Whats New in Year 5 The E-rate Program Enters Kindergarten!

What’s New in Year 5What’s New in Year 5

The E-rate Program Enters The E-rate Program Enters Kindergarten!Kindergarten!

October 25, 2001 Michigan Information Network 2

TopicsTopics

Window Opening Window Opening Forms 486 and 500Forms 486 and 500 SPIN ChangesSPIN Changes Product and Service SubstitutionsProduct and Service Substitutions E-certificationE-certification AppealsAppeals Eligible ServicesEligible Services FCC Deadline ExtensionsFCC Deadline Extensions Top 10 Reasons for Funding DenialsTop 10 Reasons for Funding Denials


Window OpeningWindow Opening

The Year 5 E-rate window will open on The Year 5 E-rate window will open on Monday, Nov. 5, 2001Monday, Nov. 5, 2001

It will close on It will close on Thursday, Jan. 17, 2002Thursday, Jan. 17, 2002 Forms 470 must be posted Forms 470 must be posted

on the SLD web site by on the SLD web site by Thursday, Dec. 20, 2001Thursday, Dec. 20, 2001 to allow for the 28-day to allow for the 28-day posting requirement posting requirement


Form 486Form 486

You must complete a separate Form You must complete a separate Form 486 if:486 if:• You receive FCDLs featuring more than You receive FCDLs featuring more than

one entity numberone entity number• The Item 11a certification applies to The Item 11a certification applies to

certain FRNs and the Item 11b certification certain FRNs and the Item 11b certification applies to other FRNs (for Funding Y4 and applies to other FRNs (for Funding Y4 and later)later)

• You file a waiver of CIPA requirements for a You file a waiver of CIPA requirements for a portion of your funded FRNs (for Y5 +)portion of your funded FRNs (for Y5 +)


Form 486 cont.Form 486 cont.

When to file?When to file?• No earlier than the receipt of an FCDLNo earlier than the receipt of an FCDL• Funding Years 1, 2, and 3Funding Years 1, 2, and 3

– Should file within 10 days of the start of Should file within 10 days of the start of servicesservices

• Funding Year 4 and later Funding Year 4 and later – Covered in the “CIPA Filing Requirements Covered in the “CIPA Filing Requirements

for Year 4” sessionfor Year 4” session


Form 486 Notification Form 486 Notification LetterLetter

New letter currently under New letter currently under development by the SLD to development by the SLD to confirm receipt of your Form 486confirm receipt of your Form 486

We have received your Form 486!


Form 500Form 500

Is being updated due to CIPA Is being updated due to CIPA requirementsrequirements

Cannot be used to change the Cannot be used to change the Service Start Date to a date earlier Service Start Date to a date earlier than what is on the Form 486 than what is on the Form 486 Notification LetterNotification Letter


Form 500 Notification Form 500 Notification LetterLetter

New letter currently under New letter currently under development by the SLD to development by the SLD to confirm receipt of your Form 500confirm receipt of your Form 500

We have received your Form 500!


SPIN ChangesSPIN Changes

Post Post Copan Copan requirements are more requirements are more flexibleflexible

Applicant has to make 3 certifications:Applicant has to make 3 certifications:• Change is allowed under state & local Change is allowed under state & local

procurement rules/lawsprocurement rules/laws• Change is allowed under terms of contractChange is allowed under terms of contract• Original Service Provider (SP) has been Original Service Provider (SP) has been

notified of intent to make changenotified of intent to make change


SPIN Changes cont.SPIN Changes cont.

If original SP contests If original SP contests certifications, it’s a matter for certifications, it’s a matter for State courtsState courts

Refer to SPIN Change Guidance Refer to SPIN Change Guidance section in Reference Area of SLD section in Reference Area of SLD web site web site <www.sl.universalservice.org><www.sl.universalservice.org>


SPIN Change ProcessSPIN Change Process

Applicant sends letter to:Applicant sends letter to:• SPIN Change Request SPIN Change Request

Schools & Libraries DivisionSchools & Libraries Division

Correspondence UnitCorrespondence Unit

P.O. Box 125P.O. Box 125

80 South Jefferson Road80 South Jefferson Road

Whippany, NJ 07981 Whippany, NJ 07981


SPIN Change Process cont.SPIN Change Process cont.

Applicant and original SP are given Applicant and original SP are given telephone notice of the changetelephone notice of the change• September 2001 - SLD to institute e-September 2001 - SLD to institute e-

mail noticemail notice New SP receives FCDLNew SP receives FCDL

• September 2001 - SLD to provide September 2001 - SLD to provide more accurate information about more accurate information about amount remaining to be disbursedamount remaining to be disbursed


Product and Service Product and Service SubstitutionsSubstitutions

Substitution of the products and Substitution of the products and services indicated on Form 471 is services indicated on Form 471 is allowed in limited circumstancesallowed in limited circumstances

Recent changes provide greater Recent changes provide greater flexibilityflexibility


Recent ChangesRecent Changes

Old ApproachOld Approach• 1-to-1 changes1-to-1 changes• Service Provider Service Provider

initiatesinitiates• ““Same Same

functionality” functionality” interpreted interpreted narrowlynarrowly

New ApproachNew Approach• No longer requiredNo longer required• Now optionalNow optional

• ““Same Same functionality” functionality” interpreted more interpreted more broadlybroadly


““Same Functionality” Same Functionality” ChangesChanges

From hubs to From hubs to switchesswitches

From 4 servers to From 4 servers to 5 servers5 servers

From DSL to dial-From DSL to dial-up for Internet up for Internet accessaccess

YesYes

YesYes

YesYes


Changes Not Considered Changes Not Considered “Same Functionality”“Same Functionality”

From Internet From Internet access to access to TelecomTelecom

From cabling to From cabling to file serversfile servers

From Edgewood From Edgewood Elementary to Elementary to Pinehurst Pinehurst ElementaryElementary

NoNo

NoNo

NoNo


Service Substitution Service Substitution ProcedureProcedure

Submit service substitutions as Submit service substitutions as “minor modification” via Block 2 of “minor modification” via Block 2 of Form 471Form 471

Attach letter with detailed Attach letter with detailed description of “from” and “to” for description of “from” and “to” for proposed changesproposed changes


Service Substitution Service Substitution Procedure cont.Procedure cont.

Attach certification described on Attach certification described on web site (Reference Area - Service web site (Reference Area - Service Substitutions)Substitutions)

Submit at least 90 days prior to the Submit at least 90 days prior to the last day to receive service in order last day to receive service in order for PIA to have sufficient time to for PIA to have sufficient time to review and notify SP and Applicantreview and notify SP and Applicant


E-certificationE-certification

SLD working to implement for Year SLD working to implement for Year 5 Form 471 window opening5 Form 471 window opening• Will require applicant to apply for Will require applicant to apply for

User ID and PINUser ID and PIN• SLD will no longer require SLD will no longer require

“Description of Service” attachments “Description of Service” attachments to be filed before the window closing to be filed before the window closing (but they still must be filed!)(but they still must be filed!)


E-certification cont.E-certification cont.

Forms to have E-cert capability:Forms to have E-cert capability:• 470 - Services Requested470 - Services Requested• 471 - Services Ordered471 - Services Ordered• 486 - Services Confirmed486 - Services Confirmed• 500 - Service Change500 - Service Change• 472 (BEAR) - Applicant Invoice472 (BEAR) - Applicant Invoice

Refer to SLD’s “E-certification Update” Refer to SLD’s “E-certification Update” presentation on MIN and Merit web sitepresentation on MIN and Merit web site


AppealsAppeals

Where to review them:Where to review them:• www.fcc.gov/ccb/universal_service/www.fcc.gov/ccb/universal_service/

appeals.htmlappeals.html• www.fcc.gov/ccb/universal_service/www.fcc.gov/ccb/universal_service/

schoolsandlibs.htmlschoolsandlibs.html


Appeals - Tips for Appeals - Tips for Successful FilingSuccessful Filing

Appeal must be received within Appeal must be received within 30 30 daysdays of the date of the decision letter of the date of the decision letter

Provide Application Number, FRN, etc. Provide Application Number, FRN, etc. that is under appealthat is under appeal

Explain what decision you are appealingExplain what decision you are appealing Explain why you think the SLD made a Explain why you think the SLD made a

mistakemistake Provide the backup documentationProvide the backup documentation


FCC Deadline ExtensionsFCC Deadline Extensions

Deadline for delivery and installation of Deadline for delivery and installation of nonrecurring services is the September nonrecurring services is the September 30 that follows the June 30 close of the 30 that follows the June 30 close of the relevant funding yearrelevant funding year

If certain “decisions” (e.g., FCDL SP If certain “decisions” (e.g., FCDL SP change approved) are issued after change approved) are issued after March 1, nonrecurring services may be March 1, nonrecurring services may be delivered through September 30 of the delivered through September 30 of the following calendar yearfollowing calendar year


Top 10 Reasons for Top 10 Reasons for Funding DenialsFunding Denials

1) Missed filing deadlines1) Missed filing deadlines 2) 28-day rule (Know your ACD!)2) 28-day rule (Know your ACD!) 3) No Form 470 posted3) No Form 470 posted 4) Competitive Bidding (vendors 4) Competitive Bidding (vendors

can’t do it for you)can’t do it for you)• Applicants must consider all bidsApplicants must consider all bids• Price must be predominant factor in Price must be predominant factor in

selecting a bidselecting a bid


Top 10 Reasons for Top 10 Reasons for Funding Denials cont.Funding Denials cont.

5) Using wrong version of the Form5) Using wrong version of the Form 6) Forgetting to include all pieces 6) Forgetting to include all pieces

of your application (e.g., Signed of your application (e.g., Signed certification pages; Item 21 certification pages; Item 21 attachments)attachments)

7) Incomplete application forms7) Incomplete application forms


Top 10 Reasons for Top 10 Reasons for Funding Denials cont.Funding Denials cont.

8) Certification page not properly 8) Certification page not properly SIGNED and DATEDSIGNED and DATED

9) Ineligible Services included on 9) Ineligible Services included on the applicationthe application

10) Invalid Telecom provider10) Invalid Telecom provider


For More InformationFor More Information

Refer to the SLD web siteRefer to the SLD web site• www.sl.universalservice.orgwww.sl.universalservice.org

Refer to the following web sites:Refer to the following web sites:• www.state.mi.us/cio/minwww.state.mi.us/cio/min• www.merit.eduwww.merit.edu• www.micta.orgwww.micta.org

Refer to your E-rate Training Refer to your E-rate Training Coordinator (Jim Rarus)Coordinator (Jim Rarus)


Questions?Questions?

Laurie TaylorLaurie Taylor

Michigan Michigan Information Information

NetworkNetwork

[email protected]@michigan.gov

Whats New in Year 5 The E-rate Program Enters Kindergarten!

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