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User Manual
Calibration Process(BSNL_PM_UM_06_Calibration_Process_V2.0.doc)
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ContentsCalibration-Internal ......................................................................................................... 8
Create Equipment Calibration Task List................................................................. ..8
Update Required Master Inspection C aracteristics !MICs" in t e Task List........11
Create Maintenance Plan.......................................................................................1#
$c edule Plan........................................................................................................ %8
&ead Line Monitoring.............................................................................. .............. '1
List o( Call )b*ects................................................................................................. ''
Release Maintenance )rder.................................................................... .............. '#
+ie, Inspection Lot -umber.................................................................................. %
Results Recording.................................................................................................. '
Usage &ecision...................................................................................................... /
+ie, Calibration Result.......................................................................................... #%
Maintenance )rder $ettlement................................................................ ............. #/
0usiness Completion o( Maintenance )rder..........................................................#/
Calibration E2ternal.................................................................................................. #8
Create Maintenance Plan.......................................................................................#8
$c edule Plan........................................................................................................ 3
&ead Line Monitoring.............................................................................. .............. 3/
List o( Call )b*ects................................................................................................. /4
Calibration )rders List........................................................................................... /1
$er5ice Planning 6gainst )rder.......................................................................... ... //
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)rder Release........................................................................................................84
Maintenance )rder $er5ice Procurement.............................................................. 87
Release Purc ase Requisition................................................................................ 87
uotation Process !)ptional"................................................................................. 87
Enter t e +endor &etails in Maintenance )rder....................................... ............. 87
)rder Con9rmation................................................................................................ 74
Upload : 6ttac Calibration Certi9cate issued b; E2ternal 6genc;....................7'
)rder Con9rmation................................................................................................ 7/
$er5ice Entr; $ eet (or E2ternal $er5ices................................................. ............ 77
<ork Certi9cation.................................................................................................. 77
&ebit -ote Request........................................................................................ ....... 77
Maintenance )rder $ettlement................................................................ ............. 77
0usiness Completion o( Maintenance )rder..........................................................77
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)5er5ie,
Business Process Description Overview
Calibration can be performed on equipment in following scenarios:• While installing a new equipment or object or • On due date of calibration decided by the PM schedule• fter carrying out any maintenance job on the equipment or object• If the measurement !alue indicated by the equipment is erratic• If demanded by any "tatutory uthority#
ll the equipments or objects are calibrated with reference to corresponding Master Calibrator#
"uch Master Calibrators are calibrated at ccredited $aboratories %appro!ed by &OI'#In"er!ice chec(s of master calibrators to be done as per guidelines of the accredited labs#
fter calibration of an equipment or object) Calibration *ecord needs to be maintained#Calibration process should be intimated on time for calibration requirements ofequipment and also capture unscheduled calibration in system#
Calibration Process is used to gauge the accuracy of equipment# Calibration can bedone at the time of installation) at regular inter!als or when a malfunction isencountered#
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Calibration
Calibration Maintenance process at +",$ will be e ecuted either by +",$ wor(Centre team or through . ternal /endor
Calibration process by BSNL work centre :
Calibration process at +",$ in!ol!ing +",$ wor( centers may be a planned or 0nplanned scenario) but in majority of case it is planned process for adherence to a"tatutory or maintenance requirement
Order will be created in the system based on the scheduling parameter mentionedIn the plan #1he operation will be as mentioned in the tas( list with inspection point233 may be lin(ed to the plan or may be e plicitly lin(ed to order as required
• 1he +",$ wor( center would choose the rele!ant inspection lot and record result4or the master inspection characteristics maintained in the tas( list
• +ased on the result recording the system is configured to automatically deli!er ausage decision or the +",$ wor( center may manually ta(e the usage decision
• fter completing the calibration maintenance acti!ity) the maintenance personConfirms the actual time with reference to the order
• 1he maintenance person also records the technical data which may be used for *oot cause analysis# 1he maintenance planner then technically completes theOrder
• 1he order settlement rule can be made manual or automatic) and "ettlementprocess distributes the costs that accrued for the order to the defined "ettlementrecei!er
• 1he order will be closed by setting the status +usiness Completion#
Calibration process by external vendor:
Calibration process at +",$ in!ol!ing e ternal !endor may be a planned or 0nplanned scenario) but in majority of case it is planned process for adherence to a"tatutory or maintenance requirement
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Calibration Order will be created in the system based on the scheduling parameter Mentioned in the plan and the order may be created as required# 1he +",$ wor(Center would plan for the calibration as e ternal ser!ice in order#Purchase requisition would be generated in the " P system and the ser!iceprocurement process would follow
• fter recei!ing the calibration certificate from the !endor the +",$ wor( center Will confirms with reference to the order# 1he calibration certificate will be stored. ternal to the " P system
• 1he maintenance person also records the technical data which is used for rootCause analysis#
• 1he maintenance planner then technically completes the order#
• 1he order settlement rule can be made manual or automatic) and settlementProcess distributes the costs that accrued for the order to the defined settlement*ecei!er
• 1he order will be closed by setting the status +usiness Completion
Purpose
0se this procedure to carry out calibration process#
ri!!er
Perform this procedure when a new internal wor( center is required#
Prere"uisites
1he following master data must e ist:•
Maintenance Plan• "ampling Procedure• Master Inspection Characteristics• 1echnical Object %.quipment'
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Calibration Process Overview
1he process of Pre!enti!e Maintenance shall consist of the following major acti!ities:
5# Creation of Calibration 1as( $ists:6# Creation of Calibration order 2# *esult recording for inspection lot7# 0sage 8ecision
Process
1he process of the Calibration shall be:
1as( list is created including inspection characteristics#Creation of calibration order
• 8irect creation• utomatic creation from maintenance plan
fter release of order an inspection lot will be generated in the order#*esult recording will be done for the generated inspection lot0sage decision will be gi!en to accept the result recording .
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Calibration#$nternal
Create Equipment Calibration Task List
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Wor( "cheduling---1as( $ists---4or .quipment---Create
T Code 1ype $%&' in Command 4ield and press
User Menu "elect corresponding ,ode for I 35 9 Create
Input the .quipment ,umber and clic( on Continue or press the (nter )ey on the(eyboard
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 7
Click on
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Input the Inspection Points and clic( on
Clic( on "a!e
Note: $* t+e inspection point nu,ber is not !iven in t+e task list+eader- t+en no inspection lot will be !enerated in t+e ,aintenanceorder.
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Update Required Master Inspection Characteristics (MICs) inthe Task List
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$;stem ,ill prompt a message as “Equipment Task list
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$6P Menu" P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Wor( "cheduling---1as( $ists---4or .quipment---Change
T Code 1ype $%&/ in Command 4ield and press
User Menu "elect corresponding ,ode for I 36 9 Change
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Input t e Equipment -umber and
Click on )peration
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 1'
$elect t e operation and click on
Insp.C ar
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0pdate the MIC and "ampling Procedure
Place the cursor on the MIC 4ield and Press 47 (ey on the (eyboard or Clic( on
"ystem will prompt for pop-up window as below
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8ouble clic( on the required MIC system will update automatically
4ollow the abo!e steps to update the "ampling procedure also
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 1#
Input t e Plant and Click
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Clic( on "a!e
Create Maintenance Plan
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Maintenance Planning---Maintenance Plans---Create---"trategy Plan
T Code1ype $P0/ in Command 4ield and press
User Menu "elect corresponding ,ode for IP76 9 "trategy Plan
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"ystem will prompt for possible entries list) double clic( on the suitable strategy to update thestrategy field
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$elect t e suitable MaintenancePlan Categor; (rom drop do,n listand select t e suitable $trateg;(rom possible entries
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4rom abo!e list) double clic( on the suitable strategy) system will update the strategy filedautomatically with the selected strategy
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Clic( on continue or Press .nter (ey on the (eyboard
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"ystem will prompt for list of Order 1ypes a!ailable) double clic( on the suitable Order 1ype
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Input t e Maintenance plan description andinput t e equipment -umber
Click on or place t ecursor in )rder T;pe 9eld
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"ystem will prompt for a pop-up window
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Input t e Maintenance ,ork centre (rom possible
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"ystem will prompt for a list of a!ailable wor( centers in plant 232 as below
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Input t e plant and click on continue
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8ouble clic( on the suitable wor( center to update the main wor( centre field
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fter the wor( centre field is updated press ;.nter< (ey on the (eyboard
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"ystem will prompt for 1as( $ist "election screen as below
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$;stem ,ill update t e=unctional Location>Planning Plant> and
Click on to searc t e suitable
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In the abo!e screen chec( the input fields and clic( on . ecute
"ystem will prompt for $ist of 1as( $ists "creen as below
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8ouble clic( on the suitable 1as( $ist to update the 1as( list in Maintenance Plan
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Clic( on 1Maintenance Plan Sc+edulin! Para,eters2 1ab
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Input t e $c eduling
period and $c eduling
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Clic( on 1Maintenance Plan %dditional data2 1ab
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Clic( on "a!e
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Maintain t e sort
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$;stem ,ill prompt (or a message as “Maintenance plan
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Schedule Plan
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Maintenance Planning---"cheduling for Maintenance Plans---"chedule
T Code 1ype $P'& in Command 4ield and press
User Menu "elect corresponding ,ode for IP53 9 "chedule
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page ''
Input t e Maintenance Plannumber and click on Continue
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Input the Cycle start date and clic( on Continue
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Click on $tart
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Clic( on "a!e
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$;stem ,ill prompt a message as “Maintenance "lan
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Dead Line Monitoring
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Maintenance Planning---"cheduling for Maintenance Plans---8eadlineMonitoring
T Code 1ype $P3& in Command 4ield and press
User Menu "elect corresponding ,ode for IP23 9 8ead $ine Monitoring
Clic( on . ecute
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Input t e Maintenance plan-umber and Input t e numberda;s inter5al (or call ob*ects
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Clic( on &o bac( or press 42 (ey on the (eyboard
"ystem will prompt for a pop-up window as below
Clic( on Continue
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4inally . it from the screen by clic(ing on +ac(
List of Call Objects
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Maintenance Planning---"cheduling for Maintenance Plans---"cheduling
O!er!iew---$ist 8isplay
T Code 1ype $P/0 in Command 4ield and press
User Menu "elect corresponding ,ode for IP67 9 $ist 8isplay
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"ystem will display the list of call objects generated for the abo!e Maintenance plan as below
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 4
Input t e Maintenance Plan -umber and
Click on E2ecute
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elease Maintenance Order ,o need to create the order as the system already generated the maintenance order whenscheduling is carried out#
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Change
T Code 1ype $43/ in Command 4ield and press
User Menu "elect corresponding ,ode for IW26 9 Change
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Input t e )rder -umber !?enerated in
during order sc eduling"and click on
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page %
Click on Release !?reen =lag"
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page '
$;stem ,ill prompt a message as “#rder XXXXXXXXXXXXXX $ill %e
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Clic( on "a!e
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page #
$;stem ,ill prompt a message as “#rder sa ed $ith num%er
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!ie" #nspection Lot $umber
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Change
T Code 1ype $43/ in Command 4ield and press
User Menu "elect corresponding ,ode for IW26 9 Change
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 3
Click on
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?o back and $a5e
esults ecording
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Inspection Processing---Inspection *esults---4or .quipment---.nter
T Code 1ype 5('6 in Command 4ield and press
User Menu "elect corresponding ,ode for =.5> 9 .nter
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Press @EnterA ke; on ke;board
Press @EnterA Be; on ke;board t e screen appears as belo,
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Input t e equipment
Input t e Inspected qt;and t e Result
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Click on $a5e
$;stem ,ill prompt (or a pop up ,indo, as belo,
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 7
I( ;ou ,ant to c ange t e +aluation Click on
ot er,ise click onContinue
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$;stem prompts (or pop up ,indo, as belo, $elect t e +aluation and click on
C oose
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page #4
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page #1
$;stem ,ill prompt a message as @Record inspection point identi9er (ort e ins ection lotA
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$;stem ,ill prompt (or pop up ,indo, as belo,
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page #'
Click on to select t e U& code(rom a list o( possible entries
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$;stem ,ill update t e selected U&
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$elect t e $uitable U& and click on C oose
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Click on $a5e
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$;stem ,ill prompt a message as “Usa'e decision &or lot!
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!ie" Calibration esult
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Inspection Processing---0sage 8ecision---8isplay
T Code 1ype 5%'3 in Command 4ield and press
User Menu "elect corresponding ,ode for = 52 9 8isplay
Input t e Inspection Lot -umber and Click on Continue
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Click on Usage decision
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$;stem ,ill prompt (or a pop up ,indo, as belo,
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Click on E2ecute
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I( ;our PC is connected to a printer Click on Print
To see t e Print Pre5ie, Click on
$ee t e belo, Print Pre5ie,
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Cali%ration E*ternal
Create Maintenance Plan
$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---Maintenance Planning---Maintenance Plans---Create---"trategy Plan
T Code 1ype $P0/ in Command 4ield and press
User Menu "elect corresponding ,ode for IP76 9 "trategy Plan
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"ystem will prompt for possible entries list) double clic( on the suitable strategy to update thestrategy field
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$elect t e suitable MaintenancePlan Categor; (rom drop do,n listand select t e suitable $trateg;(rom possible entries
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4rom abo!e list) double clic( on the suitable strategy) system will update the strategy filedautomatically with the selected strategy
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Clic( on continue or Press .nter (ey on the (eyboard
Click on “Maintenance "lan Schedulin' "arameters! Tab
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Input all t e
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Input t e $c eduling dateand $c eduling $tart date
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Click on “Maintenance plan +dditional ata! Tab
Click on $a5e
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Maintain t e sort
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$;stem ,ill prompt a message as “Maintenance plan
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Schedule Plan$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---
Maintenance Planning---"cheduling for Maintenance Plans---"chedule
T Code 1ype $P'& in Command 4ield and press
User Menu "elect corresponding ,ode for IP53 9 "chedule
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Input t e Maintenance plan -umber
and Click on Continue
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Input the Cycle start date and clic( on Continue
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$;stem prompts (or a message as “Maintenance plan
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Dead Line Monitoring$6P Menu " P Menu---$ogistics---Plant Maintenance---Pre!enti!e Maintenance---
Maintenance Planning---"cheduling for Maintenance Plans---8eadlineMonitoring
T Code 1ype $P3& in Command 4ield and press
User Menu "elect corresponding ,ode for IP23 9 8ead $ine Monitoring
Click on E2ecute
BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page /
Input t e Maintenance plan-umber and Input t e numberda;s inter5al (or call ob*ects
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Click on ?o 0ack !='"
$;stem ,ill prompt (or a pop up ,indo, as belo,
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Click on Continue
Click on ?o 0ack till ;ou reac ed to $6P eas; 6ccess menu
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$;stem ,ill displa; t e list o( call )b*ects as belo,
Calibration Orders List
=rom T Code I<'%
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Change
T Code 1ype $43/ in Command 4ield and press
User Menu "elect corresponding ,ode for IW26 9 Change
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Place t e Cursor in )rder =ield and Press = Be; on t e ke;board or Click on
$;stem ,ill prompt (or a pop up ,indo, as belo,
$;stem ,ill prompt (or a List o( )rder T;pes 65ailable
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$elect t e suitable )rder t;pe b; clicking
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&ouble click on t e $uitable )rder T;pe
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C ange t e Ma2imum -o )( Dits tot e required -umber and Click on
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=rom T Code I<'8
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Order---Order $ist---Change
T Code 1ype $437 in Command 4ield and press
User Menu "elect corresponding ,ode for IW2? 9 Change
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Input t e =ields like )rder T;pe>Equipment -umber> Planning Plant and
Maintenance Plan
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Click on E2ecute !Press =8 Be;"
Ser'ice Planning (gainst Order $6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---
Order---Change
T Code 1ype $43/ in Command 4ield and press
User Menu "elect corresponding ,ode for IW26 9 Change
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$elect t e )peration and Click on
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Click on Deader &ata
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Input t e Material ?roup> Purc asing?roup
In @$er5icesA Tab Input t e ser5icete2t> uantit > Unit> ?ross Price and
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Order elease
Click on Continue
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-o, click on !?reen =lag" to Release
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)rder ,ill be Released and $;stem status is set to @RELA
Click on $a5e > )rder is sa5ed
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To +ie, t e Purc ase Requisition generated go to t e order C ange Mode using Tcode I<'%
Click on “E*tras!
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)r
Click on “#perations! Tab
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$elect t e )peration and Click on
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BSNL_PM_UM_06_Calibration_Process_V2.0.doc Page 7'
Click on “+ct, ata!
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Maintenance Order Ser'ice Procurement Please re(er UM (or Maintenance )rder En ancement !$er5ice Planning"
elease Purchase equisitionRe(er t e Materials Management Manual (or Releasing t e PR
)uotation Process *Optional+Re(er t e Materials Management uotation Process
Enter the !endor Details in Maintenance Order 6(ter t e P) is released !?enerated t roug t e uotation Process"> t e P) detailsare updated in t e Maintenance )rder
In(ormation to t e 5endor is sent to 5endor s Email I& t roug $6P as per t e detailsmaintained in t e +endor &ocket $creen
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Click on $a5e
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Input t e actual duration o( t e,ork and I( required ,rite t e
To ,rite t e long
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$;stem ,ill prompts a message as “-um%er o& Con.rmations sa ed &or
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T e )rder $tatus is updated to “C-0!
Upload 1 +ttach Cali%ration Certi.cate issued %2 E*ternal+'enc2
$6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---Completion Confirmation---.ntry---Indi!idual 1ime Confirmation
T Code 1ype $40' in Command 4ield and press
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User Menu"elect corresponding ,ode for IW75 9 Indi!idual 1ime Confirmation
Click on
$;stem ,ill prompt (or pop up ,indo, as belo,
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&ouble click on t e suitable 9le> =ile ,ill be attac ed automaticall;
To +ie, t e attac ed 9le (ollo, t e belo, procedure
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Click on
$;stem ,ill prompt a pop up ,indo, as belo,
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Input t e order number and click on continue
6(ter Tec nical Completion o( t e )rder t e status ,ill be updated to “TEC#!
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-oteF i( t e Maintenance order is generated (rom -oti9cation> -oti9cation is to becompleted
Ser'ice Entr- Sheet for E.ternal Ser'icesRe(er t e MM Process (or $er5ice Entr; $ eet
/ork Certi,cationRe(er t e +endor $er5ice +eri9cation $cript
Debit $ote equest !=or Imposing o( Penalt;"
6(ter t e &ebit : Credit note completed (ollo, t e belo, steps
Maintenance Order Settlement 6t t e mont end> 9nance department ,ill open t e orders , ic are tec nicall;completed and$ettle t em> a(ter t e settlement t e actual cost o( t e order ,ill be trans(erred tot e cost centre>6nd actual cost o( t e order ,ill become ero. 6(ter t is acti5it; t e order ,ill be0usinessCompleted
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&usiness Completion of Maintenance Order $6P Menu " P Menu---$ogistics---Plant Maintenance---Maintenance Processing---
Order---Change
T Code 1ype $43/ in Command 4ield and press
User Menu "elect corresponding ,ode for IW26 9 Change
Input t e )rder -umber and Click on Continue
Click on )rder
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$;stem ,ill prompt (or a message as “#rder sa ed $ith
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T e )rder status ,ill be updated to “CLS ! Closed as belo,
<it t e abo5e t e Calibration G E2ternal Process is Completed.
-ote 3/ 0or E*ternal "rocessin' o& Ser ice4 please re&er 5reakdo$nMaintenance Manual
-ote 6/ 0or "#4 R074 Contract4 SES creation please re&er MM User Manuals
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