Your Guide to Your Guide to Student Student

Employment Employment www.hr.uncc.edu/studentswww.hr.uncc.edu/students

Goals and ObjectivesGoals and Objectives

Types of Student AppointmentsTypes of Student Appointments

Students Employee’s ResponsibilitiesStudents Employee’s Responsibilities

Role of Hiring OfficialRole of Hiring Official

Steps in Hiring a StudentSteps in Hiring a Student

Payroll ProcessingPayroll Processing

Types of Student Employee Types of Student Employee AssignmentsAssignments

Federal Work StudyFederal Work Study

Student Temporary WageStudent Temporary Wage

Graduate AssistantshipsGraduate Assistantships

Student Employee Student Employee ResponsibilitiesResponsibilities

Students are expected to: Students are expected to: Search and chose their own jobs. Search and chose their own jobs. Work and perform at an acceptable level. Work and perform at an acceptable level. Communicate with supervisors (workload Communicate with supervisors (workload

problems, absences, etc.)problems, absences, etc.) Use the Student Employment Office as a Use the Student Employment Office as a

resource to answer questions about on-campus resource to answer questions about on-campus employment. employment.

Notify supervisor of changes in student status Notify supervisor of changes in student status (withdrawing from classes, academic problems, (withdrawing from classes, academic problems, etc.)etc.)

Hiring Department Hiring Department ResponsibilitiesResponsibilities

Set expectations and train students to do Set expectations and train students to do the required work. the required work.

Verify Student’s enrollment and Verify Student’s enrollment and employment paperworkemployment paperwork

Complete paperwork in a timely matterComplete paperwork in a timely matter Be open to students and encourage them Be open to students and encourage them

to communicate and ask questions. to communicate and ask questions. Monitor work hours to insure students do Monitor work hours to insure students do

not work over their allotted hours. not work over their allotted hours.

What Supervisor’s What Supervisor’s Should KnowShould Know

Student workers are students first and Student workers are students first and employees second. employees second.

Academic work takes priority over any job (s). Academic work takes priority over any job (s). Sensitivity to the academic calendar in Sensitivity to the academic calendar in

scheduling students is necessary. scheduling students is necessary. Student workers should be viewed under the Student workers should be viewed under the

same employment laws as permanent same employment laws as permanent University employees. University employees.

Prior to starting work, every student has to Prior to starting work, every student has to complete an employment packet (I-9). complete an employment packet (I-9).

Hiring ProcessHiring Process

Advertise Position Advertise Position

Interview studentInterview student

Complete Appointment FormComplete Appointment Form

Train StudentTrain Student

Verify and Submit TimesheetVerify and Submit Timesheet

Appointment FormsAppointment Forms Work study Students, will receive their Work study Students, will receive their

appointment form, during orientation. appointment form, during orientation. Student Temporary Wage forms are found Student Temporary Wage forms are found

online and should be completed by the online and should be completed by the supervisor or departmental coordinator.supervisor or departmental coordinator.

Students hired for a graduate Students hired for a graduate assistantship, must sign their contract assistantship, must sign their contract and return it to the Graduate School, and return it to the Graduate School, before their appointment form (AA-29) before their appointment form (AA-29) can be processed. can be processed.

Employment Forms (I-9)Employment Forms (I-9)

In compliance with Federal LawIn compliance with Federal Law All students must complete an All students must complete an

employment packet employment packet prior to beginningprior to beginning employment. employment.

International students (F-1, J-1 visa’s) International students (F-1, J-1 visa’s) mustmust complete their employment packet complete their employment packet in the International Student Scholar in the International Student Scholar Office (HHS bldg #202).Office (HHS bldg #202).

Required DocumentsRequired Documents

To complete the Employment Documents, To complete the Employment Documents, students must bring the following: Social students must bring the following: Social Security Card, Birth Certificate, Permanent Security Card, Birth Certificate, Permanent Resident Card, or US Passport.Resident Card, or US Passport.

International Students, that do not have a International Students, that do not have a social security card must apply for one, once social security card must apply for one, once they have been hired. they have been hired.

The Hiring Official is responsible for emailing The Hiring Official is responsible for emailing the Student Employment Office, when they the Student Employment Office, when they hire an International Student, without a hire an International Student, without a Social. Social.

Employment Verification Employment Verification CardCard

These cards specify that a student has These cards specify that a student has completed the employment paperwork and must completed the employment paperwork and must be presented to the employer upon request. be presented to the employer upon request.

Yellow cards, provided by the Student Yellow cards, provided by the Student Employment Office, are given to US Citizens Employment Office, are given to US Citizens and Permanent (and pending) Residents. and Permanent (and pending) Residents.

Blue cards, provided by the International Blue cards, provided by the International Student Office, are issued to students on a F-1 Student Office, are issued to students on a F-1 or J-1 visa. or J-1 visa.

Federal Work Study students, will have this Federal Work Study students, will have this information on their Work Study Appointment information on their Work Study Appointment form. form.

TimecardsTimecards Federal Work Study students, timecards have Federal Work Study students, timecards have

WS in bottom right hand corner. WS in bottom right hand corner. Student Temporary Wage, timecards have ST in Student Temporary Wage, timecards have ST in

bottom right hand corner. bottom right hand corner. Departmental supervisors must, check for Departmental supervisors must, check for

accuracy, they must be signed by both employee accuracy, they must be signed by both employee and supervisor, and submit them to payroll.and supervisor, and submit them to payroll.

In most cases, Graduate Assistants, do not In most cases, Graduate Assistants, do not complete timecards. complete timecards.

Department’s Fund/Index number (s) must be Department’s Fund/Index number (s) must be on timecard and they must match the on timecard and they must match the Fund/Index number on the appointment form.Fund/Index number on the appointment form.

PaychecksPaychecks Work Study and Temporary Wage Work Study and Temporary Wage

students are paid on the 15students are paid on the 15thth of the of the following month, in which they worked.following month, in which they worked.

Graduate Assistants are paid on the last Graduate Assistants are paid on the last business day of each month they worked. business day of each month they worked.

Student Temporary workers on a monthly Student Temporary workers on a monthly stipend are paid on the last business day stipend are paid on the last business day of each month. of each month.

Students will receive their check from Students will receive their check from their supervisor. It is preferred that their supervisor. It is preferred that student’s sign up for direct deposit.student’s sign up for direct deposit.

ChangesChanges

If student withdraws from school, they must If student withdraws from school, they must be terminated immediately. be terminated immediately.

If possible they can be transferred to a non-If possible they can be transferred to a non-student assignment to remain employed. student assignment to remain employed.

Rate changes must be effective the first day Rate changes must be effective the first day of the month the change is being requested.of the month the change is being requested.

Once a Work Study Student has exhausted Once a Work Study Student has exhausted their award funds, they have to stop their award funds, they have to stop working or switched to a Student working or switched to a Student Temporary Wage assignment. Temporary Wage assignment.

Contact Contact

If you have any questions about this If you have any questions about this presentation or about student presentation or about student workers, please contact Tracy workers, please contact Tracy Worthey, Student Employment Worthey, Student Employment Coordinator at Coordinator at taworthe@uncc.edutaworthe@uncc.edu or 704-687-2069 or visit the Student or 704-687-2069 or visit the Student Employment office at 200A King. Employment office at 200A King.