Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive • Suite 702 • Coral Springs, Florida 33071
Telephone: (954) 603-0033 • Fax: (954) 345-1292
June 10, 2019
Board of Supervisors
Cedar Hammock Community Development District
Dear Board Members:
The meeting of the Board of Supervisors of the Cedar Hammock Community Development
District will be held Monday, June 17, 2019 at 2:00 p.m. at the Cedar Hammock Clubhouse,
8660 Cedar Hammock Boulevard, Naples, Florida. Following is the advance agenda for this
meeting.
1. Roll Call
2. Approval of Agenda
3. Comments on Agenda Items
4. Old Business
A. Bulkhead and Bridge Repair Replacement Bid Update
5. New Business
A. Bridging Solutions Proposal for Structural Engineering Services
B. Kipp Schulties Golf Design, Inc. Proposal for Consultation, Design, and
Bidding Administration (under separate cover)
6. Attorney’s Report
A. Update on Letter to Master Association Regarding Use of District’s Roadways &
Cooperation with Proposed Cap Rock Construction Method for Bulkhead &
Bridge Repair Replacement
7. Engineer’s Report
A. New District Map Update
8. Manager’s Report
A. Approval of the Minutes of May 14, 2019 Meeting
B. Acceptance of the Financials
C. Follow Up Items
9. Supervisors Requests
10. Audience Comments
Agenda Page 2
11. Adjournment
The balance of the agenda is routine in nature and staff will give their reports at the meeting. In
the meantime, if you have any questions, please contact me.
Sincerely,
Justin Faircloth
Justin Faircloth
Manager
cc: Dan Cox Brett Sealy Sam Marshall
Agenda Page 3
June 10, 2019 Cedar Hammock Community Development District (CDD) c/o Justin Faircloth, District Manager Inframark 5911 Country Lakes Drive Ft. Myers, FL 33905 RE: Proposal to Provide Professional Engineering Services for: Final Design and Bidding Services for (Cap Rock) Retaining Walls Cedar Hammock Golf Course Collier County, Florida Dear Mr. Faircloth: Bridging Solutions, LLC appreciates the opportunity to submit this proposal to provide engineering services based on:
• Our review of conceptual wall plans by Golf Design, Inc. • Discussions at meeting at Banks Engineering office on June 5, 2019
This proposal provides a scope of services and fee for the design of retaining walls structures consisting of natural cap rock materials. This type of wall would be constructed in approximately the same footprint as the existing timber walls and golf cart bridges and would involve the reconstruction of a portion of the golf course behind the wall. The design and drawings for the modifications to the golf course will be performed by Golf Design, Inc. Golf Design Inc. will also function as the lead professional related to soliciting bids for construction and recommendation of award. 1. SCOPE OF SERVICES
1.1. Coordination – Perform coordination with Golf Design, Inc. and Banks Engineering related to determining the design criteria for the retaining walls constructed using limestone cap rock materials.
1.2. Wall Design Calculations – Perform structural design calculations related to the stability of the proposed rock walls including determining the safety factors for bearing pressure, overturning and sliding.
Agenda Page 6
1.3. Structural Design Drawings - Develop structural design wall section details for each of the wall replacements shown on plans prepared by Golf Design, Inc. Attend one (1) CDD Board meeting to review the design and drawings.
1.4. Bidding Services – Attend a pre-bid meeting on site with interested contractors. Provide
responses to written questions from the bidders related to the rock wall designs as required. Review the bids and provide comments related to the rock walls. Attend a CDD Board meeting to review the bids and assist in planning for construction.
2. COMPENSATION Bridging Solutions proposes to provide the above described services for a lump sum fee of $21,432. The attached proposal back-up forms provide a detailed breakdown of the fee options. This fee breakdown will be used to determine monthly progress billing amounts. 3. AGREEMENT TERMS If the above conditions are acceptable this proposal can become contractual by signing and dating below. The Terms and Conditions on the enclosed Exhibit A are incorporated and made a part of this Agreement. Please return one signed copy of this Agreement and Exhibit A to our office to serve as your authorization for us to proceed on this work.
Thank you for your consideration of this proposal. Please contact me at 239-216-1370 if you have any questions.
Respectfully, BRIDGING SOLUTIONS, LLC
Ralph Verrastro, PE Principal Accepted this day of , 2019 By:
Signature Printed or Typed Title:
Agenda Page 7
EXHIBIT A – Terms and Conditions Indemnification: Bridging Solutions, LLC agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including reasonably attorneys’ fees and defense costs, to the extent caused by the Consultant’s negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable. The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Bridging Solutions, its officers, directors, employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, to the extent caused by the Client’s negligent acts in connection with the Project and the acts of its contractors, subcontractors or consultants or anyone for whom the Client is legally liable. Neither the Client nor Bridging Solutions shall be obligated to indemnify the other party in any manner whatsoever for the other party’s own negligence.
Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and Bridging Solutions, the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of Bridging Solutions to the Client for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorney’s fees and costs and expert-witness fees and costs, so that the total aggregate liability of Bridging Solutions to the Client shall not exceed $50,000 or the project fee, whichever is smaller. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. PURSUANT TO FLORIDA STATUTES CHAPTER 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF BRIDGING SOLUTIONS, LLC MAY NOT BE HELD LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE. Termination of Services: This agreement may be terminated upon 5 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, the Client shall pay Bridging Solutions, LLC for all services rendered to the date of termination, all reimbursable expenses, and reasonable termination expenses.
Ownership of Documents: All documents produced by Bridging Solutions, LLC under this agreement shall remain the property of Bridging Solutions, LLC and may not be used by the Client for any other endeavor without written consent of Bridging Solutions, LLC.
Dispute Resolution: Any claim or dispute between the Client and Bridging Solutions, LLC shall be submitted to non-binding mediation, subject to the parties agreeing to a mediator(s). This agreement shall be governed by the laws of the principal place of business of Bridging Solutions, LLC.
Accuracy of Client Documents: The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by this Agreement. Bridging Solutions, may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof.
Electronic Documents: The Client acknowledges Bridging Solutions’ plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the Client upon completion of the services and payment in full of the moneys due to Bridging Solutions, LLC. The Client shall not reuse or make or permit to be made any modifications to the plans and specifications without the prior written authorization of Bridging Solutions, LLC. The Client agrees to waive any claim against Bridging Solutions arising from any unauthorized reuse or modification of the plans and specifications.
Excluded Services: Services not set forth above in the Scope of Services of this agreement are specifically excluded from the scope of Bridging Solutions’ services. Bridging Solutions’ assumes no responsibility to perform any services not specifically listed in the Scope of Services.
Fiduciary Responsibility: The Client confirms that neither Bridging Solutions, LLC nor any of our subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by Bridging Solutions, LLC or any of our subconsultants or subcontractors, as a consequence of Bridging Solution’s entering into this Agreement with the Client.
Agenda Page 8
Bridging Solutions Phase Prepared by: RV
Proposal Back-up Form Schematic Date: 6/8/2019
Preliminary
Cedar Hammock Wall Replacement Design X Checked by: RC
Proposal Name Construction Date: 6/8/2019
Final Design & Bidding Services
Principal Sr. Proj. Mgr. Sr. Engineer Engineer Sr. Designer Designer Sr. Inspector Inspector CADD Tech. Labor Direct Reimbursable Total
Task Description or Drawing Title $195.00 $165.00 $155.00 $119.00 $115.00 $100.00 $85.00 $65.00 $85.00 Subtotal Expenses Expenses Task Fee
Coordination 8 8 8 $ 3,512 $ 3,512
Design Calculations 8 32 16 $ 8,184 $ 8,184
Wall Section Drawings 8 8 40 $ 7,320 $ 7,320
Bidding 8 4 4 $ 2,416 $ 2,416
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
SHEET TOTALS 0.0 32.0 52.0 68.0 0.0 0.0 0.0 0.0 0.0 $ 21,432 $ - $ - $ 21,432
Agenda Page 9
Cedar Hammock Golf & Country Club
Proposal for Planning, Design and Bidding of Future CDD and Club
Amenities Associated with the Cedar Hammock Golf Course
Date of Document: June 10, 2019
Proposal Clarifications This proposal covers the planning, design and general contractor bidding for the future improvements to
CDD owned amenities and associated golf course modifications at the Cedar Hammock Golf & Country
Club (CH). Construction oversight and project coordination of approved improvements will be
considered an additional scope of work which will be contracted by a separate agreement at a later date.
Design and Project Bidding to Contractors
Kipp Schulties Golf Design, Inc. (KSGD) will complete a full evaluation of the existing CDD owned
assets that exist within the Cedar Hammock Golf Course which are due to be replaced or improved in the
near future based on engineer’s recommendations for the need to replace such assets. Primarily, this
includes bridges and bulkheads for which KSGD will develop improvement options that either replace
these assets in kind or develop alternatives for consideration by the CDD. Because the CDD and CH are
both financially supported by the same general public, the residents of CH, KSGD will also consider
modifications to the CDD assets for CH to consider.
KSGD will use a CDD provided 2019 scaled aerial photograph, bathymetric surveys and topographic
survey (if available) of the golf course to use as a base map for the development of all plans, quantities
and documents for any and all alternative options that are considered. Upon approval of the best options
or alternatives that area approved by the CDD and CH (if applicable), KSGD will create a bid schedule
and bidding documents and then send the planned scope of work out to bid to select golf course related
contractors. KSGD will rely on CDD provided engineers to develop any needed detail drawings or cross
sections for such amenities as wood or rock retaining walls, wood bridges and wood bridge decking, rock
wall culverts and any lake equalizer piping that may be used to connect two bodies of water together (if
applicable).
Measurements and quantities for construction will be either be calculated or estimated for all things
impacted by the project implementation. This includes, but not limited to, retaining walls, rip rap,
bridging, storm water pipes, earthwork (cut and fill), golf course drainage, cart paths, tees, sand bunkers,
irrigation and sod/grass. This information will allow KSGD to develop a specific cost estimate for
construction prior to bidding based upon other local and contracted 2019 golf course projects. Quantities
and measurements will be digitized into AutoCAD for use in the construction bid documents.
Upon completion of the design work, a colored AutoCAD and Photoshop rendering of all approved
improvements will be created to present to the CDD and/or CH. The rendering will be cropped into
sections for use in Power Point presentation formats.
Agenda Page 11
KSGD will create a “Lake Modification Plan” which indicates the impacts to surface water acreage in
order to permit the project with South Florida Water Management District (SFWMD). Calculations will
be made relative to surface water areas filled and areas created along with the consideration of any
surface water credits that may exist at CH via past permitted projects. All information, along with
SFWMD approved lake bank cross sections will be provided to the CDD engineer for use in permit
submission.
Any work required by KSGD to aid the engineering consultant with obtaining permits for local and state
water management districts, SFWMD, FDEP (Florida Department of Environmental Protection), ACOE
(Army Corps of Engineers) and Collier County will be included within these services. Any tree related
permits (if needed) would be handled by the consulting landscape architect.
The cost of our services shall be $ 32,500. Expenses (up to $ 2,500) for a scaled aerial photograph (base
map), travel to and from the site, production and printing (within reason) will be billed in addition to the
fee. Three dimensional perspective drawings, if desired, of proposed changes within the plan will be
available at an additional cost of $ 450.00 / each. Upon completion of this plan and included within the
aforementioned fee, will be a formal presentation to the CDD and/or CH.
Terms of Agreement
The CDD will be invoiced monthly while the work progresses. No work will ever be billed in advance,
nor will we ever request any “up front” money. Invoices shall be paid within thirty days of the invoice
date. Overdue payments are subject to an increase of 1.5% each month.
Expenses for production (graphics and prints), travel and other project related materials would be
reimbursed in addition to all fees. Mileage is calculated by current year IRS allowances. KSGD will
always make every effort to have travel related reimbursable expenses shared with other KSGD clients
within the local area.
This proposal will expire if not approved by July 15, 2019.
_____________________________________ ______________________________________
Agreed and Approved (signature) Date Agreed and Approved (signature) Date
_____________________________________ _______________________________________
Kipp Schulties – President (printed) Representative (name and title of party signing)
Kipp Schulties Golf Design, Inc. Cedar Hammock CDD
c/o Inframark
Agenda Page 12
1 MINUTES OF MEETING 2
CEDAR HAMMOCK 3 COMMUNITY DEVELOPMENT DISTRICT 4
5 A continued meeting of the Board of Supervisors of the Cedar Hammock Community 6
Development District was held on Thursday May 14, 2019 at 2:00 p.m. at Cedar Hammock 7
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. 8
9 Present and constituting a quorum were: 10 11 Norman Day Chairman 12 Quentin Greeley Vice-Chairman 13 Fred Bally Assistant Secretary 14 John Martino Assistant Secretary 15 Gene Bolton (by phone) Assistant Secretary 16 17 18 Also present were: 19 20 Justin Faircloth District Manager 21 Dan Cox (by phone) District Counsel 22 Sam Marshall District Engineer 23 Kipp Schulties Kipp Schulties Golf Design, Inc. 24 Buddy White Ryan Golf Corporation 25 Various Residents 26 27 The following is a summary of the discussions and actions taken at the May 14, 2019 Cedar 28
Hammock Board of Supervisors meeting. 29
30
FIRST ORDER OF BUSINESS Call to Order and Roll Call 31 o Mr. Faircloth called the meeting to order. 32
33 SECOND ORDER OF BUSINESS Approval of Agenda 34
o Mr. Faircloth mentioned Mr. Bolton wished to attend the meeting via the phone. 35
36
On MOTION by Mr. Martino seconded by Mr. Greeley with all in 37 favor to allow Mr. Bolton to attend by phone and vote during the 38 meeting was approved. 39
40
o Mr. Faircloth stated an email was sent from Mr. Marshall on May 13, 2019 in relation to the 41
proposal by Kipp Schulties and the review of what Mr. Marshall was able to discover after 42
Agenda Page 15
further investigation and discussion with Ralph Verrastro, the structural engineer from 43
Bridging Solutions, in correlation with Carl Hazenberg from Ingenium, as well as Mr. Cox’s 44
review. This discussion will be included under Old Business. 45
46
On MOTION by Mr. Greeley seconded by Mr. Bally with all in 47 favor the agenda was approved as amended. 48
49
THIRD ORDER OF BUSINESS Public Comments on Agenda Items 50 o None. 51
52
FOURTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing 53 A. Open the Public Hearing to Public Comments 54 55
On MOTION by Mr. Greeley seconded by Mr. Martino with all in 56 favor the public hearing was opened. 57
58 o Public comments were received and discussion ensued in relation to the bridge and bulkhead 59
project, as well as the upcoming proposed assessments. 60
61
B. Close the Public Hearing to Public Comments 62 63
On MOTION by Mr. Martino seconded by Mr. Greeley with all in 64 favor the public hearing was closed. 65
66 67
FIFTH ORDER OF BUSINESS Old Business 68 A. Bulkhead and Bridge Repair Replacement Bid Update 69 o Mr. Faircloth indicated Mr. Cox and Mr. Marshall will provide comments regarding the 70
project. 71
o Mr. Bally presented a PowerPoint presentation. 72
o Mr. Cox provided his comments regarding his discussions with Mr. Marshall. 73
o Mr. Schulties’ drawings were presented to the Board and he discussed his proposal. He 74
introduced Mr. Buddy White who is Vice-President of Ryan Golf Corporation to the Board 75
and stated Mr. White has done a lot of their big projects in South Florida. 76
i. Cap Rock Bulkhead/Culvert Bridge Proposal by Kipp Schulties 77 ii. Bridging Solutions Review of Kipp Schulties Proposal 78
iii. Ingenium Review of Kipp Schulties Proposal 79 iv. Banks Engineering Email 4/30.19 80
Agenda Page 16
81 o Mr. Marshall was previously requested by the Board to review the proposal received from 82
Mr. Schulties and provide his feedback. Mr. Marshall reviewed the proposal and provided his 83
comments to the Board. 84
o Discussion ensued regarding vinyl versus rock construction methods for the bulkheads, as 85
well as the cost and longevity between the two types of material. Discussion continued 86
regarding the ability to complete the project in the dry season versus the wet season. 87
o The question was asked regarding the approval of the HOA budget. The Board was 88
informed the budget is being worked on and will be discussed over the course of the summer 89
and will be brought up for discussion in October and voted on November 2019. 90
o Mr. Schulties asked if the Board would allow, he would like to sit down with Mr. Marshall 91
and discuss the project as there was information he received today which would be beneficial 92
and maybe they could combine ideas and provide a revised proposal to the Board. 93
o The discussion ensued regarding separating the work for the CDD and that of the Master 94
Board. If the Master Board can cover their portion of the project and the CDD cover their 95
portion, that is a clearer way to proceed. 96
o Mr. Cox is going to reach out to the Master Association and Mr. Marshall, Mr. Schulties and 97
Mr. Verrastro will get together and present their results at the next meeting which is October 98
14th unless additional meetings are approved. The question arose whether this meeting could 99
be continued. Mr. Faircloth stated on the agenda is the proposed meeting schedule and the 100
next proposed meeting date is June 10th as the Board had requested a schedule for monthly 101
meetings. Initially, Inframark is contracted for seven meetings and that is what the Board 102
previously approved, but the additional proposed meetings have been provided as requested. 103
One notice will be done to notice all the meetings and based on the decision of the Board the 104
presentations will be either at the June or October meeting. 105
106
B. Consideration of Resolution 2019-08, Imposition, Levy Collection and Enforcement of 107 Certain Non-Ad Valorem Special Assessment 108 109
o Discussion ensued regarding the dollar amount and possibly obtaining a loan. 110 111
On MOTION by Mr. Martino seconded by Mr. Day with all in 112 favor resolution 2019-08 imposition, levy collection and 113 enforcement of certain non-ad valorem special assessments was 114 adopted. 115
Agenda Page 17
116 FOURTH ORDER OF BUSINESS (continued) Fiscal Year 2020 Budget Public Hearing 117
Continued 118 o Mr. Faircloth stated there is no need for changes to the budget aside from the special 119
assessment amount. This is the only concern and if it changes it is mostly likely to go lower, 120
not higher. 121
122
C. Consideration of Resolution 2019-09, Adopting of the Budget for the Fiscal Year 2020 123 124
o Discussion ensued regarding the budget and assessments. 125
126
Mr. Day MOVED seconded by Mr. Martino to adopt resolution 127 2019-09 related to the annual appropriation of the District and 128 adopting the budget for the Fiscal Year beginning October 1, 2019 129 and ending September 30, 2020 and referencing the maintenance 130 and benefit special assessments to be levied by the District for said 131 fiscal year with the assessments of $14,609. 132
133 134
On VOICE Vote with Mr. Day, Mr. Martino, Mr. Bolton and Mr. 135 Day voting AYE and Mr. Bally voting NAY, resolution 2019-09 136 adopting the budget for the Fiscal year 2020 was adopted. 137
138 D. Consideration of Resolution 2019-10, Levy of Non-Ad Valorem Assessment 139
140
On MOTION by Mr. Day seconded by Mr. Martino with all in 141 favor resolution 2019-10 levy of non-ad valorem assessment was 142 adopted. 143
144 SIXTH ORDER OF BUSINESS New Business 145
o None. 146
147 SEVENTH ORDER OF BUSINESS Attorney’s Report 148
A. Draft Letter to Master Association Regarding Use of District’s Roadway Staging 149 o Mr. Faircloth mentioned the letter has not been sent as yet, but Mr. Cox will add his 150
questions about the bulkhead repair replacement project regarding the cap rock 151
construction method and see what the Masters’ response will be. 152
153
EIGHTH ORDER OF BUSINESS Engineer’s Report 154 A. New District Map Update 155
o The engineer is currently working on the map. 156
B. Cardno Quarter 1 2019 Report 157
Agenda Page 18
o This report is provided on a quarterly basis by Cardno. It is required for the Water 158
Management District. 159
C. Cardno Proposal for SFWMD Water Use Permit Renewal 160
o Mr. Faircloth provided a brief update on the purpose of this permit request. 161
162
On MOTION by Mr. Martino seconded by Mr. Bally with all in 163 favor the Cardno proposal in the amount of $6,750 to renew the 164 SFWMD water use permit and $1,000 for the permit renewal 165 application fee was approved. 166
167
NINTH ORDER OF BUSINESS Manager’s Report 168 A. Approval of the Minutes of April 1, 2019 Bid Meeting 169
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 170
There being none, 171
172
On MOTION by Mr. Day seconded by Mr. Bally with all in favor 173 the minutes of the April 1, 2019 bid meeting were approved. 174
175 B. Approval of the Minutes of April 8, 2019 Meeting 176
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 177
Corrections were made and will be made part of the final record. 178
179
On MOTION by Mr. Martino seconded by Mr. Day with all in 180 favor the minutes of the April 8, 2019 meeting were approved as 181 amended. 182
183 C. Approval of the Minutes of April 11, 2019 Continued Meeting 184
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 185
There being none, 186
187
On MOTION by Mr. Greeley seconded by Mr. Bally with all in 188 favor the minutes of the April 11, 2019 continued meeting were 189 approved. 190
191 192
D. Approval of the Minutes of April 23, 2019 Special Meeting 193 o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 194
There being none, 195
196
Agenda Page 19
On MOTION by Mr. Greeley seconded by Mr. Day with all in 197 favor the minutes of the April 23, 2019 special meeting were 198 approved. 199
200 E. Financial Report 201
202
On MOTION by Mr. Bally seconded by Mr. Martino with all in 203 favor the financial report was accepted. 204
205 F. Proposed FY2020 Meeting Schedule 206
o The meeting schedule was discussed previously. 207
o At the April 11, 2019 meeting a proposed schedule was approved for October 14, 208
2019 to May 7, 2020, seven meetings which the District has typically had. The 209
contract Inframark has with the CDD is for seven meetings a year. Presented are dates 210
for June, July, August, and September. 211
o Due to his current schedule, Mr. Cox is unable to attend meetings in person due to the 212
scheduled meeting week/day, but is available by phone. On Board consensus it was 213
agreed the attorney can attend meetings by phone and the Board. 214
o The Board revised the meeting dates as follow: 215
o FY2019 216
June 17, 2019 217
July 15, 2019 218
No August meeting 219
September 3, 2019 220
o FY2020 221
October 15, 2019 222
November 12, 2019 223
December 9, 2019 224
January 13, 2020 225
February 10, 2020 226
March 10, 2020 227
April 13, 2020 228
May 11, 2020 229
230
Agenda Page 20
On MOTION by Mr. Martino seconded by Mr. Greeley with all in 231 favor the meeting schedules for FY2019 and FY2020 were 232 approved as amended. 233
234 G. Acceptance of the Financial Audit Report, September 2018 235 o Mr. Faircloth indicated it is a clean audit with no issues found in handling of the District’s 236
finances. 237
238
On MOTION by Mr. Martino seconded by Mr. Bally with all in 239 favor the Financial Audit Report for FY2018 and authorizing the 240 Chair to sign the AFR was accepted. 241
242 H. Report on the Number of Registered Voters (498) 243 o Mr. Faircloth shared the information provided by the County. The District has 498 qualified 244
registered voters within the District. 245
246 I. Follow-up Items 247 o Mr. Faircloth provided a follow-up on FEMA. 248
TENTH ORDER OF BUSINESS Supervisors Requests 249 o None. 250
251 ELEVENTH ORDER OF BUSINESS Audience Comments 252 o Audience comments were received. 253
254 TWELFTH ORDER OF BUSINESS Adjournment 255 256
257
On MOTION by Mr. Day seconded by Mr. Bally with all in favor 258 the meeting was adjourned at 4:44 pm. 259
260 261 262 _________________________ ______________________________ 263 Secretary Chairman 264
Agenda Page 21
CEDAR HAMMOCK
Prepared by:
Community Development District
Financial Report
May 31, 2019
Agenda Page 23
May 31, 2019
CEDAR HAMMOCKS
Community Development District
(Unaudited)
Financial Statements
Agenda Page 24
CEDAR HAMMOCK
Community Development District
FINANCIAL STATEMENTS Pages
Balance Sheet …………………………………………………. 1
General Fund …………………………………………………. 2 - 3
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments …………………………………………………. 4
Cash and Investment Report …………………………………………………. 5
Suntrust Bank Reconciliation …………………………………………………. 6
Valley National Bank Reconciliation 7
…………………………………………………. 8
Table of Contents
Check Register
Agenda Page 25
CEDAR HAMMOCK
Community Development District
Balance SheetMay 31, 2019
General Fund
ACCOUNT DESCRIPTION TOTAL
ASSETS
Cash - Checking Account 746,358$
Investments:
Certificates of Deposit - 18 Months 103,130
Money Market Account 107,915
Deposits 1,359
TOTAL ASSETS 958,762$
LIABILITIES
Accounts Payable 7,418$
Accrued Expenses 600
TOTAL LIABILITIES 8,018
FUND BALANCES
Nonspendable:
Deposits 1,359
Assigned to:
Operating Reserves 43,617
Reserves - Bridges 120,190
Reserves - Bulkheads 135,928
Reserves - Lakes 32,153
Reserves - Roadways 157,725
Unassigned: 459,772
TOTAL FUND BALANCES 950,744$
TOTAL LIABILITIES & FUND BALANCES 958,762$
Page 1
Agenda Page 26
CEDAR HAMMOCK
Community Development DistrictGeneral Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 2,017$ 1,345$ 10,240$ 8,895$
Interest - Tax Collector - - 178 178
Special Assmnts- Tax Collector 379,523 379,523 378,114 (1,409)
Special Assmnts- Discounts (15,181) (15,181) (13,960) 1,221
Other Miscellaneous Revenues - - 9,281 9,281
TOTAL REVENUES 366,359 365,687 383,853 18,166
EXPENDITURES
Administration
ProfServ-Engineering 30,000 20,000 20,198 (198)
ProfServ-Legal Services 2,000 1,333 9,628 (8,295)
ProfServ-Mgmt Consulting Serv 38,404 25,603 28,196 (2,593)
ProfServ-Property Appraiser 5,693 5,693 5,693 -
ProfServ-Special Assessment 2,941 2,941 7,941 (5,000)
ProfServ-Web Site Maintenance 656 437 437 -
Auditing Services 5,000 5,000 4,400 600
Postage and Freight 765 510 3,782 (3,272)
Insurance - General Liability 7,959 7,959 7,000 959
Printing and Binding 2,246 1,497 975 522
Legal Advertising 2,394 1,596 6,181 (4,585)
Misc-Bank Charges 700 467 380 87
Misc-Assessmnt Collection Cost 7,590 7,590 7,283 307
Misc-Web Hosting 239 239 239 -
Office Supplies 400 267 28 239
Annual District Filing Fee 175 175 175 -
Total Administration 107,162 81,307 102,536 (21,229)
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31, 2019
Page 2
Agenda Page 27
CEDAR HAMMOCK
Community Development DistrictGeneral Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31, 2019
Field
ProfServ-Field Management 1,539 1,026 2,245 (1,219)
Contracts-Water Mgmt Services 7,200 4,800 4,800 -
Utility - Cameras 1,320 880 867 13
Electricity - Wells 3,000 2,000 1,638 362
Electricity - Aerator 2,000 1,333 949 384
R&M-Lake 3,000 2,000 3,113 (1,113)
R&M-Plant Replacement 3,015 2,010 - 2,010
R&M Bulkheads 8,000 8,000 8,000 -
R&M - Bridges & Cart Paths 8,000 5,333 - 5,333
Misc-Contingency 20,289 13,526 6,675 6,851
Capital Outlay 9,944 6,008 6,008 -
Reserve - Bridges 20,910 20,910 19,000 1,910
Reserve - Bulkheads 83,980 83,980 61,735 22,245
Reserve - Lakes 15,000 15,000 - 15,000
Reserve - Roadways 72,000 72,000 - 72,000
Total Field 259,197 238,806 115,030 123,776
TOTAL EXPENDITURES 366,359 320,113 217,566 102,547
Excess (deficiency) of revenues
Over (under) expenditures - 45,574 166,287 120,713
Net change in fund balance -$ 45,574$ 166,287$ 120,713$
FUND BALANCE, BEGINNING (OCT 1, 2018) 784,457 784,457 784,457
FUND BALANCE, ENDING 784,457$ 830,031$ 950,744$
Page 3
Agenda Page 28
CEDAR HAMMOCKCommunity Development District
ALLOCATIONDiscount / County Gross
Date Net Amount (Penalties) Expense Amount General FundReceived Received Amount Amount Received Assessments
Assessments Levied For FY 2019 $379,523 379,523$Allocation % 100% 100%
11/01/18 42,900 1,824 876 45,600 45,600
11/08/18 3,422 194 70 3,686 3,686
11/19/18 130,936 5,567 2,672 139,175 139,175
11/26/18 78,204 3,325 1,596 83,125 83,125
12/24/18 55,235 2,292 1,127 58,654 58,654
01/24/19 22,501 677 459 23,637 23,637
02/18/19 6,058 114 124 6,295 6,295
04/01/19 9,722 38 198 9,958 9,958
04/26/19 5,497 - 112 5,609 5,609
05/24/19 2,397 (71) 49 2,375 2,375
TOTAL 356,871$ 13,960$ 7,283$ 378,114$ 378,114$
% COLLECTED 100% 100%
TOTAL OUTSTANDING 1,409$ 1,409$
Non-Ad Valorem Special Assessments(Collier County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2019
Report Date: 6/4/2019 Page 4
Agenda Page 30
CEDAR HAMMOCK
Community Development District All Funds
General Fund
Account Name Bank Name Investment Type Maturity Yield Balance
Checking Account - Operating SunTrust Bank Public Funds NOW n/a 2.17% 183$ (1)
Checking Account - Operating Valley National Bank Gov't Interest Checking n/a 2.20% 746,176
Certificate of Deposit - 6089 BankUnited 18 month CD 9/9/19 1.80% 103,130
Money Market Account BankUnited Public Funds MMA n/a 1.75% 107,915
Total 957,403$
Note (1) - Closing bank account in June.
Cash and Investment Report
May 31, 2019
Report Date: 6/4/2019 Page 5
Agenda Page 31
PostingDate
DocumentType
DocumentNo. Description Amount
ClearedAmount Difference
G/L Balance 182.50
Bank Account No. 9995
Statement No. 05/19
Statement Date 5/31/2019
Statement Balance 182.50G/L Balance (LCY) 182.50
Difference 0.00
Ending G/L Balance 182.50
Subtotal 182.50
Outstanding Deposits 0.00
Negative Adjustments 0.00
Positive Adjustments 0.00
Subtotal 182.50
Outstanding Checks 0.00
Ending Balance 182.50
Differences 0.00
SunTrust - GF -DO NOT USE
Bank Reconciliation
Cedar Hammock CDD
Page 6
Agenda Page 32
PostingDate
DocumentType
DocumentNo. Description Amount
ClearedAmount Difference
Outstanding Checks
5/20/2019 Payment 2327 FEDEX 27.64 0.00 27.64
Total Outstanding Checks...................................................................................................................... 27.64 27.64
G/L Balance 746,175.54
Bank Account No. 2555
Statement No. 5/19
Statement Date 5/31/2019
Statement Balance 746,203.18G/L Balance (LCY) 746,175.54
Difference 0.00
Ending G/L Balance 746,175.54
Subtotal 746,175.54
Outstanding Deposits 0.00
Negative Adjustments 0.00
Positive Adjustments 0.00
Subtotal 746,203.18
Outstanding Checks 27.64
Ending Balance 746,175.54
Differences 0.00
Valley National Bank - GF
Bank Reconciliation
Cedar Hammock CDD
Page 7
Agenda Page 33
Fund
No.
Check /
ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #
Amount
Paid
GENERAL FUND - 001
001 0011 05/07/19 CEDAR HAMMOCK CDD MMOCK-050119 XFER OF FUNDS TO GF PER DM INTEREST RATE Due From Other Funds 131000 $600,000.00
001 2318 05/06/19 CARDNO ENTRIX 272357 3/13 MONTHLY MONITORING Contracts-Water Mgmt Services 534047-53901 $600.00
001 2319 05/09/19 NAPLES DAILY NEWS 31406-043019 LEGAL ADDS 4/1-4/30/19 Legal Advertising 548002-51301 $4,676.00
001 2320 05/14/19 COMCAST BUSINESS 050619-4299 8535 10 023 1084299 5/19-6/18/19 Utility - Cameras 543029-53901 $108.04
001 2321 05/14/19 FEDEX 6-543-96676 SERVICE FOR 5/1-5/2/19 Postage and Freight 541006-51301 $30.90
001 2322 05/17/19 BANKS ENGINEERING INC 1263CDD-79 ADDITIONAL ENGINEERING SERVICE 4/19 ProfServ-Engineering 531013-51501 $5,358.90
001 2323 05/17/19 BERGER,TOOMBS,ELAM & FRANK 345692 AUDIT FOR FY 9/30/18 Auditing Services 532002-51301 $4,400.00
001 2324 05/17/19 CARDNO ENTRIX 273456 Contracts-Water Mgmt Services 534047-53901 $600.00
001 2325 05/17/19 DANIEL H. COX, P.A. 10826 4/19 PROFESSIONAL SERVICE ProfServ-Legal Services 531023-51401 $2,003.60
001 2326 05/17/19 HACIENDA HOMES OF SW FLORIDA, INC 032719 REPAIR STUCCO AT AWNING Misc-Contingency 549900-53901 $750.00
001 2327 05/20/19 FEDEX 6-550-71960 SERVICE FOR 5/7-5/8/19 Postage and Freight 541006-51301 $27.64
001 DD0047 05/22/19 FPL - ACH INV-050219 ACH 2 SERVICE FOR 4/2-5/2/19 Electricity - Aerator 543051-53901 $33.09
001 DD0047 05/22/19 FPL - ACH INV-050219 ACH 2 SERVICE FOR 4/2-5/2/19 Electricity - Wells 543050-53901 $147.06
001 DD0048 05/20/19 FPL - ACH INV-050219-ACH SERVICE FOR 4/2-5/2/19 Electricity - Wells 543050-53901 $196.24
001 DD0049 05/13/19 FPL - ACH INV-050219 ACH 1 SERVICE FOR 4/2-5/2/19 Electricity - Aerator 543051-53901 $63.07
Fund Total $618,994.54
Total Checks Paid $618,994.54
(Sorted by Check / ACH No.)
Payment Register by Fund
For the Period from 5/1/2019 to 5/31/2019
Community Development District
CEDAR HAMMOCK
Page 8
Agenda Page 34
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