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FY 2014 Principal Budget WebcastMay 24, 2013
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1. Chancellors RemarksDennis Walcott, Chancellor
2. The Executive Budget, School Budgets, and Key Budget Dates
Michael Tragale, Chief Financial Officer
3. Staffing Policies
Larry Becker, Chief Executive Officer of Human Resources and Talent
Dave Weiner, Deputy Chancellor for Talent, Labor and Innovation
Agenda and Presenters
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Chancellors Remarks
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Principals today have greater ownership over their own school
budgets and staffing than ever before.
You have final say on hiring pedagogical staff.
Your school budgets are determined by the students you serve, and the
resources required to serve them effectively.
Maximizing allocation of resources directly to school budgets has
been a consistent priority for the City.
The Citys investment in schools has more than doubled over the course of
this administration, while state share of education funding has decreased.
In FY13, despite a historic $500M loss of funding, school budgets were
entirely shielded from across-the-board cuts.
A Decade of Progress
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The top fiscal priority for FY14 is to put as many resources as possible
directly into school budgets. $37M allocated across all schools to support implementation of Common Core
standards and a new teacher evaluation and development system.
$10M across schools serving grades 3-8 to support academic intervention services
(per capita will be determined and allocated in August 2013).
$13M to increase funding equity across schools 316 schools will receive additionalFSF allocations, raising the floor citywide to 81% of the formula.
Despite a decline in federal support for PK-12 education, the impact
will not be felt in school budgets.
The NYCDOEs FY14 budget backfills significant funding losses, ensuring that schools
will NOT feel the loss of $79M from federal grant programs:
Cuts resulting from the federal sequestration totaling $63M, impacting grant programs
including Title I, Title IIA, Title III, and IDEA.
$16M reduction to Title I and Title IIA due to population changes measured in the 2010
Census.
Investing in Schools in Fiscal Year 2014
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To ensure that teachers and school leaders are prepared to successfully
implement Common Core-aligned curricula and a new system of teacherevaluation and development in the 2013-14 school year, the DOE is more than
doubling our investment in educator professional development in FY14.
The FY14 budget includes over $100M to fund:
PD and coaching for teachers and school leaders to support implementation of
Common Core-aligned curriculum.
PD and coaching for teachers and school leaders to support use of Danielsons
Framework for Teaching and implementation of a new teacher evaluation and
development system.
Direct-to-school funding allocations for per session or per diem activities, or to
partially fund a teachers salary to support the implementation ofthe CIE.
Additional supports for teacher development and leadership, including
through the Teacher Incentive Fund grant program, the Teacher Leadership
Program, and the Middle School Quality Initiative.
Investing in Educator Development
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Executive Budget, School Budgets, and
Key Budget Dates
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FY 2013 Executive vs. FY 2014 Executive Budget
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DOE Total Funds
FY 13 Executive
Budget
FY 14 Executive
Budget Change
DOE Operating Budget 19,205,325 19,830,895 625,570
Pensions 2,829,899 2,977,818 147,919
Debt Service 1,775,687 1,953,771 178,084
Total 23,810,911 24,762,484 951,573
All figures reported in 1,000s.
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To reduce the budget and staffing impact of uncertainty associated with student
register projections, the following register reserve policies are in place for FY14.
Register Gain Reserve: Funding for projected register growth will be held in reserve on
school budgets.
New schools are excluded.
Further information about the register adjustment process will be issued before school starts
in September. Final adjustments based on audited data will take place in February 2014.
Reserve for Register Loss: Schools with register loss in either of the last two years will
have a Register Loss Reserve Set Aside automatically scheduled in their Galaxy TOs.
For schools that had register loss in FY13, 30% of the amount of their FY13 mid-year
adjustment will be set aside.
For schools that had register loss in FY12, 15% of the amount of their FY12 mid-yearadjustment will be set aside.
Register Change Relative to Projection
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Schools will work with their CFNs to release reserved register gain
and loss funds when actual register growth is evident in ATS.
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We are instituting data system improvements to more accurately capture
alignment of actual versus recommended services for students with IEPs.
In FY14, while these system improvements are new, the policy will be to fund
the recommended level of service.
Starting in FY15, schools will receive the lower of actual or recommended level
of service this is consistent with past practice, and provides an incentive to
ensure that each pupil with an IEP receives all recommended services.
Delaying funding methodology based on a comparison of actual and recommended
services will give stakeholders (schools, CFNs, and central staff) time to:
Learn the new requirements to ensure served data is captured correctly via STARS,
Investigate and develop implementation plans for schools not using STARS,
Establish and put into place a standard path of action when there are discrepancies.
Funding for Services for Students with
Disabilities (SWDs)
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Last year, we initiated the phase-in of changes to FSF weights for over-age and
under-credited students. In FY14, we will fully implement these changes.
Formula change is designed to better align resources to the DOEs career and
college-readiness benchmarks.
FSF Funding for Transfer Schools and
Over-Age and Under-Credited Pupils
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Over-age and under-credited studentsenrolled in traditional high schools
will be funded with the same weights
used for similar students attending
transfer schools.
To fund this, a portion of transfer
school funding for students who arenotover-age and under-credited will
shift to over-age-under-credited
pupils at traditional high schools.
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Web Link:http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_in
tranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.html
Resources available on this page include:
Chancellors Principal Budget Webcast broadcast recording and PowerPoint
Initial Allocation Highlights
Galaxy Checklist
Fair Student Funding School Overview and Detail Pages
SAMs
FSF Guide
FY14 Budget Resources for Principals
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http://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.html7/30/2019 Chancellors Webinar 05-24-13
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Date Action
May 24, 2013 Allocations Issued
Work with CFN commences.
June 15, 2013 Deadline for Excess Letters to be Given to Affected Staff
All staff placed in excess post-May 24 should be issued excess letters by the principal.
Central funding of excess actions is subject to review and approval by the CFN and
clusters. Exceptional cases will also require central approval.
June 21, 2013 Budget Completion Due DateSchools with a Rollover Deficit from FY13
Completed budget must cover all items in the Galaxy Checklist, and be approved in
Galaxy by your CFN.
June 28, 2013 Budget Completion Due DateSchools with No Rollover Deficit
Completed budget must cover all items in the Galaxy Checklist, and be approved in
Galaxy by your CFN.
Rollover Deficit Payback Plan Due DateSchools with a Rollover Deficit from FY13
Key FY14 Budget Dates
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Staffing Policies
Excessing Guidelines and Hiring Exceptionsfor School-Based Titles
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With stable budgets this year, excessing should be very limited.
No excessing is permitted of Assistant Principals or Parent Coordinators, except in
closing/phase-out schools.
Excessing of all other titles will be subject to a strict review, and is only permitted
under the following circumstances:
o Significant enrollment changes
o IEP/student need changes
o Grant funded/mandated program ending
o Other exceptional/unique circumstances (e.g., as part of a financial hardship budget appeal)
By contracts, excessing letters must be given to CSA employees by June 15,
and to UFT employees by June 15 or as soon as is practicable thereafter.
Earlier notification enables excessed employees to begin their job searches before the
school year ends.
Excessing letters can be generated in Galaxy, and may be given before final approval
of budget/excessing.
Excessing
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After the close of Open Market (August 7), teachers and other UFT pedagogues
in excess may be hired for the 2013-14 school year on a provisional basis with
the agreement of the employee.
As in 2012-13, excessed pedagogical staff are to be utilized to cover long-term
absences/leaves that arise after the start of the school year.
Schools with vacancies should also consider/try-out excesses.
Starting in the fall, most employees in excess will have their school
assignments changed weekly, as in the 2012-13 school year.
In general, excessed pedagogues (teachers, APs, Guidance Counselors) will be
notified over the summer of their initial assignment for September.
Unless they are contacted or informed otherwise, support staff in excess (e.g.,
paraprofessionals and school aides) will report back to their current location next
September and will be reassigned from there in the early fall.
Any excessed pedagogue who has been in one location in 2012-13 will not be
assigned to that same school next year.
Excess/ATR Placement
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There are many hiring resources available to assist schools in screening and selection
of strong candidates: Open Market Transfer System (OMTS) - Open through August 7, OMTS connects principals
with teachers in excess and on leave, as well as UFT school-based staff seeking transfers.
Use OTMS to view applicant resumes, cover letters, writing statements, and service histories.
Use Galaxy to add details to your vacancies, which will appear to prospective candidates in
OTMS and inform their decisions on whether or not to apply.
New Teacher Finder (NTF) This online system can help you identify prospective external
hires with a passion for and commitment to working in our schools. NTF offers
Over 6,500 screened candidates, many in shortage/exception areas.
Features to help screen, search, review, track, and connect with quality external applicants.
Teacher Hiring ToolkitAvailable on the Hiring page on the Principals Portal, this
resource includes tools to support marketing vacancies, selecting high-quality candidates,
and utilizing OTMS and NTF.
Staffing Supports for Schools
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More information about all of these resources,
as well as contact information for your Recruitment Manager,
can be found on the Principals Portal Hiring Page.
http://intranet.nycboe.net/DOEPortal/Principals/SchoolSupport/SchoolOperations/Hiring/default.htmhttp://intranet.nycboe.net/DOEPortal/Principals/SchoolSupport/SchoolOperations/Hiring/default.htm7/30/2019 Chancellors Webinar 05-24-13
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Teacher Recruitment Events Scheduled throughout the summer, theseevents provide an opportunity to meet high-quality internal and external
candidates in-person.
You will be notified of these events via Principals Weekly, New Teacher Finder
postings, and other channels including direct notification to schools with
vacancies.
Smart Retention Reports these school-specific reports, now available on the
Principals Portal HR Reports and Systems page, are designed to help principals
be more strategic in keeping and growing their best teachers
Each schools interactive report offers data to support you in reflecting on your
schools teacher retention patterns,
A toolkit of smart retention strategies is embedded in the report, and includes
proactive strategies and resources for retaining high-performing teachers and
improving or removing low performers.
Other Staffing Resources for Schools
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Any questions after the webcast should be directed to your CFN orsent by e-mail to [email protected].
FAQs will be posted on the Principals Portal and Budget Resources
page by June 3, 2013.
Questions
Presented by
Chancellor WalcottDivision of Finance
Division of Human Resources
May 2013
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mailto:[email protected]://intranet.nycboe.net/DOEPortal/Principals/MySchool/Financial/default.htmhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://www.nycboe.net/AdminOrg/Finance/budget/dbor/dbor_intranet/DFPM_Budget_Resources/FY14/BUDGET_RESOURCES.htmlhttp://intranet.nycboe.net/DOEPortal/Principals/MySchool/Financial/default.htmmailto:[email protected]Top Related