WORKING WITH STRUCTURED DATA (1 /3)

Functional ICT

Working with structured data

Lesson Aims and Objectives structure and present data in a table

You will learn how to: build a data table enter meaningful field names work with different types of data format data sort data in different ways

Structuring Data – Starter Task

Task – What personal data do you think the college holds about you?How could this be stored in a spreadsheet?

5 mins

Right Click on the Cell

Formatting Structured data

Task – What format type is most suitable and is it a meaningful data name?― Name― Age― Date of birth ― Part number― Stock code (alpha and numeric)― Address― Cost ― Company name― Salary― Order date― Course code― Car registration

5 mins

Extension task :

What other data elements

can you format?

The Spreadsheet

Column Header

Cell

Column

Row

Data Table

Recap - Structured data

Format the cells or columns to suit the data typeUse meaning data namesSpreadsheets consist of rows, columns and cellsA range is a collection of two or more cells.Data can be formatted by :

Right clicking on cell or column Select format cell Select data type

Structuring Data

Task – What obvious features differentiate UK bank notes?

http://www.bankofengland.co.uk/banknotes/current/index.htm

10 mins

Denomination

1st Issued

Size Portrait Colour

Structuring Data

Can you identify each of the bank notes individually?

ID Denomination 1st Issued

Size Portrait Colour

Structuring Data

Task – Using the internet, create a spreadsheet that could log all of the information about UK bank notes? Ensure that appropriate data types are used.

http://www.bankofengland.co.uk/banknotes/current/index.htm

10 mins

Extension task :Format your

spreadsheet using other types of formatting.

Formulas

A formula allows you to perform a calculation on the data in the spreadsheet.

What calculations might need to be performed on data ?

1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum

To use a formula

All formulas start with = (equals sign)=SUM(A1:A3)

Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)

=SUM(A3-A2) Subtracts number held in A2 from A3

To use a formula

All formulas start with = (equals sign)Multiplication:

Division=SUM(A2/A3)

Formula Description (Result)

=SUM(A2*A3) Multiplies the numbers in the first two cells

=PRODUCT(A2:A4) Multiplies all the numbers in the range

=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2

Operators

Additional Task- Level One

Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information.

The spreadsheet must contain data that is formatted to 1. Currency2. Date 3. General 4. Text5. Number

And use the following formulas:6. SUM 7. AVERAGE

You must use the internet to obtain your information and include web addresses.

Additional Task- Level Two

Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information.

The spreadsheet must contain data that is formatted to 1. Currency2. Date 3. General 4. Text5. Number

And use the following formulas:6. SUM 7. AVERAGE8. MIN9. MAX

You must use the internet to obtain your information and include web addresses.

Skill Check

enter suitable field names What would be a suitable field name(s) for persons

address?format data types

What format would you apply to name, birth and amount owed?

enter and edit records How do you enter a new row or column

understand the difference between rows, columns and cells What is a row , column and cell ?