Download - Contractor’s Employee Safety Management System · Reference No: SPPL/HSE S.No. Company’s requirement Status (agreed / N-agreed) 1 Contractor awareness about Occupational Hazard

SUN PETROCHEMICALS PRIVATE LIMITED

Contractor’s Employee Safety Management System

For Baola&Modhera Fields

ANNEXURE R

Title: Contractor’s Employees Safety Management System

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TABLE OF CONTENTS

S.No. CONTENTS PAGE NO.

1. INTRODUCTION

1.1 Description ………………………………………………….………………….. 2

1.2 Objective ………………………………………………………………………… 2

1.3 Scope ……………………………………………………………………………… 2

2. RESPONSIBILITY

2.1 Company's Responsibilities …………………………………………….. 2

2.2 Contractor's Responsibilities …………………………………………….. 2

3. TYPES OF CONTRACTS ………………………………………………………….. 3

4. MANAGING CES ………………………………………………………………..

4.1 Identify & incorporate CES during Tender Stage ………………. 4

4.2 CES requirement during Bid Evaluation stage…………………… 5

4.3 CES requirement during Mobilization of Contract Employee …. 5

4.4 CES requirement before commencement of job ………………… 5

4.4.1 Company’s Responsibility …………………………………………… 6

4.4.2 Contractor’s Responsibility ………………………………………… 6

4.5 Induction and Training ………………………………………………… 6

4.6 PPE ……………………………………………………………………………. 6

4.7 Hazardous Materials ………………………………………………………… 7

4.8 Incident Reporting & Investigation ………………………………… 7

5. ACCIDENT / INCIDENT / NEAR-MISS ……………………………………. 7

6. REFUSAL TO WORK BY CONTRACTOR EMPLOYEE …………………… 7

7. CES MONITORING ……………………………………………………………… 7

8. PERFORMANCE EVALUATION…………………………………………… 8

9. DOCUMENTATION ……………………………………………………….. 8


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1. Introduction:

1.1 Description:

The term 'Contractor' refers to any individual or organisation who enters into an

agreement with aCompany to carry out activities include Operation, Maintenance, Crane

operation, Material handling, Cutting, Welding, Vessel Entry, excavation,routine

activities such as surface coating, vehicle driving, etc.

1.2 Objective:

To protect Contract employees, company's facilities, and local community while working

at site.Essential in reducing Accident/Incident and in maintaining a safe work

environment.

1.3 Scope

Activity pertaining to Baola&Modhera Field

2. Responsibility:

2.1 Company’s Responsibility:

Companies have the duty under the Health and Safety at Work Act, 1974, to take all

reasonably practicablesteps to ensure the health and safety of:

Their employees.

Other people at work on the site, such as contractors.

Members of the public who may be affected by the work.

2.2 Contractor’s Responsibility:

To ensure the safety, & occupational health of his employees and others.

Provide a safe working place & a safe system of work on client’s premises.


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3. Types of Contract:

Major Contracts

Contracts involving very large expenditure and a long period on

site. Examples include Plant Expansion, and construction

projects.

Medium/minor

contracts

Contracts with substantial expenditure. Examples include - plant

operation & Maintenance, Annual Maintenance.

Casual Contracts Contracts involving low expenditure over short periods

Labour hires

Contracts

Labour hire only with principal organising and managing the

work task. Examples include maintenance labour for shut

downs.

Restricted site access

Access to site is brief and restricted. Examples include visitors,

deliveries, office equipment repairers etc.


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4. MANAGING THE CES:

a) To identify & incorporate CES requirement during preparation of Tender document.

b) To verify CES requirement been addressed during Bid Evaluation stage

c) To check CES requirement complied before commencement of job

d) Monitor CES

e) Performance Evaluation

f) Documentation

g) Responsibility Matrix

4.1. To identify & incorporate CES requirement during preparation of Tender

document

Hazards associated with Work-over activity, Thermal Treatment, Well activation, EOR,

Oil storage &Transportation shall be identified & shall be communicated to

Contractor.Contractor shall agree to comply at the requirement before mobilization;Refer

Table

SUN Petro Chemicals Pvt Ltd.

Sub: Contractor Employee Safety Management System

Reference No: SPPL/HSE

S.No. Company’s requirement Status

(agreed / N-agreed)

1 Contractor awareness about Occupational Hazard

& RISK associated with the Job

2 Medical clearance for all Contract Employee at the

time of Mobilization

3 Competency Certificate for Employee as desired by

Company

4 Mandatory Safety Training as identified by

Company

5 PPE requirement

6 Lifting Equipment Tested and Load Test Certificate

7 Cylinder & Hoses Test Certificate

8 Electrical Appliance Test Certificate


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9 Pressure relief equipment Calibration

10 BOP functional Test Certificate

11 Fit for purpose certificates for Rig

12 HSE management System

13 ERP document

14 Waste Management Plan document

4.2. Contractor Employee Safety requirement been addressed during Bid

Evaluation stage

Once Bid Offer is received, Manager – HSE shall review the Cheek List to establish

that Contractor is complying with the Contractor Employee Safety Management

system.

If any deviation in the CES is observed, the Company shall ask the Contractor to

comply at the time of Mobilization.

4.3. CES requirement Compliance at the time of Mobilization of Contract Employee

Manager – HSE shall confirmcontractor complying with all pre-requisites.

Any deficiency observed, contractor shall comply in a schedule time period.

4.4. CES requirement before commencement of job

4.4.1. Company’s Responsibility

Manager – HSE shall give induction Training to contract Employee.

It shall cover:

Company Safety Policy

Occupational Hazard &RISK associated with the Job

ERP

PTW

Uses of PPE

Working at Height


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Drop Object

Handling of Hazardous Chemical

Waste Management

4.4.2. Contractor’s Responsibility

Contractors have the responsibility to ensure that all employees are properly

trained.

Safety orientation should include a review of:

A safety and health Policy with clearly stated objectives

General safety rules and regulations

Identification of Critical Activity

Physical and chemicals hazards on site, fire, explosion, and toxic release type

hazards

A documented risk assessment related to critical Activity

A documented Control Measure for the identified RISK.

Emergency reporting and response procedures

A documented programme for regular inspections of all Safety equipment.

A documented process to inform contract employees of changes to legislation,

codes of practices, standards etc.

Periodical Training , awareness & Competency Evaluation

4.5. Induction and Training

A record of each employee’s induction training, ongoing training and health

surveillance.

4.6. PPE

Availability of all necessary forms of PPE

Evidence that persons have been instructed in the correct usage and maintenance

of the same

Documented procedure for the regular inspection of equipment and its

replacement when necessary

4.7. Hazardous Materials


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A documented COSHH assessment for hazardous substances brought onto site.

4.8. Incident Reporting & Investigation

A documented procedure for the reporting of all accidents, incidents and near misses,

as required by the company.

An ongoing record of all accidents, incidents and near-misses.

5. ACCIDENT / INCIDENT / NEAR-MISS

Occurrence of any Accident / Incident / Near miss shall be reported to Manager – HSE

immediately (Company).

Manager – HSE / his representative & Contractor Representative shall investigate the

Incident.

Action Plan shall be prepared to prevent /control deficiency in the system

6. REFUSAL TO WORK BY CONTRACTOR EMPLOYEE

Manager – HSE / his representative & Contractor Representative shall investigate the

cause for the refusal.

If it is related to Safety & Occupational Hazard it is to be addressed before he is

requested to resume work.

7. CES MONITORING

Inspections and audits of the contractor Employee safety management system as per

schedule.

Inspection & Audit Schedule shall be prepared by Manager- HSE

Inspection shall be jointly by Contractor & Company representative.

Deficiency & Deviation shall be recorded.

Action plan shall be prepared for Corrective & Preventive action by Manager – HSE

Record shall be maintained to track Corrective & Preventive action plan schedule.


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8. PERFORMANCE EVALUATION

CES MANAGEMENT SYSTEM PERFORMANCE EVALUATION

N

o

Indicator UO

M

Weigh

tage

Limit Actual

Score

Final

Score

Performan

ce

1 CES Compliance time of

Mobilization

% 30 % 0 to

30

2 CES Compliance before

commencement of Job

% 10 % 0 to

1

0

3 Training & awareness imparted

to Contract Employee

% 10 % 0 to

1

0

4 Audit Observation Compliance % 40 % 0 to

4

0

5 Records & Documentation % 10 % 0 to

1

0

9. DOCUMENTATION

The event to be documented and circulated to the employees.

SUN PETROCHEMICALS PRIVATE LIMITED

PERMIT TO WORK

ANNEXURE S

Table of Contents

S.No. CONTENTS PAGE NO.

1. OBJECTIVE ………………………………………………………………………. 1

2. CATEGORIZATION of PTW 1

2.1 Level - 1 ……………………………………………………………………………. 1

2.2 Level - 2 ……………………………………………………………………………. 2

2.3 Level - 3 ……………………………………………………………………………. 2

3. PTW Flowchart …………………………………………………………………. 3

4. Format for Work Permit – Level-1 ……………………………………. 4

5. Format for Work Permit – Level-2 …………………………………… 5

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1. OBJECTIVE

A PTW is a written document that authorizes certain people to carry out specific work,

at a certain time and in certain location.

The Objective of using PTW is to:

i) Ensure that all aspects related to elements of risk in work activities are taken into

consideration in the planning, approval, preparation, execution and completion of

work.

ii) Document safety measures taken and the appropriate Approval from concerned

authority.

iii) Communicate information about work activities to personnel that are or may be

influenced by the work

iv) Handle and control SIMOPS

2. CATEGORIZATION OF PTW

2.1. Level – 1: Activities representing a potential High RISK and for work that requires

coordination and clearance on Head-Operation level.

2.1.1. Types of Level – 1 PTW

2.1.1.1. Hot Work Type – A:

Work with equipment and tools that constitute an effective ignition source that when

used in a normal manner may ignite an explosive atmosphere.

Welding, Gas Cutting , Ordinary grinding/cutting by discs, Heat shrinking with an open

flame, Preheating

2.1.1.2. Hot Work Type –B:

Hot work in classified areas: Zone: 0, 1,2

Work with equipment and tools that constitute a potential ignition source and that

due to errors or malfunctions may constitute an effective ignition source that may

ignite an explosive atmosphere.

Sandblasting, Electrical megger testing, Soldering equipment, Camera with

battery/flash/motor, electric or battery operated equipment/apparatus/instruments

that are not Ex-protected according to the classification of the area in which it will be

used, Rotating steel brush

2.1.1.3.

Entry into confined space (Vessel entry)

Title: Permit to Work

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Isolation of safety system ( BOP )

Work on hydrocarbon system (Pipe line)

Pressure testing

Work with dangerous substances (ThermoBaro Chemical)

Work with radioactive materials

Well operation/Well intervention ( Logging, Perforation)

Work with explosives

Critical lifting operation ( Operation in Zone:0,1)

SIMOPS

2.1.2. Validity Period: A PTW has a normal validity of 12 hours.

2.1.3. Extension: A PTW may be extended for a maximum of 4 hours if the work is continued

with the same crew.

2.1.4. Requirements for approval

Applicant: Contractor Representative / Company person planning the work

Verification by: Company shift supervisor

Safety Check by: Manager-HSE

Approved by: Head-Operation

2.2. Level – 2

Activities representing a potential Medium RISK and is used for work that requires

coordination and clearance on Supervisor Level within site.

Scope: Mechanical work, Work on electrical equipment, Scaffolding, Painting,

Insulation

2.2.1. Validity Period: A PTW can be approved for a period of 7 days.

2.2.2. Extension: Extension of 1 day.

2.2.3. Requirements for approval

Applicant: Contractor Representative / Company person planning the work

Verification by: Company Technician

Safety Check by: Manager-HSE

Approved by: Company Supervisor

2.3. Level – 3


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Activities representing a potential Low RISK and is used for work that does not

requires coordination and clearance.

Scope:

Normal routine production activity.

Logistics

Activities in workshops, provided the workshop is approved for the specific type

of work

General work in the Bunk house.

Inspection activities that can be performed without physical intervention into

the inspected equipment

Cleaning that does not involve the use of equipment or chemicals

3. PTW FLOWCHART


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4. Format for Work Permit – Level-1


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5. Format for Work Permit – Level-2

ANNEXURE T : TSDF and CETP CERTIFICATES