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BRING OUT THE BEST IN YOUR BOARD
Demolay International Emily Davis, MNM, CGT Emily Davis Consulting
August 15, 2014
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Follow the conversation…
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#philanthropy
TURN ON YOUR TECH
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WHO AM I?
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How many of you are…
q Serving on 1 committee? q Serving on 2 or more
committees? q Currently serving on the Demolay
board only? q Currently serving on 2 or more
boards (including Demolay)?
QUICK POLL
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60 seconds or less Name &
Title
1 Question for Today
1 Governance Buzz Word
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WHAT’S ON TAP
Essential Responsibilities 12:00 – 12:45 Fundraising 12:45 – 1:00
Shared Leadership 1:00 – 1:15
Recruitment 1:15 – 1:45 Retention 1:45 – 2:15
Closing 2:15 – 2:30
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• Step up step back • Tune out tech, tune in to
engagement • Challenge each other, ideas
to advance mission • Every experience &
perspective has value • Trainer will keep us moving • Other? • Parking lot
AGREEMENTS
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WHAT ARE YOUR FEARS?
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ESSENTIALS OF BOARD LEADERSHIP
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1. Determine mission & purpose
2. Select the chief executive
3. Support & evaluate the chief executive
4. Ensure effective planning
5. Monitor & strengthen programs & services
6. Ensure adequate financial resources
7. Protect assets & provide financial oversight
8. Build a competent board
9. Ensure legal & ethical integrity
10. Enhance the organization’s public standing
10 BASIC BOARD RESPONSIBILITIES
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How does the board as a whole perform the 10 responsibilities listed?
Rate the board as a whole on a scale
from 1 – 4. 4 = Outstanding
3 = Good 2 = Fair 1 = Poor
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Set organizational
direction
Provide oversight
Ensure necessary resources
BOARD ROLES & RESPONSIBILITIES
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WHY 100% BOARD GIVING??
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• Board giving $$ • Overall fundraising • Funds from each category
– Individuals – Grants – government, foundations – Corporations – Earned income – Other
WHAT ARE YOUR GOALS?
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THE GIVING PYRAMID
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SPHERES OF INFLUENCE NEW DONORS
direct mail, events
ANNUAL DONORS Direct appeals,
volunteer involvement
MAJOR DONORS Personal relationships Committee and board
involvement
PLANNED GIFTS Personal relationships
& involvement Could be anyone!
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FUNDRAISING PROCESS
Prospecting Identification Preparation
Cultivating Build the Relationship
Engage the Donor Ask for the Gift
Stewarding Recognition Reporting Communicating Engagement
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FUNDRAISING BY TIME
Prospecting
Stewardship & Cultivation
Acknowledgment
Solicitation
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3 POSSIBLE OUTCOMES
YES!!
Yes, but not that much
No
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FEARLESS FUNDRAISING: A BOARD MEMBER
CHECKLIST!
Fundraising opportunities and
responsibilities for board members
Be honest. Be realistic.
Take a risk!
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Legal Hat
Ambassador Hat
Volunteer Hat
THE DIFFERENT HATS WE WEAR…
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ENSURE BOARD & ED ENGAGEMENT*
ED is displacing board
GOVERNANCE AS OBSERVATION
ED is in constructive partnership with board
GOVERNANCE AS
LEADERSHIP
ED is going thru the motions with the board
GOVERNANCE AS
ATTENDANCE
ED is displaced by board
GOVERNANCE AS MICROMANAGEMENT
ED ENGAGEMENT
BOARD ENGAGEMENT
* Source: Richard Chair et. al. “Governance as Leadership”
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ACTIVITY TIME!
Write “board” in the space provided if you think it is a board responsibility.
Write “staff” if you think it is a
responsibility carried out by the staff.
Write “both” if you think it is a responsibility shared by staff and board.
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Board Leads
Shares values thru policies that put mission in action
Hires, supports, assesses ED
Opens funding resources in community
Oversees financial due diligence
Recruits & retains new board members
ED Leads
Develops/ Proposes policy questions
Hires, supervises, motivates staff
Develops & implements programs
Shared Leadership
Strategic plan
Fundraising plan & strategies
Evaluations
Prep board meetings
SHARED LEADERSHIP
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Dramatic Disengagement Conflict
Of no real consequence
Compliant
Anticipates Plans Sees opportunities
HOW FUNCTIONAL ARE WE?
Unconscious Conscious Enlightened
Dysfunctional
Functional
Responsible
Exceptional
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RECRUITMENT & RETENTION… THAT ROCKS!
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LEADING THE PROCESS
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TIMELINE
Month 1
Review docs & past recruitment Design self-eval
Month 2
Conduct self-eval & demo matrix Design application, interview questions & outreach messaging
Month 3
Add to website & send to networks
Month 4
Schedule & conduct interviews Invite to board meeting
Month 5
Host at board meeting Make recommendations
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EVALUATION
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APPLICATION ELEMENTS
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COMMUNICATE EXPECTATIONS
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ALWAYS SHARE…
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OUTREACH
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WHERE’S WALDO?
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CREATE A PIPELINE
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VETTING CANDIDATES
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RECOMMENDATIONS
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WRAP UP
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FINDING SUCCESS
Success!
Joyful leadership
Accountability
Expectations
Art Science
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ORIENTATION
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BOARD CULTURE
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CONFLICT MANAGEMENT
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NEXT GENERS
Gen Y, Millenials
Generation X
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E-GOVERNANCE
EMAIL VIRTUAL MEETINGS
CLOUD SHARING POLICY
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COMMITTEES
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BOARD REPORTS
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ADDITIONAL MEETINGS
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PROFESSIONAL DEVELOPMENT
Trainings Associations
Practice leadership
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WHAT MAKES ‘EM TICK*
• Always YES • Wants to help everyone & everything
• Caution!
OVER-COMMITTED
• Need lots to stay engaged
• Don’t let them sit around
BUSY, BUSY, BUSY
• Verbal & print
• Use titles & acknowledgment
LIKES RECOGNITION
• Stays focused & on track • Great for events • May get discouraged by others’ lack of support
ORGANIZER
• Lots of ideas for improvement
• Pair with an Organizer to keep things moving
CREATIVE
*Abigail Harmon
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RECOGNITION
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ARE YOU READY TO ROCK?
What is ONE thing you will take towards your
board recruitment or retention practices?
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Books for sale & signing with a
discount:
$39.95 for nonprofits
Credit card &
check
DRAWING & SIGNING!
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Emily Davis, MNM Emily Davis Consulting
(720) 515-0581 [email protected]
emilydavisconsulting.com emilydavisconsulting.com/blog
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