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The purpose of this document is to guide applicants through the portal

application process for a Women & Heart Disease Grant.

For technical support, please refer to the Portal FAQ prior to contacting the Heart

Foundation or your institute.

Applications will only be accepted for eligibility review once the Research Office of an NHMRC Administering Institution

has endorsed the application.

Applicants must adhere to character and word limits where it is specified in the application (This is an eligibility criterion).

It is the responsibility of the applicant and the Research Administration Officer (RAO) to ensure that the application

is complete and accurate.

Applications must be endorsed by the Research Office of the Administering Institution and submitted online by 5pm

(AEST) on the closing date. Applications that are late, or do not adhere to the instructions/eligibility requirements will

not be considered further.

Applications must be submitted via the Heart Foundation’s Researcher Portal:

https://portal.heartfoundation.org.au/

On the Researcher Portal you will be able to login or register an account:

• If you have previously logged in, sign in as normal.

• If you are a first-time user, click on register.

• If you have previously applied for HF funding or regularly contact our Research Program with a specific email

address, please try and use that email address.

• If you are not in our system, you will be able to select a password and create an account.

• If you are in our system, it will recognise your email address and ask you to reset your password

Once logged on to the Researcher Portal, on the top right-hand side, click on Research > Apply Here, this will take

you to a list of current programs. Select the program you are applying to and you will be able to commence your

application.

Tips

• On each page, remember to click save & next as just navigating to a new page may mean you lose data.

• Once you submit, your RAO will be able to review and make comment on your application. You can resubmit

for review multiple times once the RAO has reviewed the application.

• Asterisk (*) denotes mandatory questions

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Applicant Information

This information creates your contact record in our database and will pre-populate for all future applications. You can

update this information at any time in your profile section of the portal.

Applicant is used throughout this document. The term ‘applicant’ is used to define the primary applicant in the

application. Otherwise known as the ‘Chief Investigator A’

Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Employer*:

Job Title*:

Position Start Date*:

FTE*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

Australian/NZ Citizen*:

Permanent Resident*:

LinkedIn:

Twitter URL:

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Simplified Project Title*

• A simplified title is required for promotion of your research. Your simplified title should be suitable for release

to media and general publications. It will also be used as a straightforward way to identify the area in which

you are researching. Please avoid the use of technical terms, abbreviations, and acronyms.

• 100 character maximum

Scientific Project Title*

• The Scientific Title should accurately describe the nature of the project being undertaken.

• 300 character maximum

Research Category*

Project Synopsis*

• Your project synopsis will be used internally to promote your research, as well as for use in media releases. As

these audiences may not have technical backgrounds, we urge you to use lay terms when describing the

overall aims of the research and expected cardiovascular health outcomes.

• Try to avoid technical terms and acronyms.

• This project synopsis will be used on the Heart Foundation website if you are successful.

• 300 word maximum

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Research Categories

• These categories are used by Heart Foundation staff to search for specific research – not included in review

process. Therefore, it should reflect the specifics of your research as opposed to areas that you hope your

research may reach.

• You will be able to choose 8 from a variety of categories.

Biology

Blood & Vessels

Blood Clotting

Brain and Nervous System

Cell Biology and Cell Signalling

Foetal Development

Genes

Heart Function and Structure

Hormones

Immune System

Inflammation

Kidneys

Lung Vasculature

Metabolic Processes

Molecules

Musculoskeletal System

Oxidative Stress

Prevention

Education

Food and Nutrition

Food Labelling

Health Promotion

Incentive Programs

Medication Adherence

Omega-3 Fatty Acids & Fish

Oils

Physical Activity/Exercise

Preventative

Device/Technology

Public Policy

Secondary Prevention

Smoking Cessation

Intervention

Vaccine

Lifestyle/Behaviour Change

Information & Technology

Computer Tools & Software

Smartphone App

SMS Messaging

Social Media

Telemedicine

Web based tools

Condition

Depression +/- Anxiety

Diabetes

Familial Hypercholesterolemia (

Fibrosis/Scar

Group A Streptococcal (GAS)

Diseases

Heart Attack - Acute Coronary

Syndrome

Heart Failure

Hypertension

Hypertrophy

Obesity

Peripheral Arterial Disease

Pulmonary Hypertension

Rheumatic Heart Disease

Statin Induced Myalgia

Stroke/Cerebrovascular

Disease

Sudden Cardiac Death

Thrombosis

Valvular Heart Disease

Liver Disease

Viral Infection

Treatment

Ablation

Care and Treatment Planning

Clot Busting

Cognitive/Behavioural Therapy

Fontan Procedure

Gene Therapies

Medication

Personalised Treatment

Rehabilitation

Remote Ischaemic

Preconditioning (RIPC)

Stem Cell Therapies

Stent Technology

Surgery

Transplant

Guidelines and Decision-

Making Tools

Service and/or Quality

Improvement

Devices

Transcatheter Procedure

CPR (cardiopulmonary

resuscitation)

Demographics

Aboriginal/Torres Strait Islander

Peoples

Ageing

Babies and Infants

Children and Adolescents

Indigenous Populations

Men

Rural/Remote

Urban

Women

Young Adults

Diagnostic & Assessment

Blood Flow Monitoring

Blood Tests

ECG (Electrocardiogram)

Genetic Screening

Imaging

Prediction

Risk Stratification

Stress Test

Risk Factors

Access to and Delay in

Treatment

Alcohol

Blood Pressure

Cholesterol and Plaques

Diet

Energy Drinks

Environmental Factors

Inherited Risk Factors/Genetics

Menopause

Mental Health

Pregnancy

Sedentary

Sleep and Sleep Disorders

Smoking

Socio-economic Factors

Weight

Salt

Other treatment/medication

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Administering Institution Details*

• Select your Administering Institution from the menu.

• Please note your Administering Institute must be an NHMRC Administering Institution, an up to date list of

NHMRC Administering Institutions can be downloaded from the bottom of the NHMRC website.

• Before your application is submitted to the Heart Foundation, it is required to be endorsed by your administering

institute research office.

• If you have not already done so, it is important for you to contact their office to discuss your application, once

you select the institute, their contact email address will appear.

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Chief Investigators

• You are required to enter yourself in as a Chief Investigator A

• Title, Name, Email, Phone number, Role in Project, Institution and Position, Gender, Aboriginal or Torres Strait

Islander Descent, and CV.

• CV details entered in will retain formatting in rich text box.

• Only those individuals who contribute to the project in an important way should be included as Other Chief Investigators. Up to 10 investigators, including CIA, can be added.

• Other Chief Investigators are not required to endorse the application; however, the Heart Foundation expects

that the applicant (Chief Investigator A) will ensure Other Chief Investigators have reviewed the application and

will have sought their permission to include them on the application.

• 1000 word maximum for CV

• 500 character maximum for Role in Project

Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Salutation*:

First Name*:

Last Name*:

Email*:

Business Phone:

Mobile Phone*:

Job Title*:

Institution*:

Chief Investigator type*:

Role in Project*:

Gender*:

Aboriginal or Torres Strait Islander descent*:

CV* It is recommended a summary CV for each of the Chief Investigators, including their academic track record be

included. This is particularly important where the expertise of the Chief Investigators is crucial to the project:

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Partnership Organisations

• All partnership organisations should be entered separately

• 500 character maximum for Role in Project

Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

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Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

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Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

Organisation Name:

Organisation Status:

Organisation Location:

State:

ABN (if applicable):

Cash Support requested: $

Cash Support Status:

In-kind support requested: $

In-kind Support Status:

Please describe the partners role in project:

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Ethics Approval

All ethics approvals and clearances necessary to complete the project outlined in the application must be in place

prior to funding being released to your Administering Institute. Whilst you are no longer required to submit

documentation, the Heart Foundation will conduct random audits with Institutes during the lifetime of an award. Should

it be found that ethics are not in place, all remaining funds will be withheld, and both the Researcher and the Institute

may receive multi-year bans on applying for Heart Foundation funding.

Is Ethics Required?

Yes No

Please select the ethic requirements associated with your research:

Animal Biosafety Human Other (Please Specify)

Other Ethics Type*

Budget Allocation

Budgets must be categorised by Personnel, Equipment, Maintenance and Other. You may only select a category

once and all details relating to that category should be included in that entry. Each total budget must not exceed

$1,000,000.

Budget Type* Personnel

Year 1 Year 2 Year 3

Total Personnel Budget

Budget Description*

Budget Type* Maintenance

Year 1 Year 2 Year 3

Total Maintenance Budget

Budget Description*

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Budget Type* Equipment

Year 1 Year 2 Year 3

Total Equipment Budget

Budget Description*

Budget Type* Other

Year 1 Year 2 Year 3

Total Other Budget

Budget Description*

Total Year Budgets Annual Budgets will be paid quarterly

Year 1 Year 2 Year 3

Budget – Grand Total

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Project Plan*

• This is your complete and detailed Research Plan.

• The section is limited to 1,500 words.

• Please see instructions in the portal for attaching graphics. Please note all image uploads must be clearly

labelled when corresponding to references in the proposed plan, for example: ‘Reference 1_Biomarkers’.

Where the project involves an intervention, describe the rationale for the intervention and how it will be evaluated.

Where applicable, include sample size and statistical power, sampling methods, main variables to be

measured/examined, methods of data collection, analysis and evaluation. Please specify timelines and major time

allocations

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Submit for Endorsement

Once submitted, an email notification will be sent to the Research Office at your Administering Institution. Your

Research Office will review the application and either endorse it or return it for amendments. You will receive an email

notification advising of the status of this application only when your Research Office has endorsed or returned your

application.

If you or the Administering Institution do not receive email notifications, please check your spam folders and email

settings.

Certification

• I certify that all details provided in this application are correct and that I have read, understood, and have abided

by the instructions associated with this application

• I confirm that all applicable parties (including Head of Department, Supervisors, Referees and Other

Investigators) have reviewed and approved my application, and I have provided evidence of these approvals

and agreements to my Administering Institution's Research Office. I also confirm that all applicable parties have

read and understood the privacy statement.

• I agree to carry out the project in accordance with the principles of the Australian Code for the Responsible

Conduct of Research (2007). I acknowledge that all ethics approvals and clearances necessary to complete my

project as outlined in this application will be in place before commencement of the work.

• I acknowledge that all supporting documentation (ethic, citizenship, PhD documentation) has been provided to

my Administering Institution. I understand that the Heart Foundation may request this documentation at any time

throughout the duration of my funding.

• I confirm that I have complied with all instructions and understand that failure to do so may result in the

withdrawal of the application from the review process.

By submitting this form, I understand my application will be reviewed by my Administering Institution’ Research Officer

for endorsement and final submission to the Heart Foundation.

End of Application