Presented by: Mr. Twyman Bledsoe, WAWF Program Manager

Wide Area Workflow (WAWF) e-Business Suite

PROCURE-TO-PAY DEFENSE PROCUREMENT AND ACQUISITION POLICY

TRAINING SYMPOSIUM

May 30 – June 1, 2017 ● Hyatt Regency Orlando FL 1

Agenda • WAWF e-Business Suite Overview and Applications • Web Based Training • Helpdesk Assistance • WAWF e-Business Suite Governing Bodies • Statistics • Recent Production Enhancements

– v5.9.0 – v5.9.1 – v5.10.0 – v5.10.0.1

• Upcoming Production Enhancements – v5.10.1 – v5.11.0

• Engineering Change Proposals (ECPs)

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WAWF e-Business Suite Overview The current WAWF e-Business Suite environment consists of

multiple web-based applications and a training site. The WAWF e-Business Suite system is the single face delivering access to a

number of business applications and capabilities that are managed independently.

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WAWF e-Business Suite Applications The family of systems operated within the WAWF e-Business Suite presently includes: • Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) (formerly WAWF)

including Mobile applications • Item Unique Identification (IUID) Registry • myInvoice • National Industrial Security Program (NISP) Contract Classification System (NCCS) • Department of Defense (DOD) Contracting Officer Representative Tracking (CORT) Tool • Electronic Military Interdepartmental Purchase Request (eMIPR) • Contract Closeout (CCO) • Electronic Document Access (EDA) application • Management Reporting System (MRS) • Contract Deficiency Reporting (CDR) System • Contracting Communication Module (CCM)

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Web Based Training

• Web Based Training (WBTs) are available for users to review every capability within the WAWF e-Business Suite at their own pace

https://wawftraining.eb.mil/wbt/ 2017 Procure-to-Pay Training Symposium 5

Helpdesk Assistance • The WAWF Helpdesk assists

Vendors with: – Applying for and obtaining

access – How-to within iRAPT – For what to enter in iRAPT

Vendors should contact their KO/COR

– System troubleshooting 866-618-5988

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• The IUID Registry Helpdesk assists users with: – Providing relevant Policy

document(s) – How-to within the IUID

Registry and on the UID tab in iRAPT

269-961-4745

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WAWF e-Business Suite Statistics • FY16 By the Numbers

– NEW CORT Tool Users • Government 14,155 / Government Support Contractor 21

– NEW EDA Users • Government 10,902 / Government Support Contractor 735 / Contractor 22,223

– NEW iRAPT Users • Government 16,157 / Government Support Contractor 499 / Contractor 22,162

– NEW IUID Registry Users • Government 503 / Government Support Contractor 125 / Contractor 1,161

– NEW MIPR Users • Government 160 / Government Support Contractor 5

– NEW NCCS Users • Government 76 / Contractor 6

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iRAPT Statistics • FY16 By the Numbers

– 2,243,769 Receiving Reports Processed – 4,052,220 Invoices Processed – 105,765 Grants and Miscellaneous Pay Processed – 64,466 Property Transfer Documents

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EDA Statistics • FY16 By the Numbers

– 4,166,180 Contracts (award and mods) Loaded – 17,296 GBL Personal Property – 1,413,103 Government Bill of Lading Freight – 7,907 DD577 – 22,819 Non Auto Government Bill of Lading – 233,665 Contract Attachments – 3,365,705 Contract Close Outs – 3,025,124 Electronic 110 – 541 SF44s – 3,860,808 Contract Summary XMLs – 480,285 Procurement Data Standard XMLs

2017 Procure-to-Pay Training Symposium 10

IUID Registry Statistics • FY16 By the Numbers

– 14,401 Acquisition Contracts – 3,550 Acquisition Contractors – 1,297,662 New UIIs – 874,235 Legacy UII (Not GFP) – 2,513,904 All UIIs – 2,721 GFP Contracts – 533,312 GFP UIIs – 342,007 UIIs Loaded as GFP – 715 GFP Contractors

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CORT Tool Statistics • FY16 By the Numbers

– 21,623 Contract Nominations – 19,993 New Contracting Officer Representatives – 935 New Contracting Officers – 2,392 New Contract Specialists – 40 Organizations/Departments

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NCCS Statistics • FY16 By the Numbers

– 3 Subcontracts – 30 Primes – 2 Solicitations – 1 Facility Clearance

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WAWF e-Business Suite Statistics, cont.

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Currently there are over 772,000 unique users in the WAWF e-Business Suite: 420,000 Government 340,000 Vendors 11,500 Government Contractors

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100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

Running Total By Year

Contractor Government Vendor

Recent Production Enhancements • v5.9.0 June 2016

– Automated contract data distribution – FastPay edits – Validations

• Quantity and amount vs total and to date • Unit of measure mismatch

– Credit Invoices • v5.9.1 October 2016

– CORT Changes – CDR deployed – NCCS Improvements

• v5.10.0 February 2017 – Multiple Serial Numbers for Non-UII Items/Add Condition Code to iRAPT – Add Contract Activity Report to MRS – Email to Users from Department Admin/GAM – Contractor Communication Module

• v5.10.0.1 April 2017 – Data Lake Extraction and Single Sign On Capability

2017 Procure-to-Pay Training Symposium 15

Upcoming Production Enhancements • v5.10.1 June 2017

– Contract Closeout Module Expansion – PDS 2.5.1

• v5.11.0 December 2017 – Cost voucher removal of unit price field – Electronic Tax Statement – Tightening pre-population business rules – FMS RRR

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v5.10.1 Release Contents

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v5.10.1 Release Schedule

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v5.11.0 Release Contents

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v5.11.0 Release Schedule

2017 Procure-to-Pay Training Symposium 20

Engineering Change Proposals (ECPs) • ECPs are documented requirements to enhance or change the

WAWF e-Business Suite

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ECP – Engineering Change Proposal ORC – Operational Requirements Committee PMO – Program Management Office ROM – Rough Order of Magnitude EBCCB – Electronic Business Change Control Board

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PROCURE PAY TO

TRAINING SYMPOSIUM

May 30 – June 1, 2017 ● Hyatt Regency Orlando FL

DEFENSE PROCUREMENT AND ACQUISITION POLICY

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