The American Council of Engineering Companies of Illinois (ACEC Illinois) Engineering Excellence
Awards (EEA) program annually recognizes consulting engineering firms for projects that demonstrate
an exceptional degree of innovation, complexity, achievement and value. Although the ACEC Illinois
EEA program generally follows entry guidelines established for the ACEC National EEA program,
ACEC Illinois’ rules are different; therefore, please review ACEC Illinois Official Rules thoroughly.
Projects being entered must be substantially completed and ready for use from November 1, 2018 –
October 31, 2020.
IMPORTANT DATES
October 29, 2020 Deadline to submit online required material
November 12, 2020 Virtual EEA Prescreening with EEA Committee
November 19, 2020 Virtual EEA Judging
ENTRY FEES
ACEC Illinois Member Firm: $550 (by October 29, 2020)
Non-member Firm: $1000 (by October 29, 2020)
*ACEC Illinois members are considered members if their 2020-2021 dues have been paid prior to
October 29, 2020. Please contact [email protected] with questions.*
(Note: Each entered project requires a separate entry fee. Each entry fee is non-refundable and
nontransferable, regardless of whether entry material is submitted for a project.)
ELIGIBILITY
Any Illinois engineering or surveying firm is eligible to enter the EEA program, regardless of whether the
firm is an ACEC Illinois member. Projects entered into the ACEC Illinois competition may have been
executed anywhere in the world; however, to be eligible, at least 50 percent of the project work
must have been done by the entering firm’s Illinois office. Construction of projects entered into the
2021 competition must have been substantially completed and ready for use between November 1, 2018 - October 31, 2020. Noncompliance with the Official Rules may disqualify an entry. ACEC Illinois
will not be responsible for any damages to or loss of entered materials. The ACEC Illinois Awards
Committee reserves the right to determine the eligibility for all entries. Entries must meet the judges’
rating guidelines found in the Official Rules.
AWARD DESCRIPTIONS
All submissions are considered ACEC-IL Award Winners (Honors, Special Achievement or Merit
Awards). The panel of judges will select all awards at their discretion. A Lincoln’s Grand Conceptor
Award will be selected from the Honor Award winners. The Lincoln’s Grand Conceptor Award will be
announced at the Gala as the top ACEC-IL winner selected by the judges, whose decisions on all
2021 Engineering Excellence Awards
Official Rules
awards are final. This award recognizes an engineering achievement which demonstrates a high
degree of merit, is original and innovative, adds future value to the engineering profession & public
perception, has economic & sustainable design considerations, demonstrates complexity and
exceeds owner/client needs. Awards will be presented to the clients/owners and entering firms
submitting the winning entries.
14 -Judges Choice Awards, 1 winner from each category
1 –Outstanding Graphics Award, one overall winner chosen from all submittals by the judges
JUDGING
Entries are judged for overall engineering excellence based on work performed by only the entering
engineering firm and according to the rating guidelines listed. For the state competition, as well as
the national competition, each project is judged and rated on its own merit, regardless of what the
national category classification is for the project. Each year, a diverse panel of judges is convened
and typically consists of leadership of allied organizations, public and private sector, industry
professionals, educational, and media personnel. Each of these distinguished judges evaluates
entries using a standard rating process to determine award winners. The Illinois judging is based on
review of all the contents submitted.
RATING GUIDELINES
1. ORIGINAL OR INNOVATIVE APPLICATION OF NEW OR EXISTING TECHNIQUES:
- Does the entry demonstrate the use of a new science or a breakthrough in the general
knowledge of engineering?
- Does the entry represent a unique application of new or existing technology, techniques,
materials, or equipment?
2. FUTURE VALUE TO THE ENGINEERING PROFESSION AND PERCEPTION BY THE PUBLIC- Will the entry redefine current engineering thinking?- Does the entry advance a positive public image of engineering excellence?
3. SOCIAL, ECONOMIC AND SUSTAINABLE DESIGN CONSIDERATIONS:- Do the solutions identified produce secondary benefits of value to the community environment?- Does the entrant's approach provide society with social, economic or sustainable developmentbenefits?- Does the entrant’s contribution to the project improve the health, safety or welfare of the publicor affected environment?
4. COMPLEXITY:- Did the entry successfully address very complex criteria or unique problems?- Were extraordinary problems of site, location, hazardous conditions, project requirements, orsimilar elements present?- Does the entry require the use of out-of-the-ordinary technology or ingenuity for achievement ofproject’s goals?
5. EXCEEDING OWNER NEEDS:- Did the engineer or entrant successfully engage the client/owner in the overall projectdevelopment process?- Is it an economical and cost effective solution?- How did final cost relate to original budget estimate?- How closely does the entrant's solution meet the total goals of the client/owner?- Did the entrant meet the client's time schedule?
DELIVERABLES
Once your firm decides to enter the ACEC Illinois 2021 EEA competition, you will prepare the submittal
material. The following section describes, in detail, the main parts.
Electronic Project Display
- Each firm will have one slide that will be display your project.
- Please view the PowerPoint Project Display for your submission.
Also note, DO NOT make any changes to Font’s or Size of Text Boxes. Insert ONE project image in
middle of screen and size to fit between black lines. Please keep file size under 2 MG.
*Note: this will need to be submitted as a PowerPoint file and included in the PDF submittal as a one
page.
PDF Submittal Material:
- The following provides details of the text that is required to be submitted. The following content
order is the order that must be followed for your submission.
*Look to the end for a full layout.
*NOTE: no QR Codes or embedded links are permitted in any portion of the award submittal. Judges
may not seek any additional information or conduct research; therefore, only the information
submitted is used in judging process.
Executive Summary (one-page max)
- This is the overview of project. Describe the problem and solution; project title and entry category
must appear at the top of the page.
- Specifications: 8.5” x 11”, 1” side margins; single-spaced text; 12 pt. minimum size font
Project Description (Up to three pages)
Tell the story of the project. Address items a, b, c and d as listed below; project title, entry category,
and page number must appear at the top of each page. Entrants may use text, photos, graphics, or
charts as needed.
Specifications: 8.5” x 11”; 1” side margins; single-spaced text; minimum 12 pt. font size
Text must include:
a. Role of entrant’s firm in the project
b. Role of other consultants participating in the project
c. Entrant’s contribution to the project (i.e., address each of the five areas under
“Rating Guideline Definitions” section)
d. Total project budgeted cost, total project actual cost, entrant’s portion of the
budgeted cost, entrant’s portion of the actual cost, scheduled and actual dates of
completion
e. Closing summary of project in layman’s terms about why this project is worthy
of special recognition (minimum 100 words, maximum 500). Explain all
factors that comprise the project’s uniqueness and complexity, such as
innovative engineering, challenges faced and overall social impact.
*Remember: Please do not leave unanswered questions for the judges (e.g., “Why did you go over
budget?”, “What happened to the waste stream that the project produced?”) in your project
description.
RESOURCE MATERIAL
List of Key Participants & Clients (one-page)
- A one-page PDF list of key participants and clients involved in the project. Include 1” side margins
and use minimum 12 pt. font size.
- Include key participants and clients name, physical mailing address, firm/organization name and e-
mail address for each. Include contractors, subcontractors, other engineering firms, architects and
other designers.
Client Letter (one-page max)
- Letter addressed to ACEC Illinois on client letterhead describing the relationship of the client/owner
and entrant in the development of the project and how it exceeded the client/owner’s needs.
Photos, Captions & Graphics (6 pages)
Six different photos or graphics (one image per page) with captions describing the subject matter.
Captions must be listed below the image.
*Make sure to submit the photo release form that allows ACEC Illinois to use for electronic and
print material. Photo release must be signed by firm and client. Include any credit that must be
used (i.e. – Photo Credit to Lincoln Smith, Unfound Door).
*Photo Release forms should be uploaded to the EEA dropbox , not connected to the project PDF
Submittal Process:
- Your entire project needs to be submitted as one PDF to the Dropbox- PDF should be titled the Project Name as appears on the Entry Form
- The only other file submitted will be the electronic display board as a PowerPoint
*this is also included in the PDF as the PowerPoint will not be viewed by the judges.
Overall Layout:
Page 1 – Cover
Page 2 – Entry Form
Page 3 – Executive Summary
Page 4, 5, 6 – Project Description
Page 7 – Key Participants & Clients
Page 8 – Client Letter
Page 9 – Electronic Project Display
Page 10, 11, 12, 13, 14, 15 – Photos with Captions
PROJECT CATEGORIES CATEGORY A: Studies, Research and Consulting Engineering Services Non-design services, projects not involving the preparation of construction documents consisting of but not limited to the following types of projects: New Products, Materials and TechnologiesExpert TestimonyBasic Research and StudiesComputer/Software TechnologyTechnical PapersPublic Outreach / InvolvementWater ConservationSecurity PlansProject Feasibility Studies/Economic RiskValue EngineeringNEPA Documents
CATEGORY B: Building/Technology SystemsMechanical/Electrical / PlumbingComputer/TechnologyCommunicationsAcousticsSoftware SystemsSustainability or Carbon NeutralityEfficiency Certification Standards, e.g. LEED Energy Efficiency (New and Retrofit)Secure Facilities (military, research, correctional)
CATEGORY C: Structural SystemsFoundationsTunnelsBuildingsSeismic DesignTowersBridgesStadiums
CATEGORY D: Surveying and Mapping TechnologyGeometrics, ALTA, Land Title and Rights SurveysControl, GPS, Monitoring, or Construction SurveyingSurvey Mapping, GIS/LIS, Photogrammetry
CATEGORY E: EnvironmentalHazardous WasteSolid WasteRestoration/Reclamation/RemediationAir QualityNoiseRecyclingWaste Pond ManagementCarbon Sequestration and TradingMitigation
CATEGORY F: Waste and Storm WaterWastewater Collection/Treatment and DisposalResiduals Management and ReuseGraywater SystemsCSOsMine TailingsAgriculturalStorm Water ManagementErosion Control
CATEGORY G: Water ResourcesHydraulics, HydrologySurface and Groundwater Supply DevelopmentTreatmentTransmission, Distribution and StorageWatershed ManagementWater Use ReductionFlood Risk ManagementClimate AdaptationCoastal and Eco-System RestorationLocks/Dams/Water Control StructuresIrrigationCATEGORY H: TransportationHighwaysRailAirportsMarine/PortsPublic TransitIntermodal FacilitiesCATEGORY I: Special ProjectsSafety and SecurityCorrosion Protection / Cathodic ProtectionProgram and Construction ManagementLand DevelopmentTrenchless Technologies/Directional BoringRecreational FacilitiesSubsurface EngineeringConstruction Engineering and Inspection
CATEGORY J: Small Projects Total project construction budget does not exceed $2.5 million. At the entrant’s discretion, except for entries in Category A, projects under $2.5 million are not limited to this category.
CATEGORY K: Energy Transmission and DistributionPower GenerationRenewable EnergyCogenerationEnergy Storage TechnologiesEnergy Use Reduction ProgramsDemand Side Management
CATEGORY L: Industrial and Manufacturing Processes & FacilitiesPetrochemicalBiotechManufacturingHeavy IndustryIndustrial WasteMaterials HandlingMining, Metallurgy and Mineralogy
2
CATEGORY M: Innovative & Effective Use of Construction Materials- Innovatice or new to the industry- Lower Life cycle costs- Sustainable- Experimental feature implementation- Repurposing of alternate materials- New construction techonoly CATEGORY N: Public Engagement and Communciations- Stakeholder Engagement- Public Input and Communication- Paid Media (traditional, digital and social)- Social Media- Earned Media- Communications Technology and Innovatoin
American Council of Engineering Companies of Illinois 5221 South Sixth Street Road, Suite 120 ♦ Springfield, IL 62703 ♦ (217) 529-7430 ♦ [email protected]
AMERICAN COUNCIL OF ENGINEERING COMPANIES OF ILLINOIS ANNUAL ENGINEERING EXCELLENCE AWARDS
2021 OFFICIAL ENTRY FORM Deadline to submit is Thursday, October 29, 2020.
ABOUT THE PROJECTProject Name 50 charactersProject LocationCity/State
Judge this entry in the following category (check one): A. Studies, Research and Consulting E. Environmental I. Special ProjectsB. Building/Technology Systems F. Waste and Storm Water J. Small ProjectsC. Structural Systems G. Water Resources K. EnergyD. Surveying & Mapping Technology H. Transportation L. Industrial and Manufacturing Processes and Facilities
Costs - Categories A & D (if applicable) Costs - All Other Categories Costs - All Other Categories
Completion/Use Dates Actual date must be prior to 10/31/20
Budgeted and/or Actual Costs (SEE NOTE BELOW)
Total Project Construction Costs
Entrant's Portionof Total Project Construction Costs
Scheduled Budgeted $ Budgeted $ Budgeted $
Actual Actual $ Actual $ Actual $
FIRM(S) SUBMITTING THE PROJECT No firm descriptions please. Use full business name(s). TYPE NAME AS IT WILL APPEAR ON PLAQUE
Entering Firm(s)
Date
PROJECT OWNER(S) AUTHORIZATION I believe the work of the engineer meets the intended uses and expectations for the project and hereby grant permission to enter this project in the ACEC
Illinois Engineering Excellence Awards competition. I authorize publication of its outstanding features, unique aspects and innovations, including photographs. I confirm that the project was completed and ready for use between November 1, 2018 and October 31, 2020.
Project Owner(s) (Entity)
Representative’s Name Title
City/State
Signature
POC Cell POC Email
I hereby authorize submission of this project into the ACEC-Illinois Engineering Excellence Awards competition.
Title
Firm Submittal Point of Contact (POC)
POC Phone
FIRM AUTHORIZATION Entering firm Senior Executive/Principal
Signature
NOTE: With the exception of Category A and D projects, costs reflected above are always construction costs and are NOT engineering fees. If your firm was reponsible for the entire engineering design of the project, then the Entrant's Portion of Total Project Construction Costs Budgeted amount and the Entrant's Portion of the Total Project Construction Costs Actual amount will be the same as the Total Project Construction Costs Budgeted amount and Total Project Construction Costs Actual amount.
If your firm was not responsible for the entire engineering design of the project, then the Entrant's Portion of the Total Project Construction Costs Budgeted amount and the Entrant's Portion of the Total Project Construction Costs Actual amount should be the part of total project construction cost your firm was responsible for. (i.e. A mechanical engineering firm was responsible for $12M of a total project budget of $40M. $12M is the Entrant's Portion of the Total Project Budget. $40M is the Total Project Budget.)
*electronic signatures are accepted
Construction MaterialsN. Public Engagement & Communications
M. Innovative & Effective use of
PHOTO RELEASE FORM
Project Name:
Firm:
I hereby grant ACEC-Illinois permission to use photos submitted with our 2021Engineering Excellence Awards project, photos taken of us throughout the
Engineering Excellence Awards, video tapes, and audio recordings for
promotion, underwriting, public relations and general programming uses either
with or without reference the project and firm.
Date:
Signature:
Printed Name:
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