconfinement.

(3) Exceptasprovidedinthisregulation,anoffender,otherthanapersoninthecourseof transferorwhile temporarilyoutside theprecinctsof thecorrectional facility,unlessservingapenaltyof confinement ina singlecell,maynotbeconfined inany separatecellor subjected tomechanicalrestraint.

Nature and manner of restraint

207. Allformsofmechanicalmeansofrestraintandthemannerinwhichtheyareapplied,areasprescribed.

Sub-part 5: Disciplinary inquiries against offenders

Procedure when offenders commit disciplinary offences

208. The disciplinary inquiry rules of procedure and evidence provided in Part 13 ofChapter2apply,withnecessarychanges,toinvestigation,chargingandaninquiryagainstanoffender,unlessotherwiseprovidedinthissub-part.

Designation of initiators

209. (1) TheCommissioner-Generalmay,ingeneral,designateoneormoreofficersatacorrectional facility toactas initiatoror initiatorsat the inquiriesofoffendersonchargesofdisciplinaryoffences.

(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General may designate any other officer to initiate the inquiry referred to insubregulation(1)ifthedesignatedofficerisnotavailableorcannotforsomegoodreasoninitiateattheinquiry.


Venue of inquiry or trial

210. The inquiryofanoffender in termsof section88(1)(a)of theAct,onanallegedcontraventionoforfailure tocomplywith theActorregulation,mustbeheldat thecorrectionalfacility,andthetrialofanoffenderintermsofsection88(1)(b)oftheActmaybeheldatthecourttowheretheofficerinchargedecidestotransferthematterforhearing.

Attendance of charged offender and witnesses at inquiry

211. Theofficerdesignatedintermsofregulation209(1)or(2)toactasinitiatormustwarn or subpoena, according to requirements, any person to attend the inquiry to give evidenceorproduceanydocumentorthing,whetherinsupportof thechargeorindefenceofthechargedoffender.

Summary disposal at inquiries

212. Ifthechargedoffender,afterreceivinganoticeconcerningthenatureandparticularsofthechargeagainsthimorher,inwritingadmitsthecommissionofthedisciplinaryoffence,thepresidingofficermustinformtheinitiatorandorderthechargedoffendertobebroughtbeforehimorhertoconfirmtheadmissionandthereaftermay,withoutinquiringanyevidence,convictthechargedoffenderandafterhearingandrecordingevidenceinmitigation,imposeuponthatoffenderoneormoreofthepenaltiesreferredtoinsection89(1)oftheAct.

Appeals by offenders

213. (1) AnyoffenderwhodesirestoappealtotheCommissioner-Generalortohisorherdelegateintermsofsection90oftheAct,must,within14daysfromthedatewhentheinquirywasconcluded,lodgewiththeofficerinchargeawrittennoticeofappealinwhichthegroundsofappealareclearlyandspecificallysetout.

(2) Theofficerinchargemust,withinsevendaysafterreceivingthenoticeofappeallodgedbytheoffenderundersubregulation(1),submittotheCommissioner-Generalortohisorherdelegate-

(a) thenoticeofappeal;

(b) therecordsofproceedingsandotherrelevantdocuments;and

(c) thewrittenstatementofthepresidingofficershowingthefactsfoundtobeprovedandthereasonsforconvictionandthepenaltyimposed.

Decision by Commissioner-General or his or her delegate

214. (1) Nooralargumentsorrepresentationsinconnectionwiththeappeal,maybeaddressedbythepresidingofficer,initiatororappellant,orreceivedby,theCommissioner-Generalorhisorherdelegate.

(2) TheCommissioner-Generalorhisorherdelegatemay,afterconsiderationof thedocumentsreferredtoinregulation213(2)makesuchorderasheorsheconsidersappropriateintermsofsection90(2)oftheAct.


PART5WELFAREANDREHABILITATIONOFOFFENDERS

Sub-part 1: ClothingIssuing of prescribed clothing

215. Except when otherwise determined by the Commissioner-General, a sentencedoffendermustonadmissionbeprovidedwithacompleteoutfitofprescribedclothingwhichsatisfieshygienic requirements and is of adequatewarmth, and only such clothingmust beworn by theoffenderduringhisorherimprisonment.

Sub-part 2: Food

Diet and preparation of food

216. Subject to regulation218, anoffendermustbeprovidedwith foodwhichhasanadequate nutritional value according to the prescribed diet scalewhich consists of a reasonablevarietyandiswellpreparedandserved.

Inspection of food and water

217. Themedical servicepersonnelmust regularly inspect all uncooked andpreparedfoodandmustreporttotheofficerinchargeoranyseniorofficeratthetimebeingin-chargeofthecorrectionalfacilityonthesufficiencyandqualityofthefoodandonthepurityandadequacyofthewaterusedforhumanconsumptionandotherdomesticpurposes.

Rations

218. Subjecttosection77(1)oftheAct,orexceptwhenapprovedbytheCommissioner-General or otherwise prescribed by themedical service personnel, only rations according to theprescribeddietscalemustbeissuedtoanoffender.

Sub-part 3: Hygiene

Washing and bathing facilities and toilet requisites

219. Washing and bathing facilities and toilet requisites must at all times be madeavailabletoanoffender.

Shaving and cutting of hair

220. Shaving amenities and facilities for haircuts must be made available to a maleoffenderandthebeardmustbeshavedandhaircutasprescribedunlessthemedicalservicepersonnelordersotherwiseinwriting.

Sub-part 4: Exercises

Daily exercises

221. Undergoodweatherconditions,anoffenderwhodoesnotperformoutdoorwork,musttakedailyexercisesforonehourintheair,buttheCommissioner-Generalmay,inanyspecialcase,approvethattheexercisesbetakenforonlyhalfanhourdaily.


Physical exercises under supervision

222. Anoffendermusttakesuitablephysicalexercises,accordingtohisorherphysicalconditionandage,underthesupervisionofanofficer.

Physical fitness for exercises

223. Themedical service personnelmust indicate in his or her report on an offenderwhethertheoffenderisfitfornormalphysicalexercisesoranymoderateformofexerciseoristotallyunfitforanysuchexercises.

Sub-part 5: Medical services

Establishment of hospitals or clinics

224. (1) Ahospitalorclinicmustbeestablishedateverycorrectionalfacilityandbeequippedaccordingtolocalrequirementstoprovideasickoffenderwithaccommodationforhisorhercareandmedicaltreatmentbythemedicalservicepersonnel.

(2) Alltheessentialservicesatacorrectionalfacilityhospitalorclinicmustbeperformedbytrainedmedicalservicestaffonly.

Visits, examinations and reports by medical service personnel or health inspector

225. (1) The medical service personnel must visit a sick offender as often as isnecessaryandmustexamineandtreat,asmaybenecessary,anyoffenderwhocomplainsthatheorsheisillorinjuredandalsoanyotheroffendertowhomhisorherattentionisspeciallydrawn.

(2) AmedicalservicepersonnelorhealthinspectoroftheMinistryofHealthandSocialServicesmustinspectthecorrectionalfacilityasoftenaspossibleandreporttotheCommissioner-Generalonanymatterconcerningthemedicalandhealthfacilitiesandrequirementsatthecorrectionalfacilitywhich,inhisorheropinion,shouldbebroughttotheattentionoftheCommissioner-General.

Consultations with other medical practitioners

226. (1) Ifthemedicalofficerconsidersitnecessary,heorshemayconsultanothermedicalpractitionerinregardtothemedicaltreatmentoftheoffender,andheorshemustdosoinallcasesbeforeaseriousoperationisperformedonanoffender,unlessheorsheconsidersthatanurgentoperationisessentialintheinterestoftheoffender’shealthorlife.

(2) An operation may not be performed on an offender without his or her writtenconsent,or,inthecaseofaminor,withoutthewrittenconsentofhisorherguardian,exceptwhen,intheopinionofthemedicalofficer,theoperationisintheinterestoftheoffender’shealthorlifeandtheoffenderisunabletogivehisorherconsentorwhenitisnotpossibleorpracticabletoobtaintheconsentoftheguardian.

Private medical and dental services

227. Subjecttosecuritymeasures,theofficerincharge,onrequestofanoffender,mayauthorisethatoffendertoemploytheservicesofaprivatemedicalpractitionerordentistonsuchconditionsasarespeciallyorgenerallyprescribed:ProvidedthatnocosttotheStateisincurredbythoseprivatemedicalanddentalservices.


Sub-part 6: Social and family relationships

Family relationships

228. Specialattentionmustbegiventothepreservationofthegoodrelationshipbetweenanoffenderandmembersofhisorherfamilyinthebestinterestsofbothparties.

Conveyance of important information to offenders

229. In addition to anyprivilegeand indulgencegranted to anoffender, theofficer inchargemay at any time convey to an offender any important information concerning his or herrelativesorfriends.

Notification of admissions or transfers

230. Onadmissionor transferof theoffender, theofficer inchargeof thecorrectionalfacilitytowheretheoffenderisadmittedortransferred,mustrequesttheoffendertonotifyhisorhernext-of-kin,orifparticularsofthenext-of-kinareunknown,anyoftheoffender’srelatives,oftheadmissionortransfer,andiftheoffenderfailsorcannot,theofficermustnotifythenext-of-kin,unlesstheoffenderrequestsinwritingthathisorhernext-of-kinmaynotbenotified.

Notification of death, serious illness or injury

231. Theofficer inchargemustnotify thenext-of-kinof theoffenderor ifparticularsofthenext-of-kinareunknown,anyoftheotherrelatives,ifheorsheisseriouslyillordiesorisdeclaredmentallyillorinjuredinanaccident.

Sub-part 7: Religion

Determination and registration of religious denominations of offenders and ministration

232. (1) Onadmissionofanoffendertoacorrectionalfacility,hisorherreligiousdenominationmust,asfaraspossible,bedeterminedandregisteredbytheofficerincharge,andthatoffendermustberecognisedandtreatedasamemberoradherentofthatdenomination,andheorshemustbeencouragedandallowedtosatisfyhisorherspiritualinclinationsandneedsbyattendingtheservicesprovidedbyhisorherchurchorganisationatthatcorrectionalfacility.

(2) If,ontheadmissionofanoffender,doubtorvaguenessexistsinregardtohisorherreligiousinclinationorchurchdenomination,orifforanyreasonthesecannotbedetermined,orifheorsheisnotafollowerofanyparticulardenomination,theofficerinchargemaydeterminetheconditionsunderwhich,withthevoluntaryco-operationoftheoffender,ministrationtohisorherspiritualneedsmaybeprovidedfor.

(3) TheCommissioner-Generalmaydeterminetheconditionsunderwhichanoffenderreferred to in subregulation (2)may subsequently be registered as amember or adherent of anyparticular church denomination, and upon that registration subregulation (1) applies with thenecessarychanges.

(4) An offendermust be encouraged and afforded assistance and the opportunity tomaintaincontactwithhisorherchurchandtopromotehisorherknowledgeandpracticalapplicationoftheprinciplesofthatchurch.

(5) The Commissioner-General may generally or specially determine the conditionsunderwhichtheregistrationofanoffender’schurchdenominationmaybealteredorunderwhichanoffendermaybeexemptedfromordeniedattendanceattheservicesofhisorherchurch.


(6) Subject to the proper administration, good order and discipline of a correctionalfacility,theCommissioner-Generalmaydeterminetheconditionsunderwhichthereligiousneedsofoffendersmaybeministeredtobythevariousdenominationsatthatcorrectionalfacility.

Granting of authority to ministers of religion and religious workers

233. (1) The Commissioner-General must, as far as is practicable, ensure thatauthorityisgrantedtosufficientministersofreligion,orreligiousworkers,accordingtothenumberofdenominationsatacorrectionalfacility,toservethespiritualneedsofeveryoffenderaccordingtohisorherfaith.

(2) TheMinistergrantsauthorityreferredtoinsubregulation(1)ontherecommendationofthegoverningbodyofthechurchdenominationconcerned,butisgrantedtoaministerofreligionorareligiousworkerifhisorhercharacterhasbeenvouchedforbysomeresponsiblemembersofhisorherchurchdenomination.

(3) Subject to the proper administration, security, good order and discipline of acorrectionalfacility,aministerofreligionorareligiousworkertowhomtheauthorityreferredtoinsubregulation(1)hasbeengranted,mustbeallowedpracticalandreasonableaccesstoanoffenderwhoisregisteredatthatcorrectionalfacilityasamemberofhisorherchurchdenomination,butdueregardmustbehadtoanyobjectionbytheoffendertothataccess.

Bibles and religious literature 234. Biblesandreligiousliteraturemust,asfarasispracticable,bemadeavailabletoanoffenderinthatlanguagewithwhichheorsheisconversant.

Exemption from work on holy days of certain church denominations

235. IfachurchdenominationofficiallyrecognizesanyholydayotherthanaSundayorotherholydayoftheChristianfaithreferredtointhePublicHolidaysAct,anoffenderregisteredasamemberofsuchdenominationmaybegrantedexemptionfromworkonanysuchday,butsuchoffendermustperformordinaryworkonacorrespondingnumberofsuchChristianholydaysasarenotofficiallyrecognizedassuchbyhisorherchurchdenomination.

Sub-part 8: Conducting of business

Basis for conducting of business by offenders

236. (1) Anoffenderwho,forthepurposesofasentenceimposedonhimorher,isdetainedincustodyinacorrectionalfacility,maynotconductanybusinessinthepursuitofgain.

(2) Subregulation(1)doesnotdetractfromthecompetenceoftheoffendertograntapowerofattorneytoapersonofhisorherchoicetocontinuewithhisorherbusiness.

Sub-part 9: Complaints and requests by offenders

Duty of officers in charge in relation to complaints and requests

237. Theofficerinchargemustinvestigateorcausetobeinvestigatedeverycomplaintandrequestsubmittedbyanoffenderand,asfaraspossible,disposeofit.

Submission of complaints to Commissioner-General or designated officers

238. Theofficer in chargemustwithoutdelay submit,withhisorher comments, anycomplaintandrequest,whichheorsheisunabletodisposeof,totheCommissioner-Generalortherelevantdesignatedofficer,forsuitableattentionanddisposal.


Requests for audience and disposal thereof

239. (1) If an offender has valid grounds for requesting an audience with theCommissioner-Generalortherelevantdesignatedofficerheorshemaysubmitawrittenrequestforthataudience,togetherwiththegroundsinsupportoftherequest,totheofficerincharge.

(2) Theofficer inchargemustforward therequestreferredto insubregulation(1) tothe Commissioner-General or the relevant designated officer and the Commissioner-General orthe relevant designated officer or any other officer nominated by himor her,may, as soon as ispracticable,grantanaudiencetotheoffenderinregardtothesubjectmatteroftherequest.

Sub-part 10: Access to correctional facilities

Access to correctional facilities by sheriffs, deputy sheriffs and messengers of courts

240. Asheriff,deputysheriffandmessengerofcourtmust,intheexecutionofhisorherduties,begrantedfreeaccesstoacorrectionalfacilitytointerviewanoffenderinconnectionwithhisorherduties.

Access to correctional facility by judges of Supreme Court or High Court or by magistrates

241. (1) A judgeof theSupremeCourtorHighCourtmust, inhisorherofficialcapacity,atalltimesbeaffordedentrytoacorrectionalfacilityaswellasaccesstoanysectionofthecorrectionalfacilityandheorshemayinterviewanyoffenderandmayreporttotheCommissioner-GeneralinrespectofanymatterwhichheorsheconsidersshouldbebroughttotheCommissioner-General’snotice.

(2) Amagistratemust,inhisorherofficialcapacity,atalltimesbeaffordedentrytoacorrectionalfacilitywithintheareaofhisorherjurisdiction,aswellasaccesstoanysectionofsuchcorrectionalfacility,toseeeveryoffenderand,ifheorshedesires,tointerviewanyoffender,andheorshemayreporthisorherfindingsinrespectofthatvisittotheCommissioner-General.

(3) Ajudgeoramagistratedesiringtovisitacorrectionalfacilitymustsigntheofficialvisitor’sbookofthecorrectionalfacility,and,subjecttosatisfactoryidentification,hisorhersignatureissufficientauthorityforentrytothecorrectionalfacilityintermsofsubregulation(1)or(2).

Approval of other visits

242. (1) TheCommissioner-Generalmay,onsuchconditionsasheorsheconsidersfit,grantpermissiontoanypersonotherthanthosementionedinregulation240and241(1)and(2)tovisitacorrectionalfacilityoranyspecificsectionofthecorrectionalfacilityforanyspecialorgeneralpurpose.

(2) Despitesubregulation(1),theofficerinchargemay,onsuchconditionsasheorsheconsidersfit,grantpermissiontoanypersonfromwithintheregionwherethecorrectionalfacilityissituated,otherthanthosementionedinregulation240and241(1)and(2),tovisitthecorrectionalfacilityoranyspecificsectionofthatcorrectionalfacilityforanyspecialorgeneralpurpose.

Questioning and search

243. Any person entering or leaving a correctional facility may be questioned andsearchedinaprescribedmannerbyanofficerondutyatthatcorrectionalfacility.


Refusal of entry to correctional facilities

244. Theofficerondutyatacorrectionalfacilitymustrefuseentrytoacorrectionalfacilityanypersonifthepersonconcernedrefusesorneglectstofurnishsuchofficerwiththesatisfactoryreplies toanyquestions inregardtohisorhervisitoranyincidentalmatter,orwho, if required,refusestobesearched.

Ejection from correctional facilities

245. (1) Apersonwho,duringavisittoacorrectionalfacility,conductshimselforherselfimproperlyorcontrarytothegoodorderordisciplineofthatcorrectionalfacility,maybeorderedbytheofficerincharge,oranyotherofficerauthorisedbytheofficerincharge,toleavethecorrectionalfacility,andifthatpersonfails,neglectsorrefusestocomplywiththeorder,theofficerinchargeoranyotherofficerauthorisedinthatregard,maycausehimorhertobeforciblyremovedfromthecorrectionalfacility.

(2) Apersonwhofails,neglectsorrefusestocomplywithanordergivenintermsofsubregulation(1) to leave thecorrectional facility,orwhoresistsorobstructsejectionordered intermsofsubregulation(1),orwhorefuses tobesearchedwhenrequiredunderregulation244, isguiltyofcontraveningthisregulationandonconvictionisliabletoafinenotexceedingN$2000ortoimprisonmentforaperiodnotexceedingsixmonthsortoboththefineandimprisonment.

Sub-part 11: Visits to, and interviews with, offenders by legal representatives

Basis for visits and interviews

246. Subject to the permission of the officer in charge and to such conditions as theCommissioner-Generalmaydetermine,anyoffenderwhoisapartytocivilproceedingsorintendsto institute those proceedings, or is an accused in a criminal case,may consult his or her legalrepresentativeinconnectionwiththoseproceedingsorcase.

Conditions of visits and interviews with offenders by legal representatives

247. Thevisitandinterviewforthepurposesofregulation246aresubjecttothefollowingconditions-

(a) thelegalrepresentativeoftheoffender,attherequestoftheofficerinchargeor,inhisorherabsence,oftheofficerinchargeofthecorrectionalfacilityforthetime-beingorofanofficerondutyatthecorrectionalfacility,mustlodgeproofofhisorheridentityandstatus;

(b) avisittoorinterviewwiththeoffendermaytakeplaceonlyduringnormalofficehours, except in exceptionallymeritorious caseswhere prior permissionmust beobtainedfromtheofficerinchargeor,inhisorherabsence,ofanyotherofficerinchargeofthecorrectionalfacilityforthetime-being;

(c) the interviewmustbe restricted to thecivilproceedingsor thecriminalaction towhichtheoffenderisaparty;

(d) ifaninterpreterorashorthandwriterisused,thepersoninvolvedmustbeapprovedbytheofficerinchargeor,inhisorherabsence,ofanyotherofficerinchargeofthecorrectionalfacilityforthetime-being;

(e) nooffendermay,duringavisit, handanywriting,documentor anyother articleto his or her legal representative, interpreter or shorthandwriter if suchwriting,


documentorarticleisnotrelevanttothecivilproceedingsorcriminalcasetowhichtheoffenderisaparty;

(f) nolegalrepresentative, interpreterorshorthandwritermay,duringavisit,acceptfromtheoffenderorhandtotheoffenderanywriting,documentoranyotherarticleifsuchwriting,documentorarticleisnotrelevanttothecivilproceedingsorcriminalcasetowhichtheoffenderisaparty;

(g) nosound-recordingapparatusoraidfortherecordingorreproductionofsoundisallowed,exceptwherepriorpermissionbytheofficerinchargeisgiven;and

(h) theinterviewissubjecttosuchotherconditionsasmaybeconsiderednecessarybytheCommissioner-Generalforthegeneralcontrolandmanagementofacorrectionalfacilityandthemaintenanceofgoodorderanddisciplineinthatcorrectionalfacility.

Refusal of further visits

248. (1) If a legal representative in any way abuses the privilege of visiting orinterviewinganoffender,issubjecttosubregulation(2)orisconvictedofanyoffenceundertheAct,heorshemaybedeniedfurthervisitstoanycorrectionalfacilityoroffenderforsuchperiodastheCommissioner-Generalmaydetermine.

(2) If theCommissioner-General,ongoodgrounds, isof theopinionthat thevisitofaparticularlegalrepresentativetoanoffenderoracorrectionalfacilityisnotintheinterestofthesafetyoftheStateorthegoodorderandadministrationofacorrectionalfacility,heorshemayrefusetogivepermissiontothatlegalrepresentativetovisit thatoffenderorcorrectionalfacility,butanappealmaybelodgedwiththeMinisteragainstthedecisionoftheCommissioner-General.

(3) IftheCommissioner-Generalrefusestograntpermissiontoalegalrepresentativetovisitorinterviewanoffenderundersubregulation(2),thatoffenderisentitledtoarrangeforsomeotherlegalrepresentativetovisithimorher.

Sub-part 12: Labour

General requirements on labour

249. Every sentencedoffendermustworknomore than eight hours a day, unless theofficer in charge, in terms of the classification scheme or course of rehabilitation or otherwise,determinesthatanoffenderbeexemptedfromworkonanydayduringanyperiod.

Physical and mental fitness

250. (1) Anoffendermaynotperformworkunlessthemedicalservicepersonnelhascertifiedthatheorsheisphysicallyandmentallyfit.

(2) An offender may, on the recommendation of the medical service personnel, bewhollyorpartiallyexemptedfromwork.

Scope of work

251. AnoffendermustperformonlythetypesofworkasprovidedunderPart11oftheAct.


Limitation of use of offenders’ labour

252. Subjecttoregulation138,anoffendermaynotperformworkforanotheroffender,anofficer,oraprivatepersonorbodywithoutthespecificorgeneralapprovaloftheCommissioner-General,seniorofficerauthorisedbytheCommissioner-General,ortheofficerincharge.

Sundays and public holidays

253. An offendermust, on a Sunday, aswell as on any public holiday referred to inordeclaredunder section1of thePublicHolidaysAct,performonlysuchworkas isabsolutelyessentialforthehygieneandproperadministrationofthecorrectionalfacility.

Sub-part 13: Gratuities

Payment, control and use of gratuities

254. Subject to section 97 of theAct, theCommissioner-Generalmust determine theconditionsunderwhichagratuityispaidtoanoffender,aswellasthemannerinwhichanyearnedgratuityiscontrolledandusedorpaidto,oronbehalfof,theoffender.

Sub-part 14: Ex-gratia compensation

Conditions and control of payment

255. (1) Subjecttosubregulation(2),iftheoffender’searningabilityisreducedasaresultofanaccidentorinjurysustainedincorrectionalfacility,whichwasnotduetohisorherownnegligenceorfault,theCommissioner-Generalmay,withtheconsentoftheTreasury,granttothatoffenderanex-gratiacompensation.

(2) TheCommissioner-Generalmustdetermine-

(a) themannerofdeterminingtheextentofreductionofearningability;

(b) theextentofreductionofearningabilitythatdeservescompensation;

(c) theamountofcompensation;and

(d) themannerinwhichsuchcompensationmustbecontrolledandpaidto,oronbehalfof,thatoffender.

Subpart 15: Segregation

Segregation at work

256. Subject to the provisions of regulation 257, the officer in chargemay order anyoffendertobesegregatedandtoworkaloneinacellwheresuchactionappearstobeintheinterestoftherehabilitationofsuchoffenderorthegoodorderanddisciplineofthecorrectionalfacility.

Grounds and authority for segregation of offenders

257. (1) Whenanoffender-

(a) hasabadorharmfuleffectonanotheroffenderorisresponsibleforthedeteriorationof therelationshipbetweenanofficerandanoffenderand theirattitudes towardseachother;


(b) causesunrestordissatisfactionamongotheroffendersorincitesotheroffenderstosubmittrivialoruntruecomplaintsandrepresentationsorincitesorinfluencesotheroffenderstodisregardorcontraveneanycommandorinstructionortriestodoorbringaboutanyofthethingsmentionedinthisparagraph;

(c) hasattemptedtoescape,orwhentherearereasonablegroundsforbelievingthatheorsheisplanningtoescape;

(d) hasagainbeen taken intocustodyafterescape fromcorrectional facilityorotherlawfuldetentionorcustody;

(e) becomesviolentoradoptsathreateningoraggressiveattitudetowardsanofficeroranyotheroffenderorperson;

(f) conductshimself or herself or acts in anymannerwhich conflictswith thegoodorderanddisciplineoftheCorrectionalService,

theofficerinchargemayorderthesegregationofthatoffender.

(2) The officer in charge must, immediately after issuing an order to segregate anoffender,makeorcausetobemade,anentryinaregistertobekeptforthatpurpose,recordingtheparticularsofthesegregation.

(3) Thesegregationreferredtoinsubregulation(1)mustbeforsuchperiodasmaybeconsideredabsolutelynecessary,butnotexceeding30days.

(4) Ifitisconsideredabsolutelynecessarytocontinuewiththesegregationreferredtoinsubregulation(2)inaseparatecellforaperiodexceeding30days,theofficerinchargemustreporttotheCommissioner-Generalstatingthefactsandmakinghisorherrecommendation.

(5) Upon receipt of the report and recommendation referred to in subregulation (4),theCommissioner-Generalmayordertheextensionoftheperiodofsegregationinaseparatecellfor60additionaldays,butnosuchsegregationmustexceedaperiodof90dayswithoutanexplicitpermissionoftheMinister.

(6) Despitesubregulation(1),segregationofanoffendermaynotbeorderedorenforcedifinanyparticularcaseoratanytimethemedicalservicepersonnelcertifiesthatanysuchsegregationwouldbeorisdangeroustotheoffender’sphysicalormentalhealth.

(7) ThesegregationdescribedinthisregulationisnotconsideredtobeconfinementinsinglecellsforthepurposesofanyprovisionoftheAct.

Revocation of order of segregation

258. TheCommissioner-Generalmay,athisorherdiscretion,atanytimerevokeanorderforthesegregationofanoffender.

Sub-part 16: Classification of sentenced offenders

Basis for classification of offenders

259. Subjecttosections17and64oftheAct,asentencedoffenderisclassifiedaccordingto thenecessarysecurity levelandhisorhersuitabilityforplacement, rehabilitationandtrainingatacorrectionalfacility,andasdeterminedbytheCommissioner-General inaccordancewiththefollowingprinciples-


(a) individual classification in so far as the period of sentence permits and suchclassificationis justifiedbyananalysisandassessmentof theoffender’scriminalrecord,securityriskandsocialhistory;or

(b) themaintenanceofregularcontactwith,andobservationof,theconductandprogressoftheoffender;and

(c) in so far as the duration of sentence permits, the application of progressive andflexible reclassification on promotion or otherwise to another security level oranothertypeoftraining.

Sub-part 17: Studies and library

Studies

260. Iftheofficerinchargeisoftheopinionthatanoffender’sdeficientorinadequateschoolingorcompletelackofschoolingcouldpossiblybeafactorincausingcrime,suchanoffendermustatalltimesbeencouragedtoundertakeanappropriatecourseofstudy,dueregardbeinghadtotheperiodofhisorhersentenceandpersonalaptitude,buttheofficerinchargemay,inhisorherdiscretion,allowanyotheroffendertoembarkonasuitablecourseofstudy.

Compulsory studies

261. Compulsorystudies,aswellasconditionsunderwhichsuchstudiesmustbepursued,maybedeterminedbytheCommissioner-Generalforspecificcasesincertaincategoriesofoffenders.

Establishment of libraries

262. Aproperlyorganised librarycontaining literatureofconstructiveandeducationalvaluemust,as faraspossible,beestablishedandmaintainedat thecorrectional facilityandmayinthediscretionoftheofficerinchargebeplacedatthedisposalofalloffendersdetainedinthatcorrectionalfacility.

Books and periodicals from outside sources

263. SubjecttoanyconditionsandrulesissuedbytheCommissioner-General,anoffendermayreceivebooksandperiodicalsfromoutsidesources.

Withdrawal of permission to study

264. (1) If any offender who has been granted permission to study abuses thatpermissionorhisorherstudymaterial inanywayoruses it forpurposesother thanstudy,or ifthatoffenderisconfinedintermsofsection87or103oftheActorisconfinedasasanction,thatoffender’sstudymaterialandpermissiontostudymaybetemporarilyorpermanentlywithdrawn.

(2) If anoffender’s studymaterial andpermission to study iswithdrawn in termsofsubregulation(1),andifheorshehasincurredcostsinconnectionwithhisorherstudies,heorshemaynotbeentitledtorecoverthosecostsfromtheState.

(3) Studymaterialreceivedbyanoffenderintermsofregulation263forthepurposesofhisorherstudiesremainsthepropertyoftheoffenderandmustbetreatedashisorherprivateproperty.


Study and library facilities not legal right

265. PermissiontostudyortheutilizationofanylibraryintermsofthissubpartissubjecttothediscretionoftheCommissioner-General,andtheseregulationsmayinnowaybeconstruedinsuchawayastoimplythatthepermissionorutilizationofanylibraryallowsanyoffenderarightheorshecanlegallyclaim.

Sub-part 18: Structured and other supportive rehabilitation programmes

Aim of structured and other supportive rehabilitation programmes

266. Asfarasthedurationofasentencepermits,theaimofstructuredandothersupportiverehabilitationprogrammesforasentencedoffendermustbeto-

(a) cultivateinhimorherthedesiretoleadanhonest,industriousandlawabidinglifeafterhisorherrelease;

(b) equiphimorherwithnecessaryskillswhichwillenablehimorhertoleadanhonestandindustriouslifeafterhisorherreleaseandrefrainfromre-offending;and

(c) developself-respectandasenseofresponsibilityinhimorher.

Application of certain principles in the rehabilitation of sentenced offenders

267. Inorder topromote theaimssetout in regulation266, the followingassessmentprinciplesmustbestrictlyobservedandappliedinassigningasentencedoffendertoarehabilitationprogramme

(a) riskassessmentprinciple,thatisaccurateon-goingassessmentoftheriskposedbytheoffendertohisorherownsafetyandthesafetyandsecurityofstaffandotheroffendersandthepotentialriskposedbytheoffendertothepublicsafety;

(b) needs assessment principle, that is systematic analysis of the key dynamiccharacteristicsoftheoffenderandtheircircumstanceswhichneedtobechangedinordertoreducetheoffender’sreoffendingpotential;and

(c) responsiveassessmentprinciple,thatisassessmentoftherehabilitationprogrammesandthemannertheyareprovidedtoensurethatsuchprogrammespromoteoptimaloffenderlearningandbehaviouralchange.

(2) Subject to appropriate security measures and the avoidance of familiarity, thefollowing principlesmust be strictly observed and applied during the provision of rehabilitationprogrammestooffenders:

(a) continuousandintensiveinstructionandregulardisciplinewithinthescopeoftherehabilitationprogrammetowhichtheoffenderhasbeenassigned;

(b) personaladviceandguidancebyallofficersdirectlyorindirectlychargedwithintherehabilitationoftheoffender;and

(c) thepromotionofproperandhealthysocialintercourseandagoodspiritwithfellowoffendersandalltheofficersdirectlyorindirectlyconcernedwiththerehabilitationofoffenders.


PART6RELEASEOFOFFENDERS

Sub-part 1: Remission of sentence

Granting of remission of sentence

268. Remissionofsentenceisgrantedinaccordancewiththeprovisionsofsection107oftheAct.

Procedure for offenders to earn remission of sentence

269. The procedure and manner for the offender to earn remission of sentence is asprescribed.

Monitoring and supervision of offenders released after earning remission of sentence

270. An offender who is released after earning the one-third remission of sentencecontinues,whileoutsidethecorrectionalfacility,toservehisorhertermofimprisonmentuntilitsexpirationandsuchoffendermustbemonitoredandsupervisedasprescribed.

Sub-part 2: Pardon and reprieve of offenders

Applications by offenders for pardon or reprieve

271. (1) Where an offender applies to the President for pardon or reprieve, suchapplicationissubmittedtotheReleaseBoardforconsideration.

(2) Inconsidering theapplicationreferred to insubregulation(1), theReleaseBoardmusttakeintoaccount-

(a) theageandbackgroundoftheoffenderatthetimeofthecommissionoftheoffenceinrelationtowhichtheoffenderisapplyingforpardonorreprieve;

(b) thenatureandseriousnessoftheoffence;

(c) thecircumstancessurroundingthecommissionoftheoffence;

(d) theperiodtheoffenderhasservedsofar;

(e) therisk,ifany,theoffendermightposetothecommunityifthepardonorreprieveresultstoearlyreleasefromcorrectionalfacility;

(f) whereapplicable,thevictim’sopinionontheapplication;and

(g) theinterestofthesociety,

andsubmititsrecommendationtotheCommissioner-General.

(3) Onreceiptoftherecommendationreferredtoinsubregulation(2),theCommissioner-General,must,togetherwithhisorhercomments,submittherecommendationtotheMinister.

(4) On receipt of the recommendation referred to in subregulation (3), theMinister,must,togetherwithhisorhercomments,submittherecommendationtothePresidentforhisorherdecision.


Assessment and identification of offenders for pardon or reprieve

272. (1) Subjecttosubregulation(2),theassessmentandidentificationofoffendersforpardonandreprieveundersection108oftheAct,aredonebytheofficerinchargewhomust,afterassessment,compileanamelistofidentifiedoffenders.

(2) Theassessmentreferredtoinsubregulation(1)mustbedonetakingintoaccountanyinstructionsissuedorconditionsputbythePresident,MinisterorCommissioner-General.

Recommendations of offenders for pardon or reprieve

273. (1) Theofficerinchargemust,aftercompilingthenamelistofoffendersaspersubregulation(1)ofregulation272,submitsuchlisttotheReleaseBoard.

(2) TheReleaseBoardmust check the correctness of the name list submitted undersubregulation(1)andsubmitsuchlisttotheCommissioner-General.

(3) TheCommissioner-Generalmustcheck,orcausetobechecked,thecorrectnessofthenamelistsubmittedundersubregulation(2)andsubmitsuchlisttotheMinisterwhomust,afterconsideration,submitittothePresidentforhisorherdecision.

Sub-part 3: Release on medical grounds

Recommendations by medical officers

274. (1) Themedicalofficermay,intermsofsection109oftheAct,recommendanoffenderforreleaseonmedicalgroundsiftheoffender-

(a) issufferingfrom-

(i) a dangerous disease for which the medical officer certifies that, if notimmediatelyreleasedwillleadtotheoffender’sdeath;or

(ii) infectiousorcontagiousdiseaseforwhichthemedicalofficercertifiesthat,there is no anyotherway to prevent the spreadof the diseasewhile theoffenderisdetainedinacorrectionalfacilityandifnotimmediatelyreleasedthediseasewillspreadtothewholecorrectionalfacility;or

(b) due to his or her physical condition, is certified by the medical officer to betotallyblindorcrippledtosuchanextentthathisorhercontinuedincarcerationisdetrimentaltohisorherhealth.

(2) Onmakingarecommendationforthereleaseofanoffenderonmedicalgrounds,themedicalofficermustcompleteaprescribedformandindicatehowtheoffenderwillbeaffectedwiththecontinuedincarcerationandhowthereleaseofsuchoffenderwillhelptheoffender.

(3) Therecommendationreferredtoinsubregulation(2)mustbesubmittedtotheofficerinchargewhomust,togetherwithhisorhercomments,submittotheCommissioner-General.

(4) Upon the receipt of the recommendation submitted under subregulation (3), theCommissioner-Generalmust,togetherwithhisorhercomments,submittotheMinisterforhisorherdecision.

(5) The officer in charge or the Commissioner-General, may, before submitting therecommendationunder subregulation (3) or subregulation (4), respectively, seek clarity from the


medicalofficerreferredtoinsubregulation(1)orfromanyotherpersonormedicalpractitionerontherecommendationsubmittedundersubregulation(3).

Consideration and decision by Minister

275. (1) The Minister, on consideration of the recommendation referred to inregulation274(4),mayauthorisethereleaseoftheoffenderonmedicalgroundseitherunconditionallyoronsuchconditionsastoparoleorprobationortospecialtreatmentastheMinistermaydetermine.

(2) Beforeauthorisingthereleaseofanoffenderonmedicalgrounds,theMinistermay-

(a) seek clarity from the Commissioner-General or any other person on therecommendation;

(b) seekopinionofanothermedicalpractitionerontherecommendation;or

(c) orderanewrecommendationtobesubmittedbythesamemedicalofficeroranothermedicalpractitioner.

Sub-part 4: Release on day parole

Application for day parole

276. (1) Whereanoffenderappliesfordayparolepursuanttosection110oftheAct,theapplicationissubmittedtotheofficerinchargewhomust,togetherwithhisorhercomments,submitittotheReleaseBoard.

(2) TheReleaseBoard,onconsiderationoftheapplicationreferredtoinsubregulation(1),mayauthorisethereleaseoftheoffenderondayparole-

(a) toallowtheoffendertoparticipateincommunitybasedactivitiesasitisnecessaryaccordingtohisorhercorrectionalplanning;and

(b) withtheintentiontopreparethatoffenderforreleaseonfullparole.

(3) Theoffenderondayparolemustreturndailytothecorrectionalfacilityorcorrectionalcommunitycentre,astheReleaseBoardmaydecide.

Monitoring and supervision of offenders released on day parole

277. The monitoring and supervision of the offender released on day parole are asprescribed.

Sub-part 5: Temporary absences

Application for temporary absence

278. Forthepurposesofsection111(1)oftheAct,theofficerinchargemayauthoriseatemporaryabsenceofanoffender-

(a) for medical reasons to allow the offender to undergo medical examination ortreatmentthatcannotreasonablybeprovidedinthecorrectionalfacility;

(b) foradministrativereasonstoallowtheoffendertoattendtoessentialpersonalaffairsorlegalmattersortomattersrelatedtotheadministrationofthesentencethattheoffenderisserving;


(c) forcommunityservicepurposestoallowtheoffendertoundertakevoluntaryactivitywithanon-profitcommunityinstitution,organisationoragency,orforthebenefitofthecommunityasawhole;

(d) forfamilycontactpurposestoassisttheoffenderinmaintainingandstrengtheningfamilytiesasasupporttotheoffenderwhileincustodyandasapotentialcommunityresourceontheoffender’srelease;

(e) forparentalresponsibilityreasonstoallowtheoffendertoattendtomattersrelatedtothemaintenanceofaparent-childrelationship,includingcare,nurture,schoolingandmedicaltreatment,wheresucharelationshipexistsbetweentheoffenderandthechild;

(f) for personal development for rehabilitative purposes to allow the offender toparticipateinspecifictreatmentactivitieswiththegoalofreducingtheriskoftheoffender re-offending, and to allow the offender to participate in activities of arehabilitativenaturewiththegoalofassistingthereintegrationoftheoffenderintothecommunityasalaw-abidingcitizen;or

(g) forcompassionatereasonstoallowtheoffendertoattendtourgentmattersaffectingthemembersof theoffender’s immediatefamilyorotherpersonswithwhomtheoffenderhasaclosepersonalrelationship.

Commissioner-General to prescribe other matters relating to temporary absences

279. Theperiodsoftemporaryabsences,themannerinwhich,andthetimeatwhich,anoffendermayapplyfortemporaryabsenceareasprescribed.

Sub-part 6: Release on full parole or probation

Release on full parole or probation of habitual criminals

280. (1) Subjecttosubregulation(2),anoffenderwhohasbeendeclaredahabitualcriminaliseligibletobeconsideredforreleaseonfullparoleorprobationpursuanttosection116oftheActafterservinginacorrectionalfacilityaperiodofatleast25years.

(2) Thecountingoftheperiodreferredtoinsubregulation(1)isrestartedwhenevertheoffenderis,afterbeingdeclaredhabitualcriminal,convictedofanycrimeoroffencecommittedaftersuchdeclaration.

Release on full parole or probation of offenders sentenced to life imprisonment

281. (1) Subject to subregulation (2), an offenderwhohas been sentenced to lifeimprisonmentiseligibletobeconsideredforreleaseonfullparoleorprobationpursuanttosection117oftheActafterservingatleast25yearsinacorrectionalfacilitywithoutcommittingandbeingconvictedofanycrimeoroffenceduringthatperiod.

(2) Thecountingoftheperiodreferredtoinsubregulation(1)isrestartedwhenevertheoffenderis,afterbeingsentencedtolifeimprisonment,convictedofanycrimeoroffencecommittedaftersuchsentencing.

Monitoring and supervision of offenders released on full parole or probation

282. Themonitoringandsupervisionofoffendersreleasedonfullparoleorprobationareasprescribed.


Sub-part 7: Appeals by offenders

General

283. (1) Pursuant to section 113 of theAct, an offenderwho is aggrieved by thedecisionoftheReleaseBoard,theCommissioner-GeneralortheMinisterregardinghisorherreleaseonfullparoleorprobation,may,within14daysofbeinginformedofthedecision,appealagainstsuchdecisiontotheCommissioner-General,theMinisterorthePresident.

(2) Theappealreferredtoinsubregulation(1)mustbeinwritinginwhichtheoffenderlodgingtheappealmustclearlyandspecificallyindicateandexplainthegroundsofhisorherappeal.

(3) Theappealreferredtoinsubregulation(1)islodgedwiththeofficerinchargewhomustimmediatelysubmitittotheReleaseBoard.

(4) Thedecisionontheappealiscommunicatedtotheoffenderthroughtheofficerincharge.

Appeals against decisions of Release Board

284. (1) WhentheappealisagainstthedecisionoftheReleaseBoard,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.

(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.

(3) TheCommissioner-General,aftermakinghisorherdecisiononappeal,mustinformtheReleaseBoardofthedecisionwhichinitsturnmustinformtheofficerinchargeforthelatertoinformtheoffender.

Appeals against decisions of Commissioner-General

285. (1) WhentheappealisagainstthedecisionoftheCommissioner-General,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submitit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.

(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.

(3) Uponthereceiptof theappealreferredto insubregulation(2), theMinistermustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.

(4) The Minister, after making his or her decision on appeal, must inform theCommissioner-Generalofthedecision,whoinhisorherturnmustinformtheReleaseBoard.

(5) TheReleaseBoardmustinformtheofficerinchargeofthedecisionreferredtoinsubregulation(3)forthelatertoinformtheoffender.

Appeals against decisions of Minister

286. (1) WhentheappealisagainstthedecisionoftheMinister,theReleaseBoardmust,withinsevendaysofreceivingtheappealunderregulation283(3),submitit,togetherwithitscommentsonthegroundsofappeal,totheCommissioner-General.


(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.

(3) Uponthereceiptoftheappealreferredtoinsubregulation(2),theMinistermust,within seven days, submit, togetherwith his or her comments on the grounds of appeal, to thePresident.

(4) Uponthereceiptoftheappealreferredtoinsubregulation(3),thePresidentmustmakehisorherdecisionaspersection113(2),(3)or(5)oftheAct.

(5) ThePresident,aftermakinghisorherdecisiononappeal,mustinformtheMinisterofthedecision,whoinhisorherturnmustinformtheCommissioner-General.

(6) TheCommissioner-GeneralmustinformtheReleaseBoardofthedecisionreferredtoinsubregulation(4)andtheReleaseBoardmustinformtheofficerinchargeofthedecisionforthelatertoinformtheoffender.

Sub-part 8: Release procedure and requirements

Handing over of private property

287. (1) On the release of an offender his or her private money, valuables andpersonaleffectswhichhavenotbeendestroyedorconfiscatedundertheAct,mustbehandedovertohimorherasprescribed.

(2) If theclothingoftheoffenderreferredtoinsubregulation(1)hasbeendestroyedorotherwisedisposedofundertheActorifheorshehasnoclothingorhastotallyunserviceableclothingandisunabletoobtainsustainablecivilclothingoutofhisorherownfundsorfromanyothersource,suchoffendermustbeprovidedwithsuitableclothingandotheressentialequipmentasdeterminedbytheCommissioner-General.

Travel arrangements on release of offenders

288. Onreleaseofasentencedoffender-

(a) asuitabletravelbyrailorroadtothestationorhaltnearesttohisorherdestinationmustbearranged;and

(b) sufficientfoodforthenormaldurationofthejourneytohisorherdestinationmustbeprovided,butifitisnotpracticabletoprovidehimorherwithsufficientfoodforthefulljourneyorpartthereof,amonetarygrantnotexceedingtheratesprescribedmustbemadetohimorher.

Medical examination of offenders before release

289. Amedical service personnelmust, as far as is practicable, examine a sentencedoffenderasshortlyaspossiblebeforetheoffenderisreleasedfromcorrectionalfacility.

Further detention of offenders on medical grounds

290. Ifamedicalservicepersonnelcertifiesthatanoffenderwhosesentenceisabouttoexpireissufferingfromaseriousorinfectionsdiseaseoraseriousinjury,andthatreleaseorremovalfromcorrectionalfacilityonexpiryofhisorhersentenceislikelytoresultindeathorseriousinjurytohisorherhealthortoconstituteasourceofinfectionanddangertothehealthofotherpersons,that


offendermaybedetainedforsuchfurtherperiodandundersuchconditionsastheCommissioner-Generalontherecommendationofthemedicalservicepersonnel,maydetermine.

Interview by officers in charge prior to release of offenders

291. The officer in chargemust interview a sentenced offender as shortly as possiblebeforehisorherreleasefromcorrectionalfacility.

Temporary accommodation of offenders in correctional facilities

292. (1) Where an offender is authorised to be released on full parole or he orshebecomeseligibleforreleasefromcorrectionalfacilityafterearningtheonethirdremissionofsentence,suchoffendermay, inwriting, request theCommissioner-General tobeallowedtostaytemporarilyinthecorrectionalfacilityinordertoassistthatoffender’srehabilitation.

(2) On the receiptof the request referred to in subregulation (1), theCommissioner-GeneralmayauthorisethetemporaryaccommodationoftheoffenderinacorrectionalfacilityforsuchaperiodastheCommissioner-Generalmayseefitbutsuchatemporarystaymaynotextendbeyondtheexpirationoftheoffender’ssentence.

(3) Anoffenderstayingtemporarilyinacorrectionalfacilitypursuanttosubregulation(2)continuestobetreatedasotheroffenders.

(4) Thefullparoleoftheoffenderwhoisauthorisedtostaytemporarilyinacorrectionalfacilityispostponedforthedurationofthestay.

Sub-part 9: Promotion of and grants-in-aid to, approved welfare institutions, societies and individuals

Promotion of approved welfare institutions, societies and individuals

293. TheMinistermaytakestepsto-

(a) promotetheestablishmentofwelfareinstitutionsorsocieties;

(b) appointqualifiedindividuals;and

(c) determine the functions and activities of the welfare institutions, societies orindividualsreferredtoinparagraphs(a)and(b)inthefurtheranceoftherehabilitationandafter-careofoffendersonrelease.

Grants-in-aid to approved welfare institutions, societies and individuals

294. TheMinistermaymakeagrant-in-aidtoanywelfareinstitution,societyorindividualreferredtoinregulation293,outofmoneystobevotedbyParliamentforthispurpose,onabasisandconditionsandinamannertobedeterminedbyhimorher.

Sub-part 10: Release Board

Constitution of Release Board

295. Pursuant to section 104 of the Act, the Commissioner-General constitutes, anddeterminesthestructureof,theReleaseBoard.


Seats of Release Board

296. ThereareseatsoftheReleaseBoardasdeterminedbytheCommissioner-GeneralandateverysuchseatthereisaVice-ChairpersonandsuchanumberofmembersoftheReleaseBoardastheCommissioner-Generaldetermines.

Convening of meetings of Release Board

297. (1) TheVice-ChairpersonoftheReleaseBoardmust,asoftenasisnecessaryorattherequestoftheCommissioner-General,conveneameetingoftheReleaseBoardatitsrelevantseat,atthecorrectionalfacilityorotherplacewhereoffendersmaybeheldinsafecustody.

(2) AmajorityofthemembersoftheReleaseBoardconstitutesaquorumatameetingofaReleaseBoard.

(3) TheVice-ChairpersonoftheReleaseBoardmustpresideatameetingofthatboardor,inhisorherabsence,amemberelectedbythememberspresentatameetingoftheReleaseBoardfromamongsttheirnumbertoactaschairpersonoftheReleaseBoard,mustpreside.

(4) TheVice-Chairperson or the person elected to act as chairperson of theReleaseBoardmustdeterminetheorderof theagendaof,andtheprocedureat,ameetingof theReleaseBoardandhisorherdecisiononthosemattersisfinal.

(5) AdecisionofamajorityofthememberspresentatameetingofaReleaseBoardconstitutes a decisionof theReleaseBoard, and in the event of an equalityof votes, thepersonpresidinghasacastingvoteinadditiontohisorherdeliberativevote:Providedthat,anyminorityvotemustbebroughttothenoticeoftheCommissioner-GeneralinareportorrecommendationoftheReleaseBoardwithregardtothematterdiscussed.

(6) AdecisiontakenbyoranactperformedundertheauthorityoftheReleaseBoardisnotrenderedinvalidbyreasononlyofavacancyontheReleaseBoardorofthefactthatapersonwhoisnotentitledtositasamembersatassuchamemberatthetimewhenthedecisionwastakenortheactwasauthorised,ifthedecisionwastakenortheactwasauthorisedbythemajorityofthemembersoftheReleaseBoardwhowerepresentatthetimeandentitledtovote.

(7) The person presiding at ameeting of theReleaseBoardmust cause a record tobekeptof theproceedingsof themeetingof theReleaseBoardandmustcausethatrecordtobesubmittedtotheCommissioner-GeneralassoonaspossibleafterameetingoftheReleaseBoard.

Reports and recommendations by Release Board

298. (1) TheVice-Chairpersonofaseatreferredtoinregulation296mustsubmitareportandmakearecommendationintheprescribedform,totheChairpersonoftheReleaseBoard.

(2) Upon the receipt of the report and recommendation referred to in subregulation(1), the Chairperson of the Release Board must, in the prescribed form, submit the report andrecommendationtogetherwithhisorhercommentstotheCommissioner-General.

Sub-part 11: Correctional community centres

Administration and control of correctional community centres

299. Thecorrectionalcommunitycentresestablishedundersection21(1)oftheActmustbeadministeredandcontrolledandmustoperate inamannercorrectional facilitiesoperate,withsuchnecessarychangesastheCommissioner-Generalmaydetermine.


Contracts on establishment, administration and control of correctional community centres

300. (1) The correctional community centres established under section 21(3) oftheActmustbeadministeredandcontrolledasmaybeagreeduponbetweentheMinisterandanyinstitution,personorbodyofpersonswhoentersintocontracttoestablishcorrectionalcommunitycentres.

(2) Communitycorrectionalcentresreferredtoinsubregulation(1)mustoperateinamannercorrectionalfacilitiesoperate,withsuchnecessarychangesas theCommissioner-Generalmaydetermine.

CHAPTER4SPECIALREGULATIONSFORDIFFERENTCATEGORIESOFOFFENDERS

PART1UNSENTENCEDOFFENDERS

Segregation of offenders awaiting trial or sentence

301. Anoffenderawaitingtrialorsentencemust,asfaraspossible,besegregatedfromsentencedandothercategoriesofunsentencedoffenders.

Association

302. Association between offenders awaiting trial or sentencemust be restricted to aminimuminordertopreventcollusionorconspiracytodefeattheendofjustice.

Search

303. When an offender awaiting trial or sentence is searched, no personal effects orarticlesotherthandangerousweaponsorarticleswithwhichanescapemaybeeffectedorsuchotherarticles,moneyorvaluablesastheCommissioner-Generalmayspeciallyorgenerallyprohibit,mustberemovedfromhimorher.

Food

304. Subject to section 77 of theAct, an offender awaiting trial or sentencemust beprovidedwithfoodaccordingtotheprescribeddietscale.

Stationery and reading matter

305. Anoffenderawaitingtrialorsentencemayreceive,orpurchaseathisorherownexpense, from outside sources such stationery and reading matter as may be approved by theCommissioner-General, but the privilegemay be summarilywithdrawn if, in the opinion of theCommissioner-Generalwhosedecisionisfinal,theoffenderisinanymannerabusingthisprivilege.

Handing over of personal effects and valuables

306. Theofficerinchargemay,attherequestorwiththeconsentofanoffenderawaitingtrialorsentence,handoverthemoney,valuables,documentsorotherpersonaleffectsoftheoffendertothatoffender’srelative,friendorlegalrepresentative.

Private medical and dental services

307. Subjecttosecuritymeasures,theofficerincharge,onrequestofanoffenderawaitingtrialorsentence,mayauthorisetheoffendertoemploytheservicesofaprivatemedicalpractitioner


ordentistonsuchconditionsasarespeciallyorgenerallyprescribed,providedthat,nocosttotheStateisincurredbythoseprivatemedicalordentalservices.

Compliance with conditions of bail

308. An offender awaiting trial or sentencewho has been unable to complywith theconditionsofbailmustbegrantedvisitsatreasonabletimesduringanydayandalsotheopportunityandfacilitiestowriteandreceivelettersinordertocomplywiththoseconditions.

Preparation of defense

309. Anoffenderawaitingtrialorsentencemay,forthepurposeofhisorherlegaldefense,withinreasonablelimitsbe-

(a) providedwithstationeries;

(b) affordedanopportunityforthepreparationofthedefense;and

(c) affordedanopportunitytowritelettersinconnectionwiththedefensetoarelative,friendorlegalrepresentative.

Sale or transfer of private property prohibited

310. An offender awaiting trial or sentence contravenes theseRegulations if,withoutthepermissionoftheofficerincharge,heorshesellsorinanyothermannertransfersorattemptstosellortransfertoanotherpersonanyarticlewhichheorshehasbeenallowedtobringintothecorrectionalfacilityforhisorherownuse.

Application of regulations 301 to 310 to offenders detained for mutinous or seditious conduct

311. Regulations301to310applywiththenecessarychangestoanoffenderdetainedforanyallegedmutinousconduct,orforanyotherallegedoffenceagainstthepublicsafetyorsecurityoftheState.

Application of regulations 301 to 310 to witnesses, prohibited immigrants and other unconvicted persons

312. Regulations301to310applywith thenecessarychanges tounconvictedpersonsreceivedatacorrectionalfacilityintermsofparagraph(b)and(c)ofsubsection(1)ofsection61oftheAct.

Authority for admission and maintenance of indigent or destitute sick persons in correctional facility hospitals

313. Anindigentordestitutesickpersonmay,ontheorderofamagistrate,beadmittedto,andmaintainedat,acorrectionalfacilityhospitalforaslongasisessentialforthehealth,preservationoflifeorgeneralcareandtreatmentofthatpersonbutnosuchorderfortheadmissionofthatpersonto a correctional facility hospitalmaybemademerely because it is alleged that he or she is anindigentordestitutesickperson,unless-

(a) thereisnohospitalavailableintheimmediatevicinityforadmission,maintenance,treatmentandcareofthatperson;

(b) theillnessorotherconditionofthatpersonisnotofinfectiousorothercommunicableform;


(c) accommodation according to the sex of the person concerned is available at thecorrectionalfacilityhospital;and

(d) thatpersonisnotlivingwith,orbeingaccommodatedby,hisorheremployerwhoisabletoprovidethenecessarymaintenance,careandtreatmentforhimorher.

Application of regulations 301 to 310 to indigent or destitute sick persons

314. Regulations301to310applywiththenecessarychangestoanindigentordestitutesickpersonadmitted,maintainedandtreatedinacorrectionalfacilityhospitalintermsofregulation313.

Treatment and restraint of mentally ill persons

315. AnoffenderdetainedasanallegedmentallyillpersonintermsoftheMentalHealthAct,1973(ActNo.18of1973),issubjecttosuchtreatmentorrestraintasmaybeprescribedbythemedicalofficer.

Application of regulations 301 to 310 to alleged mentally ill persons

316. Subjecttoregulation315,regulations301to310applywiththenecessarychangestoanallegedmentallyillpersondetainedinacorrectionalfacility.

PART2OTHERCATEGORIESOFOFFENDERS

Segregation of juvenile offenders

317. Ajuvenilesentencedtoimprisonmentmust,asfaraspossible,besegregatedfromanolderandmorehardenedoffender.

Guarding and safe custody of female offenders

318. Afemaleoffendermustbeinthesafecustodyandundertheguardofonlyafemaleofficer,and,wheneveritmaybenecessaryforthatoffendertoreceivetrainingorinstructionbyamaleofficerorothermaleperson,thattrainingisgiveninthepresenceandunderthesupervisionofafemaleofficer.

PART3PERIODICALIMPRISONMENT

Periodical imprisonment and minimum period of detention for periodical imprisonment

319. Apersonsentencedtoperiodicalimprisonmentintermsofsection285oftheCriminalProcedureAct,1977(ActNo.51of1977),mustservethatsentenceinuninterruptedperiodsofnotlessthan24hoursatatimeasdetermined,withdueregardtothecircumstancesofsuchperson’semployment,bytheofficerinchargeofacorrectionalfacilityatwhichthepersonsurrendershimselforherselftoundergothatimprisonmentbutanyperioddeterminedmaybelessthan24hours,if-

(a) onthestrengthofthewrittenapplicationofthatperson’semployer, theofficerincharge decides that, in the special circumstances of that person’s employment ashorterperiodisjustified;or

(b) anyunexpiredportionof thesentenceofperiodical imprisonment is less than24hours.


Further notice to undergo sentence of periodical imprisonment

320. Exceptwhenthefinalperiodofthesentenceofperiodicalimprisonmenthasbeenserved, the officer in charge must serve on the person concerned a notice, substantially in theprescribedform,oneveryoccasionwhenheorsheisreleasedfromcorrectionalfacilityafterservingeachperiodofthesentence,asdeterminedintermsofregulation319.

Offences relating to sentence of periodical imprisonment

321. Apersonwho-

(a) withoutlawfulexcuse,proofofwhichrestsonhimorher,failstocomplywithanoticeservedonhimorherunderregulation320;or

(b) whileundertheinfluenceofintoxicatingliquorornarcoticdrugs,surrendershimselforherselftoundergofurtherperiodicalimprisonment;or

(c) impersonates,orfalselyrepresentshimselforherselftobethepersononwhomanoticehasbeenservedintermsofregulation320,

commitsanoffenceandisliabletoafinenotexceedingN$3000ortoimprisonmentforaperiodnotexceedingsixmonthsortobothsuchfineandimprisonment.

Detention after expiration of sentence

322. Wheneverthefinalinterruptedperiodofperiodicalimprisonmentbeingservedbyanoffenderexpiresatanytimeafter17:00hoursonanydayandbefore6:00hoursofthefollowingday,hisorherreleasemaybepostponedtoalaterhouriftheoffenderinwritingconsentstothepostponement.

Avoidance of association with other categories of offenders

323. Theofficerinchargemusttakereasonablestepstopreventanoffenderundergoingperiodicalimprisonmentfromassociatingwithothercategoriesofoffenders.

CHAPTER5GENERALPROVISIONS

Establishment of Correctional Service Club

324. (1) SubjecttoanyspecialorgeneraldirectionbytheMinister,theCommissioner-GeneralmayapprovetheestablishmentofaCorrectionalServiceClubif,inhisorheropinion,thatclubisnecessaryandsatisfiestherequirementsofsection131oftheAct.

(2) Everyofficer,excepta temporaryofficer,becomesamemberof theCorrectionalServiceClubestablishedintermsofsubregulation(1).

(3) AstaffmemberintheCorrectionalServicemaybecomeamemberoftheCorrectionalServiceClubestablishedintermsofsubregulation(1)onwrittenapplicationto,andapprovalby,theCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General.

Purpose of Correctional Service Club

325. TheCorrectionalServiceClubestablishedintermsofregulation324(1)isfor-

(a) thepromotionofsportandrecreationintheCorrectionalService;


(b) theestablishmentorthemaintenanceofholidayresortsorrecreationcentres;

(c) providinggrantsorloanstomembersforthepurposeofstudiesorresearchintheinterestoftheCorrectionalService;or

(d) anyotherpurposewhich,intheopinionofthemembers,ismeritoriousandintheinterestoftheCorrectionalServiceorthemembers.

Management of Correctional Service Club

326. (1) TheCorrectionalServiceClub,includingamessandcanteen,iscontrolledbyacommitteeunderthechairpersonshipofaseniorofficer,andthatcommitteeisconstitutedandexercisesitsfunctionsinaccordancewiththeprescribedrules.

(2) The Commissioner-General may appoint any particular officer to serve on thecommitteeortoperformanyspecificdutyinrespectofthecontrolandmanagementoftheclub.

(3) Anyprofitsorassets,oranyproceedsfromtheliquidation,oftheCorrectionalServiceClubmaybedistributedbythecontrolcommittee,asmaybespeciallyorgenerallydeterminedbytheCommissioner-General,foranypurposecontemplatedinsubsection(3)ofsection131oftheAct,orforthecommonbenefitorwelfareofofficers,pensionersandcivilianemployeesreferredtointhatsubsection,andalsotheirdependents.

Maintenance of Correctional Service Club

327. (1) TheCorrectionalServiceClubisconductedonbusinesslines,and,withtheexceptionofaccommodationorothernecessitieswhichmaybeprovidedbytheState,andexceptanyexpenditurewhichtheCommissioner-GeneralmaywiththeconsentofTreasury,authorisefrompublicfunds,suchclubmustbeself-supporting.

(2) Eachmember of the Correctional Service Clubmust paymonthly contributionsoftheamountasdeterminedbyanAnnualGeneralMeetingoftheCorrectionalServiceClubandsuchcontributionmay,subjecttotheapprovaloftheCommissioner-General,bedeductedfromthesalariesofthemembers.

(3) TheCorrectionalServiceClubmayreceivegrantsfromtheStateordonationsfromindividualsorbodiesofpersonsormayreceivefundingfromanyotherlegalsource.

Statistics and research

328. (1) Information of statistical value, as prescribed,must be regularly kept inordertoinvestigateandascertainthecausesofandtrendsincrime,thedegreeofsuccessorotherwiseoftherehabilitationandtrainingofthevariouscategoriesofoffenders,ofothersuitablemethodsormeasuresforthepreventionofcrimeandthetreatmentoftheoffender,andallotherincidentalmatters.

(2) Anyotherinvestigationorresearchmustbeconductedinrespectofanyofthematterreferredtoinsubregulation(1),andanyobservationorreportinconnectionwiththeinvestigationorresearchmustreceivedueconsideration,andtherecommendationscontainedintheobservationsandthereportmustbeappliedastheCommissioner-Generalmaydetermine.

Penalties for contraventions

329. Whenevernospecificpunishmenthasbeenprescribedforthecontraventionofornon-compliancewith,anyregulationbyanofficer,anoffender,orotherperson,whetheronfirstorsubsequentconviction,thefollowingpenaltiesapply,namely-


(a) foracontraventionorfornon-compliancebyanofficer,afinenotexceedingN$2000,orimprisonmentforaperiodnotexceedingsixmonths,ortobothsuchfineandsuchimprisonment;

(b) for a contravention or non-compliance by an offender, any one or more of thepenaltiessetoutinsection89and91oftheAct;or

(c) foracontraventionornon-compliancebyanypersonnotreferredtoinparagraph(a)and(b),afinenotexceedingN$2000,orimprisonmentforaperiodnotexceedingsixmonths,orbothsuchfineandsuchimprisonment.

Compliance with Commissioner-General’s directives

330. OfficersandotherpersonsintheCorrectionalServicemustobeytheCommissioner-General’sdirectivesapplicabletothem.


ANNEXURE1

RANKSINTHECORRECTIONALSERVICE

SeniorOfficers: Commissioner-General DeputyCommissioner-General Commissioner DeputyCommissioner AssistantCommissioner SeniorSuperintendent Superintendent

JuniorOfficers: SeniorChiefCorrectionalOfficer ChiefCorrectionalOfficer SeniorCorrectionalOfficer CorrectionalOfficerII CorrectionalOfficerI

ANNEXURE2

AWARDSINTHECORRECTIONALSERVICE

Decorations: Commissioner-General’sDecorationforBravery(CDB) DecorationforProfessionalExcellence(DPE) OutstandingAchievementDecoration(OAD) CorrectionalServiceMeritDecoration(CSM)

Medals: CorrectionalServiceCommendationMedal ForeignServiceMedal HonoursMemorialMedal NamibianCorrectionalServiceLongServiceMedal-Gold NamibianCorrectionalServiceLongServiceMedal-Silver NamibianCorrectionalServiceLongServiceMedal-Bronze

Certificates: NamibianCorrectionalServiceTeamworkCertificate CertificateofAppreciation SeniorOfficersRetirementCertificate-Gold RetirementCertificate-Silver

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GOVERNMENT GAZETTE REPUBLIC OF NAMIBIA - LAC · N$33.60 WINDHOEK - 18 December 2013 No. 5365...

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Transcript of GOVERNMENT GAZETTE REPUBLIC OF NAMIBIA - LAC · N$33.60 WINDHOEK - 18 December 2013 No. 5365...