Word first

Balara High School CP-TLE Module for First Year ICT

Operating a Word Processing Program

by

Sherwin C. Maningas&

Judith Lunabelle C. Buenaventura

Word Processing Program

Module ICT CP TLE First Year- Word Processing


IntroductionA word processor is a program design to enable the user to create

documents like letters, posters, brochures, or even banners. The document can be save in user hard drive or on a portable device like flash drive so it could be retrieve easily when needed. This saved document is the soft copy. Word processor allows also the user to print the document so he would have a hard copy of it. There are lots of word processor program available. In this module you will use the Microsoft Word 2003.

What you should know?

By using this module you will learn the following:

The Microsoft Word Window Elements Creating and saving a New Blank Document Opening and closing a document Basic Features of Word Processing Program Using Bold, Underline, and Italicize Spell Check, Find and Replace features Managing Fonts Working with Paragraphs Tab Key, Bulleting, Numbering, Undo and Redo Managing Tables



What do you know? (Pre Test)

1. A word processor isa. An application software b. A program used for editing documents.c. A software used for modifying the look of a documentd. All of the above

2. After completing finishing the document you want to make certain that you have not made spelling or grammar errors. Which button do you select? a. View buttonb. Spell and Grammar buttonc. Save button d. Print button

3. To insert a word into the middle of a sentencea. move the cursor to the desired location in the sentence and type

the new word.b. move the cursor to the desired location in the sentence, press

Enter key, and type the new word.c. move the cursor to the beginning of the sentence and start typing.d. retype the whole sentence.

4. The Standard Toolbara. provides a list of pull-down menu names.b. displays information about commands being selectedc. is used to execute commonly performed actions.d. is used to bring hidden parts of a document into view.

5. You want to call attention to a statement in your document by making the text bold. Which button do you select?a. bold buttonb. highlight buttonc. block text button

6. To end the current paragraph, space, and begin the new paragraph,a. press Escape key once and the Enter key once.b. press the Enter key twice.c. press the Enter key once and the spacebar once.d. press the Enter key once.

7. You are working with certificate and you want the student's name to be displayed in color. Which button do you select?a. Font Colorb. View buttonsc. Open button

8. The arrow keys can be used toa. delete textb. move the cursor in the text that has already been enteredc. save the documentd. move the cursor while deleting text



9. If a file is saved for the first timea. a copy is automatically printedb. it must be given a name to identify it.c. it does not need a named. it only needs a name if it is not going to be printed

10. You are going to draw a perfect circle on your document by holding down the shift key, clicking and dragging. Which button do you select?a. Circle buttonb. Oval buttonc. Square buttond. Heart shape button

11. A red wavy line under a word indicates that the worda. Cannot be translatedb. is not in the dictionary file and therefore might be mispelledc. is not appropriate for that particular sentence.d. is a noun

12. Word wrap isa. when a word is deleted because it is too long to fit on a lineb. when Word hyphenates a word at the end of a linec. when Word determines if there is room for a word at the end of al

ine or if it must go on the next liend. when he typist determines if there is room for a word at the end of

a line or if it must go on the next line13. To find and load a file that has been saved

a. select the Close commandb. select the New commandc. select the Save commandd. select the Open command

14. Selecting the Zoom commanda. opens a copy of the document in a different view.b. prints a copy of the displayed documentc. changes the magnification of the displayed documentd. saves a copy of the displayed document

15. If Word is not exited properlya. an open document can be damaged or lostb. the computer can be damagedc. the disk can be erased.d. the open document cannot be closed.

16. Menus containa. commands that can be selectedb. default optionsc. files that can be openedd. programs that can be opened

17. To print a document



a. select the Print command and then select OKb. select the Ready Printer command then select OKc. type PRINT and then press Enterd. close the document, select the Print command, then select OK

18. To double space your paragraph line, you must highlight the paragraph and press _____ .a. Ctrl + 2 b. Ctrl + 2.5 c. Ctrl + D d. Ctrl + S

19. Screen scroll is used toa. add text to a document.b. decrease the length of a page.c. increase the length of a page.d. bring hidden parts of a document into view.

20. To select a command from a menu, highlight the desired command anda. press the Alt key.b. right-cllick.c. press the Escape key.d. click once

21. If a previously saved file is editeda. the file must be saved again to store the changes.b. the changes will automatically be saved in the file.c. the file will only have eto be saved again if it is more than one

page in length.d. its name must be changed.

22. Which key combination can be used to save your work?a. Ctrl + Ab. Ctrl + Zc. Ctrl + Ud. Ctrl + S

23. To create a new document from the New Office Document dialog boxa. click on thte Word button and then select OK.b. type in the file name and then select OK.c. click on the Blank Document icon and then select OK.d. click on the Cancel button and then start typing.

24. The first line of each paragraph in a word processing document should be indented. Which key would you use to indent?a. Your answer: b. shift. c. return d. tab

25. To keep your document from the computer's memory and place in a folder a. click the Save commandb. click the New commandc. click on the New buttond. click Open button on the formatting Toolbar



To begin, open Microsoft Word. Below are the elements of MS word window.

The Microsoft Word Window Elements

The Title Bar

The Title bar is located at the top of the screen. The Title bar displays the word Microsoft Word and the name of the document on which you are currently working.

The Menu Bar

Located directly below the Title bar, the Menu bar displays the menu

such as File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. These menus are used to give instructions to the software.

Toolbars Toolbars have buttons or shortcuts to menu commands. Toolbars are

generally located just below the Menu bar but these toolbars can be move or customize if you want.

Below are some commonly used toolbars available in MS word.



Standard Toolbar



Button

Name Function

new blank document

Creates a new blank document

SavesSaves the active document with its current file name, location and file format

Print previewShows how the document will look when you print it.

CutRemoves the selection from the document and places it on the clipboard

PastePlaces the content of the clipboard at the insertion point

UndoReverses the last command, use pull-down menu to undo several steps

Tables and Borders

View the Tables and Borders toolbar and allows to draw a table

Insert Microsoft Excel Worksheet

Insert an Excel spreadsheet into the Word document

Drawing Displays or hides the Drawing toolbar

Open Opens or finds a file

PrintPrints the active file for more print options go to the File menu and select Print

Spelling and grammar

Spelling, grammar and writing style checker

Copy Copies the selected item(s) to the clipboard

Format painterCopies the format from a selected object or text and applies to other objects or text

RedoReverses the action of the Undo button, use the pull-down menu to redo several steps

Insert tableInsert a table into the document, or make a table of selected text

Columns Changes the number of columns in a document

ZoomEnlarge or reduce the display of the active document



The Formatting Toolbar

Button

Name Functions

Style Select the style to apply to paragraphs

Font SizeChanges the size of selected text and numbers

Italic Makes selected text and numbers italic

Align LeftAligns to the left with a ragged right margin

Align RightAligns to the right with a ragged left margin

Numbered ListMakes a numbered list or reverts back to normal

Decrease IndentDecreases the indent to the previous tab stop

Outside BorderAdds or removes a border around selected text or objects

Font ColorFormats the selected text with the color you click

Font Changes the font of the selected text

Bold Makes selected text and numbers bold

Underline Underlines selected text and numbers

Center Centers the selected text

JustifyAligns the selected text to both the left and right margins

BulletsAdd, or remove, bullets in a selected paragraph

Increase IndentIndents the selected paragraph to the next tab stop

Border ColorMarks text so that it is highlighted and stands out



The Drawing Toolbar

Button Name Functions

Draw A pull down menu with several drawing options

Rotate Rotates the selected object to any degree

LineDraws a line where you click and drag. Hold the Shift key down to make the line straight

RectangleDraws a rectangle where you click and drag. Hold down Shift to draw a square

Text Box Draws a text box where you click and drag

Fill ColorAdd, modify, or remove fill color from a selected object

Font Color Formats the selected text with the color you click

Select Objects Changes the pointer to a selection arrow

Auto shape A pull down menu with several libraries of shapes

ArrowInserts a line with an arrowhead where you click and drag

OvalDraws an oval where you click and drag. Hold down Shift to draw a circle

Insert Word art

Create text effects with Word Art

Line Color Add, modify, or remove line color

Line Style Changes the thickness of lines

Arrow StyleSelect arrow style; placement and shape of arrowhead

3-D Style Add 3-d effects to rectangles or ovals

The Vertical and Horizontal Ruler



The ruler is located below the main toolbars. The ruler is used to

change the format of your document quickly especially the margins.View Buttons

MS Word will allow you to change the display of your document in one of five views: Normal, Web Layout, Print Layout, Reading Layout, or Online Layout. These buttons are located beside horizontal scroll bars.

Text Area

The large area below the ruler is called the "text area." The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point.Scroll bars and Scroll buttons

These elements are use to navigate your document quickly and easily. Scroll bars are use by dragging while scroll buttons is by clicking. Status bar

This element is located at the bottom of horizontal scroll bar or the drawing toolbar. This indicates the current page, current section, total number of pages, inches from the top of the page, current line number, and current column number. The Status bar also provides options that enable you to track changes or turn on the Record mode, the Extension mode, the Overtype mode, and the Spelling and Grammar check.

What you should remember? A soft copy is an electronic copy of some type of data Hard copy means the printed copy of a document The basic elements of MS word window are the following

1. Title Bar2. Menu Bar 3. Toolbars 4. Vertical and Horizontal Ruler 5. View Buttons6. Text Area 7. Scroll bars and Scroll buttons8. Status bar



How much have you learned? (Self Check 1.1)

Directions: Identify the following window elements. Write your answer below.

1. ___________________________2. ___________________________3. ___________________________4. ___________________________5. ___________________________6. ___________________________7. ___________________________8. ___________________________9. ___________________________10. _________________________11. _________________________12. _________________________



Activity sheet 1.1 Identifying toolbar buttons.

Identification: Directions: Name the following Formatting Toolbar buttons.

1

2

3

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5

6

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Matching Type: Directions: Match the Buttons on Column A with the functions on column B. Write the letter of your choice before each number.

A B

Button Function

1 AShows how the document will look when you print it.

2 BRemoves the selection from the document and places it on the clipboard

3 CPlaces the content of the clipboard at the insertion point

4 DSaves the active document with its current file name, location and file format

5 EReverses the last command, use pull-down menu to undo several steps

6 FView the Tables and Borders toolbar and allows to draw a table

7 G Creates a new blank document

8 HEnlarge or reduce the display of the active document

9 I Opens or finds a file

10 JPrints the active file for more print options go to the File menu and select Print

11 KReverses the action of the Undo button, use the pull-down menu to redo several steps

12 L Copies the selected item(s) to the clipboard

13 MChanges the number of columns in a document

14 N Displays or hides the Drawing toolbar

15 OInsert an Excel spreadsheet into the Word document



Identification: Directions: Identify what drawing toolbar button is being defined on each statement below.

1Add, modify, or remove fill color from a selected object

2 Formats the selected text with the color you click

3 Changes the pointer to a selection arrow

4 A pull down menu with several libraries of shapes

5 Add, modify, or remove line color

6 Changes the thickness of lines

7Select arrow style; placement and shape of arrowhead

8 Add 3-d effects to rectangles or ovals

9Inserts a line with an arrowhead where you click and drag

10Draws an oval where you click and drag. Hold down Shift to draw a circle

11 Create text effects with Word Art

12 A pull down menu with several drawing options

13 Rotates the selected object to any degree

14Draws a line where you click and drag. Hold the Shift key down to make the line straight

15Draws a rectangle where you click and drag. Hold down Shift to draw a square

16 Draws a text box where you click and drag



What you can do? Activity Sheet 1.1: Title: Familiarizing with the commands on the menu bar.Directions:

1. Open and list all the commands on the following menu located on the menu bar using only your keyboard. Try also to match the commands on each menu with the buttons on the toolbar you previously learned.

a. File menu b. Tools Menuc. Edit Menu d. Table Menue. View Menu f. Window Menug. Insert Menu h. Help menui. Format Menu

2. Take note also the keyboard shortcuts for each commands. Remember these Keyboard shortcuts will help you on the next activities and job sheet.

Score Sheet 1.1

Competency standard: Familiarization with the commands on the Menu bar

Unit of competency: Operate a Word Processing Application

Title of Module Operating a Word Processing Application

Note: The evidence must show that the students have …

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*Listed all the commands on each menu.

*Listed all the keyboard shortcuts for the appropriate commands.*Navigate the commands on the menu bar using only keyboard combinations

Checked by:

Date:

Rubrics:Outstanding 5 - was able to perform the task before the time without errorVery Satisfactory 4 - was able to perform the task on time without errorSatisfactory 3 - was able to perform the task on time with a minimal errorFair 2 - was able to perform the task late with errorsPoor 1 - unable to perform the task



Creating and saving a New Blank Document

Steps in creating a blank documentTo create a new blank document, do one of the following:

1. Click Start menu. 2. Point the mouse pointer on all programs. 3. Choose Microsoft office on the listed programs. 4. Click Microsoft Office Word programOr Click the MS word shortcut icon

To create a new blank document while on the active MS word window, do one of the following:

Using the Menu Bar1. Click File menu2. Click New 3. On the Task pane, click Blank DocumentOr

Using the Toolbar

Click the New button on the standard ToolbarOr

Using the keyboard combinations Press Ctrl + N

To save your document, do any of the following:

Using the Menu Bar1. Click File menu2. Click Save3. On the Save As dialog box, click saves.Or

Using the Toolbar

Click the Save button on the standard ToolbarOr

Using the keyboard combinations Press Ctrl + S

The Save as Dialog Box should appear after you execute the save command, and by default, your document will be save directly on My Documents folder. It’s up to you if you will to change the location or path where you will save your file. Notice also that the default filename is



Doc1.doc. Change this by clicking the File name box and typing your desired filename.

Note: Choose Save As command instead of Save if you want to change or save another copy of the document you are working to different path or location.

The Save as Dialog Box

What you should remember? 1. Press Ctrl + N to create new blank document2. Press Ctrl + S to save a document


1. List the steps in creating a blank document using the start button. (5 points)

2. List the steps in saving a document using the menu bar. (5 points)



What can you do?

Activity Sheet 1.2Title: Creating and saving a new blank documentDirections: Create a new blank document using the steps below.

1. Double clicking the shortcut icon in your desktop and save the document as Act 1 (Surname).doc in your folder

2. Click the start button, on the Start menu, point your mouse pointer on All Programs and choose Microsoft Office and click MS Office Word 2003. Save the document under file name Act 2 (Your Surname) .doc in your folder.

3. Use the File Menu to create a new blank document and save under file name Act 3 (Your Surname) .doc in your folder.

4. Press ctrl + N to create another blank document and save under file name Act 4 (your Surname) .doc in your folder.

Score Sheet 1.1Competency standard: Creating and Saving Document



Note: The evidence must show that the students can …

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*Create a blank document using the Shortcut icon*Create a blank document using the Start button

*Create a blank document using the File Menu

*Create a blank document using the Keyboard Shortcut*Save the document to a specified path or folder

*Save and rename the document

Checked Date:



by:



Opening and closing a document

Steps in opening an existing file

To open an existing file, do any of the following;

1. After locating the file, double click it with your mouse or point the mouse point on the file and select Open.

Or 1. On the active MS word window, click file on the menu bar, 2. The Open dialog box appears. 3. Locate and select the file. 4. Select the file and click open. Or

1. Click the Open button on the standard toolbar. 2. The Open dialog box appears. 3. Locate and select the file. 4. Click open button Or 1. Press Ctrl + O 2. The Open dialog box appears. 3. Locate and select the file. 4. Click open.



The Open Dialog Box.

Steps in closing a document

To close the active document, do one of the following:

Using the menu bar.

1. Click File then click exit. 2. If you haven’t saved the document, a confirmation dialog box should

appear, asking if you want to save the changes you made.

3. Click Yes if you want save. 4. Click No if you want to exit without saving the changes you made. 5. Click Cancel if you don’t want to exit.

Using the Close button

1. Click the close button along with your Title bar. 2. The confirmation dialog box appears. 3. Do the next necessary steps.

Using keyboard combinations press Alt + F4or Press Alt + Space bar, then select close using the arrow key.

What you should remember?

Press Ctrl + O to open an existing file. Press Alt + F4 to close a document. Press Alt + Space bar, then select close using the arrow key to close

a document.


1. List the steps in opening an existing file using the Menu bar. (5 points)2. List the steps in closing a document using the Menu bar. (5 points)



What can you do?Activity Sheet 1.3Title: Opening, closing and saving a copy of existing documents to another path. Directions: 1. Locate and open the following file.

Act 1 (Your Surname).doc Act 2 (Your Surname).doc Act 3 (Your Surname).docAct 4 (your Surname).doc

2. Create a new folder on the desktop and name it as backup files3. Save a copy of your four documents to back up files folder4. Close all documents. Score Sheet 1.1Competency standard:




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*open an existing file or document using mouse actions*open an existing document using keyboard combinations

*close a document using mouse actions

*close a document using keyboard combination

*save document to another path or folder.

Checked by:

Date:




Basic Skills in Word Processing

Clicking

To click an item: Point to the item. Press your left mouse button once.

To double-click an item: Point to the item. Quickly press your left mouse button twice.

To right-click: Point to the item. Press your right mouse button.

Dragging Point to a selection object or icon. Hold the left mouse button. Move the mouse, and along with the mouse pointer move on the

desired location. Release the mouse button.

Highlighting Text

Either of the following methods could be use in highlighting a text:

Use the F8 and Arrow Keys Place the cursor before or after the text you wish to highlight and

click the left mouse button. Press the F8 key, which will serve as an "anchor" showing where text

you wish to highlight begins or ends. Press the appropriate arrow key (left arrow to move to the left or

right arrow to move to the right) until the text is highlighted. You can use the up or down arrow key to highlight one line at a time. Press Esc to remove the anchor.

Using the Mouse Place the cursor before or after the text you wish to highlight. Hold down the left mouse button. Move the mouse left, right, up, or down until the text is highlighted.

Highlighting Menu Items To select a Menu bar options:



Click the Menu bar item. A drop-down menu will appear. To change the Menu bar option selected, move the mouse pointer

across the Menu bar.Note: After you highlight an item on the Menu bar, you can also use the left and right arrow keys to move across the Menu bar.

To choose a drop-down menu item: Click the drop-down menu item.

Or Press Alt so File Menu will be selected Use the arrow keys to move up or down the drop-down menu. Press Enter to select a drop-down menu item.

Placing the Cursor

To place the cursor: Move the cursor to the specified location and pressing the left mouse

button Or Use the arrow keys to move to the specified location.

Shortcut Notations

A keyboard key followed by a + and a letter means to hold down the key while pressing the letter. For example, Alt + O means you should hold down the Alt key while pressing "o." Typists who are slowed down by using a mouse usually prefer using keys.

Choosing Menu Commands by Using the Alt Key

You can select a menu option by:

Pressing the Alt key while typing the underlined letter on the Menu bar.

Here are list of keyboard combinations that you could use in opening a drop down menu.

Press Alt + F – The File menu will openPress Alt + E – The Edit menu will openPress Alt + V – The View menu will openPress Alt + I – The Insert menu will openPress Alt + O – The Format menu will openPress Alt + T – The Tools menu will openPress Alt + A – The Table menu will openPress Alt + W – The Window menu will open



Press Alt + H – The Help menu will open

If you want to access a certain dialog box, let say the paragraph dialog box for example,

Hold down the Alt key and press "o" to select Format from the menu. Press "p" to select Paragraph from the drop-down menu. Hold down the Alt key and press "i" to select the Indents and Spacing

tab. Hold down the Alt key and press "b" to select Before from the

Spacing frame. Press Enter to close the dialog box.


A keyboard key followed by a + and a letter means to hold down the key while pressing the letter.

Pressing the F8 key will serve as an "anchor" showing where text you wish to highlight begins or ends.


Write the keyboard combinations for the following commands. The first one is done for you.

Command Keyboard combinationsOpening the File menu Alt +F

1. Opening the Edit menu _________________________2. Opening the View menu _________________________3. Opening the Insert menu _________________________4. Opening the Format menu _________________________5. Opening the Tools menu _________________________6. Opening the Table menu _________________________7. Opening the Window menu _________________________8. Opening the Help menu _________________________9. Opening a file _________________________10. Saving a document _________________________11. Creating a new blank document _________________________12. Closing a document _________________________

What can you do?



Activity Sheet 1.2

Title: Accessing the dialog box and its elementsDirections:

1. Access the Format menu using keyboard combinations2. Access the Borders and Shading Dialog box using the keyboard

combination3. Access the Page Border Tab4. Access the option Box in Setting 5. Select 3 pt. Width of line in Style option. 6. Choose red color in Style option. 7. Close the dialog Box.

Score Sheet 1.1Competency standard:




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*access a drop down menu using keyboard combinations.*navigate a dialog box using keyboard combinations*use the keyboard combinations shortcuts to make work easier and faster.Checked by:

Date:

Rubrics:

Outstanding 5 - was able to perform the task before the time without errorVery Satisfactory 4 - was able to perform the task on time without errorSatisfactory 3 - was able to perform the task on time with a minimal errorFair 2 - was able to perform the task late with errorsPoor 1 - unable to perform the task



Basic Features of Word Processing Program

Entering and deleting text

Before working in MS Word program, remember the following:

Entering text is simply done by typing just like as you were using a typewriter.

To capitalize, hold down the Shift key while typing the letter. Use the Backspace key to delete text. You do not need to press Enter to start a new line Microsoft Word

automatically wraps at the end of the line. Press Enter to start a new paragraph.

Inserting Text

To insert text, you must be in the Insert mode. If you don’t know if you whether you are in the Insert mode or not, look at the Status bar, located at the very bottom of the screen. Look at the right side of the Status bar. If the letters "OVR" are gray, you are in the Insert mode. If the letters "OVR" are black, you are in the Overtype mode.

Insert Mode Overtype Mode

To change to the Insert mode:

Double-click the letters "OVR." The letters "OVR" are now gray. Or Click Tools, choose Options from the menu. The Options dialog box

opens. Click the Edit tab to choose the Edit tab. The Overtype Mode box should be blank. If the box is blank, click OK. If the Overtype Mode box is not blank, click the box to remove the

check mark. Then click OK. Or Press Alt + t + o. Select Edit using tab key Press Alt-v (toggles between overtype and insert). Press Enter. Or Press Insert key located above the arrow keys



What can you do?

Activity Sheet 1.1Title: Entering, deleting and Editing text

Directions: Follow the following procedure:

Part 1

1. Type the following sentence: ”A personal computer is an electronic gadget.”

2. Now delete the word "gadget." Using either the arrow keys or the mouse, place the cursor between the period and the "e" in "house."

3. Press the Backspace key until the word "gadget" is deleted. 4. Type device. The sentence should now read:

" A personal computer is an electronic device."

Part 2

1. Delete the phrase "A personal" from the sentence you just typed.2. Highlight the phrase "A personal." Place the cursor before the "A" in

the phrase "A personal" and press the F8 key. Then press the right arrow key until the phrase "A personal" is highlighted.

3. Press the Delete key. The sentence should now read: “computer is an electronic device.”

Part 3

1. Make sure the letters "OVR" are gray before proceeding. You are going to insert the word "powerful" between the words "electronic and “device."

2. Place the cursor after the dot between the words " electronic " and " device."

3. Type the word powerful. 4. Press the spacebar to add a space. 5. The sentence should now read:

“computer is an electronic powerful device."

Part 4

Change the word " device " to "machine."

1. Place the cursor before the letter "d" in " device." 2. Type the word machine.



3. The sentence should now read: " computer is an electronic powerful machine."





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Enter text in working area

Edit the text as required

Use the Overtype mode feature accurately

Delete text as required

Checked by:

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Rubrics:




Using Bold, Underline, and Italicize

Bold- Using the Menu bar Highlight the word you want to Bold. Access The Font Dialog box. Click Bold in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To turn off the bold, click Regular. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting

Using the toolbar button Icon Highlight the word you want to Bold.

Click the Bold icon on the toolbar.

Note: To turn off bold, highlight the text and press the Bold icon again. Click anywhere in the Text area to remove the highlighting.

Using the keyboard combination Keys Highlight the word you want to Bold. Press Ctrl + B (hold down the Ctrl key while pressing b).

Note: To turn off Bold, press Ctrl-b again. You can also remove formatting by pressing Ctrl-spacebar. Click anywhere in the Text area to remove the highlighting.

Italic - Using the Menu bar Highlight the word you want to Italicized. Access The Font Dialog box. Click Italic in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To turn off the Italic, click Regular. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting

Italic - Using the toolbar button Icon

Highlight the word you want to Italic.

Click the Bold icon on the toolbar.

Note: To turn off Italic, highlight the text and press the Italic icon again. Click anywhere in the Text area to remove the highlighting.

Using the keyboard combination Keys



Highlight the word you want to Italic. Press Ctrl + I (hold down the Ctrl key while pressing I).

Note: To turn off Italic, press Ctrl + I again. You can also remove formatting by pressing Ctrl-spacebar. Click anywhere in the Text area to remove the highlighting.

Underline - Using the Menu bar Highlight the word you want to Underline. Access The Font Dialog box. Click Underline in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To turn off the Underline, click Regular. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting

Using the toolbar button Icon

Highlight the word you want to underline.

Click the Underline icon on the toolbar.

Note: To turn off Underline, highlight the text and press the underline icon again. Click anywhere in the Text area to remove the highlighting.

Using the keyboard combination Keys Highlight the word you want to Italic. Press Ctrl + U (hold down the Ctrl key while pressing U).

Note: To turn off Underline, press Ctrl + U again. You can also remove formatting by pressing Ctrl-spacebar. Click anywhere in the Text area to remove the highlighting. Cut and Paste

Microsoft Word program allows you to cut (delete) text from one area of a document and save that text so it can be pasted elsewhere in the document or to another document or programs. When you cut text, it is stored on the Clipboard. It stays there until new information is either cut or copied.

Cut - Using the Menu

1. Highlight the selection you want to cut2. Click Edit then click Cut from the menu.3. Your text should be cut.



Paste - Using the Menu

1. Place the cursor where you want to paste the selection you cut2. Click Edit then click Paste from the menu.3. Your text should be paste on the area you select.

Cut by Using the Icon

1. Highlight the selection you want to cut

2. Click the Cut icon . 3. Your text should be cut.

Paste by Using the Icon

1. Place the cursor where you want to paste the selection you cut

2. Click the Paste icon . 3. Your text should be paste on the area you select."

Cut by Using Keys

1. Highlight the selection you want to cut2. Press Ctrl + x. 3. Your text should be cut.

Paste by Using Keys 1. Place the cursor where you want to paste the selection you cut2. Press Ctrl + v. 3. Your text should be paste on the area you select.



What do you need to remember?

Press Ctrl + B to bold text Press Ctrl + U to underline text Press Ctrl + I to italicized text Press Ctrl + C to copy text Press Ctrl + X to cut text Press Ctrl + V to paste text


Directions: Enumerate the steps for the following:

A. Applying Bold feature using the Menu bar (5 points)

B. Applying Italic feature using the Menu bar (5 points)

C. Applying underline feature using the Menu bar (5 points)



What can you do?

Activity sheet 1.2Title: Using Bold, Italic, Underline, Copy and Paste command. Directions:

1. Type the following:

How to Copy and Paste

Position your mouse, and place your cursor at the beginning of the text in the selection, then click and hold the left mouse button, while pulling your mouse over the text. This should highlight the text. Now release the left mouse button. Now, with the cursor over the highlighted text, right click the mouse for options, and select 'copy'. Now place your cursor on the next line, right click your mouse again, and select 'paste' and you will have copied and pasted the text.

2. Highlight the paragraph above3. Copy the selection using the menu bar. 4. Place the cursor after the last text on the paragraph5. Press the enter key twice to go below the paragraph.6. Paste the selection 7. You should now have another copy of the paragraph.8. Highlight the title of the paragraph. 9. Copy it using the keyboard combination]10. Open another document – Document211. Paste it using the keyboard combination 12. Highlight the second paragraph. 13. Cut the second paragraph. 14. Paste the paragraph on document2 after the title15. Highlight the title of the paragraph16. Make it bold, underline, and italic using the menu bar17. Do this also on document2 but with keyboard combinations only. 18. Save the document1 as activity1.doc on My Documents folder and

close the program 19. Save the next document and save it as copyactivity1 on your folder

and close the program.







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Use the bold feature in different way

Use the underline feature in different way

Use the Italic feature in different way

Use the Copy and Paste properly

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Spell Check, Find and Replace features

Spell Check

In Word processing program, a special feature automatically checks your spelling and grammar as you type. You will notice that misspelled word display with a red wavy line. Grammar errors display with a green wavy line under the error.

To spell check your entire document,

press F7 or

click the spelling icon , or

Click Tools then click Spelling and Grammar from the menu.

Find and Replace

Word processor allows you to find a particular word or piece of text if you want. You can do this using the Find command feature. Using the Find command, can search an entire document, or search to a selected area on your document. After you have found the word or piece of text you are searching for, you can also replace it with new text by using the Replace command.

What can you do?

Activity sheet 1.4Part 1Directions:

1. Type the following exactly as shown. Include all errors.

Lito stopped at a flowwer shop to order some flowers to be wired to his mother who lived two miles away from Masambong.

2. Highlight the whole sentence3. Press F7

4. or click the Spelling icon on the Standard toolbar. 5. The name "Lito" is not in the dictionary, but it is correct. Click Ignore

Once to leave "Lito" in the document with its current spelling.



6. Remember if a word appears in several places in the document; click Ignore All so you are not prompted to correct the spelling for each occurrence.

7. " flowwer " is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box.

8. Word suggests correct spellings. These suggestions are found in the Suggestions box.

9. To change the word to the correct spelling, make sure " flowwer " is highlighted in the Suggestions box. Click Change.

10. Note: If the word is misspelled in several places in the document, click Change All to correct all misspellings.

11. "Masambong" is not found in the dictionary. If you frequently use a word not found in the dictionary, you should add that word to the dictionary by pressing the Add to Dictionary button. Word will then recognize the word the next time it encounters it. Click Add to Dictionary.

12. The following should appear on your screen: "Word finished checking the selection. Do you want to continue checking the remainder of the document?"

13. Click No. If you wanted Word to spell-check the entire document, you would have clicked on Yes.

Part 2Find - Using the Menu

1. Type the sentence:

Keyboard is basically a board of keys. Along with the mouse, the keyboard is one of the primary input devices used with a computer.

2. Highlight all the selection 3. Click Edit then click Find from the menu.4. Type board in the Find What field.5. Click Find Next. 6. The "board" in keyboard is highlighted. 7. Click Find Next.8. The word "board" is highlighted.9. Click Find Next.10. The "board" in keyboard is highlighted.11. Click Find Next. The following message should appear: "Word has

finished searching the selection. Do you want to search the remainder of the document?"

12. Click No.13. Click Cancel.



Find - Find by Using Keyboard combinations



2. Highlight all the selection 3. Press Ctrl-f. 4. Follow steps 4 through 13 in the previous section.

Part 3Replace - Using the Menu bar



2. Highlight all the selection 3. Click Edit then click Replace from the menu. 4. Type "board" in the Find What box. 5. Click Find Next. Do not replace the "board" in "keyboard." 6. Click Find Next. 7. In the Replace With box, type “panel”. 8. Click Replace. Word replaces board with panel. 9. The "board" in keyboard is highlighted.10. Do not Replace. 11. The following message will appear: "Word has finished searching the

selection. Do you want to search the remainder of the document?" 12. Click No.13. Click Close. 14. Your text should now read

“Keyboard is basically a panel of keys. Along with the mouse, the keyboard is one of the primary input devices used with a computer.."

Replace by Using Keyboard combinations



2. Highlight all the selection 3. Press Ctrl + h.4. Follow steps 4 through 14 in the preceding section.







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*Use the spell check feature as necessary

*Use the find and replace feature*Understand the importance of find and replace feature.

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Managing Fonts Changing Font style, size and color in MS Word

Font refers to the combination of typeface or lettering and other qualities, such as size, pitch, and spacing. Word processor enables you to change the style, size and color of your font (text) so it would fit on your documents. The following exercise will help you to change the font style, size and color.

What can you do?

Activity Sheet 1.5Title: Change Font Style, size and color - Using the Menu barDirections:


These words are the smallest. These are a little bigger. These are the biggest. This text is Arial Courier new Times New Roman styleThis text is color red

2. Highlight “These words are the smallest." 3. Click Format then click Font from the menu. 4. Click the Font tab.5. Type 8 in the Size field, or click 8 in the box below the Size field.6. Click OK.7. Highlight "These are a little bigger."8. Click Format then click Font from the menu.9. Choose the Font tab.10. Type 14 in the Size field, or click 14 in the box below the Size field.11. Click OK. 12. Highlight "These are the biggest." 13. Click Format then click Font from the menu. 14. Choose the Font tab. 15. Type 24 in the Size field, or click 24 in the box below the Size field. 16. Click OK. 17. Your text should now look similar to the following:

These words are the smallest. These are a little bigger. These are the biggest.

18. Highlight "Arial." In the second line 19. Click Format then click Font from the menu. 20. Click the Font tab.



21. In the box below the Font field, click "Arial." 22. Click OK. 23. Highlight "Courier." 24. Click Format then click Font from the menu. 25. Click the Font tab. 26. In the box below the Font field, click "Courier New." 27. Click OK. 28. Highlight "Times New Roman." 29. Click Format then click Font from the menu. 30. Click the Font tab. 31. In the box below the Font field, click "Times New Roman." 32. Click OK. 33. Your text should now look similar to the following:

“This text is Arial Courier New Times New Roman style"

34. Highlight "red." In the third line 35. Click Format then click Font from the menu. 36. Click the Font tab. 37. In the box below the Font color field, click the drop down arrow key 38. Choose a color and click ok 39. Your text should now look similar to the following:

"This text is color red"

Part 2

Title: Change Font Style, Size and color by Using the Toolbar

Directions:


These words are the smallest. These are a little bigger. These are the biggest. This text is Arial Courier new Times New Roman styleThis text is color red

1. Highlight “These words are the smallest." 2. Click the font size drop down list3. Choose 8 4. Highlight “These are a little bigger." 5. Click the font size drop down list



6. Choose 14 7. Highlight “These are the biggest." 8. Click the font size drop down list9. Choose 2410. Your text should now look similar to the following

These words are the smallest. These are a little bigger. These are the biggest.

11. Highlight "Arial." In the second line 12. Click the font style drop down list13. Choose Arial14. Highlight "Courier." 15. Click the font style drop down list16. Choose Courier17. Highlight "Times New Roman." 18. Click the font style drop down list19. Choose Times New Roman20. Your text should now look similar to the following:

“This text is Arial Courier New Times New Roman style"

21. Highlight "red." In the third line 22. Click font color drop down button23. Choose a color and click ok 24. Your text should now look similar to the following:

"This text is color red"

Score Sheet 1.1



Competency standard:




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*Change font style, size and color of selected text using the menu bar*Change font style, size and color of selected text using the toolbar buttons*Change font style, size and color of selected text using the keyboard combinations

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Pressing Ctrl + Shift + F will enable you to access the Font style feature quickly.

Pressing Ctrl + D will access the Font Dialog Box quickly



A. Change the font style using the menu bar (5 points)

A. Change the font size using the menu bar (5 points)

A. Change the font color using the menu bar (5 points)



Working with Paragraphs

Understanding Paragraph in MS Word

In Microsoft Word, you do not need to press the enter key to move to a new line. MS Word will automatically move your cursor on the next line after you reach the end of the line. But if you want to start a new paragraph, press the Enter key. To format your paragraph easily, you may use the paragraph dialog box or use the Buttons in the formatting toolbar.

Paragraph alignment:

1. Left Align – Align the paragraph to the left side of the page2. Right Align - Align the paragraph to the right side of the page



3. Center - Align the paragraph to the center of the page4. Justify - Align the paragraph to the evenly on both side of the page

Paragraph indention

1. Hanging – indent the whole paragraph except for the first line2. First Line - indent the first line of the paragraph only.

Paragraph Line spacing

1. Single – apply single spacing between lines on the paragraph2. 1.5 Lines - apply 1.5 line spacing on the paragraph3. Double - apply double spacing between lines on the paragraph 4. At least – manage the spacing between lines on the paragraph

What can you do?

Activity Sheet 1.6Paragraph Alignment, Indention and Spacing using menu barDirections:

1. Open a new document and type paragraph below

2. Highlight a paragraph. 3. Click Format then click Paragraph from the menu.4. Click the Indents and Spacing tab. 5. By default paragraph alignment is set to Left Align. Choose Justify.

Note: Paragraph alignment can be set also by using the following keyboard combinations:Ctrl + L – Left AlignCtrl + R - Right AlignCtrl + E – Center AlignCtrl + J – Justify

6. Click OK



7. Your paragraph should be in justified on your documents. You can see this on the preview box of the paragraph dialog box.

8. By default, no indention is set, So apply indention, click special indention and choose First line.

9. Apply also indention on right, choose 0.5”

Note: Paragraph indention can be set also by using the tab key on the keyboard

10. Set also the line spacing. Set it to 1.5 by clicking the line spacing option

Note: Paragraph spacing can be set also by using the following keyboard combinations:Ctrl + 1 – Single spacingCtrl + 5 – 1.5 spacingCtrl + 2 – double Spacing

11. Your paragraph should look like this below:



Score Sheet 1.1Competency standard: Working With paragraphs




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*Align paragraph using menu bar, toolbar button or keyboard combination*Indent a paragraph using menu bar, toolbar button or keyboard combination*apply spacing in paragraph using menu bar, toolbar button or keyboard combination

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Ctrl + 1 – Single spacing Ctrl + 5 – 1.5 spacing Ctrl + 2 – double Spacing Ctrl + L – Left Align Ctrl + R - Right Align Ctrl + E – Center Align Ctrl + J – Justify



How much have you learned?


A. Right align the paragraph in a document using the menu bar (5 points)

B. Justify the paragraph on the document using the menu bar (5 points)

C. Center align the paragraph in a document using the menu bar (5 points)

D. Change the line spacing of the paragraph into double spacing using the menu bar (5 points)



Tab Key, Bulleting, Numbering, Undo and Redo

The Tab Key

Tab Stops control the behavior of the tab key on the keyboard. This will allow you to align the text precisely. The default tab setting in MS Word is .5 inches. When you press the Tab key, the cursor moves 1/2 inch across the page and an arrow appears on the screen. The arrow is a nonprinting character, when you print your document the arrow does not print.

Tab Style Button

If you want to set the tabs using the horizontal ruler:

1. Click the tab style button on the horizontal ruler to select the tab alignment that you want. (Left, center, right, decimal)

2. Click on the horizontal ruler to set a tab stop.

Borders and Shading

Placing lines along the sides of the paragraph or document means applying borders. Borders and shading will help you to put emphasis to important parts of your document. Word will allow you to add borders to a page, text, table, object and picture. Also shading will enhance you document by filling the text background with a color of your choice.

To apply borders do the following:



1. Click Format menu then click border and shading. 2. The Borders and Shading dialog box appear. 3. Adjust the necessary settings and click ok.

Or

1. Click the Border button on the Formatting toolbar. 2. Change the border style by clicking the border drop down button then

select border from the pop up menu.

Or

1. Click the View menu, then choose toolbar and click Tables and Borders



To apply shading do the following:

1. Click Format menu then click border and shading. 2. Click the Shading tab3. Adjust the necessary settings and click ok.

Bullets and Numbering

Microsoft Word will enables you create bulleted or numbered lists of items. Different bulleting and numbering styles are available in the Bullets and Numbering dialog box, as shown in the examples.

Examples -- Numbering



Examples -- Bulleting

Note:

A list of items preceded by a small dot or bullet is called

bulleted list

In a numbered list each item is preceded by a sequential number or letter.



To create bulleted lists:

1. access the Bullets and numbering dialog box in the Format menu2. The Bullets and Numbering dialog box appears.3. Click the Bulleted tab, and choose a bullet

4. Click OK. Word applies the new bullet shape on the screen.

To Create a Numbered List

1. Click the Format Menu.2. Click Bullets and Numbering3. The Bullets and Numbering dialog box appears. 4. Click the Numbered tab, and choose one of the seven formats.

5. Click OK. Word applies the new numbered format on the screen.

You can also click the Numbering button or Bullets button on the Formatting toolbar (which apply the most recently selected bullet or numbering style).



1. Click the Bullets or Numbered button2. Type each item in a list, pressing ENTER after each one, including

the last item.3. Click the Bullets or Numbered button again or press Enter to turn

bullets or Numbered off.


You can change a list if it is already numbered or bulleted. You can convert bullets to numbers or numbers to bullets in a list. To add bullets to a list you have already entered, select the list and

click the “Bullets” button. When you press enter, Word will recognize that you are trying to

create a bulleted or numbered list, and automatically format it. To stop Word from adding bullets, click the bullets button or press

Enter again. You can change the bullet type and size (use the Bullets & Numbering

dialog box – customize button) You can do a lot of things in the Customize Bulleted List dialog box

Make your selections and click OK to apply them. To add numbers to a list you have already entered, select the list and

click the numbering button.

How much have you learned?

Directions: Enumerate the steps in doing the following:

A. Accessing the Bullets and Numbering Dialog Box.(5 points)

B. Creating bulleted lists using the toolbar. (5 points)

C. Creating numbered lists using the toolbar. (5 points)



What can you do? Activity sheet 1.7Title: Create Numbers & Bullets listDirections:

1. Start a new document2. Create your own bulleted list and numbered list of the following

topics:a. Types of input devicesb. Types of output devicesc. Different types of Operating system d. Different types of Software





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*Create a bulleted lists using the menu bar or toolbar buttons*Create a numbered lists using the menu bar or toolbar buttons*Customize the bullets and numbered lists as necessary.*Use appropriate bullets and numbered lists in a document.

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Managing Tables

Tables are used to arrange all or part of your document into columns and rows. Word processor will help you create a table easily. You may even customize the table in the way you like it for your document.

Creating a Table

1. Click the Table Menu in the menu bar.2. Click Insert and slide over to select Table.3. Make the table 5 columns wide and 27 rows long.4. Click the AutoFormat button.5. At the Table AutoFormat window, several choices can be made.

Click on a table style from the list. A preview of the selected style will appear. Each style provides a set of border, shading, font, color and AutoFit properties

6. Examine the Apply special formats to properties. Click to check or “un-check”. Examine the preview screen to see the results.

7. When the table’s appearance fits what is desired, click OK. Click OK again in the Insert Table window. The table will appear on the screen

Adding Rows and Columns

1. To add a row, click in a cell that will be located above or below the row to be inserted.

2. Go to the Table menu and select Insert, then slide over to select either Rows Above or Rows Below.

3. Repeat the process for adding a column, by clicking in a cell to the left or right the column to be inserted. Go to the Table menu and select Insert, then slide over to select either Columns to the Left or Columns to the Right.

4. To add additional rows at the bottom of a table, click in the cell located in the bottom right-hand corner of the table. Press the tab key to move into the cells of an additional row. Continue to press the tab key and move through the existing cells to quickly create additional rows.



Deleting Undesired Rows and Columns

1. To delete a single row or column, click in a cell that is located in the row or column to be deleted.

2. Click the Table menu and select Delete, then slide over to select either Rows or Columns.

3. To delete multiple rows or columns, click and drag horizontally or vertically to select multiple cells from the rows or columns to be deleted. Go to the Table menu and select Delete, then slide over to select either Rows or Columns.

Customizing the Table

1. To customize the table, click the cursor somewhere inside the table, then go to the Table Menu, select Table AutoFormat, and select a different Format.

2. To change column widths, place the cursor at the right edge of the column to be resized.

3. When the cursor appears as a right-and-left arrow.4. Double click, and the column will automatically resize to the width of

the typed text. OR5. Click, hold, and drag the cursor to the left or right to manually adjust

the width, as it is to appear.



What can you do?

Activity Sheet 1.7Part 1: Creating a Table using menu barDirections:

1. Create a four-column, five-row table2. Click Table then choose Insert. 3. Click Table from the menu. The Insert Table dialog box opens. 4. Type 4 in the Number of Columns field.5. Type 5 in the Number of Rows field. 6. Select Auto in the Column Width field. Selecting Auto allows Microsoft

Word to determine the size of your column widths. Alternatively, you can enter the column width you desire.

7. Click OK. Your table should look like the one shown here, with four columns and five rows.

Part 2 - Creating a Table by Using the Insert Table Icon

Directions:

1. Click on the Insert Table icon on the Standard toolbar.

2. Click the Insert Table icon. 3. Highlight the number of rows and columns you

need. The maximum table size you can create by this method is a four-row by five-column table.

Part 3 - Entering and modifying Text into a Table

1. Type as you normally would. Press Tab to move to the next cell. Enter the text shown below into your table.

2. Type “Surname” in the first cell in the first column. Press the Tab key.3. Type “Name” in the first cell in the second column. Press the Tab key. 4. Continue until you have entered all of the text.

Surname Name M.I. NicknameAbejar Karen M. RenPalarpalar John Benedick C. Bene



Magnetico Roweena M. WengGamba Joshua M. Josh

5. Center-Align the entire table. 6. Highlight the table by 7. Press Ctrl+E to center the table8. Your table should look like the one shown here. Make any needed

corrections before continuing.

Part 4: Adding and resizing a New Row and column to the Table

1. Move the cursor to the last column of the last row and press the Tab key.

2. Type any additional text you need to add. 3. Type the text shown here.

Agunday Janet M. Nhet4. Add a row just above Agunday: 5. Place the cursor anywhere in the fourth row (the row with Agunday

under Surname column). 6. Click Table then choose Insert and click Rows Above from the menu.7. Add the information shown here to the new row.

Santos Maria Carla N. Carla8. Resize the columns widths. Select the entire table and adjust all

the column widths. 9. Click anywhere in your table.10. Click Table then choose Select and click Table from the menu. Your

table is selected. 11. Click Table then click Table Properties from the menu. 12. Click the Column tab.13. Type 1" in the Preferred Width field. This will cause Microsoft Word to

set all the columns to a width of one inch.14. Click OK.15. Depending on your font, the first column of your table might not be

wide enough and the text might be wrapping.



16. Widen the first column. Place the cursor anywhere in the first column.

17. Click Table choose Select then click Column from the menu.18. Click Table then click Table Properties from the menu.19. Click the Column tab.20. Type 1.5 in the Preferred Width field.21. Click OK.

Note: You can resize your column widths by placing the cursor on the line that separates two columns. This causes the width indicator to appear. After the width indicator appears, left click and drag with the mouse to adjust the column width.

22. Add new columns to your table. To add a new column between the M.I. and Nickname place the cursor anywhere in the Dolls column.

23. Click Table choose Insert then click Columns to the Left from the menu.

24. Label the new column “Age” and add the text shown in the table below.







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*Create table

*Format table width and height

*Insert row or column

*Inset text in a table

*Modify text inside the table

*Resize rows and columns

*Delete rows or columns

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What have you learned? (Post - Test)

1. A word processor isa. An application software b. A program used for editing documents.c. A software used for modifying the look of a documentd. All of the above

2. After completing finishing the document you want to make certain that you have not made spelling or grammar errors. Which button do you select? a. View buttonb. Spell and Grammar buttonc. Save button d. Print button

3. To insert a word into the middle of a sentencea. move the cursor to the desired location in the sentence and type

the new word.b. move the cursor to the desired location in the sentence, press

Enter key, and type the new word.c. move the cursor to the beginning of the sentence and start typing.d. retype the whole sentence.

4. The Standard Toolbara. provides a list of pull-down menu names.b. displays information about commands being selectedc. is used to execute commonly performed actions.d. is used to bring hidden parts of a document into view.

5. You want to call attention to a statement in your document by making the text bold. Which button do you select?a. bold buttonb. highlight buttonc. block text button

6. To end the current paragraph, space, and begin the new paragraph,a. press Escape key once and the Enter key once.b. press the Enter key twice.c. press the Enter key once and the spacebar once.d. press the Enter key once.

7. You are working with certificate and you want the student's name to be displayed in color. Which button do you select?a. Font Colorb. View buttonsc. Open button

8. The arrow keys can be used toa. delete textb. move the cursor in the text that has already been enteredc. save the documentd. move the cursor while deleting text



9. If a file is saved for the first timea. a copy is automatically printedb. it must be given a name to identify it.c. it does not need a named. it only needs a name if it is not going to be printed

10. You are going to draw a perfect circle on your document by holding down the shift key, clicking and dragging. Which button do you select?a. Circle buttonb. Oval buttonc. Square buttond. Heart shape button

11. A red wavy line under a word indicates that the worde. Cannot be translatedf. is not in the dictionary file and therefore might be mispelledg. is not appropriate for that particular sentence.h. is a noun

12. Word wrap isa. when a word is deleted because it is too long to fit on a lineb. when Word hyphenates a word at the end of a linec. when Word determines if there is room for a word at the end of al

ine or if it must go on the next liend. when he typist determines if there is room for a word at the end of

a line or if it must go on the next line13. To find and load a file that has been saved

a. select the Close commandb. select the New commandc. select the Save commandd. select the Open command

14. Selecting the Zoom commanda. opens a copy of the document in a different view.b. prints a copy of the displayed documentc. changes the magnification of the displayed documentd. saves a copy of the displayed document

15. If Word is not exited properlya. an open document can be damaged or lostb. the computer can be damagedc. the disk can be erased.d. the open document cannot be closed.

16. Menus containa. commands that can be selectedb. default optionsc. files that can be openedd. programs that can be opened

17. To print a document



a. select the Print command and then select OKb. select the Ready Printer command then select OKc. type PRINT and then press Enterd. close the document, select the Print command, then select OK

18. To double space your paragraph line, you must highlight the paragraph and press _____ .a. Ctrl + 2b. Ctrl + 2.5c. Ctrl + Dd. Ctrl + S

19. Screen scroll is used toa. add text to a documentb. decrease the length of a page.c. increase the length of a paged. bring hidden parts of a document into view.

20. To select a command from a menu, highlight the desired command anda. press the Alt key.b. right-cllick.c. press the Escape key.d. click once

21. If a previously saved file is editeda. the file must be saved again to store the changes.b. the changes will automatically be saved in the file.c. the file will only have eto be saved again if it is more than one

page in length.d. its name must be changed.

22. Which key combination can be used to save your work?a. Ctrl + Ab. Ctrl + Z

c. Ctrl + Ud. Ctrl + S

23. To create a new document from the New Office Document dialog boxa. click on thte Word button and then select OK.b. type in the file name and then select OK.c. click on the Blank Document icon and then select OK.d. click on the Cancel button and then start typing.

24. The first line of each paragraph in a word processing document should be indented. Which key would you use to indent?a. Your answer:b. shift

c. returnd. tab

25. To keep your document from the computer's memory and place in a folder a. click the Save commandb. click the New commandc. click on the New button



d. click Open button on the formatting Toolbar


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