CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT … · 3/11/2019 · Cedar Hammock CDD March 4, 2019...

CEDAR HAMMOCK

COMMUNITY DEVELOPMENT DISTRICT

MARCH 11, 2019 MEETING

AGENDA PACKAGE

Agenda

Cedar Hammock Community Development District

Inframark, Infrastructure Management Services

210 N. University Drive • Suite 702 • Coral Springs, Florida 33071

Telephone: (954) 603-0033 • Fax: (954) 345-1292

March 4, 2019

Board of Supervisors


Dear Board Members:

The meeting of the Board of Supervisors of the Cedar Hammock Community Development

District will be held Monday, March 11, 2019 at 3:00 p.m. at the Cedar Hammock Clubhouse,

8660 Cedar Hammock Boulevard, Naples, Florida. Following is the advance agenda for this

meeting.

1. Roll Call

2. Approval of Agenda

3. Organizational Matters

A. Discussion and Appointment of Vacant Seat #4

B. Oath of Office

C. Resolution 2019-05, Designation of Officers

4. Old Business

A. Resolution 2019-03 Setting Public Hearing

B. Resolution 2019-04 Levying Special Assessments

C. Engineer’s Report

5. New Business

A. Bulkhead & Bridges Project

i. Invitation to Bid

ii. Draft Mailed Notice

iii. Bulkhead & Bridges Project Draft Public Hearing Notice

B. Distribution of the Tentative Budget for Fiscal Year 2020 and Consideration of

Resolution 2019-06 Approving the Budget and Setting the Public Hearing

C. Meeting Time Discussion

6. Attorney’s Report

7. Engineer’s Report

8. Manager’s Report

A. Approval of the Minutes of the February 11, 2019 Meeting

B. Approval of the Minutes of the February 25, 2019 Continued Meeting

C. Financial Report

Agenda

Cedar Hammock CDD

March 4, 2019

Page 2

D. Follow-Up Items

9. Supervisors Requests

10. Audience Comments

11. Adjournment

The balance of the agenda is routine in nature and staff will give their reports at the meeting. In

the meantime, if you have any questions, please contact me.

Sincerely,

Justin Faircloth

Justin Faircloth

Manager

cc: Dan Cox Brett Sealy Sam Marshall

Agenda

Third Order of Business

Agenda

3A.

Agenda

-------- Original Message -------- Subject: Fwd: CDD Board of Directors

From: Norman Day <[email protected]> Date: Wed, February 20, 2019 11:32 am

To: [email protected]

-----Original Message----- From: Jack Van Der Ploeg <[email protected]> To: Norman Day <[email protected]> Sent: Wed, Feb 13, 2019 5:27 pm Subject: Re: CDD Board of Directors

Here you go Norm. Not too brief but what I used just a month or two ago. On Wed, Feb 13, 2019 at 4:29 PM Norman Day <[email protected]> wrote: Jack I should have asked you to give me a brief resume, it will help separate candidates by qualifications. Thanks

-----Original Message----- From: Jack Van Der Ploeg <[email protected]> To: normanday4 <[email protected]> Sent: Wed, Feb 13, 2019 4:20 pm Subject: CDD Board of Directors

Norm, I would be happy to fill the vacancy on the board and, although I will not be able to attend the meeting on the 25th, I would request consideration by the board to accept my willingness to serve.

Agenda

mailto:[email protected]







BIOGRAPHY

Jack Van Der Ploeg Age: 72

3610 Cedar Hammock Ct. DOB: 9/27/46 N.J.

Naples, Fl. 34112 Married (50 Yrs)

Summer residence: S75W17803 Harbor Cir Children: 3

Muskego, Wi. 53150 Grand Children: 7

Education:

Eastern Christian School, N.J. – Primary and Secondary Education

Pace College, NYC – 1964-66 Associate Degree in Accounting

Florida State University -1967-69 Degrees in Accounting, Finance, Psychology

University of Arkansas Extension in Germany -1970-72 Part time nights

Employment History:

1962-65 Gary Hoogerhyde CPA- junior accountant while in high school and Pace College

1966-72 USAF

1966-67 enlisted working in the accounting department Eglin AFB

1967-68 attended FSU

1968-69 commissioned and tech schools

1969-72 Accounting/ Finance Officer, Bitburg, Germany

1972-86 Provimi Inc. (animal feed, slaughter houses, sales of veal products)

Accountant for the Eastern Div. in N.J., Moved to Wisc. and served as controller,

vice president of accounting and finance. Other activities reporting to me were management of

the oldest restaurant in Wisc., manager of a county airport, and manger of an Indy car team.

Company grew from 36 employees to over 400, and from $7M sales to over $220M during this

time.

1986-2008 Zero Zone Inc. (Commercial Refrigeration)

President/Owner

Purchased with 2 partners, sales of $6M with 34 employees. Left in 2008, sales of

$145M with 350 employees.

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Other Activities

Bethany Christian Services

-6 years on the Wisconsin Board in Waukesha, Wi.

-6 years on the National Board in Grand Rapids Mi.

Partners Worldwide

-6 years on the National Board in Grand Rapids, Mi.

-Volunteer in various countries for 18 years

Other affiliations

Brookfield Christian Reformed Church, Brookfield, Wi.

-Deacon, Usher

-Chaired and organized 3 expansion projects and fundraisers

Brookfield Christian School, Brookfield, Wi.

-6 years on the Board of Directors

-10 years secretary for the School Foundation

-Organized and chaired 2 expansion projects

-Currently serving as a trustee on the school foundation

First Baptist Church of Naples

-Attendee.

Preferred Hardwood, LLC

-20% owner and board member for 7 years

Much Ministries

-Recently joined the board with oversite on activities in Haiti

Ove Water

-Past partial owner and still on the board of directors for 8 years

TLI Investors, LLC

- 40% owner this company which in turns owns 50% interest in a lodge

in Port au Prince, Haiti

Agenda

My name is Fred Bally. I am asking for your consideration for the open position on the Cedar Hammock

CDD board. My qualifications are as follows:

Full-time Cedar Hammock resident… Suzie and I have been property owners since April of

2012. As a full-time resident, I would be onsite year round to address any issues that might arise

concerning CDD projects (which are normally implemented during the off season).

Strong engineering and technical background… I worked for Caterpillar Inc. for 38 years in

numerous engineering positions (diesel engine development, truck engine marketing and

various areas of product support and service marketing). I have built and raced sports cars. I am

also an avid wood worker and car enthusiast.

Previous board experience… member of HOA board in Illinois for 9 years (community with

80 acre lake with dam and projects very similar to Cedar Hammock), member of Central Illinois

Youth Symphony board for 6 years and member of Illinois Valley Yacht Club board for 3 years.

I have considerable experience with a problem solving methodology called 6Sigma, which

has been utilized to improve products and processes throughout the business world.

I believe my strong engineering and technical background would be a good fit for the CDD board and the

projects that they oversee.

Fred Bally 3736 Buttonwood Way

Agenda

3C

Agenda

RESOLUTION 2019-05

A RESOLUTION DESIGNATING OFFICERS OF CEDAR

HAMMOCK COMMUNITY DEVELOPMENT DISTRICT

WHEREAS, the Board of Supervisors of Cedar Hammock Community Development

District at a business meeting the District desires to appoint the below recited persons to the

offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD

OF SUPERVISORS OF THE CEDAR HAMMOCK

COMMUNITY DEVELOPMENT DISTRICT:

1. The following persons were appointed to the offices shown, to wit:

Chairman

Vice Chairman

Justin Faircloth Secretary

Stephen Bloom Treasurer

Alan Baldwin Assistant Treasurer

Assistant Secretary

Assistant Secretary

Assistant Secretary

PASSED AND ADOPTED THIS, 11th DAY OF MARCH, 2019.

Chairman Secretary

Agenda

Fourth Order of Business

Agenda

4A.

Agenda

1

RESOLUTION NO 2019-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE

CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT

PURSUANT TO RESOLUTION 2019-04, SETTING A PUBLIC

HEARING TO BE HELD FOR THE PURPOSE OF HEARING PUBLIC

COMMENT ON THE LEVY OF NON·AD VALOREM SPECIAL

ASSESSMENTS ON CERTAIN PROPERTY WITHIN THE

BOUNDARIES OF THE DISTRICT PURSUANT TO CHAPTERS 190,

F.S., 170, F.S., AND 197, F.S.

WHEREAS, the Board of Supervisor ("Board") of the Cedar Hammock Community

Development District ("District") is contemporaneously adoption Resolution 2019-04, the Initial

Assessment Resolution, for implementing the limits, definitions, purpose, intent, location, nature

and estimated cost project improvements to be defrayed partially by certain non-ad valorem

special assessments on certain properties within the boundaries of the District: and

WHEREAS, the Initial Assessment Resolution provides for the portion of the estimated

cost or improvements to be defrayed by the non-ad valorem special assessments and provides

further for the manner in which such assessments shall be levied, when the levy shall occur, and

setting forth and designating the lands upon which the: assessment shall be levied, providing for

an assessment plat, the preparation of a preliminary assessment roll, and related matters and

WHEREAS, the Initial Resolution of the Board further provides for that notice and

conduct of a public hearing to consider the advisability and propriety of the non-ad valorem

special assessments and related project improvements, be affected providing for publication of

this resolution; and

WHEREAS, pursuant to the Initial Assessment Resolution 2019-04 a preliminary

assessment roll been prepared and allot the conditions precedent as set forth and applicable

provisions of Ch. 190, F.S., 170, F.S. 197, F.S. pertaining to the notice and conduct of the

aforementioned public hearing, has been satisfied and all related documents are available for

public inspection at the offices of Banks Engineering. 10511 Six Mile Cypress Parkway, Fort

Myers, FL 33966.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF

THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT, COLLIER

COUNTY, FLORIDA:

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2

1. There is hereby declared to be a public hearing to be held

at_________________________________________ at Cedar Hammock

Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida, for the purpose of

hearing questions, comments and objections to the proposed non-ad valorem

special assessments and the related project improvements as defined in the

preliminary assessment roll, a copy of which shall be available for public

inspection at the offices of Banks Engineering. 10511 Six Mile Cypress Parkway,

Fort Myers, FL 33966. Affected persons may either appear at the hearing or

submit their written comments prior to the meeting to the offices of the District

Manager, 5911 Country Lakes Drive, Fort Myers, FL 33905.

2. Notice of said hearing shall be mailed to affected property owners at least twenty

(20) day. in advance of the hearing by first class mail and advertised in

accordance with Ch. 190, F.S., 170, F.S., and 197, F.S., as applicable. The

District Manager is hereby authorized and instructed to place said notice in a

newspaper of general circulation within Collier County pursuant to the

requirements of the Initial Assessment Resolution in substantially the form

attached hereto as Exhibit “A”.

3. This resolution shall become effective upon its passage.

APPROVED AND ADOPTED this 11th day of March, 2019.

THE CEDAR HAMMOCK

COMMUNITY DEVELOPMENT

DISTRICT

Attest:

_______________________________ ____________________________

District Manager Chairman, Board of Supervisors

Agenda

4B

Agenda

1

RESOLUTION NO. 2019-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK

COMMUNITY DEVELOPMENT DISTRICT, OF COLLIER COUNTY, RELATING TO

THE IMPOSITION, LEVY, COLLECTION AND ENFORCEMENT OF CERTAIN

NON- AD VALOREM SPECIAL ASSESSMENTS TO PROVIDE PROJECT

IMPROVEMENTS ON PROPERTY WITHIN THE DISTRICT CONSTITUTING THE

INITIAL ASSESSMENT RESOLUTION; DECLARING SPECIAL ASSESSMENTS;

INDICATING THE LOCATION, NATURE AND ESTIMATED COST OF THE

PROJECT IMPROVEMENTS WHERE COST IS TO BE DEFRAYED BY THE NON-AD

VALOREM SPECIAL ASSESSMENTS; PROVIDING THE PORTIONS OF THE

ESTIMATED COSTS OF THE PROJECT IMPROVEMENTS TO BE DEFRAYED BY

THE NON-AD VALOREM SPECIAL ASSESSMENTS; PROVIDING THE MANNER IN

WHICH SUCH NON-AD VALOREM SPECIAL ASSESSMENTS SHALL BE IMPOSED,

LEVIED AND COLLECTED; PROVIDING WHEN THE IMPOSITION AND LEVY

SHALL TAKE PLACE; DESIGNATING THE LANDS UPON WHICH THE NON·AD

VALOREM SPECIAL ASSESSMENTS SHALL BE LEVIED; PROVIDING FOR AN

ASSESSMENT PLAT; AUTHORIZING THE PREPARATION OF A PRELIMINARY

ASSESSMENT ROLL; PROVIDING FOR A PUBLIC HEARING TO CONSIDER THE

ADVISABILITY AND PROPRIETY OF SAID ASSESSMENTS AND THE RELATED

PROJECT IMPROVEMENT; PROVIDING FOR NOTICE OF SAID PUBLIC

HEARING; PROVIDING FOR PUBLICATION OF THIS RESOLUTION; PROVIDING

AN EFFECTIVE DATE.

WHEREAS, the Board has determined that it is necessary and desirable to repair certain

improvements, specifically lake bulkheads and bridges owned by the District as more

specifically described in the Supplemental Engineer’s Report attached as Exhibit “A;” and

WHEREAS, the Board has determined that the District shall defray the costs of the

project improvements by non-ad valorem special assessments ("special assessments",

“assessments"); and

WHEREAS, the Board is empowered by its charter and is authorized to provide the

project improvements, to issue special assessment bonds or notes and to amortize those bonds of

noes by the levy of non-ad valorem special assessments on property; and

WHEREAS, the District has ascertained and determined that special benefits shall accrue

peculiar to the parcels of property involved, over and above any general community-wide

benefits, from the systems, facilities and services constituting the project improvements, and that

the duty per parcel to pay these benefits shall be in proportion, that is, fairly and reasonably

apportioned per parcel; and

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2

WHEREAS, the District has determined that the non-ad valorem special assessments

shall not exceed the special and peculiar benefits to the property.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF

THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT. COLLIER

COUNTY, FLORIDA:

1. This resolution is adopted pursuant to the provisions of Chapter 170 and Sections

197.3632, 190.021 and 190.022, Florida Statutes.

2. The nature and related aspects of project improvements, including the location of

the improvements, are as set forth in Exhibit" A", attached hereto, with more

specific drawings of plans and specifications on file in the offices of Banks

Engineering. 10511 Six Mile Cypress Parkway, Fort Myers, FL 33966.

3. The special assessments shall be levied on all lots and lands adjoining and

contiguous or bounding and abutting upon such improvements or otherwise

specially benefitted thereby and further designated by the assessment plat

hereinafter provided for.

4. The estimated cost of the improvements is $5,500,000.00 (hereinafter referred to

as the Estimated Cost").

5. The particular non-ad valorem special assessments will defray approximately all

of the Estimated Cost, plus financing, related costs, capitalized interest, debt

service reserve and contingency.

6. The manner in which the assessment shall be made is as set forth in the

Supplemental Assessment Methodology to be prepared by Inframark.

7. At the referenced address of Banks Engineering there will be available for

inspection an assessment plat showing the land areas to be assessed. complete

with plans and specifications describing the project improvements, delineating the

Estimated Cost and these documents will be open to inspection by the public.

8. In the event the actual cost of the improvements exceeds the estimated costs, such

excess shall also be paid by the District from additional assessments on the

specially and peculiarly benefitted property on the assessment plat, or,

alternatively, from contributions from other entities, as and when authorized

specifically by the Board.

9. It is hereby ascertained, determined and declared that the project improvements as

set forth in “Exhibit “A" shall result in special benefits peculiar to the parcels of

Agenda

3

property involved, over and above general community wide benefit; it is further

ascertained, determined and declared that among the benefits so derived is the

added use and enjoyment, value and marketability of the property.,

10. It is hereby ascertained, determined and declared that the apportionment of the

duty of each parcel owner pay the particular non-ad valorem special assessment,

the subject of this initial resolution shall be based upon the total equivalent units

as set forth in the assessment methodology so that, thereby. the duty to pay is

fairly and reasonably apportioned so as not exceed the amount of special benefit

peculiar to each parcel of property.

11. Based upon this determination, ascertainment and declaration of special and

peculiar benefit to property and of the duty to pay apportioned in a fair and

reasonable manner, and limited by such, a determination, ascertainment and

declaration, the District Manager is hereby authorized and directed, with the aid.

of consultants. to cause to be made a preliminary assessment roll, as promptly as

possible, which shall show the lots and lands assessed, the amount of special

benefit peculiar to the parcels of property and the amount of the non-ad valorem

special assessment levied against each parcel of property, on a fair and reasonable

basis, and the number of annual installments as to which each such assessment is

divided.

12. Commencing within the year the non-ad valorem assessments are first levied, they

shall be paid in not more than twenty (20) annual installments.

13. The Board shall adopt a subsequent resolution, to fix a time and place at which

the owners of the property to be assessed, or any other persons interested therein,

may appear before the Board and be heard as to the propriety and advisability of

the levy, the propriety and advisability of making the project improvements, the

cost thereof, the manner of payment therefor, or the amount thereof to be levied

against each parcel of property the determination of special and peculiar benefits,

and the basis for reasonable and fair apportionment of the duty to pay.

14. The assessments may be collected utilizing the procedures of Section 197.3632,

Florida Statutes.

15. The District Manager is hereby directed to cause this resolution to be published

once a week for a period of two (2) weeks in a newspaper of general circulation

within Collier County.

16. This resolution shall take effect upon its adoption.

Agenda

4

APPROVED AND ADOPTED this 11TH day of March, 2019.

THE CEDAR HAMMOCK

COMMUNITY DEVELOPMENT

DISTRICT

Attest:

_______________________________ ____________________________

District Manager Chairman, Board of Supervisors

Agenda

4C.

Agenda

Cedar Hammock Engineers Report Special Assessment Bonds Infrastructure

STATUS: Final DATE: March 2019

1

SUPPLEMENTAL ENGINEERS REPORT

FOR

CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT

REPAIR AND REPLACEMENT OF BRIDGES AND BULKHEADS

MARCH 2019

by

10511 Six Mile Cypress Parkway, Suite 101 Fort Myers, Florida 33912

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2

TABLE OF CONTENTS

1. INTRODUCTION ……………………………………………………………………… 3 1.1 Description of Cedar Hammock Project …………………………………. 3-4

2. PURPOSE OF THE ENGINEER’S REPORT ……………………………………… 6

2.1 Purpose and Scope of the Report ………………….................................... 6 2.2 Report Assumptions ………………………………………………………... 6-7

3. PROPOSED PROJECT ………………………………………………………...……. 7

3.1 Overview ………………….......................................................................... 7 3.2 Proposed Project Elements …………………………………………………7-8

4. STATUS OF PROJECT APPROVALS……………………………………………..10

4.1 Status of Project Approvals …………………............................................ 10

LIST OF FIGURES Figure 1 – Location Map……………………………………………………………………….5 Figure 2 – Community Map Illustrating Facility Locations………………………………….9 Figure 3 – Cost Estimate Chart……………………………………………………………...11

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3

1. Introduction 1.1 Description of Cedar Hammock Project

This is a Supplemental Engineer’s Report prepared by Banks Engineering, the District Engineer for Cedar Hammock Community Development District (the “District”) levy of special assessments to fund the reconstruction of District facilities consisting of lake bulk heads and bridges. The District was established by Collier County Ordinance No. 99-81 on November 23, 1999 and became effect on November 24, 1999. The District consists of approximately 417.3 acres within Collier County, Florida and lies within section 3, township 50 South, Range 26 East. The development lies just south of Davis Boulevard and west of Collier Boulevard. The District’s responsibilities include planning, financing, constructing, acquiring, operating and maintain the lakes and related stormwater improvements within the boundaries of the Cedar Hammock residential community (“The Community”). Additionally, the District has been granted the power to borrow money and issue bonds for the purpose of reconstructing improvements to the lakes and related stormwater improvements within the Community. The Community consists of approximately sixty-five single family units, seven hundred and thirty-four multi-family units, a golf course, a club house and associated infrastructure, and utilities. The Community’s stormwater infrastructure consists of 16 interconnected onsite lakes totaling approximately 74± acres. The stormwater infrastructure is permitted through South Florida Water Management District under permit number 11-01683-P. This Supplement represents a Supplement to the original Engineer’s Report Prepared by Banks Engineering Titled “Engineer’s Report for Cedar Hammock Community Development District” dated June 1999. Figure 1 depicts the location of the Project within the District’s boundaries. All project lands are located within Collier County.

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4

The District is governed by a (5) Member Board of Supervisors who are qualified electors and elected by qualified electors of the District. The Current Board is comprised of the following members: Norman Day Chairman Quentin Greeley Vice Chairman Gene Bolton Secretary John Martino Assistant Secretary Vacant Assistant Secretary Management of the District is performed by Justin Faircloth, the District Manager, of Inframark, on a contractual basis. The District Manager oversees the operations and maintenance functions for the district facilities. The District has an office located at 5911 Country Lakes Blvd., Fort Myers, FL 33905.

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5

Figure 1 – Location Map

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6

2. Purpose of the Engineer’s Report 2.1 Purpose and Scope of the Report

This Engineer’s Report has been prepared to assist with the design, permitting, financing and reconstruction of infrastructure improvements to be undertaken by the District. This report will present a narrative description of the proposed work and present engineer’s estimates of costs for completing these improvements. The financing is expected to be in the form of one or more series of special assessment revenue bonds to be issued by the District. Alternatively, the District may structure the project and self-fund through the special assessment revenue. 2.2 Report Assumptions In the preparation of this report, Banks Engineering relied upon information provided by the District and others. While Banks Engineering has not independently verified this information, we do not have reason to believe that the information is not valid for the purposes of this report. The following are specific sources of information that were relied upon in the preparation of this report. The following are specific sources of information that were relied upon in the preparation of this report. • Forge Engineering Inc. geotechnical report number

2893-003.01 dated October 30, 2018. • Ingenium, Inc. documents including sheet Pile Wall

specification, and design drawings. • Bridging Solutions plans: Cedar Hammock Golf &

Country Club Golf cart bridges – Holes #4, #5B, #7, and #10 replacement plans.

• Banks Engineering wall replacement survey cross sections, Golf Hole #4 (island), Golf Hole #4 (road), Golf Hole #5 (island), Golf Hole #5 (road), Golf Hole #16, and Golf Hole #17.

• Bridging Solutions Inspection Reports dated: November 1, 2016 and February 28, 2018.

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7

• Facilities operations and Maintenance Memorandum of Agreement between Cedar Hammock Community Development District and Cedar Hammock Golf and Country Club, Inc., dated April 22, 2008.

3. Proposed Project 3.1 Overview The capital improvements described in this report represent the present intentions of the District. The implementation of any improvements discussed in this plan may require the final approval by regulatory and permitting agencies. The actual improvements may vary from the capital improvements in this report. Cost estimates contained in this report have been prepared based upon the best available information at this time. The actual cost of construction, final engineering design, planning, approvals, and permitting may vary from the cost estimates presented. The following sections describe the elements that will be funded by the District. 3.2 Proposed Project Elements The Cedar Hammock CDD periodically solicits professional inspections of the bridges and lake bulkheads within the community. Past reports have suggested repairs such as replacing wear decking and railing on the bridges and replacing deteriorated boards on the bulkhead walls. The suggested repairs have been previously completed. These reports also typically estimate the useful life expectancy of the bridges and bulkheads before complete replacement will be needed. The most recent reports have suggested that several of the bridges and bulkheads are in a condition that warrant replacement (Reference Reports by Bridging Solutions dated 11/1/16 and 2/28/18). The proposed Cedar Hammock project consists of the bridge and bulkhead repairs and replacements outlined in the most recent professional inspection reports. Bulkhead replacement is proposed at:

• Lake 16 (Golf Hole #4) Island • Lake 16 (Golf Hole #4) Road • Lake 11 (Golf Hole #5) Road • Lake 11 (Golf Hole #5) Island

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8

• Lake 2 (Golf Hole #16) • Lake 1 (Golf Hole #17)

Bridge replacement is proposed at: • Lake 16 (Golf Hole #4) • Lake 11 (Golf Hole #5A) • Lake 11 (Golf Hole #5B) • Lake 3 (Golf Hole #10) • Lake 9 (Golf Hole #7)

Bridge repairs are proposed at:

• Conservation Area C-2 (Golf Hole #9) • Conservation Area C-2 (Golf Hole #18)

Figure 2 identifies the location of these works. There are additional bulkheads and one additional bridge within the Cedar Hammock Community not listed above. These facilities are not specifically included in this Engineering Report for repairs or replacement, but they may be added into the project as the CDD board desires.

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9

Figure 2 – Community Map Illustrating Facility Locations

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4. Status of Project Approvals 4.1 Status of Project Approvals

The following list includes the development approvals required for the project construction. 1. South Florida Water Management District

Environmental Resource Permit Modification for repair and replacement of bridges and bulkheads – Pending

2. Collier County Site Development Permits – Pending 3. Collier County Building Permits - Pending

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Cedar Hammock Engineers ReportSpecial Assessment Bonds Infrastructure

Figure 3 – Cost Estimate Chart

Location Work Description Work Cost *Contingency #1 Total Estimated Cost

Lake 16 (Golf Hole #4) Island Bulkhead Replacement, Approximately 550LF, Approximately 112 Piles, Approximately 224 Anchors $ 605,000.00 $ 90,750.00 $ 695,750.00

Lake 16 (Golf Hole #4) Road Bulkhead Replacement, Approximately 370LF, Approximately 75 Piles, Approximately 150 Anchors $ 407,000.00 $ 61,050.00 $ 468,050.00

Lake 11 (Golf Hole #5) Road Bulkhead Replacement, Approximately 440LF, Approximately 89 Piles, Approximately 178 Anchors $ 484,000.00 $ 72,600.00 $ 556,600.00

Lake 11 (Golf Hole #5) Island Bulkhead Replacement, Approximately 970LF, Approximately 194 Piles, Approximately 388 Anchors $ 1,067,000.00 $ 160,050.00 $ 1,227,050.00

Lake 2 (Golf Hole #16) Bulkhead Replacement, Approximately 395LF, Approximately 80 Piles, Approximately 160 Anchors $ 434,500.00 $ 65,175.00 $ 499,675.00

Lake 1 (Golf Hole #17) Bulkhead Replacement, Approximately 295LF, Approximately 60 Piles, Approximately 120 Anchors $ 324,500.00 $ 48,675.00 $ 373,175.00

Sub Total Bulkhead Costs: $ 3,322,000.00 $ 498,300.00 $ 3,820,300.00

Lake 16 (Golf Hole #4) Bridge Replacement, Approximately 103LF, Approximately 27 Piles, (remove existing bridge) $ 62,200.00 $ 12,000.00 $ 74,200.00

Lake 11 (Golf Hole #5) (A) Bridge Replacement, Approximately 121LF, Approximately 22 Piles, (remove existing bridge) $ 74,300.00 $ 13,000.00 $ 87,300.00

Lake 11 (Golf Hole #5) (B) Bridge Replacement, Approximately 124LF, Approximately 29 Piles, (remove existing bridge) $ 75,500.00 $ 13,000.00 $ 88,500.00



Conservation Area C-2 (Golf Holes #9 & #18) Bridge Repairs, Approximately 555LF & 220LF $ 300,000.00 N/A $ 300,000.00

Sub Total Bridge Costs: $ 628,400.00 $ 59,000.00 $ 687,400.00

Overall Professional Services**, Permit Fees, Mailings $ 450,000.00 N/A $ 450,000.00

Total Cost Estimate (2019 Dollars): $ 4,957,700.00

Grand Total Adjusted for Inflation***: $ 5,146,800.00

* Contingency #1 is for drilling at locations where piles encounter rock, based on the geotechnical report it is estimated that all piles will encounter rock.** Professional Services includes Professional Management, Legal, Engineering*** Presumes job costs split evenly over four years and Inflation at 2.5% per year.

STATUS: FinalDATE: March 2019

Agenda

Fifth Order of Business

Agenda

5Ai.

Agenda

CEDAR HAMMOCK CDD LAKE BULKHEAD AND BRIDGE REPLACEMENT AND REPAIR PROJECT INVITATION FOR BIDS

00100-1 SPECLIB072613

CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT INVITATION FOR BIDS FOR CEDAR HAMMOCK CDD LAKE BULKHEAD AND BRIDGE REPLACEMENT AND REPAIR PROJECT AND NOTICE OF PUBLIC

MEETING TO OPEN PROPOSALS Cedar Hammock Community Development District (“District”) hereby requests Sealed Bids from firms to provide labor, materials, equipment and construction services necessary for the District’s Lake Bulkhead and Bridge Replacement and Repair project (“Project”), as more particularly described in the project manual described herein (“Project Manual”) and in accordance with the plans and specifications prepared by Banks Engineering. (“Project Engineer”). The work generally consists of lake bulkhead stabilization and installation, and bridge removal demolition and replacement at specified locations in the Cedar Hammock community. The District is a special purpose unit of local government established under Chapter 190, Florida Statutes, for the purpose of financing, acquiring, constructing, installing, operating and maintaining community infrastructure improvements for the community of Cedar Hammock. To be eligible to submit a bid, and in addition to any other requirements set forth in the Project Manual, an interested firm must hold all required local, state and federal licenses in good standing and be authorized to do business in Collier County and the State of Florida. TIME IS OF THE ESSENCE WITH RESPECT TO THE PROJECT. A Mandatory Pre-Bid meeting will be held on Monday, March 11, 2019 at 1:00 P.M., at the project site. Attendees will need to check-in at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard. Naples, FL. Attendees should allow sufficient time, approximately 15 minutes, for check-in. The Project Manual consisting of the specifications, terms, conditions, general instructions, bid submission documents and other relevant materials is now available and may be obtained at the following internet site. https://beiengineeringgroupinc-my.sharepoint.com/:f:/g/personal/apassini_bankseng_com/EqCQhpJUVb9JjPY_CqzwnUEByyY1VEOLe2Z_nOgI0j412g?e=U9qXho It is the bidder’s responsibility to check the above website, for final documents and addendum prior to submittal. The District reserves the right in its sole discretion to make changes to the Project Manual up until the time of the bid opening, and to provide notice of such changes only to those proposers who have indicated their intent to bid by attending the pre-bid meeting (described above) and registering at that meeting. All contractor Requests For Information (RFI), must be submitted on or before 5:00 P.M. Monday, March 18, 2019, local time to Sam Marshall at [email protected]. The Engineer will not respond to RFI’s submitted after that date and time. Depending upon the nature of the information requested, an addendum may or may not be requested. Sealed bids will be accepted at the office of Banks Engineering until the following submittal deadline:

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https://urldefense.proofpoint.com/v2/url?u=https-3A__beiengineeringgroupinc-2Dmy.sharepoint.com_-3Af-3A_g_personal_apassini-5Fbankseng-5Fcom_EqCQhpJUVb9JjPY-5FCqzwnUEByyY1VEOLe2Z-5FnOgI0j412g-3Fe-3DU9qXho&d=DwMGaQ&c=zfFTr73TdOQ6alIPHbTx3A&r=q3B1foz5ByOOEMc-JTJi_SwE8XN9tmKv_E-KQrjSu2g&m=Mj9tlSVgkYKMux7nJwPldQvX8MdfpswDgpEFteu3QRo&s=8jWJdWNCzRhhb-xJJOujDo6lJGKtCGX5XKarB5NkK7c&e=





00100-2 SPECLIB072613

Monday, April 1, 2019

3:00 P.M. Banks Engineering

Attn: Sam Marshall, P.E. 10511 Six Mile Cypress Parkway

Fort Myers, FL 33966 Bids delivered after the submittal deadline indicated above will not be opened or otherwise considered. Please note that facsimile, email or bids not enclosed in a sealed envelope will not be opened or considered. Any uncertainty regarding the time a bid is received will be resolved against the bidder. Each bid shall be accompanied by a Bid Bond for 5% of the maximum Bid amount. Each bid shall be submitted in duplicate originals along with all documents on a flash drive in one sealed envelope with the name and address of the bidder and the bid date and time on the outside along with the following information:

BID FOR CEDAR HAMMOCK CDD LAKE BULKHEAD AND BRIDGE REPLACEMENT AND

REPAIR PROJECT The successful bidder(s) will be required to furnish and pay for a Certificate of Insurance, a Performance and Payment Bond for one hundred percent (100%) of the value of the contract(s) (as described in the Project Manual), with a surety acceptable to the District, and in accordance with Section 255.05, Florida Statutes, and otherwise meet the other requirements set forth in the Project Manual. Bids will be evaluated in accordance with the criteria included in the Project Manual. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part to one or more contractors with or without cause, and waive minor or technical irregularities in any proposal, as it deems appropriate, and if the District determines in its discretion that it is in the District’s best interests to do so. The project is contemplated to be completed in phases over a multi-year time frame. Any protest of the Project Manual, including, but not limited to the terms and specifications, must be filed with the District within 72 hours of the pre-bid conference, together with a protest bond in a form acceptable to the District and in the amount of $50,000. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses and attorney’s fees associated with hearing and defending the protest. Failure to timely file a protest, or failure to timely post a protest bond, will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other law. Additional requirements for filing a protest can be found in the District’s Rules of Procedure, which are available upon request.

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00100-3 SPECLIB072613

NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS Pursuant to Section 255.0518, Florida Statutes, the proposals will be publicly opened at a special meeting of the District to be held on Monday, April 1, 2019 at 3:05 P.M., at Banks Engineering,10511 Six Mile Cypress Parkway, Fort Myers, FL 33966. The purpose of the special meeting will be to announce the names of the proposers and pricing. No decisions of the District’s Board of Supervisors will be made at that time. A copy of the agenda for the meeting can be obtained from the District Manager. The meeting is open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meeting may be continued to a date, time, and place to be specified on the record at the meeting. There may be occasions when one or more Supervisors will participate by telephone. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (954) 753-5841 at least two calendar days prior to the meeting. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager Cedar Hammock Community Development District

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5Aii.

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Cedar Hammock Community Development District 210 N. University Drive Suite 702 • Coral Springs, Florida 33071 • Telephone: (954) 603-0033 • Fax: (954) 345-1292

February 8, 2018

Legal Advertising FAX: 239-263-4703

Call: 239-263-4721

Naples Daily News

1075 Central Avenue Email: [email protected]

Naples, Florida 33940

Karol Kangas If no response from 1st email Email:[email protected]

Re: Notice of Public Hearing

Please publish the attached Notice of Public Hearing twice once on Monday,

and again on Monday, sending your proof of publication

and invoice to the following:

Account No. –


210 N. University Drive Suite 702

Coral Springs, Florida 33071

If you have any questions regarding this advertisement, please contact me.

Sincerely,

Alison Bruce

District Recording Secretary

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NOTICE OF PUBLIC HEARINGS TO CONSIDER IMPOSITION OF SPECIAL

ASSESSMENTS AND ADOPTION OF AN ASSESSMENT ROLL PURSUANT TO

SECTIONS 170.07 AND 197.3632(4)(b), FLORIDA STATUTES BY CEDAR HAMMOCK


NOTICE OF SPECIAL MEETING OF CEDAR HAMMOCK COMMUNITY

DEVELOPMENT DISTRICT

The Board of Supervisors (“Board”) of Cedar Hammock Community Development

District (“District”) will hold public hearings and a special meeting on

________________________________________ at Cedar Hammock Clubhouse, 8660 Cedar

Hammock Blvd., Naples, FL 34112. The District is a special purpose unit of local government

established pursuant to Chapter 190, Florida Statutes. The District consists of approximately 417.3

acres with in Collier County, Florida and lies within section 3, township 50 South, Range 26 East.

The development lies just south of Davis Boulevard and west of Collier Boulevard. The District

is contemplating undertaking a Project which includes the reconstruction or repair of certain lake

bulk heads and bridges, all as set forth in that certain Supplemental Engineer’s Report for Cedar

Hammock CDD prepared by Banks Engineering. and dated March 4, 2019 (“Supplemental

Engineer’s Report”).

The purpose of the hearings is to consider the adoption of an assessment roll and the

imposition of special assessments (“Series 2019 Assessments”) to fund these repairs. A

geographic depiction of the lands subject to the Series 2019 Assessments is shown below. The

streets and areas that are the subject to the Project and proposed Supplemental Project are depicted

in the Supplemental Engineer’s Report.

The public hearings are being conducted pursuant to Chapters 170, 190 and 197, Florida

Statutes. A description of the property to be assessed and the amount to be assessed to each piece

or parcel of property may be ascertained at 5911 Country Lakes Drive, Fort Myers, FL 33905

(“District Manager’s Office,”) or at (239) 245-7118. At the conclusion of the public hearings,

the Board may, by resolution, levy Series 2019 Assessments as finally approved by the Board. A

special board meeting of the District will also be held where the Board may consider any other

business that may properly come before it.

Schedule of Assessments

The District intends to impose and/or re-allocate non-ad valorem special assessments on

benefited lands within the District (i.e. the Series 2019 Assessments) in the manner set forth in the

Cedar Hammock Community Development District Assessment Allocation Report prepared by

Inframark, LLC (“Assessment Report”), which Assessment Report is on file and available during

normal business hours at the District Manager’s Office. The process by which the allocation of

assessments is to be made is set forth in the Assessment Report and the maximum amounts to be

allocated to each unit is as set forth in the Assessment Report, which Assessment Report will be

presented for approval at the ____________________, meeting of the Board.

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The Assessment Report identifies each tax parcel identification number within the District

to be assessed and the assessments per parcel for each land use category to be assessed. For all

Series 2019 Assessments, the District expects to collect no more than $5,500,000.00, exclusive of

fees and costs of collection or enforcement, gross up for early payment discount and the annual

interest costs. The total maximum annual revenue the District will receive from collection of the

Series 2019 Assessments for all assessment areas is $1,200,000.00 inclusive of administrative

costs and early payment discounts, interest and penalties. All amounts stated are estimates which

may fluctuate by the time of closing.

Also, note that these debt assessments are in addition to any operations and maintenance

assessments levied annually by the District, and, accordingly, any prepayment will not affect such

operations and maintenance assessments.

Collection of Assessments

After issuance of the Series 2019 Bonds, if any are issued, the Series 2019 Assessments

may be prepaid in whole at any time, or in some instances in part, or may be paid in annual

installments and through maturity on May 1, 2029. These annual assessments will be collected on

the Collier County tax roll by the Collier County Tax Collector. Alternatively, the District may

choose to directly collect and enforce these assessments. For delinquent assessments that were

initially directly billed by the District, the District may initiate a foreclosure action or may place

the delinquent assessments on the next year’s county tax bill. The decision to collect special

assessments by any particular method – e.g., on the tax roll or by direct bill – does not mean that

such method will be used to collect special assessments in future years, and the District reserves

the right in its sole discretion to select collection methods in any given year, regardless of past

practices. It is important to pay your assessment since failure to pay will cause a tax certificate to

be issued against the property which may result in loss of title, or for direct billed assessments,

may result in a foreclosure action, which also may result in a loss of title.

Board Meeting

Also, at the date, time and place identified above, the District’s Board will hold a public

meeting to consider any other business that may lawfully be considered by the District. The

meeting and hearings are open to the public and will be conducted in accordance with the

provisions of Florida law for community development districts.

Additional Notice Provisions

A copy of the agenda(s) for the meeting and public hearings may be obtained from the

District Manager’s Office. The public hearings and meeting are open to the public and will be

conducted in accordance with the provisions of Florida law for community development districts.

The public hearings and meeting may be continued to a date, time and place to be specified on the

record. There may be occasions when staff or Board Supervisors may participate by speaker

telephone. Any person requiring special accommodations at the hearings / meeting because of a

disability or physical impairment should contact the District Manager’s Office at (239) 245-7118

at least five (5) calendar days prior to the meeting. If you are hearing or speech impaired, please

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contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770

(Voice), for aid in contacting the District Manager’s Office.

All affected property owners have the right to appear and comment at the public hearings

and meeting, and may also file written objections with the District Manager’s Office within twenty

(20) days of issuance of this notice. Each person who decides to appeal any decision made by the

Board with respect to any matter considered at the public hearings or meeting is advised that person

will need a record of proceedings and that accordingly, the person may need to ensure that a

verbatim record of the proceedings is made, including the testimony and evidence upon which

such appeal is to be based.

CEDAR HAMMOCK


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CEDAR HAMMOCK Community Development District

District Office · 5911 Country Lakes Drive | Fort Myers, FL 33905

THIS IS NOT A BILL - DO NOT PAY

March 4, 2019

By US Mail, First Class Delivery

Name

Address

Parcel ID:

Unit Type:

Re: Cedar Hammock Community Development District

Notice of Hearings on Specials Assessments to Property

Dear Property Owner:

You are receiving this notice because the Collier County Property Appraiser’s tax records show

that you are a property owner within Cedar Hammock Community Development District (the “District”).

This letter is to provide you information about the District, its services and upcoming events. The

District is a special purpose unit of local government and was established by Collier County ordinance

pursuant to Chapter 190, Florida Statutes. The District operates and maintains certain public

improvements including the lakes and master stormwater management system. The property you own

that is the subject of this notice is identified by the Parcel ID listed above. The District is considering

undertaking public improvements, which actions will result in an increase to the annual amount of non-

ad valorem special assessments levied on your property. We are writing to inform you of certain public

hearings and a Board meeting that will be held in connection with such process.

Several of the bulkheads and bridges owned by the District are in need of replacement or repair,

all as set forth in that certain Supplemental Engineer’s Report for Cedar Hammock CDD prepared by

Banks Engineering and dated March 4, 2019 (the “Supplemental Engineer’s Report”), a copy of which

is on file at the District Manager’s Office and is available at the Cedar Hammock Golf Club office. The

District has yet to determine whether it will finance the project or whether it will phase the project over

ten years and use the special assessments to fund the ongoing project without issuing debt. It is

anticipated that, if issued, the Series 2019 Bonds will have a maturity date of May 1, 2029.

At the February 22, 2019 meeting of the District’s Board of Supervisors, the District approved a

preliminary Supplemental Engineer’s Report, which describes the nature of the Project to be made by

the District that will benefit all residential lots within the District. The District estimates that it will cost

approximately $5,500,000 to fund the Project, exclusive of fees and costs of collection or enforcement,

discounts for early payment and annual interest costs of the debt issued to finance the refunding and

Project, if any. As a property owner of assessable land within the District, the District intends to assess

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March 4, 2019

Page 2

your property, in the manner set forth in the Assessment Report. The purpose of the Series 2019

Assessments is to provide apportioned special benefits to the property to secure the financing of the

Project.

The District also owns several other capital facilities including the roadways within the District

and the gate houses, for example. A consultant has recommended a reserve schedule for these assets.

The District will also consider an increase in the general fund special assessments for the purpose of

funding the recommended reserve amounts. The amount of this increase is per year and

will be ongoing.

The District will hold public hearings on __________________________., at the Cedar

Hammock Clubhouse, 8860 Cedar Hammock Boulevard, Naples, FL 34112, to consider the imposition

of non-ad valorem special assessments on benefited lands within the District (“Series 2019

Assessments”), and to consider the adoption of an assessment roll in the manner set forth in the Cedar

Hammock Community Development District Assessment Allocation Report prepared by Inframark,

LLC (“Assessment Report”). After the public hearings, a meeting of the District will also be held where

the Board may consider any other business that may properly come before it.

.

All reports are available at the District Manager’s Office. As described in more detail in the

Assessment Report, the District’s assessments will be levied against all residential properties within the

District. The process by which the allocation of the Series 2019 Assessments is to be made is set out in

the Assessment Report, which Assessment Report will be presented and approved at the March 28, 2019

meeting of the Board of Supervisors in order to establish the maximum assessments. The Assessment

Report contains a listing of each tax parcel identification number within the District to be assessed, the

total assessment to be levied against each parcel, and the method of allocation of the Series 2019

Assessments. The Assessment Report includes a preliminary maximum assessment roll. Note that the

assessment roll is created with information provided by Collier County. Please consult the Assessment

Report for more details. The Assessment Report is preliminary with conservative financing assumptions,

and the associated assessments should not be construed as final. A final report will be presented at a

future meeting once the final interest rates, financing costs and other factors are determined.

The Assessment Report concludes that the nature of the benefits received by the properties

subject to the duty to pay the 2019 Assessments is equal regardless of unit type. As the owner of property

within the District subject to Series 2019 Assessments, the total amount to be levied against property

that you own is reflected on the preliminary assessment roll attached to the Assessment Report, exclusive

of fees and costs of collection or enforcement, discounts for early payment and the annual interest costs

of the debt issued to finance the Project, if any. The total amount to be levied against each parcel is

detailed in the Assessment Report.

The total revenue the District will collect by the Series 2019 Assessments is $5,500,000.00,

exclusive of fees and costs of collection or enforcement, discounts for early payment, interest and

penalties. The total maximum annual revenue the District will receive from collection of the Series 2019

Assessments for all assessment areas is $1,200,000.00 inclusive of administrative costs and early

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March 4, 2019

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payment discounts, interest and penalties. These are estimated maximum amounts that may be lower

than what is stated and that will be finally decided upon by the Board of Supervisors.

In accordance with Chapters 170, 190, and 197, Florida Statutes, this letter is to notify you that

the public hearings are scheduled to address the Series 2019 Assessments. At the hearings, the Board

will sit as an equalizing board to hear and consider testimony from any interested property owners as to

the propriety and advisability of undertaking Project, or some portion thereof, as to the cost thereof, as

to the manner of payment thereof, and as to the amount thereof to be assessed against each property so

improved. The Series 2019 Assessments will constitute a lien against your property that may be prepaid

in accordance with Chapter 170, Florida Statutes, or may be paid in not more than nineteen (19) annual

installments.

These assessments may be collected on the property tax bill issued by the Collier County Tax

Collector or may be collected directly by the District in accordance with Florida law. The decision to

collect special assessments by any particular method – e.g., by direct bill or on the tax roll – does not

mean that such a method will be used to collect special assessments in future years, and the District

reserves the right in its sole discretion to select collection methods in any given year, regardless of past

practices.

Please be advised that failure to pay any assessments collected by the Tax Collector using

the uniform collection law will cause a tax certificate to be issued against your property, which

may result in a loss of title, or, if the assessments are collected directly by the District, will cause a

foreclosure action to be filed against your property, which may result in a loss of title.

As a reminder, this proposed Series 2019 Assessment is only one component of the District’s

special assessments. If your District assessments are collected via the Collier County Tax Collector, it

is common for any debt assessment amount to be combined with other applicable District assessments,

such as operations and maintenance assessments. Therefore, the total amount appearing on your tax bill

may differ from the Series 2019 Assessment amount above.

All affected property owners have a right to appear at the hearings and to file written comments

or objections with the District’s Board of Supervisors within twenty (20) days of this notice.

Information concerning the assessments are on file and available during normal business hours at the

District Manager’s Office at its address above. You may appear at the hearings, or submit your comments

in advance to the attention of the District Manager at its address above.

If you have any questions, please do not hesitate to contact my office. We look forward to your

continued interest in the District.

Sincerely,

Justin Faircloth

District Manager

Attachments: Assessment Table

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CEDAR HAMMOCKCommunity Development District

Annual Operating and Debt Service Budget

Fiscal Year 2020

Prepared by:

Tentative Budget

Meeting 3/11/19

Agenda

CEDAR HAMMOCK

Community Development District

Page #

OPERATING BUDGET

General Fund

Summary of Revenues, Expenditures and Changes in Fund Balances …………………………….. 1 - 2

Budget Narrative …………………………………………………………………………………………… 3 - 6

Exhibit A - Allocation of Fund Balances …………………………………………………………………. 7

SUPPORTING BUDGET SCHEDULES

2019-2020 Non-Ad Valorem Assessment Summary……………………………………………………….. 8

Table of Contents

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CEDAR HAMMOCK


Budget OverviewFiscal Year 2020

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Fiscal Year 2020

CEDAR HAMMOCK


Operating Budget

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CEDAR HAMMOCK

Community Development District General Fund

ADOPTED ACTUAL PROJECTED TOTAL ANNUAL

ACTUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET

ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JAN-2019 SEP-2019 FY 2019 FY 2020

Interest - Investments 5,263$ 9,400$ 2,017$ 4,696$ 9,392 14,088 10,088$

Interest - Tax Collector - 16 - 143 - - -

Special Assmnts- Tax Collector 279,650 379,525 379,523 353,877 25,646 379,523 158,454

Special Assmnts - Other - - - - - - 281,622

Special Assmnts- Discounts (10,283) (14,175) (15,181) (13,879) (1,026) (15,181) (17,603)

Other Miscellaneous Revenus - 5,988 - 1,100 - 1,100 -

TOTAL REVENUES 274,630 380,754 366,359 345,937 34,012 379,530 432,561

EXPENDITURES

Administrative

ProfServ-Engineering 22,806 19,768 30,000 4,560 15,208 19,768 30,000

ProfServ-Legal Services 1,413 1,593 2,000 4,125 2,000 6,125 4,249

ProfServ-Mgmt Consulting Serv 32,130 37,286 38,404 12,801 25,602 38,403 39,555

ProfServ-Property Appraiser 4,195 4,195 5,693 5,693 - 5,693 6,601

ProfServ-Special Assessment 2,855 2,855 2,941 2,941 - 2,941 3,029

ProfServ-Web Site Maintenance 617 637 656 219 437 656 676

Auditing Services 5,000 5,000 5,000 - 5,000 5,000 5,000

Postage and Freight 1,050 549 765 140 660 800 900

Insurance - General Liability 7,235 7,235 7,959 7,000 - 7,000 7,700

Printing and Binding 933 2,310 2,246 793 1,586 2,379 2,379

Legal Advertising 2,090 2,181 2,394 245 1,891 2,136 2,394

Misc-Bank Charges 656 653 700 190 465 655 700

Misc-Assessmnt Collection Cost 3,618 (1,019) 7,590 6,800 513 7,313 8,802

Misc-Web Hosting 115 47 239 239 - 239 246

Office Supplies - 33 400 - 267 400 400

Annual District Filing Fee 175 175 175 175 - 175 175

Total Administrative 84,888 83,498 107,162 45,921 53,627 99,681 112,806

Field

ProfServ-Field Management 1,450 1,494 1,539 513 1,026 1,539 1,585

Contracts-Water Mgmt Services 7,200 7,200 7,200 2,400 4,800 7,200 7,200

Utility - Cameras 1,288 1,160 1,320 425 850 1,275 1,268

Electricity - Wells 2,841 4,324 3,000 455 910 1,365 3,000

Electricity - Aerator 1,325 1,598 2,000 530 1,060 1,590 2,000

R&M - Lake - 2,167 3,000 - 3,000 3,000 3,000

R&M - Plant Replacement 1,593 - 3,015 - 3,015 3,015 3,015

R&M - Bridges - - 8,000 - 8,000 8,000 8,000

R&M - Bulkheads - - 8,000 8,000 - 8,000 8,000

Misc-Contingency 18,529 15,966 20,289 5,925 11,850 17,775 12,243

Capital Outlay 22,875 - 9,944 6,008 3,936 9,944 9,944

Total Field 57,101 33,909 67,307 24,256 38,447 62,703 59,255

TOTAL EXPENDITURES 141,989 117,407 174,469 70,177 92,074 162,384 172,061

REVENUES

Summary of Revenues, Expenditures and Changes in Fund Balances

Fiscal Year 2020 Tentative Budget

Annual Operating BudgetFiscal Year 2020 Page 1

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CEDAR HAMMOCK


ADOPTED ACTUAL PROJECTED TOTAL ANNUAL

ACTUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET

ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JAN-2019 SEP-2019 FY 2019 FY 2020

Summary of Revenues, Expenditures and Changes in Fund Balances

Fiscal Year 2020 Tentative Budget

Reserve - Bridges - 28,840 20,910 16,200 4,710 20,910 35,000

Reserve - Bulkheads 45,332 15,412 83,980 58,235 25,745 83,980 95,500

Reserve - Lakes 442 12,400 15,000 - 15,000 15,000 25,000

Reserve - Roadways 194,370 32,141 72,000 - 72,000 72,000 105,000

Total Reserves 240,144 88,793 191,890 74,435 117,455 191,890 260,500

TOTAL EXPENDITURES & RESERVES 382,133 206,200 366,359 144,612 209,529 354,274 432,561

Excess (deficiency) of revenues

Over (under) expenditures (107,503) 174,554 - 201,325 (175,517) 25,256 -

Net change in fund balance (107,503) 174,554 - 201,325 (175,517) 25,256 -

Fund balance - audit adjustments - - - - - - -

FUND BALANCE, BEGINNING 717,406 609,903 784,457 784,457 - 784,457 809,713

FUND BALANCE, ENDING 609,903$ 784,457$ 784,457$ 985,782$ (175,517)$ 809,713$ 809,713$

Annual Operating BudgetFiscal Year 2020 Page 2

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CEDAR HAMMOCKCommunity Development District General Fund

Budget NarrativeFiscal Year 2020

Annual Operating BudgetFiscal Year 2020

REVENUES:

Interest IncomeThe District earns interest on the monthly average collected balance for their operatingaccounts, money market accounts and certificates of deposits.

Special Assessments - Tax CollectorThe District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District inorder to pay for the operating expenditures during the Fiscal Year.

Special Assessments - OtherThe District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District inorder to pay for Reserves based on the study from May 2017.

Special Assessments - DiscountsPer Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. Thebudgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valoremassessments.

EXPENDITURES:Administrative:

Prof Service - EngineeringThe District’s engineer will be providing general engineering services to the District, i.e., attendance andpreparation for monthly board meetings, review invoices, etc.

Prof Service - Legal ServicesThe District’s legal counsel will be providing general legal services to the District, i.e., attendance &preparation for monthly meetings, review operating & maintenance contracts, etc.

Prof Service - Management Consulting ServThe District receives Management, Accounting and Administrative services as part of a ManagementAgreement with Inframark Infrastructure Management Services. These services are further outlined inExhibit “A” of the Management Agreement. A 3% increase is proposed.

Prof Service - Property AppraiserThe Property Appraiser provides the District with a listing of the legal description of each propertyparcel within the District boundaries, and the names and addresses of the owners of such property. TheDistrict reimburses the Property Appraiser for necessary administrative costs incurred to provide thisservice. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costsassociated with personnel, forms, supplies, data processing, computer equipment, postage, andprogramming. The budget for property appraiser costs was based on 1.5% of gross assessments.

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Prof Service - Special AssessmentThe District’s Collection Agent will be providing financials services which include the collectionof prepaid assessments, maintenance of District's assessment roll and levying the annualoperating and maintenance assessments.

Prof Service – Web Site MaintenanceInframark Infrastructure Management Services maintains the District’s email accounts & updates theweb site information. A 3% increase is proposed.

Auditing ServicesThe District is required annually to conduct an audit of its financial records by an Independent CertifiedPublic Accounting Firm.

Postage and FreightMailing of agenda packages, overnight deliveries, correspondence, etc.

Insurance - General LiabilityThe District’s General Liability & Public Officials Liability Insurance policy is with The Florida League ofCities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmentalagencies.

Printing & BindingPrinting and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc.

Legal AdvertisingThe District is required to advertise various notices for monthly Board meetings, public hearings, etc. ina newspaper of general circulation.

Misc - Bank ChargesBank analysis fees that are incurred during the year.

Misc-Assessment Collection CostsThe District reimburses the Tax Collector for necessary administrative costs. Per the FloridaStatutes, administrative costs shall include, but not be limited to, those costs associated withpersonnel, forms, supplies, data processing, computer equipment, postage, and programming.The District also compensates the Tax Collector for the actual cost of collection or 2% on the

amount of special assessments collected and remitted, whichever is greater. The budget forcollection costs was based on a maximum of 2% of the anticipated assessment collections.

Page 4

Agenda




Misc – Web HostingThe District incurs expenses to maintain and renew their website domain and email accounts.

Office SuppliesMiscellaneous office supplies required for the preparation of agenda packages.

Annual District Filing FeeThe District is required to pay an annual fee of $175 to the Dept of Economic Opportunity Div.

Field Services:

Prof Service – Field ManagementInframark Infrastructure Management Services inspects the field and provides an annual report.

Contracts – Water Mgmt ServicesProfessional services for environmental permit compliance. Currently all fees associated with therenewal of the Water Use Permit.

Contracts - Water QualityProfessional services in monitoring water quality for reporting to regulatory agencies.

Utility – CamerasComcast provides monitoring services for the District’s gate cameras.

Electricity - WellsFPL provides electrical services for the District’s pumps at the following addresses:

• 8684 Cedar Hammock Circle - Well #4 Meter KL35128

• 3639 Cedar Hammock Court – Well #6 Meter ACD4996

Electricity - AeratorsFPL provides electrical services for the District’s pumps at the following addresses:

• 3826 Wax Myrtle Run – Meter ACD4234

• 8892 Cedar Hammock Blvd – Meter ACD4976

• 3766 Buttonwood Way – Meter ACD8387

R&M - LakeRepair and maintenance expenses related to lakes including washout repairs and erosion.

R&M - Plant ReplacementReplace landscape plantings at pumps.

R&M - BridgesRepair and maintenance expenses related to bridges.

Page 5

Agenda




R&M - BulkheadsReplacement, repair and maintenance of bulkheads.

Misc-ContingencyAny current year Field expenditure that may not have been provided for in the budget.

Capital OutlayCapital expenditures for items such as irrigation equipment or other items meeting capital expenditurerequirements.

Reserves:

Reserve - BridgesFunds to be set aside for future bridge expenditures as determined by the BOS.

Reserve - BulkheadsFunds to be set aside for future bulkhead expenditures as determined by the BOS.

Reserve - LakesFunds to be set aside for future lake expenditures as determined by the BOS.

Reserve - RoadwaysFunds to be set aside for future roadway expenditures as determined by the BOS.

Page 6

Agenda

CEDAR HAMMOCK


AVAILABLE FUNDS

Amount

Beginning Fund Balance - Fiscal Year 2020 809,713$

Net Change in Fund Balance - Fiscal Year 2020 -

Reserves - Fiscal Year 2020 Additions 260,500

Total Funds Available (Estimated) - FY20 1,070,213

Assigned Fund Balance

Operating Reserve - First Quarter Operating Capital 43,015(1)

Reserves - Bridges

Prior Year's Reserve Funding 139,090

FY 2019 Reserve Funding 20,910

Less Actual FY19 (16,200)

FY 2020 Reserve Funding 35,000 178,800

Reserves - Bulkheads



Less Actual FY19 (58,235)


Reserves - Lakes




Reserves - Roadways




Reserves needed per Study 62,256

Subtotal 992,987

Total Allocation of Available Funds 992,987

Total Unassigned (undesignated) Cash 77,226$

Notes

(1) Represents approximately 3 months of operating expenditures less FY2020 budget reserves.

ALLOCATION OF AVAILABLE FUNDS

Allocation of Fund Balances

Exhibit "A"

Annual Operating Budget

Fiscal Year 2020

Page 7

Agenda

Supporting Budget SchedulesFiscal Year 2020

CEDAR HAMMOCK


Agenda

CEDAR HAMMOCK


Reserve

Assessment

O & M

AssessmentTotal

Prior Year

Assessment

Product Total Units FY 2020 FY 2020 Total 2020 FY 2019

Percent

Change

Single Family 65 $ 326.03 224.54$ 550.57$ 475.00$ 15.9%2-Story 228 $ 326.03 224.54$ 550.57$ 475.00$ 15.9%4-Story 330 $ 326.03 224.54$ 550.57$ 475.00$ 15.9%Duplex 176 $ 326.03 224.54$ 550.57$ 475.00$ 15.9%

799

2019-2020 Assessment Chart

Annual Operating Budget

Fiscal Year 2020

Page 8

Agenda

Agenda

RESOLUTION 2019-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF

THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT

DISTRICT APPROVING THE BUDGET FOR FISCAL

YEAR 2020 AND SETTING A PUBLIC HEARING

THEREON PURSUANT TO FLORIDA LAW

WHEREAS, the District Manager has heretofore prepared and submitted to the Board a

proposed operating and/or debt service budget for Fiscal Year 2020; a copy of which is attached

hereto, and

WHEREAS, the Board of Supervisors has considered said proposed budget and desires to

set the required public hearing thereon;

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF

SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY

DEVELOPMENT DISTRICT;

1. The budget proposed by the District Manager for Fiscal Year 2020 is hereby

approved as the basis for conducting a public hearing to adopt said budget.

2. A public hearing on said approved budget is hereby declared and set for the following

date, hour and place:

Date: May 13, 2019

Hour: 3:00 P.M.

Place: Cedar Hammock Clubhouse

8660 Cedar Hammock Boulevard

Naples, Florida

Notice of this public hearing shall be published in the manner prescribed in Florida Law.

Adopted this 11th day of March, 2019.

Chairman

Justin Faircloth

Secretary

Agenda

Eighth Order of Business

Agenda

8A.

Agenda

UNAPPROVED 1

1 MINUTES OF MEETING 2

CEDAR HAMMOCK 3 COMMUNITY DEVELOPMENT DISTRICT 4

5 The meeting of the Board of Supervisors of the Cedar Hammock Community Development 6

District was held on Monday, February 11, 2019 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 7

Cedar Hammock Boulevard, Naples, Florida. 8

9 Present and constituting a quorum were: 10 11 Norman Day Chairman 12 Quentin Greeley Vice Chairman 13 Gene Bolton Assistant Secretary 14 John Martino Assistant Secretary 15 16 Also present were: 17 18 Justin Faircloth District Manager 19 Daniel Cox (via the phone) District Attorney 20 Sam Marshall District Engineer 21 Tom Read Cedar Hammock Golf & Country Club 22 Residents 23 24 The following is a summary of the discussions and actions taken at the February 11, 2019 25

Cedar Hammock Board of Supervisors continued meeting. 26

27

FIRST ORDER OF BUSINESS Roll Call 28 Mr. Faircloth called the meeting to order and called the roll. 29

30 SECOND ORDER OF BUSINESS Approval of Agenda 31

o Mr. Faircloth informed the Board, Mr. Rupe resigned from the Board effective immediately. 32

This will be added to the agenda for discussion as organization of the Board. 33

34

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 35 favor the agenda was approved as amended. 36

37

THIRD ORDER OF BUSINESS Audience Comments 38 o Discussion ensued regarding audience comments being moved and placed before 39

adjournment. 40

Agenda

February 11, 2019 Cedar Hammock CDD

UNAPPROVED 2

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 41 favor moving audience comments prior to adjournment was approved. 42

43

FOURTH ORDER OF BUSINESS Old Business 44 o An update was provided regarding the rear gate camera system. The main box for this 45

system is on back order, but should be received soon. Mr. Faircloth discussed this issue with 46

the vendor as the project has been pending since December. If the vendor is unable to 47

provide this particular box, the Board will look at something else. Mr. Faircloth will follow-48

up. 49

50 FIFTH ORDER OF BUSINESS New Business 51 A. South Florida Water Management District 1.9.19 52

o South Florida Water Management District inspection occurred on January 9, 2019 and all 53

materials were removed and this is longer an issue. 54

o Discussion ensued regarding the irrigation project which is now completed. They are going 55

to install more littorals in the next couple of weeks and will be harvesting the littorals in the 56

next two to three weeks. By the middle of next week, they hope to have them harvested and 57

delivered for planting. 58

o Mr. Read explained they are planting along the banks of the ponds with the littorals to see if 59

this would help with any of the algae. They are only doing test areas on one side of a few 60

different lakes just to see how it works. Along with that, they will be introducing some carp 61

into some of the ponds which eat the grass off the bottom of the ponds. This process requires 62

approval through permitting from the Fishing Wildlife Division and South West Florida 63

Management. 64

o The carp installation will be for Lakes 3, 5 and 11 and the cost for the littoral irrigation is a 65

total of $3,112.90. There has been some discussion back and forth regarding the grates for 66

Lake 5 but after discussion with Mr. Marshall it was agreed only two grates are needed for 67

that lake. These steel grates prevent the fish from swimming out into another lake. Further 68

discussion ensued regarding this item. 69

70

B. Preliminary FY2020 Budget Discussion 71 o Mr. Faircloth presented and reviewed the preliminary budget with the Board. 72

o At the March meeting, the tentative budget will be adopted and the high watermark number 73

for the assessment established and cannot be exceeded. 60 days are required between the 74

Agenda


UNAPPROVED 3

March meeting date and the final adoption of the budget which is scheduled on May 13, 2019 75

at which time a public hearing for the budget will be presented. 76

o Discussion ensued regarding the need for an increase in the O&M assessment based on the 77

previous reserve study. 78

o Financial exhibits were presented by Mr. Faircloth who provided a breakdown of various 79

fund allocations, reserves and fund balance. Discussion ensued regarding establishing the 80

allocation of funds to each of the reserves. 81

o Mr. Faircloth is looking for direction from the Board as to what they want done prior to 82

approving the budget at the next meeting because once it is adopted and the high water mark 83

is set they cannot increase the assessments. However, if the decision is to increase then a 84

mail out will be done and the residents notified of the proposed increase as required. 85

86 SIXTH ORDER OF BUSINESS Attorney’s Report 87

A. Resolution 2019-03 Setting Public Hearing 88 o Mr. Cox provided the purpose of the resolution. Discussion ensued regarding the possible 89

date for the public hearing. 90

o Mr. Greeley presented a number of questions to the attorney, responses were provided. 91

92 B. Resolution 2019-04 Levying Special Assessment 93

o Discussion ensued regarding each section of the resolution; questions were asked by Board 94

members and responses provided. 95

o Mr. Cox provided additional updates regarding Tekram to the Board and requested approval 96

to proceed with the lawsuit against Tekram Service for the damages to the road and to 97

resolve it as cheaply and expeditiously as possible. 98

o Mr. Greeley asked if there is a possibility to have the Association explore some 99

methodology for getting this from the contractor. The contractor of Tekram has been 100

spoken to about the damaged areas, but indicated it is not their fault and they did not cause 101

the damage. At this point, they have been unresponsive to all requests and correspondence. 102

103

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 104 favor to pursue legal action against Tekram Services for the damage 105 they caused to Cedar Hammock Circle and their failure to respond 106 was approved. 107

108

Agenda


UNAPPROVED 4

o Mr. Cox provided an update on the FEMA claim for gatehouse damages which was denied. 109

They also received two more denials, one is for tree removal. Mr. Faircloth mentioned the 110

indicated cost they have for the tree removal is incorrect and he has a meeting with FEMA 111

on Wednesday to discuss. 112

o The other denial is the lake for $4,400. Mr. Faircloth asked if the Board would like Mr. Cox 113

to appeal these denials. They are looking at approximately $25,000 of possible appeal. 114

FEMA is willing to pay the recovery of initial debris from Tree Cutters LLC in the amount of 115

$7,365.25. 116

117

On MOTION by Mr. Martino seconded by Mr. Bolton with all in 118 favor for Mr. Cox to appeal the Lake 5 decision by FEMA and will 119 wait until further discussion at the March meeting for the other debris 120 was approved. 121

122 o Mr. Faircloth questioned whether not having exhibit A & B available could the Board move 123

forward with the two resolutions. He asked if they should word the approval of the 124

resolution in such a way that it states subject to final attorney’s approval. 125

o Mr. Greeley motioned, seconded by Mr. Martino with all in favor to postpone adoption of the 126

resolution until the March meeting. However, discussion ensued regarding the resolution 127

and the motion was not completed. 128

o Discussion ensued regarding having Prague since they provided materials and it did not 129

appear like it would take long to complete. 130

o Mr. Greeley feels they should adopt these resolutions when they have all the material and the 131

Board has had a chance to review it all. 132

o Mr. Faircloth mentioned if the Board was interested in moving forward with a loan, 133

Inframark could research possibilities for the Board and provide this information for them at 134

a cost of $2,500. It was noted that Inframark can only provide information, but cannot 135

provide recommendations per regulations. The District would have to review the 136

information and make the choice themselves. It was noted that if the Board hired a financial 137

advisor they are allowed to make recommendations as they are regulated by the SEC and can 138

make these recommendations legally. 139

o Mr. Marshall should have all the final numbers for this project next week for the Board to 140

review. Discussion ensued regarding putting the bids out. 141

Agenda


UNAPPROVED 5

o Mr. Day questioned whether they would be in the same place one week from now having a 142

continuation meeting. Discussion ensued regarding financials, total cost of the project and 143

assessments. 144

145

On MOTION by Mr. Greeley seconded by Mr. Martino with Mr. 146 Greeley and Mr. Martino voting AYE and Mr. Day and Mr. Bolton 147 voting NAY the motion postponing adoption of Resolution 2019-03 148 and Resolution 2019-04 until the March 11, 2019 meeting failed. 149

150 o Mr. Martino asked if they would make an amendment that they continue this meeting for a 151

week at which time they will have the information available from Mr. Marshall. 152

153

SEVENTH ORDER OF BUSINESS Engineer’s Report 154 o Mr. Marshall will provide a completed report which includes all the numbers within a week. 155

156 A. Draft Supplemental Engineer’s Report 157 o Mr. Marshall asked the Board to review this prior to the next meeting. 158

o He requested the Supervisors review the work description in the report. 159

o Mr. Marshall provided the financial breakdown and the approximate length of the project. 160

o The final plans from Bridging Solutions and Ingenium were presented to the Board which 161

included suggested bidders. 162

o It was noted on page 121 the color of the bulkhead had not been selected. 163

164 B. Bridging Solutions Bridge Replacement Design Documents 165

i. Final Draft of RFP 166 ii. List of Bidders 167

iii. Bridge Location Exhibit 168 iv. Signed and Sealed Final Bridge Plans 169

C. Ingenium Bulkhead Replacement Design Documents 170 i. Forge Engineering Report of Geotechnical Exploration 171

ii. Banks Engineering Wall Replacement Layout 172 iii. Bid Tabs Bulkhead Walls 173 iv. Sheet Pile Wall Specification 174 v. Signed and Sealed Final Bulkhead Plans 175

vi. RFP Timber Bulkhead Rehabilitation with Vinyl Sheet Pile Wall 176 vii. Rock Sounding Bulkhead #4 177

viii. Rock Sounding Bulkhead #16 178 ix. Rock Sound Bulkhead #17 & #5 179 x. List of Bidders 180

181 o Further discussion ensued regarding these design documents and suggested changes. 182

Agenda


UNAPPROVED 6

183

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 184 favor the plans for the bridges and bulkhead as designed with the fore 185 mentioned changes was approved. 186

187 D. Quarter 4 2018 Water Use Compliance Report 188

189 o Staff will provide a copy of the report to the Board as it was missing in the agenda packet. 190

191 EIGHTH ORDER OF BUSINESS Manager’s Report 192

A. Approval of the Minutes of the January 7, 2019 Continued Meeting 193 o Mr. Faircloth asked if there were any changes, corrections or deletions to minutes. Changes 194

were made and will be part of the final record. 195

196

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 197 favor the minutes of January 7, 2019 continued meeting was approved 198 as amended. 199

200

B. Approval of the Minutes of January 14, 2019 201 o Mr. Faircloth asked if there were any changes, corrections or deletions to minutes. There 202

being none, 203

204

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 205 favor the minutes of the January 14, 2019 meeting were approved. 206

207

C. Financial Report 208 o Mr. Faircloth reviewed the financial report with the Board. 209

o Discussion ensued regarding the financial expiring 2.13.19 CD. 210

211

On MOTION by Mr. Bolton seconded by Mr. Martino with all in 212 favor the financial report was accepted and to move the expiring CD 213 to a money market account with the highest interest obtainable 214 without exceeding any legal protection regarding the balance was 215 approved. 216

217

D. Follow-up Items 218 o Mr. Faircloth reviewed the follow-up items earlier in the meeting. 219

o Discussion ensued regarding damage to the guard house. On consensus from the Board, Mr. 220

Faircloth will go ahead and pursue repairs and an insurance claim. 221

222

Agenda


UNAPPROVED 7

E. Board Organization 223

o Discussion ensued with the Board regarding the resignation of Mr. Rupe from the Board. 224

The Board decided to post a notice on the website of the seat vacancy as well request the 225

Master Board to send out a notice. 226

227

On MOTION by Mr. Greeley seconded by Mr. Bolton with all in 228 favor the resignation of Mr. Rupe was accepted. 229

230

NINTH ORDER OF BUSINESS Communication to Master Board 231 o Mr. Day will attend the next Master Board meeting. On Board consensus it was decided this 232

item will be removed from the agenda going forward. 233

234 TENTH ORDER OF BUSINESS Supervisors Request 235

o Mr. Greeley mentioned the need to have a spreadsheet which shows how the District is going 236

to fund future projects. Staff indicated this could be developed once the bids come back and 237

the Board determines a scope of service for the project. 238

239

On MOTION by Mr. Bolton seconded by Mr. Martino with Mr. 240 Bolton, Mr. Day, and Mr. Martino voting in favor and Mr. Greeley 241 opposed Resolution 2019-03 was approved subject to final attorney 242 review. 243

244

On MOTION by Mr. Martino seconded by Mr. Bolton with Mr. 245 Bolton, Mr. Day, and Mr. Martino voting in favor and Mr. Greeley 246 opposed Resolution 2019-04 was approved subject to final attorney 247 review. 248

249 ELEVENTH ORDER OF BUSINESS Audience Comments 250

o Audience comments were received. 251

TWELFTH ORDER OF BUSINESS Continuation 252 253

On MOTION by Mr. Martino seconded by Mr. Day with all in favor, 254 motion to continue the meeting to February 25, 2019 at 3:00 pm was 255 approved. 256

257

258

259 Justin Faircloth Norman Day 260 Secretary Chairman 261

Agenda

8B.

Agenda

UNAPPROVED 1

1 MINUTES OF MEETING 2

CEDAR HAMMOCK 3 COMMUNITY DEVELOPMENT DISTRICT 4

5 A continued meeting of the Board of Supervisors of the Cedar Hammock Community 6

Development District was held on Monday, February 25, 2019 at 3:00 p.m. at Cedar Hammock 7

Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. 8

9 Present and constituting a quorum were: 10 11 Norman Day Chairman 12 Quentin Greeley Vice Chairman 13 Gene Bolton Assistant Secretary 14 John Martino Assistant Secretary 15 16 Also present were: 17 18 Justin Faircloth District Manager 19 Daniel Cox (via phone) District Attorney 20 Sam Marshall District Engineer 21 Tom Read Cedar Hammock Golf & Country Club 22 Residents 23 24 The following is a summary of the discussions and actions taken at the February 25, 2019 25

Cedar Hammock Board of Supervisors continued meeting. 26

27

FIRST ORDER OF BUSINESS Roll Call 28 Mr. Faircloth called the meeting to order and called the roll. 29

30 SECOND ORDER OF BUSINESS Approval of Agenda 31

o Mr. Faircloth added two proposals to be presented for repair to the gatehouse to the Board. 32

33

SIXTH ORDER OF BUSINESS Attorney’s Report 34 A. Resolution 2019-03 Setting Public Hearing 35 B. Resolution 2019-04 Levying Special Assessments 36 o Mr. Faircloth indicated at the last meeting he discussed with the attorney whether a new 37

assessment methodology was required for this project. 38

o Mr. Faircloth provided the purpose of the methodology to the Board along with a proposal. 39

o Further discussion ensued regarding alternate method of assessments and the financial aspect 40

of the project. 41

Agenda


UNAPPROVED 2

o Mr. Faircloth stated they would have to rescind these resolutions and adopt new resolutions 42

at the March 11, 2019 meeting along with the engineers’ report and the assessment 43

methodology. Extensive discussion ensued regarding assessments, O & M and funds. 44

o Mr. Faircloth reviewed the process and cost to develop a new assessment methodology. 45

o At the March meeting the tentative budget will be presented for adoption. 46

o Further discussion ensued regarding assessments. 47

48

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 49 favor, for the proposal for the methodology assessment along with 50 pricing for special assessment mailing and collection as well as 51 hourly project management cost was approved. 52

53

o Discussion ensued regarding the bid and public hearing date. 54

o After further discussion it was decided to have the public hearing on April 15, 2019 at 1:00 55

pm. 56

57

THIRD ORDER OF BUSINESS Old Business 58 A. Bulkheads 59

i. Ingeium Inc 50% Design Drawings 60

B. Golf Cart Bridge Repairs 61 C. Artistic Structures Proposals to Repair Bulkheads #4 and #5 62 D. Financial Advisor Discussion – PRAG Information 63 o Items were discussed at the February 11, 2019 meeting. 64

65 FOURTH ORDER OF BUSINESS New Business 66

A. Bridging Solutions Bridge Replacement Design Documents 67 i. Final Draft of RFP 68

ii. RFP Bid Form 69 iii. Bridge Location Map 70 iv. List of Bidders 71

o Items were discussed at the February 11, 2019 meeting. 72

73 FIFTH ORDER OF BUSINESS Manager’s Report 74

o Mr. Faircloth discussed part of his report during the attorney’s report. 75

o A proposal was presented for repairing the damage to entrance gate at a cost of $750. 76

77

On MOTION by Mr. Greeley seconded by Mr. Bolton with all in 78 favor, for the proposal to repair the entrance gate at a cost of $750 79 was approved. 80

81

Agenda


UNAPPROVED 3

o Mr. Faircloth indicated there would be an hourly fee for continuation meeting attendance as 82

required by the Board for meetings which are beyond the contract scope. 83

A. Approval of the Minutes of the January 7, 2019 Continued Meeting 84 B. Approval of the Minutes of the January 14, 2019 Meeting 85 C. Financial Report 86 D. Follow-up Items 87

o Items A, B, C were all approved at the February 11, 2019 meeting. 88 89

SEVENTH ORDER OF BUSINESS Engineer’s Report 90 o Mr. Marshall will add contingency for inflation based on the project being three years and 91

will review the numbers for #9 and #18 in the engineers’ report. 92

A. Quarter 4 2018 Water Use Compliance Report 93 o Item was discussed at the February 11, 2019 meeting. 94 95

B. Bulkhead RFP 96 o Item discussed at the February 11, 2019 meeting. 97

EIGHTH ORDER OF BUSINESS Supervisors Request 98 o None. 99

100 NINTH ORDER OF BUSINESS Audience Comments 101

o None. 102

103 TENTH ORDER OF BUSINESS Adjournment 104 105

On MOTION by Mr. Greeley seconded by Mr. Bolton with all in 106 favor, the meeting was adjourned at 5:04 p.m. 107

108

109

110

111 Justin Faircloth Norman Day 112 Secretary Chairman 113

Agenda

8C.

Agenda

CEDAR HAMMOCK

Prepared by:


Financial Report

January 31, 2019

Agenda

CEDAR HAMMOCK


FINANCIAL STATEMENTS

Balance Sheet …………………………………………………. Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund …………………………………………………. Pages 2 - 3

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments …………………………………………………. Page 4

Cash and Investment Report …………………………………………………. Page 5

Suntrust Bank Reconciliation …………………………………………………. Page 6

Valley National Bank Reconciliation Page 7

…………………………………………………. Page 8

Table of Contents

Check Register

Agenda

January 31, 2019

CEDAR HAMMOCKS


(Unaudited)

Financial Statements

Agenda

CEDAR HAMMOCK


Balance SheetJanuary 31, 2019

General Fund

ACCOUNT DESCRIPTION TOTAL

ASSETS

Cash - Checking Account 138,827$

Accounts Receivable 5,913

Investments:

Certificates of Deposit - 12 Months 206,435

Certificates of Deposit - 18 Months 103,130

Money Market Account 575,816

Deposits 1,359

TOTAL ASSETS 1,031,480$

LIABILITIES

Accounts Payable 45,698$

TOTAL LIABILITIES 45,698

FUND BALANCES

Nonspendable:

Deposits 1,359

Assigned to:

Operating Reserves 43,617

Reserves - Bridges 120,190

Reserves - Bulkheads 135,928

Reserves - Lakes 32,153

Reserves - Roadways 157,725

Unassigned: 494,810

TOTAL FUND BALANCES 985,782$

TOTAL LIABILITIES & FUND BALANCES 1,031,480$

Page 1

Agenda

CEDAR HAMMOCK

Community Development DistrictGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

REVENUES

Interest - Investments 2,017$ 672$ 4,696$ 4,024$

Interest - Tax Collector - - 143 143

Special Assmnts- Tax Collector 379,523 355,537 353,877 (1,660)

Special Assmnts- Discounts (15,181) (14,223) (13,879) 344

Other Miscellaneous Revenues - - 1,100 1,100

TOTAL REVENUES 366,359 341,986 345,937 3,951

EXPENDITURES

Administration

ProfServ-Engineering 30,000 10,000 4,560 5,440

ProfServ-Legal Services 2,000 667 4,125 (3,458)

ProfServ-Mgmt Consulting Serv 38,404 12,801 12,801 -

ProfServ-Property Appraiser 5,693 5,693 5,693 -

ProfServ-Special Assessment 2,941 2,941 2,941 -

ProfServ-Web Site Maintenance 656 219 219 -

Auditing Services 5,000 - - -

Postage and Freight 765 255 140 115

Insurance - General Liability 7,959 7,959 7,000 959

Printing and Binding 2,246 749 793 (44)

Legal Advertising 2,394 798 245 553

Misc-Bank Charges 700 233 190 43

Misc-Assessmnt Collection Cost 7,590 7,121 6,800 321

Misc-Web Hosting 239 239 239 -

Office Supplies 400 133 - 133

Annual District Filing Fee 175 175 175 -

Total Administration 107,162 49,983 45,921 4,062


For the Period Ending January 31, 2019

Page 2

Agenda

CEDAR HAMMOCK

Community Development DistrictGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)


For the Period Ending January 31, 2019

Field

ProfServ-Field Management 1,539 513 513 -

Contracts-Water Mgmt Services 7,200 2,400 2,400 -

Utility - Cameras 1,320 440 425 15

Electricity - Wells 3,000 1,000 455 545

Electricity - Aerator 2,000 667 530 137

R&M-Lake 3,000 1,000 - 1,000

R&M-Plant Replacement 3,015 1,005 - 1,005

R&M Bulkheads 8,000 8,000 8,000 -

R&M - Bridges & Cart Paths 8,000 2,667 - 2,667

Misc-Contingency 20,289 6,763 5,925 838

Capital Outlay 9,944 6,008 6,008 -

Reserve - Bridges 20,910 20,910 16,200 4,710

Reserve - Bulkheads 83,980 83,980 58,235 25,745

Reserve - Lakes 15,000 15,000 - 15,000

Reserve - Roadways 72,000 72,000 - 72,000

Total Field 259,197 222,353 98,691 123,662

TOTAL EXPENDITURES 366,359 272,336 144,612 127,724

Excess (deficiency) of revenues

Over (under) expenditures - 69,650 201,325 131,675

Net change in fund balance -$ 69,650$ 201,325$ 131,675$

FUND BALANCE, BEGINNING (OCT 1, 2018) 784,457 784,457 784,457

FUND BALANCE, ENDING 784,457$ 854,107$ 985,782$

Page 3

Agenda

January 31, 2019

CEDAR HAMMOCKS


Supporting Schedules

Agenda

CEDAR HAMMOCKCommunity Development District

ALLOCATIONDiscount / County Gross

Date Net Amount (Penalties) Expense Amount General FundReceived Received Amount Amount Received Assessments

Assessments Levied For FY 2019 $379,523 379,523$Allocation % 100% 100%

11/01/18 42,900 1,824 876 45,600 45,600

11/08/18 3,422 194 70 3,686 3,686

11/19/18 130,936 5,567 2,672 139,175 139,175

11/26/18 78,204 3,325 1,596 83,125 83,125

12/24/18 55,235 2,292 1,127 58,654 58,654

01/24/19 22,501 677 459 23,637 23,637

TOTAL 333,198$ 13,879$ 6,800$ 353,877$ 353,877$

% COLLECTED 93% 93%

TOTAL OUTSTANDING 25,646$ 25,646$

Non-Ad Valorem Special Assessments(Collier County Tax Collector - Monthly Collection Distributions)

For the Fiscal Year Ending September 30, 2019

Report Date: 2/15/2019 Page 4

Agenda

CEDAR HAMMOCK

Community Development District All Funds

General Fund

Account Name Bank Name Investment Type Maturity Yield Balance

Checking Account - Operating SunTrust Bank Public Funds NOW n/a 0.00% 70,932$

Checking Account - Operating Valley National Bank Gov't Interest Checking n/a 0.00% $67,895

Certificate of Deposit - 8030 BankUnited 12 month CD 2/13/19 1.55% 206,435

Certificate of Deposit - 6089 BankUnited 18 month CD 9/9/19 1.80% 103,130

Money Market Account BankUnited Public Funds MMA n/a 1.75% 575,816

Total 1,024,208$

Cash and Investment Report

January 31, 2019

Report Date: 3/4/2019 Page 5

Agenda

PostingDate

DocumentType

DocumentNo. Description Amount

ClearedAmount Difference

Outstanding Checks

1/21/2019 Payment 001980 COMCAST BUSINESS 107.87 0.00 107.87

1/28/2019 Payment 001983 DANIEL H. COX, P.A. 460.00 0.00 460.00

1/28/2019 Payment 001984 FEDEX 13.41 0.00 13.41

1/28/2019 Payment 001985 INFRAMARK, LLC 3,725.78 0.00 3,725.78

Total Outstanding Checks...................................................................................................................... 4,307.06 4,307.06

G/L Balance 70,931.65

Bank Account No. 9995

Statement No. 01/19

Statement Date 1/31/2019

Statement Balance 75,238.71G/L Balance (LCY) 70,931.65

Difference 0.00

Ending G/L Balance 70,931.65

Subtotal 70,931.65

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 75,238.71

Outstanding Checks 4,307.06

Ending Balance 70,931.65

Differences 0.00

SunTrust - GF

Bank Reconciliation

Cedar Hammock CDD

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Agenda

PostingDate

DocumentType

DocumentNo. Description Amount

ClearedAmount Difference

Outstanding Checks

1/23/2019 Payment 2306 CEDAR HAMMOCK CDD 240,000.00 0.00 240,000.00

Total Outstanding Checks...................................................................................................................... 240,000.00 240,000.00

G/L Balance 67,895.08

Bank Account No. 2555

Statement No. 01/19

Statement Date 1/31/2019

Statement Balance 307,895.08G/L Balance (LCY) 67,895.08

Difference 0.00

Ending G/L Balance 67,895.08

Subtotal 67,895.08

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 307,895.08

Outstanding Checks 240,000.00

Ending Balance 67,895.08

Differences 0.00

Valley National Bank - GF

Bank Reconciliation

Cedar Hammock CDD

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Agenda

Fund

No.

Check /

ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #

Amount

Paid

GENERAL FUND - 001

001 001977 01/10/19 NEW IQ 21342 DEPOSIT FOR CAMERAS Capital Outlay 564043-53901 $6,007.50

001 001978 01/21/19 CARDNO ENTRIX 267490 MONITORING SRVS THRU 12/28/18 Contracts-Water Mgmt Services 534047-53901 $600.00

001 001979 01/21/19 CEDAR HAMMOCK GOLF & MMOCK-010219 ANNUAL INSPECTION Misc-Contingency 549900-53901 $1,378.13

001 001980 01/21/19 COMCAST BUSINESS 010619-4299 8535100231084299 1/19-2/18/19 Utility - Cameras 543029-53901 $107.87

001 001981 01/21/19 FEDEX 6-422-56540 SERVICE FOR 12/31/18 Postage and Freight 541006-51301 $12.76

001 001982 01/21/19 INGENIUM, INC 158 BULKHEAD STABILIZE Reserve - Bulkheads 568038-53901 $9,207.50

001 001982 01/21/19 INGENIUM, INC 158 BULKHEAD STABILIZE R&M Bulkheads 546151-53901 $8,000.00

001 001983 01/28/19 DANIEL H. COX, P.A. 10778 GENERAL COUNSEL 12/18 ProfServ-Legal Services 531023-51401 $460.00

001 001984 01/28/19 FEDEX 6-430-09977 SERVICE FOR 1/7/19 Postage and Freight 541006-51301 $13.41

001 001985 01/28/19 INFRAMARK, LLC 37546 1/19 MANAGEMENT FEES ProfServ-Mgmt Consulting Serv 531027-51201 $3,200.33

001 001985 01/28/19 INFRAMARK, LLC 37546 1/19 MANAGEMENT FEES ProfServ-Field Management 531016-53901 $128.25

001 001985 01/28/19 INFRAMARK, LLC 37546 1/19 MANAGEMENT FEES Postage and Freight 541006-51301 $3.03

001 001985 01/28/19 INFRAMARK, LLC 37546 1/19 MANAGEMENT FEES Printing and Binding 547001-51301 $339.50

001 001985 01/28/19 INFRAMARK, LLC 37546 1/19 MANAGEMENT FEES ProfServ-Web Site Maintenance 531094-51301 $54.67

001 2306 01/23/19 CEDAR HAMMOCK CDD MMOCK-011619 TRSF EXCESS FUNDS TO MMA#8983 Due From Other Funds 131000 $240,000.00

001 DD0044 01/23/19 FPL - ACH 010319 ACH 3 12/3-1/3/19 ELEC ACH Electricity - Aerator 543051-53901 $34.19

001 DD0044 01/23/19 FPL - ACH 010319 ACH 3 12/3-1/3/19 ELEC ACH Electricity - Wells 543050-53901 $131.53

001 DD0045 01/14/19 FPL - ACH 010319 ACH 2 12/3-1/3/19 ELEC ACH Electricity - Aerator 543051-53901 $85.34

001 DD0046 01/22/19 FPL - ACH 010319 ACH 12/3-1/3/19 ELEC ACH Electricity - Wells 543050-53901 $10.88

Fund Total $269,774.89

Total Checks Paid $269,774.89

(Sorted by Check / ACH No.)

Payment Register by Fund

For the Period from 1/1/2019 to 1/31/2019


CEDAR HAMMOCK

Page 8

Agenda

CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT … · 3/11/2019 · Cedar Hammock CDD March 4, 2019...

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