&Zt - Upper Lachlan Shire...ATTACHMENTS 1. Ignite Newsletter GM1 / e^L Ji6hnBell //. neral Manager /...

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL HELDTHURSDAY, 17 FEBRUARY 2011 IN CROOKWELL

SECTION D

REPORTS FROM THE

GENERAL MANAGER

1. Staffing Matters D2-D32. Youth Council (YA'MAD) D4-D143. LGSA Election Priorities 2011 D15-D204. Interaction between Councillors and Staff policy D21 - D 295. OH&S and Consultative Committee Minutes D306. Action Summary D31-D34

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Belleneral Manaeer

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Mayor General Manager

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL HELDTHURSDAY, 20 JANUARY 2011 IN CROOKWELL

Author: General Manager

Subject: Staffing Matters

FUe: F10/14

Precis: Providing details in relation to current staffing matters forCouncillors' information.

Budget: Nil impact

1. STAFFING MATTERS

Interviews were held for the vacant position of Apprentice Mechanic based atCrookwell on Monday 10 January 2011. Mr Daniel Kadwell was offered and hasaccepted the position as Apprentice Mechanic and commenced duties on Monday, 24January 2011.

Interviews were held for the readvertised vacant position of Works Manager based atCrookwell on Wednesday, 22 December 2010. Mr Carry Anable was offered and hasaccepted the position as Works Manager and commenced duties on Monday, 14February 2011.

The vacant position of Plant Operator/Truck Driver based at Gunning was advertisedinternally with applications closing on Friday, 18 February 2011. Council will beadvised of the results of the applications and interviews in due course.

The vacant position of Plant Operator/Backhoe based at Gunning was advertisedinternally with applications closing on Friday, 18 February 2011. Council will beadvised of the results of the applications and interviews in due course.

The vacant position of Plant Operator/Mini Excavator based at Gunning wasadvertised internally with applications closing on Friday, 18 February 2011. Councilwill be advised of the results of the applications and interviews in due course.

Mrs Narlissa Cooper, Council's Environmental Services Officer, has resigned fromCouncil after 8 years of service, effective from Monday, 14 February 2011. Councilwill utilise the opportunity of the vacant position to adjust the position fromEnvironmental Services Officer to Development Assessment Officer, a role whichbetter fits the needs of the Environment and Planning Division.

The vacant position of Development Assessment Officer, based at Gunning, wasadvertised internally with applications closing on Friday, 25 February 2011. Councilwill be advised of the results of the applications and interviews in due course.

Council has advertised for casual labourers, to assist in the remediation works due tostorm damage, on Tuesday, 1 February 2011 with applications closing on Friday, 11February 2011

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There are no other significant staffing matters.

Recommendation: That Council receive and note the report as information.

ATTACHMENTS

Nil

M/

/ Jo; Bell

neral Manaeer

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Subject: Youth Council 0'A'MAD).

FUeNo: Fl 0/608

Precis: Providing details in relation to a request for Council to makethe Youth Council (YA'MAD) Section 355 Committee ofCouncil.

Budget: Nil impact.

2. YOUTH COUNCIL FVA'MAm

Council received correspondence on 1 February 2011 from the Youth Council. Nowthat the Youth Council CyAIMAD) has been fanned (with an executive and 13teenage members), they believe that they need to formalize the position of thecommittee within Council.

They have requested that Council consider making YA'MAD a Section 355Committee of Council and that Clr. Sandra Bill be appointed the councilrepresentative on the committee and that Mrs Brenda Proudman be appointed as thestaff representative on the committee.

They have also requested that the YA'MAD be given the responsibility of organizingthe annual Youth Week functions.

Youth Week has previously been organized by the Visitor Information Centre overthe past few years, however, now that a Youth Group has been formed there exists theopportunity for the Youth Council and its members to organize and coordinate anevent(s) for their peers. Youth Week runs from 1-10 April 2011.

Recommendation: That:

1. Council adopts the Youth Council (YA'MAD) as a Section 355 Committee ofCouncil;

2. Council appoints the Youth Council Q^A'MAD) in accordance with Clause260 of the Local Government (General) Regulation 2005; and

3. Council adopts the following Committee stmcture, membership andappointment of representations/delegates as being appropriate for the YouthCouncil (YA'MAD):

Youth Council r^A'MAD^

Functions of the Committee'. The care, control, management and organisationof the Upper Lachlan Shire Youth Council in accordance with therequirements of the Local Government Act and Regulations, 1993, Councilpolicies and within any budget that is voted by Council annually.

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Council Delegate: Clr Bill.

Meet: As required as per Upper Lachlan Shire Council Sec 355 CommitteePolicy.

Staff Representation: - Economic Development Officer.

ATTACHMENTS

1. Ignite Newsletter GM1

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e^LJi6hnBell

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/ neral Manager

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D5Mayor General Manager

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contents

self promotion tipsget involved 3

get enterprising 4 Powerful Self Promotion Tipsget franked 5

No matter what your field, industry, or careerin.profile 6ambitions, powerful self promotion could be the

get enterprising 8 key to keeping those opportunities coming.about The Frank Team 9

When we say self promotion, we mean just that -getting out there to promote yourself, and seeing

yourself as a brand. Just like each box ofcornflakessitting onthe supermarket shelf, each individual has something different

they are offering to potential employers, partners, consumers, andstakeholders. How do you package yourself up, and make your

cornflake box stand out on the shelf?

Learn to see yourself as a produce you have certain skills, qualities, interests and unique selling pointsthat combine to create the product that is you.Learn to position yourself as a brand and produaso'thatpeople know what package they get when they choose to work or collaborate with you.Volunteer yourself- Opportunities will find their way to you eventually, but why wait? Offer your services,skills and expertise to your contacts, volunteei_yourselfto give a presentation, write a blog post, provide E:

research data - whatever it is you can do well. The trick here is offering to be involved in ways that are ro(D1=-^beneficial to your contacts. c:

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Be consistent with your message across all mediums - to establish yourself as a well regarded product, i21-(

ensure that you are consistent across all areas of your life. Yes, this means you should takedowni those ^Qm

phoôn Facebookfram *e weekend^ If they aren't conslstentwU, you,:pn>lesslon,l brand! GoogTe 6T-l0

yourself to see whatthe public learns about you online. Also think about the projects you fM

0associate yourself with - are they consistent with your values?coi'iisnuednexlpg *lr

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Always use the same name as you build your experiences and achievements, you will want to make surethey can all be backed back to you over the lifespan of your career. Always use the same version of your namewhen being interviewed, leaving comments on a blog, appearing at a networking event - this way, there is noconfusion about who you are and what you have achieved.

Start a blogorwebsite - with so much information being online these days the easiest way to offer the publics.olêXal^,efro.m.yoljr expertise is to maintain a website and/or blog. If you choose to do this, make sure youdedicate time to keep it up to date, so it becomes a valuable and relevant resource for your following.Establish yourself in a niche market - you want to build yourself to be an expert in your field, and this will beeasTJto do.'f^?-u ?riYe. ^0 ê the expert of a Pocket within an industry. Think about how you can set yourself!'i??^?o!!1_sin^l.la.ri^'îdua-lsii?_your^pace"For examPle' "arrow down your goals to be more specific than justt-he.?-d-ust^y^-w^nt,to-ôl?_in,;perhapsyou wi"workwith only a specific kind of consumer with this industry,or using only a particular technology ...

A 30 second pitch for each of your different audiences - being prepared for when you meet new people willhelp you makethemostof your interactions.The trick is nottojustintroduceyoursdfandwhatyoudo-'butratherjodescribe what need you meet in the community and how. This will create a more emotional dialogueand will ajso help you stand out as someone who is providing solutions - nice! Tailor your pitch so it is effectivefor the different types of people you will introduce yourself to.

Networking 101 - your time is precious, so no use heading out to every networking event in town; pick theeven.ts y?u.fej!l.wil1be m.ost frL"tful for you" Mfke it your g-oal to offer assistance a"d contacts to the'peopleyoumeet. rather than focussing on your own needs or wants. Eventually, the favours will be returned and in'themeantime you will be seen as a valuable contact. Don't feel embarrassed to move on from speaking to someoneto meet more people, simply excuse yourself and say something like-lt h,s been great meeting you, fflietyoumove on and meet some others now.-Lastly. remember to keep in touch with the people you meet. Considersending an email or text to new contacts the following day, and be sure to file away all those business cardsyou collect -or use Google Docs to create a contacts database that you can access from anywhere.Make a great first impression - this comes down to your physical presentation, and verbal and non-verbalcommunication. PhysicaHy,you need to look the part - dress appropriately for your industry, and make sure youare comfortable so you are focussed entirely on your interactions. Smelling good will win you some browme?o'nts_t?^when conversln9 speak slowly and clearly so you can be understood, don't forget to pause everynow and then, and try to have a balanced conversation where both people have the chance to speak andTisten. ro

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Ask open questions, this is a good way to start conversation and get people talking about themselves or their .^c;

projects. Reciprocate the body language of those you are engaging with, and keep an open posture at all times. S<u

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?ô-ur^sâ-r?^h5neT.y?.uê head.ing olltto meet new People, do some research before-hand so you t-1r-t0

bring some context and understanding with you. This goes for interviews, meetings, presentations, and even N6

networking events when you know who might be attending. Google is a great tool for this, but also to speak to s<-1

your contacts who may have had dealings with these people in the past. If you are giving a presentation ©

ask your contact for a brief on who the audience is. If it's a meeting you're heading to asktheperson you are meeting with for some background info about their organisation orproject as you'd like to prepare yourself, or check out their website.

Digital Resume Building - there are some great online tools andresources available to help you develop and store your resumeonline. Some of them even allow you to get feedback from thepublic about your resume - very handy if you're lookingfor some objective pointers. Check out this article -hUp:/;m?i,hc'blp cu,i/2009/03 1 &/iesrm£--l'u;;ding

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Good luck building brand YOU!

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After a beautifuljfrive to the town of Upper Lachlan from Sydney.The Frank Team Facilitators arrived atthe Wombeyan Caves where our youth workshops would be held. We were met by a group o'f excitedyoung people between the ages of 13-18 yrs who had been invited bytheCoundl to'attendthisworkshop to canvas their views. The ULS Council had done a lot of background work to get'such agreat attendance!

oneofthemainobje,ctivesofthe workshopwas to find out how the youn9 People in the region were£e^~,^^!.^t!Sr,c.o^c-e^s.??^hat.tt"^9s dld t!1ey e"Jioy-The other im'Portant ob^cti'vewasto form an engaged and active Youth Council following the workshop.

?^°ST?J?eSPl!? !!.<;e.r!^nce.T,reen!hlJS'as!ic and eager tote11 us how they felt ~ w(i what theycould do together to solve the problems facing the young people in their area.

The FrankTeam Facilitators guided participants through brainstormmg and visiomng sessions as wellas games and activities - to n,ake everything very practical and in.ere-stlng.The Fadiitato^lso lookedat what projects the soon-to-be Councillors could implement - we lookedat what other'successfulcouncils were doing, we looked atThe FrankTeam's famous Break-lt-Down© project planning process,setting tinr^ lines, and sorting out roles and responsibilities. We even had a Tap-off'competition^?,a.rt;??!!ltlw??ld ln .9rou!;! torefr?sent the issues fadn9 you"9 People in'the area; but theyhad to communicate by rapping and dancing - and everyone loved it!

Att.he.fn.d<?thetvtfo.day worksh°P'a Youth Council had been formed, spanning three regionalcouncils and comprising of 1 3 members. Young people even picked their roles with the YouthCouncil and expressed how they would like to be involved!

?^,e^!y-f?!lêr^YSUt.h COII.?CH took.,UPJ^ .Fra?Team? su99estions and came up with anawesome name for their youth council -Y.A.M.A.D. -Youth Actually Making A Difference. They are asuper passionate bunch and we wish them all the best for the future! We are sure that they will beup to some big things in 2011!

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10%off all programs booked in by Locxil Councils- now u^HI 15th Feb! ^^

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-fie^-"cd group of young p»pleyou.,ewo,k,ng with. by helping to develop the,,,k,l,s <~1^

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G.services activities for 2011 and beyond

From now_until 15th February, all workshops booked in by a localcouncil will receive a 1 0% discount! Get in touch to take up the offer -Contact Keri [email protected] 02 9518 6344.

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL HELDI

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THURSDAY, 20 JANUARY 2011 IN CROOKWELL

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Have your about children S; young Youthin Australia: survey ;

Are you under 18? Want to have your say about As well as providing an important link for Youthchildren and young people's rights in Australia? to influence real levels of Government, QYP is aWanna win yourself a wins a 32GB iPod? fantastic opportunity for you to improve confidenceHead here to fill out this survey through interacting with other like-minded young...

^c^s3\ people of varying backgrounds and opinions. Learn»

more about the program ,sl /~ ;rg»/

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The guys over at YAPA think it's tough going that ?l^,?,r!XETStu?!nts~fresent °/ ITCent past ~young people have to complete 120 hours of to participate in a 90 min forum in Sydney todriving'to get a licence these days7.. got thoughts? discusshowtechnology 's currently used f<)rYAPA wants you to post your NSW L-Plate stories learning, and to share ideas about how it could

&photosthroughou,Janu,,y,The,eis$200upfor .be better used in coarsewo* and practical wo*.grabs for the photo & story that have the most likes ^^9th.Janc1.1.an,t7.12-3^m.by 5pm 31st Jan, so get posting! Where: Inspire Foundation, Balmain NSWvv'ww fscebco»:.cOi't-i''Lo',e;.thF 120.?-icjf? RSVP: To barb2r5.ie>'<crns 1V(~- org.ar by 28th Jan.

S( IHealth 2010 W&}Want to know what the key health challenges Time to get your stationary sorted for 2011? GoAussie women will face today and into the future? eco this year to lessen your footprint on theWant to know what the government's priority environment... Check out these products @health issues are for women over the next 20years? ^ ^osh.neTCheck out this report released on 29th December:wvvv/.hee'th.go-f.au'-.'vcn'iensheclxhpoiicv bit With^

Donate now - if you can spare a few dollars,The Minor Chord is looking for young contributors, contribute to the QLD flood relief appeal:Imagine this - your reviews of all the latest album w\w,QS(ipo./.s^-'floods/rionett-releases and all-ages gigs, your photographs and Volunteer - volunteers will be required to help in E

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your videos all up on a website, seen by hundreds the weeks and months to come with clean up in I"^c

of people everyday. If you're interested in becoming affected areas in QLD. Sign up at: !?LL

a contributor, get in touch with Sean: wwv;,;fcT!C:;'oer^;yvc'!'jr.teo.'ij'ig.!.,on-.au f-01

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reed feedback for your biz Create & Share Your StoryStartUpLift helps startups get featured and We love this idea as a way of capturing thereceive insightful feedback. They can help you important moments of a child's life through?^ac-tlonabl?JrLP-u-t-r-19ht-?vv!y_fol.your, web.sitef adulthood - what a way to create a life map! Nextapp or any web-based project, and work with thought was, how can we use this to capture theyou to give cash awards to the members of their important moments of our businesses? Now thatcommunity who provide thoughtful, actionable would be exciting too! http://momentgarden.comfeedback. Check it out @ //:,;

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Love this idea!.mgwUe name their top 20 biz Speed dating with a twist - this initiative matches

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ideas & opp:? n n i i^ (^ for 2011 students with world changing projects they canFind out what they are @ work on... http://tinyurl.com/4as5548http://tinyurl.cc If f,';'-i

Find a ight buddy!Find out w^ h 'A n? ?, i ( businesses Turn your next business trip into a networking

i» < w?;w m A-r.iiNI'<. /^ i0 Cool opportunity. This Facebook app helps you\

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connect with other travellers who are taking theCompany A yeariJt ^.;' »

same routes... never know who you might meet!I

Some of the categories were: Innovation, http://www.facebook.com/apps/applic iMicro-business, Global growth and of course \

php?id=149425355086962&v=infothe Coolest company, ...

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As you reign in the new year, what1 s rn'v \ oo fe 'dynamic'and have story are you telling?

"This week I got sick and tired of people sayingeKif^^he ?;p-eneisC ^ L r>k^lf'to me "You look tired." Until I realised they were

says. Keep it ^ c y a ^ P ; absolutely right." Read more @Keep reading here: http://tinyurl.com/4jn2yrkhttp://tinyurt.com/4866nxh . i

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As you start getting back into the networkingcircuit this year, make sure you are armed withyour best ever 30 second evelator pitch. Here aresome tips... http

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Meet entrepreneurial young spirit, Peter Hassos.Peter, from NSW, is the Director of Hassos &As(;odatesChartered Accountants. The firm was started in 2000during the inception ofGST; Peter noticed the largeincrease in the market and consequentiy decided tostart his business. We picked Peter's brain to get all youbudding young entrepreneurs out there some tips toapply to your own businesses *..

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How do you describe your business to people who ask what you do?We provide various services to clients as follows: Business Services - Accounting and Tax, Self ManagedSuperfunds - Accounting and Advice, and Audit Services. We feel that it is important to understand'ourclients stresses and concerns in the financial part of their life. We aim to support, encourage and provideutmost consideration to their personal goals whenever we provide any of our services. W<e think this isimportant not only in our business and but all. f

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Does every small business need a business plan?Why/why not?Every small business should have a business plan. A business plan is an evolving document that outlines thepath the business wishes to take. Without it there is no direction. Though it is not a set and forget. It constantlyneeds updating and massaging. :^y,

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What are the biggest challenges faced by entrepreneurs and sma!{ biz owners, from'your experience?I believe it is the management of the business cashflow and ultimately their personal cashflow. It is veryimportant to understand the basic philosophy of making sure that more funds come in the door than go out.

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What are the most common mistakes that entrepreneurs make - and how do we avoid these?EThe most common mistakes revolve around the allocation of funds to the owners. When entrepreneurs go into 0.,01F-

business they need to be aware that more often than not they will need to take a pay cut and ensure that they -£(~m

manage that process. If not managed properly it will be to the detriment of the business. hLw

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That they have funds to give the business a real chance, understand their cashflow, and ensure they know e

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REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL HELD.

THURSDAY. 20 JANUARY 2011 IN CROOKWELL

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If my biz ss stagnant, or has hit a plateau - what are a few things i could do to start growina? ^.^wyym^'^^'w^.<xwm^^^'^^s?S!la!l^?l" ^?. th!t.!h-eTwn^r wiM need to spe"d time devel°Pin9 Products or spending more time withexisting dtents.TOsrequtefund^becausecarryingou.thesetastelslnessence an admlnlstrauonfanctlon^M^^<^^^^^^»'^^'»»^^^,n<,,^cashflow of the business. -Ai

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lf.i.?.?t!1<n?n-g,ofsesifn9 my b.tz'what options do j have; and who should I speak to?Selling a business is not ever a simple process. Firstly speak to your accountant about the cash and tax,mpHc,Uons,fthes.le.Fu»he,dependlngonyou,,ndus»ythe..rebusines,b.k.,swhoôu;'suchtasks.

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For small business owners who are doing their own numbers and bookkeeping - what aresome things they need to know and be aware of?They need to ensure they are at a technical level be able to carry this task out correctly due to the fact that it issuch an important part of their business. They also need to ask the question whether their time would be betterspent working on the business. More often than not the answer is yes.

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?.°.11 <i.hâjded tobethe year of Mer9e''s and Acquisition for the big companies - doyou thinkthis will affect small business owners and entrepreneurs in any way?Markets constantly change and always will Entrepreneurs need to understand that quality of service is what themarket is looking for. As long as they provide this their business will always survive.

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What do you think 2011 wiii herald for entrepreneurs?Australian business has started spending again. Not at the levels of four years ago but it is on the rise.Entrepreneurs can benefit from this if they provide a good service and manage their own cashflow:fheclients they take on today can be with them for the next ten years if looked after.

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Peter can be contacted at: [email protected]

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survey (only 10 easy questions), and you could find yourself withsome extra cash! Sounds good right? Head to:

www.surveymonkey.com/s/G5N838M

National Youth Week - Tips in Getting StartedGet your team ready for an Amazing Youth Week in April!

1:. ??an eventthat really '"spires and engages everyone in your team - do a big team brainstorm anddecide on something that everyone can get involvedwith! Dare to be different!

^h^L^,^û^.!iT^r^?J?^-c.ilôu?c,or?mitê ~so that ?her? is constant sharing^mum.^^yow^R-^^wthae^^'^'^YDO doing all the work in your Youth Council!

3".IhLnko^n innovative name fw.your Youth council/ Youth Committee, and Youth Week events anda<Ltiyiti.es'-Thi?_is an easyway to take ownership of your projects from the early days, and be proud ofwho you are in your community.

t'^ ?!e-s?=?al-Te?iartools like Facebook and Twitter to spread the word about your events and yourYouthCoundl^-createfan pages, postfrequen.ly.usegreatlmages-and you wlH-besurprisedhowfa,your reach is! There are also awesome secrets to using Facebookand Twitter - which we covenn ourtraining sessions!

^,p.l-a?..Tto-Y?^Y^y5.ale.?Kl.a.r-7_?o<;ial activitiesthat WIN enable your team and local young people tohave fun - sleepovers, movie nights, bowling - places where you can relax without feeling anypressur'e!6. Think about pooling your resources with another local Council or youth organisation; this could be a

way to create a bigger and better project by combining your efforts, man-power, and funding.

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TlTaiTks for joining us for our first IGNn-Eof20im rhat are your goals for the year? Whether they?ie:.t?Atart^?rcT.y?^r bus!??ss' ythat awesorne Promotion make it through a year of study,or just to get involved in anything thrown your way - you should knowwe aim to keep you wet E

supported by providing the latest opportunities and career and business tips each month. um

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^J^l !^?.lîlnc!t.vv<th.a.group ofy?!J.ng pe<)pleyou'd Kketo get skilled-up, be sure to get UL,01

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in touch to take advantage of our special New Years Workshop Discount Offer - details on pg3. I-

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1^ ^.lû^T?J!?lf.^l^!,n-!T ?art-an? s[1^/ your business< The Frank Team is getting T->0<St

set to launch son,e amaz,ng_prog,an,s for you In 2011 - so get in touch to exp.» your rnt^t'- ®

you can email [email protected]

We'll be back with ajam-packed regular issue of IGNITEin Feb - until then, keep enjoying your summer!^fr


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lscreated byThe,Frank Team and is a free monthly e-newsletter for enterprising young people to join thefree email subscription list go to www.frankte.rn mm .u/i^ or pmail ianite®fran^m~;nm.;ignite Editor - Anna La Grassasend your IGNITE story contributions to ianiteofrankteam.com.au or Ph: 02 9518 6244

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Subject: LGSA Election Priorities 2011

File: F10/486

Precis: Providing details in relation to the release of the LocalGovernment and Shires Associations NSW Election Priorities2011 documentation.

Budget: Nil Effect.

3. LGSA ELECTION PRIORITIES 2011

The Local Government and Shires Associations of NSW (LGSA) have issued awarning to all political parties with the launch of their NSW Election Priorities 2011,that councils and the communities they represent can no longer be ignored, and urgentaction is required.

The LGSA's NSW Election Priorities 2011 outlines the major issues of significanceand the LGSA's proposed solutions under six key themes:

1. Improved Local Government financial viability;2. Restore the balance to land use planning;3. Stronger support for communities;4. Greater natural environment protection;5. Enhanced infrastructure provision and maintenance; and6. Better local governance.

President of the Local Government Association, Cr Keith Rhoades has noted thatcommunities deserve better and urged voters to "support candidates who support yourcouncil."

Cr Keith Rhoades commented that Local Government offers the vital services andfacilities that are the building blocks of local communities - from roads to libraries towaste, and youth and senior services.

Cost-shifting, rate pegging, lack of infrastructure funding and the erosion of planningpowers are some of the recent problems created by the State Government that iscrippling councils. Councillor Rhodes stated that ultimately it is the people of NSWwho suffer from these actions.

President of the Shires Association of NSW, Cr Bmce Miller, noted that the LGSAhave requested a response in writing from all NSW political parties by Monday, 28February 2011.

Cr Miller stated that the LGSA have outlined very clearly to both the Premier and theLeader of the Opposition the solutions to a range of unresolved issues that the LGSAbelieve will help put NSW back on its feet.

D15. . .. .

. . . a



The LGSA want local decisions returned to local communities, they want formalcommitments for funding and, most importantly, they want immediate action.

Local Government issues such as returning planning powers to councils and ensuringadequate infrastructure provision are critical, and the LGSA will be lobbying hard toensure they remain a top priority.

Attached as an annexure for Councillors information, please find the LGSA NSWElection Priorities 2011 Summary.

Recommendation: That Council receive and note the report as information.

ATTACHMENTS

1. LGSA NSW Election Priorities 2011 Summary GM2.

a&u?

. Jcftm Bellneral Manager

D16Mayor General Manager

SUMMARY

This document summarises key issues in each of Effective and efficient Local Government is vital tothe six themes outlined in the LGSA's NSW Election the communities of NSW, and it is essential thatPriorities 2011. our communities get the support they need LocalThe full description of each issue, the current Government is also central to many of the infrastructuresituation and the proposed LGSA solution is available and service offerings of the NSW Government

at www.lgsa.org.au/etection2011 Local Government is one of the biggest Industries in NSW,A copy of the LGSA's NSW Election Priorities 20-11 spending approximately $8 billion per year and managinghas been sent to all political party leaders on non-financial assets (infrastructure and land) worth $89

billion, as well as employing more than 50,000 staff.7 Febmary 2011 foi their comment and writtenresponse by 28 Febmary 201 1. The LGSA call on all politteal parties contesting the 20t~\The Local Government Association of NSW and the NSW Government election to address and respond to theShires Associatton of NSW (LGSA) are the peak bodies issues of concern to Local Government in the foltowing

core themesrepresenting Local Government in NSW Their membershipcomprise of all 152 NSW general-purpose councils. Improved Local Government financial viability.special-purpose county councils and regions of the NSW 2 Restore the balance to land use planning.Aboriginal Land Council

3 Stronger support for communities.The LGSA's NSW Election Priorities 2011 outlines to all 4 Greater natural environment protection.parties contesting the 2011 NSW Government Election

5 Enhanced infrastructure provision and maintenance.the issues of significance for councils and the communitesthey represent, and the LGSA's proposed solutions 6 Better local governance.

l. Improved financial viabilityTo improve Local Government financial viability, the LGSA request that the incoming NSW Government;a Abolish rate pegging.

b Cease the practice of cost shifting and enact legislation that requires Local Government's agreement to take onadditional responsibilities. If taken on, provide corresponding funding or allow adequate revenue raising capacity.

c Provide $6 million to improve Local Government's capacity to undertake financial planning andasset management to support Community Strategic Planning.

d Implement a broad based property levy for funding emergency services. If a broad based property levy is rejected,allow councils to recover their contribution through a corresponding increase in their council rates.

e Introduce competition, transparency and accountability, in providing and costing energy for general electricity andstreet lighting.

Allocate a share of mining royalties to Local Government through a system that provides funding to all councils, withadditional funding for councils impacted by the mining industry.

<FT.r

Local Government a; Shnes Association........... Association ofNSWQ ofNSW

. . . ...........» n.;-".1.v.y



LOCAL-T30VEI IENT & SHiRES ASSOOlAi lONti UF rMt>w oral W\W NSW ELECTION PRIORITIES 20110

2. Restore the balance to land use planningTo restore the balance to land use planning, the LGSA request that the incoming NSW Government:

a Undertake a major review and rewrite of the Environmental Planning and Assessment Act (NSW) 1979 torestore the balance in the NSW planning system, and recognise that councils and the NSW Government eachhave a role to play in planning for and managing the sustainable development of local communities.

b Repeal Part 3A and similar provisions such as the Major Projects SEPP, and in close consultation with LocalGovernment devise and implement a genuine test for matters of state significance.

c Abolish Joint Regional Planning Panels (JRPPs).

d Revise the Affordable Rental Housing SEPP to include additional assessment provisions relating toconsultation, council involvement, access to public transport, residential character, density, sitesuitability,accessibility and payment of appropriate development contributions.

e Treat Local Government as a partner in future reviews of the Metropolitan Plan for Sydney (2036), RegionalStrategies and the State Plan.

3. Stronger support for communities

To provide stronger support to communities, the LGSA request the incoming NSW Government:

a Guarantee continuing Local Government management of Home and Community Care (for those councilspresently involved) in the transfer of control from the NSW Government to the Australian Government. Aguarantee of improved local service levels in all areas is also sought.

b Provide a $20 million enhancement to NSW recurrent funding for those councils presently involved inprevention and early intervention services for children.

c Increase funding for publUibraries by $5.2 million each year for five years to reach a new recurrent target of$51.5 million per year by 2015/16.

d Create a Local Government arts and cultural development fund, with a key objective being to improve artsinfrastructure outside the Sydney CBD.

e Scale down the size of the Central West and Murrumbidgee Local Health Networks and give local councils aseat on the governing councils of all country Local Health Networks,

Provide a $10 million increase to NSW recurrent funding for those councils presently involved in preventativehealth initiatives.

g Work in collaboration with Local Government to ensure the Australian Government carries out proper socio-ec^o-micjln_alys_ishdevd<?ping the Murray-Dal1in9Basin pian'and Provides early, well-targeted mitigationand transition measures to help communities adapt to the final Murray-Darling Basin Plan.

h Strengthen programs to support population growth and economic development in regional and rural NSW(including programs such as, or similar to, Evocities and PORTS).

f

Set new requirements for Government strategic planning to address social justice or social inclusion..

Introduce new restrictions on the sale of alcohol at pubs and clubs across NSW as proposed in theLast Drinks campaign.

k Give due consideration to the five issues for future NSW Government action to reduce the impact of cancer onall NSW communities (as outlined in the Cancer Council of NSW "Saving Life" Campaign).Provide additional recurrent funding to NGOs offering mental health services in rural areas.

m Work in collaboration with Local Government to ensure the Australian Government provides more funding forresidential aged care and for ageing in regional and rural NSW.

n Reform NSW Police recruitment, transfer and sick leave policies to ensure all regional, rural and remotestations are always staffed at authorised operational levels.

D1802 . . . ..



LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW SUMMARY NSW ELECTION PRIORITIES 2011

4. Greater natural environment protectionTo provide greater natural environmental protection, the LGSA request the incoming NSW Government:a Fully hypothecate the waste levy so councils can use alternative waste technologies, joint ventures and

education to reduce the waste stream.

b ^.^!lLh^^/s-l^/ê.â.'^T-^c!yon^/an,a?ct Provide resources to councils to address the significantenvironmental, economic and social impacts of climate change,

c Increase funding allocated to weed management to $20 million and commrt to an ongoing role of LocalGovernment in weed management.

d Fund,aucrtyandcountry 2°Environment Restoration Program, including a significant funding allocation toLocal Government,

6 ^-eyi!w-t.he^svv.BlJilcling susteinability hdex (BASIX) to establish whether it is meeting its goals, whereimprovements can be made (including whether it can be extended to commercial premises)'and whether it canbe converted to a minimum rather than maximum standard.

f Support the continuation of Catchment Management Authorities, reviewing their rolewith the aim of improving their autonomy and enhancing their funding.

5. Enhanced infrastructure provision and maintainenceTo enhance local infrastructure provision, and maintenance, the LGSA request the incoming NSW Government to:a Create a $1 billion Local Government Infrastructure Fund.

b Quarantine town water supplies from the application of sustainable water diversion limits set by theMurray-Darling Basin Authority.

c Ensure Local Government retains ownership and control of council owned and operated local water andsewerage utilities in regional NSW.

d ôntinu_e!<? ,^yid.e ,capital fundin9 for council owned and operated local water and sewerage utilities!^T?l?na.1 .NS^VI-inckJ.dincl.aremo!e communities water and sewerage program. Also commit to funding newinfrastructure necessary as a result of impacts of climate change on water iupplies.

e c.onJinuetheAborig.inalcommunrties water and sewera9e pro9ram and widen the Pr°9^m by adding adequatefunding for capital works required to upgrade water supply and sewerage systems in Aboriginal communities.YV<?rll,with,LCLCa,l.?ov?mTent to devel°P lon9 term solutions for funding community infrastructure requirementsin both greentield and infill areas.

g Improve road funding assistance to Local Government, with special emphasis on regional roads andtimber bridges.

D19°%layor General Manager


LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW SUMMARY NSW ELECTION PRIORITIES 2011

6. Better local governanceTo provide better local governance, the LGSA request the incoming NSW Government:

a Further develop and implement the NSW and Local Government Intergovernmental Agreement to establisha mechanism that will determine which sphere of government should deliver a particular service in agiven scenario. Also ensure that the sphere of government which is given the responsibility is also givencorresponding adequate funding or revenue raising capacity.

b Support the national Local Government campaign to recognise Local Government in the AustralianConstitution, to ensure the Australian Government can directly fund Local Government nationwide.

c Create the option for councils to run their elections locally, with an independent returning officer, to save moneyand restore local confidence.

d Set up an Intergovernmental Commission for Future Local Government involving representatives from all levelsof Government, the LGSA and independents. The aim of the Commission would be to guide a comprehensiveprogram to strengthen Local Government for the coming term and future 40 years, as outlined in the outcomesof LGSA' Modernising Local Government Initiative.

e Provide legislation or Premier's directive for NSW Government agencies to incorporate local Community StrategicPlans in state planning processes.

Provide funding for a significant long-term mentoring program aimed at improving the diversity of councillors($600,000 per year for eight years).

g Remove the concept of a 'body politic' from the Local Government Act (NSW) 1993.

Council services and facilities

Local councils in NSW offer a huge variety of services . Environment conservatton, protection andand facilities, including: improvement facilities, sen/ices and programs.

Waste removal, treatment and disposal facilities Storm water drainage and flood prevention,. .

and services protection and mitigation infrastructure and facilities

. . Public health facilities and servicesWater and sewerage works and facilities

. . Tourism development and assistanceRoads and transport infrastructure, facilitiesand services . Pest control seiwlces

Sporting, recreational and entertainment facilities. . Housingand services

Councils are also involved in strategic and regulatoryCurtural, educational and information facilities,.

land use planning and a variety of regulatory functionsservices and programs including animal control, ateohol free zones, load safety,Community facilities and human services parking, control of public open space and many more..

^



Subject: Interaction between Councillors and Staff policy

FUe: 2.9A.P

Precis: Providing details regarding a review of the Interaction betweenCouncillors and Staff policy

Budget: Nil Effect.

4. INTERACTION BETWEEN COUNCILLORS AND STAFF POLICY

Council Resolution Reason for Amendment Source of Amendment or

detailNo. 254/05 Initial adoption of the Council Meeting Report 25

Interaction between August 2005Councillors and Staff

No. 306/08 Review of policy Council Meeting Report - 16October 2008

No. xxx/11 Review of policy Council Meeting Report - 17February 2011

POLICY STATEMENT

In the Upper Lachlan Shire Council, as in all Councils, there is a complex web ofrelationships between Councillors and Council employees. These contacts arenecessary and essential to the smooth functioning of Council, as they allowCouncillors access to information and employees.

The policy is designed to provide clear guidelines that help Councillors andemployees to understand fully their respective roles and how they should operate, inorder to perform their job effectively and maintain a respectful and harmoniousrelationship.

This policy will:(a) provide a clear definition of the respective roles of elected members and

Council employees;(b) provide communication channels to ensure the speedy provision of

accurate information to Councillors;(c) provide a documented process on how Councillors can access Council

records;(d) ensure Councillors have access to all documents necessary for them to

exercise their statutory role as a member of the governing body of theCouncil;

(e) provide a clear and consistent framework for the reporting of, andappropriate application of sanctions for, breaches of this policy.

D21..........



CONTENTS

Section Topic Page

Application. 3. .

2 Roles and Responsibilities. 3. . . .

2.1 The Governing Body 3

2.2 The Role of the Governing Body 3

2.3 The Role of the Mayor 3.. » » »

2.4 The Role of the Councillor as a Member of Council 3

2.5 The Role of a Councillor as an Elected Person 4

2.6 The Role of the General Manager 4

2.7 The Functions of the General Manager. 4. .

3 Protocols for Interactions. 4

3.1 Councillors 4. . .

3.2 Employees 5t

4 Interactions During Meetings 5

4.1 Councillors 5

4.2 Employees 6t

5 Interactions Outside Meetings. 6.

5.1 Councillors 6

5.2 Employees 6

6 Inappropriate Interactions. 6

7 Access to Documents 7

8 Complaints Procedures 7

8.1 By a Councillor Against an Employee 7

8.2 By a Councillor Against a Councillor 8

8.3 By an Employee Against a Councillor 8* . .

9 Noncompliance with tins Policy 8

9.1 Councillors 8

9.2 Employees 9

10 Review 9

11 Associated Council Policies and Documents. . 9. . # * < f t

D22. . .. . . . . ..



1. APPLICATION

This policy applies to Councillors and Council employees. It complementsCouncil's Code of Conduct.

This policy covers interaction between Councillors and Council employees informal and workplace situations. Where relevant, it should be considered inconjunction with Council's Harassment Policy.

The complaints section of this policy does not cover fraud or corruptioncomplaints, which are covered under Council's Fraud and CorruptionPrevention Policy and Internal Reporting - Protected Disclosures Policy.

2. ROLES AND RESPONSIBILITIES

Chapters 9 and 11 of the Local Government Act 1993 set out the statutory rolesand duties of Councillors and the General Manager. The Councillors are thegoverning body of the corporation and they have the responsibility of directingand controlling the affairs of the Council in accordance with the Act. Chapter 9includes the following provisions:

2.1 The Governing Body (s.222)The elected rqn-esentatives, called "councillors", comprise the governingbody of the Council.

2.2 The Role of the Governing Body (s.223)The role of the governing body is to direct and control the affairs of theCouncil in accordance with this Act.

2.3 The Role of the Mayor (s.226)The role of the Mayor is:(a) to exercise, in case of necessity, the policy-making functions of the

governing body of the Council between meetings of the Council(e.g. urgent demolition orders, authority to financially assist thecommunity by the allocation of resources during natural disasters,commencement of urgent legal action);

(b) to exercise such other functions of the Council as the Councildetermines (e.g. determining the appropriateness of holding aspecial event such as a fun run, approval of the General Manager'sleave, etc.)

(c) to preside at meetings of the Council; and(d) to carry out the civic and ceremonial functions of the Mayoral

office.

2.4 The Role of a Councillor as a Member of Council (s.232(l))The role of a Councillor is:(a) to provide a civic leadership role in the development of the

Community Strategic Plan and to be responsible for monitoring theimplementation of Council's Delivery Program;

(b) to direct and control the affairs of the Council in accordance withthe Act;

D23. . . . .. ..



(c) to participate in the optimum allocation of the Council's resourcesfor the benefit of the local government area (e.g. providing inputinto deciding priorities for construction and maintenance work);

(d) to play a key role in the creation and review of Council's policiesand objectives and criteria relating to the exercise of the Council'sregulatory functions; and

(e) to review the performance of Council and its delivery of services,the delivery program and revenue policies.

2.5 The Role of a Councillor as an Elected Person (s.232(2))The role of a Councillor as an elected person is:(a) to represent the interests offhe residents and ratepayers;(b) to provide leadership and guidance to the community; and(c) to facilitate communication between the community and Council.

2.6 The Role of the General Manager (s.335(l))The General Manager is generally responsible for the efficient and theeffective operation of the Council's organisation and for ensuring theimplementation, without undue delay, of decisions of the Council.

2.7 The Functions of the General Manager (s.335(2))The General Manager has the following particular functions:(a) to assist Council with the development and implementation of the

Community Strategic Plan and the resourcing strategy. DeliveryProgram and Operational Plan and the preparation of the AnnualReport and State of the Environment Report:

(b) to manage the Council on a day-to-day basis;(c) to exercise such of the functions of the Council as are delegated by

Council to the General Manager;(d) to appoint staff in accordance with an organisational structure and

resources approved by Council;(e) to direct and dismiss staff; and(f) to implement Council's equal employment opportunity management

plan.

3. PROTOCOLS FOR INTERACTIONS

All participants in Local Government are encouraged to facilitate a respectfuland harmonious relationship between Councillors and Council employees. Inparticular, the following protocols must be observed:

3.1 Councillors

(a) Councillors should bear in mind the spirit and letter of the LocalGovernment Act 1993 as to their roles and also observe establishedprotocols.

(b) Councillors are encouraged to respect the functions andresponsibilities of employees and the proper workings of theCouncil organisation.

(b) Councillors must not direct employees as to the performance of theirwork duties.

(c) Requests from Councillors involving significant staff time should bemade to the General Manager, or in his absence, the Acting GeneralManager.

D24. . . ................



(d) Councillors have a right to access to Council employees and toinformation for civic purposes under the circumstances set out inthis policy.

(e) Should a Councillor have a complaint about an employee, thecomplaint must be directed to the General Manager as set out inClause 6 of this policy.

3.2 Employees(a) Employees must be polite at all times, treat Councillors with the

respect due to their office and avoid political comment.(b) In all formal settings, employees will address Councillors as

Councillor (last name) and the Mayor as either Mayor (last name) orMr (Madam) Mayor.

(c) Employees should seek the advice and approval of the GeneralManager, or in his absence, the Acting General Manager, prior toresponding to a direct request from a Councillor, except where therequest is minor or of a day-to-day operational nature.

(d) Employees must ensure that information provided to Councillors isfactually correct, complete and relevant.

(e) In making recommendations or providing advice to Council,employees are not required to follow any directions given byCouncillors or Council as to the nahu-e of that advice or thoserecommendations.

(0 Employees must not, unless a senior manager of the Council,approach Councillors directly on staffing or political issues.

4. INTERACTIONS DURING MEETINGS

4.1 Councillors

(a) Must not make statements or imputations or disclose informationconcerning the personal affairs of any Councillor or Councilemployee without the consent of that Councillor or employee.

(b) May, through the Chairperson, put a question to another Councillor,and may, through the General Manager, put a question to a Councilemployee. However, the Councillor or Council employee to whomthe question is put is entitled to be given reasonable notice of thequestion and, in particular, sufficient notice to enable reference to bemade to other persons or documents.

(c) Must always be mindful of the relevance of questions that are put toother Councillors and Council employees during meetings orconferences of the Council.

(d) Must permit a Council employee a reasonable time to research andprovide answers to questions.

(e) Must not interrupt, harass or unreasonably criticise a Councilemployee who is speaking at a conference or meeting of theCouncil.

4.2 Employees(a) Must only speak when requested. Such requests must be directed

through the General Manager.(b) Must provide an answer to questions put through the General

Manager if the information is readily available to them.

D25......



(c) May take questions on notice if information is not readily available.However, taking questions on notice should not be used as anexcuse to avoid answering questions.

5. INTERACTIONS OUTSIDE MEETINGS

5.1 Councillors

Councillors, in their dealings with employees, and the Council. .

organisation, must:(a) have regard to the provisions of the Local Government Act, 1993,

and the roles and responsibilities set out therein and reproduced inClause 2 of this policy.

(b) respect the functions, responsibilities and workload of individualemployees.

(c) respect and comply with the proper and reasonable practices andprocedures of the organisation.

(d) only direct a question or request information through the GeneralManager or Senior Managers. The Councillor may decide thequestion is to be asked or the request is to be made orally or inwriting, but must not unreasonably ignore a request from the staffmember concerned for it to be put in writing.

5.2 Employees /

Employees, in their dealings with Councillors, must:(a) respect the role and responsibilities of all Councillors, and their right

to obtain relevant information.(b) on receipt of a question or request under subclause 5.1 (d) of this

policy, answer the Councillor's question or provide to theCouncillor the information sought orally or in writing as theCouncillor prefers.If the employee is unable or unwilling to answer the Councillor'squestion or provide the information sought, the employee must givereasons to the Councillor and advise the General Manager.

6. INAPPROPRIATE INTERACTIONS

Council's policy is that the following interactions are inappropriate:(a) Councillors approaching junior members of staff for information on

sensitive or controversial matters.(b) Members of staff approaching Councillors directly (rather than

through the General Manager) on staffing or political issues.(c) Councillors approaching staff outside Council workplaces or outside

work hours to discuss Council business.(d) Staff refusing to give information which is available to other

Councillors to a particular Councillor because of the staff member'sor Councillor's political views.

(e) Councillors who have a development application (DA) beforeCouncil discussing the matter with junior staff.

(f) Junior staff being asked to answer questions or provide documentsto Councillors who are overbearing or threatening.

(g) Councillors directing or pressuring staff in the performance of theirwork, or the recommendations they should make.

(h) Staff providing advice to Councillors without recording or

D26... . ........ . ..



documenting the interaction as they would if the advice wasprovided to a member of the community

7. ACCESS TO DOCUMENTS

(a) A Councillor may request the General Manager or a Senior Managerto provide them with access to a document or other record of theCouncil relating to a matter which is, or is to be, or has been, underconsideration of the Council or a delegate of the Council or inpursuance of any other common law right of the Councillor to suchaccess.

(b) If a Councillor desires access to a document or record of the Councilother than those referred to in Clause 7(a) above, the request foraccess must be made and determined under and in accordance withthe Government Information (Public Access} Act, 2009, or suchother lawful procedure that applies to the Councillor's request foraccess.

(c) The General Manager must give access to the document or record tothe Councillor unless the General Manager is of the opinion thatthere are good reasons for referring the Councillor's request foraccess to the Council. The General Manager must consider whetheror not the Councillor has a pecuniary interest in the matterrequested.

(d) Access to a document or record of the Council must be provided inconformity with Council's Records Management Policy and PrivacyManagement Plan. In particular, Council documents must not beremoved from the Administration Centre.

(e) If, under Clause 7(b), the General Manager does not grant access toa document or record of the Council, the General Manager must,without delay, cause the Councillor's request to be detennined bythe Council.

8. COMPLAINTS PROCEDURES

By a Councillor Against an Employee(a) A complaint by a Councillor against an employee other than the

General Manager must be made in writing addressed to the GeneralManager.

(b) A complaint by a Councillor other than the Mayor against theGeneral Manager must be in writing addressed to the Mayor.

(c) A complaint by the Mayor against the General Manager must be setout in a confidential report to the Council meeting. The GeneralManager may be excluded by resolution of Council from the closedsection of the meeting at which the rqwrt is considered.

(d) On receipt of a complaint made under this Section, the GeneralManager, the Mayor or the Council, as the case requires, must if ofthe opinion that the complaint has substance and seriousness,investigate the complaint and may take or recommend such action asconsidered appropriate.

(e) If the complaint concerns a Senior Manager (as defined in the LocalGovernment Act, 1993) fhe Council must without delay, beinformed of the complaint by the General Manager or the Mayor (asthe case requires) and must be consulted with respect to the findings

D27»» ...... .......



and recommendations arising from any investigation of thecomplaint before any action is taken. However, nothing in thisprovision authorises the Council to direct what action is to be takenin relation to the complaint.

By a Councillor Against a Councillor(a) A complaint by a Councillor against a Councillor other than the

Mayor must be in writing addressed to the Mayor or to the GeneralManager;

(b) A complaint by a Councillor against the Mayor must be in writingaddressed to the General Manager;

(c) On receipt of a complaint under this Section, the Mayor or GeneralManager (as the case requires) must, if of the opinion that thecomplaint has substance and seriousness, investigate the complaintand report the findings to Council without recommendation for theCouncil's decision.

By an Employee Against a Councillor(a) A complaint by an employee against a Councillor must be in writing

addressed to the General Manager;(b) On receipt of a complaint under this Section, the General Manager

must, if of the opinion that the complaint has substance, investigatethe complaint and report the findings to the Mayor. The Mayor maytake such action as considered appropriate;

(c) If the complaint concerns the Mayor, the General Manager must, ifof the opinion that the complaint has substance and seriousness,investigate the complaint and report the findings to Council withoutrecommendation for the Council's decision.

9. NONCOMPLIANCE WITH THIS POLICYCouncillors

(a) An alleged breach of this policy by a Councillor other than theMayor may be reported to the Council by the Mayor;

(b) An alleged breach by the Mayor may be reported to the Council bythe General Manager;

(c) The Council may investigate an alleged breach of this policy in sucha manner as it thinks appropriate;

(d) If the Council finds the breach substantiated, it may, in itsdiscretion, take such action in relation to the Councillor concernedas is permitted by law. Without limiting this provision, the Councilmay require the Councillor to apologise to the elected member,employee or to the organisation as a whole in such a manner as itdirects.

Employees(a) An alleged breach of this policy by an employee may result in

disciplinary procedures and/or dismissal.

10. REVIEW

This policy shall be regularly reviewed to ensure that it meets the requirementsof legislation and the needs of Council.

D28.. ..



11. ASSOCIATED COUNCIL POLICIES AND DOCUMENTS

Statement of Ethical Principles.

Code of Conduct.

Code of Meeting Practice.

Harassment Policy.

Fraud Control Policy.

Government Information (Public Access) Policy.^

Internal Reporting - Protected Disclosures Policy.

Recommendation: That Council adopt the abovementioned reviewed Interactionbetween Councillors and Staff Policy.

ATTACHMENTS

Nil

&AU

ohn Bell.-

General Manager

/f

D29. . . ..




Subject: OH&S and Consultative Committee Minutes

FUe: 10/645 & 10/571

Precis: Minutes from February meetings of the OH&S Committee andthe Consultative Committee.

Budget: Nil impact.

7. OHS & CONSULTATIVE MINUTES

Attached are the Minutes from the OHS & Consultative Committee meetings thatwere held on 7 February 2011.

Recommendation: That Council receives and notes the minutes from the OHS andConsultative Committee meetings as information.

ATTACHMENTS (under separate cover)

OH&S Committee Minutes from 7 February 2011 meeting - GM3.2. Consultative Committee Minutes from 7 February 2011 meeting - GM4.

&JJL/ ohn Bell

/General Manager

s

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Subject: Action Summary - Council Decisions

FUe: F10/13

Precis: Details are provided of action taken with respect to Councildecisions. The report includes specific questions asked atCouncil Meetings, without notice, where no resolution wasmade.

Budget: Nil impact.

8. ACTION SUMMARY - COUNCIL DECISIONS

Summary sheet from the:

Council Meeting: 18 March 2010

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Soldiers SettlementRoad (ULSC Local Government Mapref: J.K.8) to be renamed Ross Road.

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road from Taralga toYalbraith Road T intersection (map ref1.7) is called Stone Quarry Road thisthen becomes Golspie road.

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road off Stone QuarryRoad to Stone Quarry Cemetery (J.7)is called Cemetery Lane.

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102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road off Stone QuarryRoad presently incorrectly calledSnipe Flat Road, to be renamed WattleLane until the T intersection with

White Road, then becoming Snipe FlatRoad (J.7).

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road from Taralga toOberon / Wombeyan Caves junction(MR 256 and currently signpostedTaralga Road) to be renamed

Richlands Road (map ref J.7) thenbecoming Oberon Road to

Abercrombie River (map ref J.6 toL.5).

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road from Taralga toLaggan be called Laggan Road.

102/10 Council endorse the re-naming and re- DOW Works in progress.instatement of long standing namesand that due process commences assoon as practical but no later thanOctober 2010 - Road from Taralga toGoulbum be called Taralga Road.

Council Meeting: 20 May 2010

176/10 Establishment of a construction DOW Work in progress.estimate for a 'mini' transfer station

on the remaining section of theCollector Landfill site that is not

subject to settlement and drainageproblems.

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Council Meeting: 17 June 2010

226/10 Council dedicate Mill Road and DOW Work in progress.Willowvale Road at Laggaa as aPublic Road under Sections 16 and 17of the NSW Roads Act, 1995 andagrees to sell the closed portions ofMill Road and Willowvale Road to MrGraham Liney for the sum of $5,000plus all costs, and further Councilauthorises the General Manager tocomplete and affix Council's seal tothe transfer documents associated withthe road closure and sale.

Council Meeting: 21 October 2010

410/10 Council authorises the purchase of the DOW Work in ProgressCrown Road adjoining the eastern sideofCrookwell Cemetery.

Council Meeting: 20 January 2011

3/11 Council invites the Gunning Hall and DOW Awaiting collation of userShowground user groups to nominate a group list withperson to represent them on an advisory correspondence to becommittee to be formed by Council with forwarded by 14 Februarynominations to close 31 March 2011. 2011.

4/11 Council forwards a submission to the GM Submission to be

Inquiry into the National Broadband forwarded on 18 FebruaryNetwork. 2011.

6/11 Council forwards a submission to NWM Submission to be

Industry & Investment NSW based on forwarded by 18 Februarythe information in this report. 2011.

8/11 Amendment to Upper Lachlan Local DEP Correspondence forwardedEnvironmental Plan 2010 as a Planning on 24 January 2011.Proposal - Crookwell Hospital.

12/11 Acquisition of Stormwater Drainage DWO Correspondence forwardedEasement over Lot B, DP 383367,92 to land owners 27 JanuaryCowper Street, Crookwell. 2011.

16/11 RESOLVED by Clr McConnack and DOW Correspondence forwardedClr Coley that Council formally accepts on 27 January 2011.the RTA Interim Offer of flood damageassistance to the value of $832,616.

20/11 That the reviewed GIPA Act Policy be EA Placed in the Policyadopted. Register and on the web

site on 28 January 2011.

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22/11 Council to make representations to the DFA Correspondence forwardedLGSA and all state political parties on 1 February 2011.about the absurdity of current localgovernment funding arrangements.

25/11 Council offers in principle support for GM Correspondence forwardedthe Royalties for Regions Program on 25 January 2011.subject to there being no commensuratereduction in annual funding for localgovernment.

26/11 Advise the Men's Shed that Council GM Correspondence forwardedagrees to the placement of a bench seat 25 January 2011at the front ofDr Thangavelu's surgeryin Goulbum Street, Crookwell and thededication of the bench to DrThangavelu.

Recommendation: That Council receives and notes the report as information.

ATTACHMENTS

Nil

&J^rohn Bell/

neral Manager3

^

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