Welcome NECA 2017 Exhibitors - Shepard€¦ · Welcome NECA 2017 Exhibitors . Check out the new...

Welcome NECA 2017 Exhibitors Check out the new website for all your conference details: http://www.necasafetyconference.com/ From: Julie Duda, Exposition Sales Manager Thank you again for participating in the 2017 NECA Safety Professionals Conference. We wish you a very successful experience. Please make your hotel arrangements as soon as possible. The exhibitor service information includes the following.

Housing- NECA Safety Conference Housing: Monday – Friday, 6am – 6pm (Pacific Time), (800) 448-6227 (Toll Free U.S. & Canada) email: [email protected] www.necasafetyconference.com/travel-hotel/ Tropicana Las Vegas, $110.00 per night plus tax, Single or Double Occupancy Last Day to Request Guaranteed Housing rates: Wednesday, April 12th, 2017 Cancellation deadline: a penalty of 1 night’s room and tax will apply if reservations are not canceled 72 hours prior to your scheduled arrival date. All reservations made online require a credit card to guarantee the reservation.

Show Site: Tropicana Las Vegas-a Double Tree by Hilton 3801 Las Vegas Blvd South Las Vegas, NV 89109

Show contractor- Shepard Exposition Services Office: 404-720-8608 Link to On-Line Exhibitor Service Manual: The kit includes the Pre-Show Freight Delivery/Material Handling; Electrical; AV; Conference agenda listing, set-up and breakdown days and times. In order to facilitate the “Move-in” procedures, all order forms should be completed by the deadline dates and returned accordingly. Move-in starts Monday, 5/22/17 from 12:00 noon - 4:00pm. Move-out commences Tuesday 5/24/17 after the evening reception, starting 6:30pm. Exhibitors can stay on Wednesday morning to attend sessions, but the vendor hall will not have active exhibits. → Make your hotel reservations EARLY! → Exhibitor fees and invoices must be paid in full prior to the show without jeopardizing set-up privileges. → Save time and money by returning the appropriate forms by the stated deadlines.

http://www.necasafetyconference.com/

mailto:[email protected]

http://www.necasafetyconference.com/travel-hotel/

NECA Safety Professional Conference 2017

What’s in it for YOU?

From: Julie Duda, Exposition Sales Manager Thank you again for participating in the 2017 NECA Safety Professionals Conference. We wish you a very successful experience. Here’s what is available to you as an exhibitor at the Conference.

As an Exhibitor, you have MANY benefits One six foot (6) draped table with two (2) chairs Carpeted Ballroom floor FULL Safety Conference Registration for one (1) Exhibitor Meals

Breakfast

Lunch

Cocktail Buffet with hot/cold heavy hors d ‘oeuvres

Hosted Bar during evening receptions Access to all conference sessions, including Wednesday, May 24th Show Hours: Move‐In: Monday, May 22, 2017 from 12:00 noon – 4:00pm

Move‐Out: Tuesday, May 23, 2017 after 6:30pm

Please note:

Exhibitors are not allowed to break down their exhibit any earlier

than the move‐out time on Tuesday, May 23rd, after 6:30pm.

Should this occur the Exhibitor WILL NOT be allowed to exhibit in subsequent years. Unfortunately, due to infractions to this rule last year NECA will be firmly enforcing this policy.

Check out the new website for all your conference details: http://www.necasafetyconference.com/

Tropicana Las Vegas

Schedule of Events May 22, 2017 – May 24, 2017

MONDAY, MAY 22nd 1:00pm – 4:00pm Exhibitor Move-In 1:00pm – 2:45pm General Opening Session

2:45pm – 3:00pm Break 3:00pm – 4:30pm Breakout - Session I 4:45pm – 7:00pm Opening Reception and Exhibitors Trade Show

_________________________________________________________________________________________________ Tuesday, May 23rd 7:00am – 8:00am Breakfast in the Exhibit Hall 8:00am – 9:30am Breakout - Session II 9:30am – 9:45am Break 9:45am – 11:15am Breakout - Session III 11:15am – 1:00pm Lunch and Exhibitors Trade Show 1:00pm – 2:45pm General Session 2:45 – 3:00pm Break 3:00pm – 4:30pm Breakout - Session IV 4:30pm – 6:30pm Exhibitors Tradeshow and Closing Reception 6:30pm - Exhibitor Move-out ________________________________________________________________________________________________ Wednesday May 24th

7:00am – 8:00am Breakfast 8:00am – 9:00am Breakout - Session V 9:30am – 10:00am Break 10:00am – 11:45am General Closing Session

Tropicana Las Vegas

EXHIBITOR Badge Form DEADLINE: Friday, May 5th, 2017

Type or Print Clearly Table No(s).___________________ Contact Name___________________________________________________________________________________ Company_______________________________________________________________________________________ Address_________________________________________________City_____________________________________ State________ Zip +4________________________ Phone (____)____________________Fax(____)______________ E-mail _________________________________________ Website Address___________________________________ Each Safety Registration includes one exhibitor badge. List individual attending the conference: Clearly print or type Representatives Name, Company City, and Company State as it will appear on the badge.

Name Company Company City/State Mobile/Cell Phone # (will not appear on Badge) _________________________________________________________________________________________________ If you have already paid for additional badges on the original contract, please include name(s) below. If you would like to add an additional exhibitor(s) at $195 each, you may purchase using this form. Payment includes conference and meals.

Name Company Company City/State Mobile/Cell Phone # (will not appear on Badge) ________________________________________________________________________________________________ ________________________________________________________________________________________________

Please scan/email to [email protected] fax 770-632-7922

O Amex O Visa O MasterCard

Amount: $ _________________________________________________ Card Number: _______________________________________________ Card Holder Name as Printed on Card: ____________________________ Exp Date: _____________ CVS security code: _____________________ Authorizing Signature: _________________________________________

Please make checks payable to : NECA and mail to P.O. Box 17033 Baltimore, MD 21297-1033

Note: All pre-printed badges will be available for pickup by individuals at the Conference Registration Desk. Questions: call Beth Ellis 301-215-4507 [email protected] or Julie Duda 770-632-0044 [email protected]

mailto:[email protected]

2017 SPONSORSHIP

OPPORTUNITES

Official Mobile App …………………………………………………………………….$6,900

The mobile media pla orm will provide a endees with easy access to: ‐All NECA Safety Professionals Conference educa‐

onal sessions ▪ speaker informa on & handouts ▪ Complete NSPC exhibitor list

Sponsor benefits from: Pre‐promo on ▪ Exclusive sponsor logo splash page ▪ Sponsor icon on the Home page ▪

Special Messaging throughout the Conference through BUZZ ▪ Onsite signage promo ng our na ve app

The na ve applica ons for the iPhone®, iPad®, and Android® offers cool features, and an improved user

experience SOLD GRAYBAR

Traffic Builders during the Show Monday Reception Prize Drawing #1 (5:30p.m.) …………………………………………$500.00 BeatsSolo3WirelessOn-EarHeadphones Connect via Class 1 Bluetooth with your device for wireless listening

Up to 40 hours of ba ery life for mul ‐day use

Adjustable fit with comfort‐cushioned ear cups made for everyday use

Take calls, control your music and ac vate Siri with the mul func on on‐ear controls

Monday Reception Prize Drawing # 2 (6:25p.m.).…………………………………………$850.00 DJI-Phantom3StandardQuadcopter The Phantom 3 Standard is the best way to start enjoying aerial photography, even with no prior experience. With

the all‐in‐one ready to fly design and simple GPS‐ assisted flight, the Phantom 3 Standard lets you focus on taking

great pictures and videos from the sky. With a range of over half a mile and crystal clear live video streaming over

Wi‐Fi to your mobile device on the free DJI Go app, the Phantom 3 Standard delivers sophis cated func onality

with a simple learning curve. View live image streamed from the drone up to a half mile away on the free DJI Go

app using your mobile phone or tablet.

Tuesday Reception Prize Drawing # 1 (5:30p.m.)…………………………………………$500.00 YETI®Hopper30Cooler Whether you’re camping, fishing, or tailgating, the YETI Hopper 30 Cooler is the ultimate portable cooler. This 100% leak‐

proof design features a DryHide™ Shell and RF Welded seams for extreme durability. Its 6 D‐Ring Tie‐Down Points makes

it easy to secure. The ColdCell™ Insulation keeps ice, beverages, and food cold longer while the HydroLok™ Zipper creates

a strong barrier and leak‐proof closure.

Tuesday Reception Prize Drawing # 2 (6:25p.m.) …………………………………………$850.00 NostalgiaKRS21005.1Cubic-FootFullSizeKegoratorDraftBeerDispenser 5.1 cubic foot capacity ▪ Spring‐loaded tap for easy pull and release dispensing ▪ Includes one American Sankey "D" Dou‐

ble Tap System ▪ Double meter regulator ▪ 2.5‐ounce CO2 tank (unfilled) ▪ 13‐inch chrome beer tap tower ad guardrail ▪

Stainless steel removable drip tray ▪ 1 large wire shelf ▪ Adjustable thermostat ▪ Casters for easy mobility (locking front

wheels). Holds the following keg sizes: 1/6 Barrel (5.23 Gallons), 1/4 Barrel Short (7.75 Gallons), 1/4 Barrel Slim (7.75

Gallons), 1/2 Barrel (15.5 Gallons)

Contact Julie Duda at 770‐632‐0044 or [email protected]

Attendee Pre/Post Registration List(s) Complimentary Pre and Post Attendee Registration Lists are available by request only. To request please submit the attached order form below to Julie Duda at [email protected] no later than Friday, May 5th, 2017. The available information to be included on the list will be; Attendee Name, Title if provided, Company Name, Address, City, State and Zip.

Phone Numbers and Emails will no longer be provided.

At our request, show management will furnish the NECA Safety Professionals Conference 2017 Pre/Post Registration Attendee mailing list(s) with receipt of the following Letter of Agreement: (Company name) recognizes that these names are the property of NECA and providing this “one time use” list to us is made by show management and received by us in confidence. Signing this Letter of Agreement acknowledges we agree NOT to:

Use the rented list data for any program other than that for which the list was supplied; Reuse the rented list for any other promotional purpose; Enhance house files by using the names, addresses or other information from the rented list; Retain “change of address” information or “address correction” requests on rented list for any retention purpose; Send rented list or copies to other service bureaus; Manipulate merge-purge reports to give improper weight to any list; Use list for personal solicitation

Signing this Letter of Agreement acknowledges we:

WILL NOT RECEIVE PHONE NUMBERS OR EMAIL ADDRESS of the registrants COMPANY: ______________________________________________________________________________________ Table Top: ___________________________ Contact Email _______________________________________________ Primary Contact name (printed): ____________________________________________________________________ Signature:_______________________________________________________________________________________ Dated: __________________________________________________________________________________________

Items provided in your booth, per exhibitor: 7" x 44" Cardstock Identification Sign(1) 6' x 30" Skirted Table - Black(2) Side Chairs

Aisle carpet color:

Exhibit Hours:

Exhibitor Move-out:

Freight Re-route Time:

at

Customer Service Email:

Event Code: L154760517

[email protected]

SHOW INFORMATION

Tropicana Hotel and Casino - Las Vegas, Nevada

May 22 - 23, 2017

NECA Annual Safety Professionals Conference

(702) 948-0341

(702) 507-5278

5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118

Shepard Exposition Services

Customer Service Phone:

Customer Service Fax:

1:00 PM - 4:00 PM

Facility is carpeted

EXHIBIT SHOW SCHEDULE

General Exhibitor Move-in: Monday, May 22, 2017

Tuesday, May 23, 2017 11:15 AM - 1:00 PM

BOOTH PACKAGE

Tuesday, May 23, 2017 4:30 PM - 6:30 PM

SHIPPING ADDRESSES

Tuesday, May 23, 2017 6:30 PM - 8:30 PM

8:00 AMMonday, May 22, 2017

Discount price deadline for custom Shepard rentals: Friday, April 21, 2017

Exhibitor appointed contractor notification deadline:

Discount price deadline for standard Shepard orders: Monday, May 1, 2017

Last day for warehouse deliveries: Friday, May 19, 2017Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.

4:45 PM - 7:00 PMMonday, May 22, 2017

Monday, April 24, 2017

First day for warehouse deliveries without a surcharge: Monday, April 24, 2017

8:00 PMTuesday, May 23, 2017

IMPORTANT DEADLINES

First day freight can arrive at show facility:

Last day for warehouse deliveries without a surcharge: Monday, May 15, 2017

ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR ANCILLARY FORMS TO SHEPARD.

Direct Shipments Addressc/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]NECA Annual Safety Professionals Conference

3801 Las Vegas Blvd SouthLas Vegas, NV 89109

Advance Shipments Address

Las Vegas, NV 89118 5845 Wynn Road, Suites A,B,C,D Tropicana Hotel and Casinoc/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]


2. Click on

a. NEW users : User name = Your Email Address (provided by Show Management)Password = NECASafety

b. Previous users : User name = Your Email AddressPassword = Your pre-existing password

a. If your information is correct, click

7. Welcome to Shepard Online Ordering!

Use the or buttons to scroll through all your options.

Use the button to add an item to your cart, BEFORE proceeding to the next screen.

To NAVIGATE to a specific page, use the menu headers at the top of the page.

To VIEW your shopping CART, click on

To DELETE an item from your shopping cart, click next to the item you wish to remove.

QUESTIONS? Do not hesitate to contact us for assistance!

Shepard Customer Service(702) 507-5278

[email protected]

and follow the prompts to have your password sent to the registered email address.

6. Once logged in, you will be prompted to review your profile information.

OR

Some helpful tips:

b. If your information is not correct, please click "here" as indicated on the webpage, update your profile, and submit changes.


3. LOG IN from the Show Information page.

4. ENTER your email address and password then click

1. GO TO: www.shepardes.com/intro.asp

5. Don't remember your password? Click the link "Forgot your password?"

***ATTENTION EXHIBITORS***


ORDER NOW! Follow these simple steps to order Shepard Services Online:


Event Code: L154760517(702) 948-0341

[email protected]


May 22 - 23, 2017


ONLINE ORDERING INSTRUCTIONS

(702) 507-5278




Name of show that you are attending -

Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA

Routing Number: Account Number: 42-6061-9772

SWIFT CODE (US): PNCCUS33 PNCCUS33

*Please note: You may choose to pay by Check or Wire Transfer, though a credit card is required on file to process all orders.

** Are you tax exempt for the state this event occurs in? Yes NoIf you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.

Please submit tax exemption certificate to: [email protected]

Expiration Date:Year

Booth number

041000124

If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card indicated in the next section.

Exhibiting company name

The following information must be included on the bank copy of the wire transfer confirmation:


In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.




WIRE TRANSFER

Event Code:

Please complete the information requested below and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.

L154760517

Discount Deadline:

SWIFT CODE (INTL):

CREDIT CARD INFORMATION

Type of Card:

FAX:

** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check.


PAYMENT AUTHORIZATION

(702) 507-5278

(702) 948-0341



May 1, 2017


May 22 - 23, 2017

[email protected]

EXHIBITING COMPANY INFORMATION

Please fill out the following information:

COMPANY NAME: BOOTH #

COMPANY ADDRESS: PHONE:

CITY, ST, ZIP:

Pay by Check*

Authorized Signature:

Name on Card:

Pay by Wire*

Credit Card #:

CONTACT NAME: EMAIL:

City, ST, Zip:Security Code:

Month

Billing Address:

Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.

PAYMENT POLICY


SHEPARD TERMS & CONDITIONS

Default Colors: If skirting and carpet colors are not selected, show colors will prevail.

Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard equipment used by the customer.

Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to all show site orders. Floor orders are limited to availability.

Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.

Charges: All charges, regardless of amount, must be paid in full by cash, check, or credit card. If credit card method is used, please ensure that the card limits are high enough to cover your expected charges.

Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account.

Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions or want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site.

International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign banks.

U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card portion of the form must still be completed before your order will be processed.

Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.

Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.

Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal except where indicated.

Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”

INBOUND AND OUTBOUND SHIPMENTS

Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.

The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay, or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.

DEFINITIONS AND SHEPARD RESPONSIBILITIES

INDEMNIFICATIONThe exhibitor agrees to indemnify, forever hold harmless, and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State, or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.

PACKAGING, CRATES, AND EMPTY CONTAINERS

CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES

SHEPARD'S LIMITS OF LIABILITYIf found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.

Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.

Please complete the following:Company Name: Booth #:

Contact Name: Phone #: Amount Due:


Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.

Graphic files/requests must be received by discount deadline date to qualify for discounted prices.

There are no exchanges or refunds once sign has been ordered and processed.

* All tax rates are subject to change.

~ CD-ROM ~ All artwork submitted should be created at 100% actual size

~ Email attachment (4 mgs or smaller only) or in 10% reduction increments (please indicate scale used)

~ FTP (.zip compression), call for FTP information ~ Specify target colors as PMS C or U, and send us 100% accurate

When sending disks, please label them with the following: proofs with your disk. (Color variations may occur due to output devices.)

Exhibitor Co. Name, Booth #, Show Name, Show Date

~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat ~ Artwork/graphic design services

~ Files should be formatted in high-resolution quality, 100-300 dpi ~ Logo reproduction

~ Vector-based artwork preferred with fonts converted to outline ~ Special artwork mounting

Vinyl Banners with Digital Printing

70066Pockets, per sq.

ft. - Vertical24.20 31.45

grommets, per sq. ft.-Vertical

22.50

70071grommets, per sq.

ft. - Horizontal22.50 29.25

70065

177.35 230.55

230.55

70010

Vertical, 22" x 28" 177.3570009

Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.

Please follow these requests, so Shepard can provide the highest of quality signs for your show.

File Submission Media

Acceptable Software & Formats

Artwork Dimensions & Color Specifications

Other Graphic Services Available

(70067)

351.35

70012

70025

Accessories

711.05Meterboard, 39" x

90.75"

Horz., 28" x 44" 270.25

70011

70021Velcro, per ft, min.

5 ft.3.10

546.95

70017

(70052)

(70069)

70004 7" x 44" Horz.

Signature also indicates you read and accept the Payment Policy and Terms and Conditions.

Tax*: $

$

SIGN SUBMISSION INFORMATION

Subtotal

48.20 62.65

8.150%

53.05Blank Foamcore,

4' x 8'

4.05

SIGNS, BANNERS AND ACCESSORIES

Sign prices are based on customer supplying print-ready graphics in the requested format (see below).

351.35

Vertical, 28" x 44" 270.25

29.25

$

Replacement ID Sign - Cardstock

31.4570072Pockets, per sq.

ft.- Horizontal24.20

68.95

Standard Foamcore Signs, Single-sided

Horz., 22" x 28"

Regular AmountCode Qty. Description DiscountCode Qty. Discount Regular AmountDescription

Customer Service Email: May 1, 2017


Discount Deadline:[email protected]


SIGN ORDER FORM


May 22 - 23, 2017

(702) 507-5278

(702) 948-0341





UNION JURISDICTIONS

LAS VEGAS UNION LABOR The installation and dismantling of prefabricated displays comes under the jurisdiction of the Teamster union. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms. EXHIBIT LABOR JURISDICTION Teamster union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays. However, exhibitors may set up their own exhibit display if one person can accomplish without the use of hand tools. The Union’s jurisdiction does not cover the placement of your products on display, the opening of cartons containing your products, nor the performance, testing, maintenance or repairs of your products. Exhibitors are not permitted to use tools of any type (screwdrivers, hammers, electric drills, power saws, etc) on booths of any size. When union labor is required, you may provide your company personnel to work along with a union installer on a one to one basis. All company working personnel must have proof of employment with the said exhibiting company. If the exhibiting company chooses to hire an EAC for install or dismantle they are required to use local union members. MATERIAL/FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the operation of all material handling equipment – this includes all dollies and hand trucks. It also has the jurisdiction of the unloading, uncrating, unskidding, leveling, painting and assembly of machinery and equipment as well as the reverse process. An exhibitor may “hand carry” material provided they do not use any material handling equipment to assist them. When exhibitors choose to hand carry material, they may not be permitted access to the loading dock/freight door areas. Items must be carried by hand, by one person. GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services. IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately. SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided.

Please complete the following:

How many laborers will you require? _________ Installation _________ Dismantling

Date of installation: _____________________________ Requested start time: ________________ Est. Hours ______

Date of dismantling: ____________________________ Requested start time: ________________ Est. Hours ______

I will need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one):

□ Installation □ Dismantling □ Both Install/Dismantle □ Installation □ Dismantling □ Both Install/Dismantle

Dismantle:68070/68071/68072 Sup install: 68069 Sup dismantle: 68073 Dismantle: 68063/68064/68065

**Supervisory fee is 30% of total cost or $60, whichever is greater.

Please note: - Hours are based on estimates, you will be invoiced for actual time incurred. Subtotal

- Requested times are not guaranteed and are based on availability.

- Minimum one hour will be charged. Additional time will be billed in in half-hour increments. Amount Due:

- When ordering dismantle labor, due to show break down and returning empties to your booth,

labor ordered through Shepard at the close of the event may not be available until one hour after show close.

Labor HoursST - Straight time:

OT - Overtime:

DT - Double time:

If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:

What is your booth size (ft.)?

Subtotal

Requested install date/time:

Flooring type(s): Amount Due:

Carpet Padding Other

Inbound Freight Information Outbound Freight InformationCarrier Company Name: Carrier Company Name:# of pieces: Weight of Shipment: Deliver Shipment To:Is shipment? □ Crated □ Uncrated Address: Tracking/Pro #: City, ST, Zip: Estimated arrival date: Type of Service (air, van line, ground, etc.):Shipment to arrive at: □ Warehouse □ Show site

Set-up Information for Installation Force freight through preferred carrier:

Please check all that apply and provide information where requested. Send shipment back to Shepard warehouse: ($400 min. fee)

Booth Size: x Services You Have Ordered (please check all that apply)

Forklift required? □ Yes □ No □ Electrical □ Furniture □ A/V EquipmentCarpet is? □ owned □ rented from Shepard □ Booth Cleaning □ Telephone/InternetCarpet padding? □ Yes □ No Electrical Information:Drawings are? □ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached)

□ Electrical drawings are attached

On-site Exhibitor Contact Information □ Electrical drawings are with exhibit in crate number

Name: Phone #: □ Electrical drawings were sent to the official contractorHotel:Arrival date/time: Departure date/time:

Please complete the following: Company Name: Booth #:

Contact Name: Phone #:



Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.

SQ FT

$

N/A Tax*: $

$

Amount

68083 1.50 1.95

Code SQ FT Discount RegularDescription

Flooring Only

Padding + Flooring

OT

Shepard Supervised Labor (Exhibitor not present)

Code Qty.

30% **

68067 156.40156.40 203.30

68066 68060104.25

Discount Amount

135.55

Code

ST

30% **

INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE

May 1, 2017

RegularItemRegularItem

135.55ST 104.25

Sup. Fee

Exhibitor Supervised Labor

AmountQty. Discount

DT 271.05

203.30OT68061

Signature also indicates you read and accept the Payment Policy and Terms and Conditions. All tax rates are subject to change.

271.05208.50

$

$

$

Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.

If for any reason your shipment is not picked up by your carrier, please choose one of the following options:

SHEPARD SUPERVISION INFORMATION

Tax*:

68079

N/A

MINIMUM

DT68068 208.50 271.05

All other hours and holidays

Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM

1.00

Monday-Friday, 8:00 AM - 4:30 PM

Exhibitor-Owned Carpet Installation/Dismantling

68080 1.30

208.5030% ** 68062

X =

May 22 - 23, 2017

LABOR ORDER FORMNECA Annual Safety Professionals Conference

(702) 507-5278

(702) 948-0341

[email protected]

Tropicana Hotel and Casino - Las Vegas, Nevada5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118


Discount Deadline:



Customer Service Fax: Event Code: L154760517

Requested Pick Up Date: Crates

Hours of Operation: Cartons (cardboard)

Cases/Trunks (fiber) (color)

Company Skids/Pallets

Address Carpet (color)

TV/Monitor

Other

(City) (State) (Zip)Total Pieces Total Dims. Total Wt.

L W H

Loading Dock □ Yes □ No Lift Gate __________

Residential Inside Pick up Inside Delivery _______

□ I will be shipping to the WAREHOUSE Special Instructions:

(Company Name, Booth #)NECA Annual Safety Professionals Conference

□Warehouse Deadline

□ I will be shipping to SHOW SITE Ship to Address:

c/o Shepard Exposition Services(Company Name, Booth#)NECA Annual Safety Professionals ConferenceTropicana Hotel and Casino3801 Las Vegas Blvd South Phone:

Las Vegas, NV 89109 Deliver By Date:

Number of labels:

Delivery date: Special Instructions:

Type Card

Logistics/Material Handling ONLY Authorize ALL charges

Credit Card #:

Expiration Date: Security Code:

Billing Address:

Standard Ground Other (Truck Load, Specialized) City, ST, Zip:

Name on Card:


Please complete the following:Exhibiting Co. Name: Booth #:


Email: Authorized Signature: Signature indicates you have read and accept the Payment Policy and Terms and Conditions.

Contact Name:

Orders must be received within 24 hours of requested pickup date. Service level may be changed in order to meet delivery date.

OUTBOUND SHIPPING INFORMATION

Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file.

May 22, 2017

TYPE OF SERVICE - Choose One Next Day Air 2nd Day Air

Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater.

Fax #:

A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.

TRANSPORTATION CHARGES

Date

SHIP TO

I would like to schedule Outbound Transportation. Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature. So we may deliver your Outbound Material Handling Agreement and labels, please complete the following information.

▪ Please note: All Shepard Logistics quotes include transportation cost only. Additional material handling fees may apply on show site

▪ Payment Authorization form must be on file to pick up as charges will be included on your show services invoice.

Items to be shipped Number of Pieces

Size of largest piece:

c/o Shepard Exposition Services

May 15, 2017

5845 Wynn Road, Suites A,B,C,DLas Vegas, NV 89118

SHIPPING INFORMATION

Est. Dims Est. Weight

INBOUND PICK UP LOCATION INFORMATION

FAX OR EMAIL THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES

404-596-5620 Event Code:


SHEPARD LOGISTICS SERVICES

1531 Carroll Drive, NW Atlanta, GA 30318


NECA Annual Safety Professionals ConferenceMay 22 - 23, 2017

L154760517

888-568-8858

[email protected]

Shepard Logistics Phone:

Shepard Logistics Fax:

Shepard Logistics Email:

@ @

ADVANCE SHIPPING ADDRESS LABELS

ADVANCE WAREHOUSE

TO:


SHIPPING LABELS

(EXHIBITING CO. NAME)

Booth #: Booth #:



5845 Wynn Road, Suites A,B,C,D

For:

Last day freight can arrive w/o a surcharge:May 15, 2017

Las Vegas, NV 89118

Delivery Hours: M-F, 8-4:30 PM

RUSH

Booth #:

C/O:


SHEPARD EXPOSITION SERVICES

May 22, 2017 8:00 AM 8:00 AM


First day freight can arrive w/o a surcharge:

DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS

April 24, 2017

RUSH

Las Vegas, NV 89109 Las Vegas, NV 89109

TO:

MUST NOT BE DELIVERED PRIOR TO:

RUSH

ADVANCE WAREHOUSE

TO:


For:

3801 Las Vegas Blvd South

For: NECA Annual Safety Professionals Conference

RUSH

DIRECT TO SHOW

Tropicana Hotel and Casino

May 22, 2017

MUST NOT BE DELIVERED PRIOR TO:

Booth #:


C/O:SHEPARD EXPOSITION SERVICES

3801 Las Vegas Blvd South

Tropicana Hotel and Casino

DIRECT TO SHOW

TO:

For:

Last day freight can arrive w/o a surcharge:May 15, 2017


5845 Wynn Road, Suites A,B,C,D


First day freight can arrive w/o a surcharge:April 24, 2017

Las Vegas, NV 89118

Delivery Hours: M-F, 8-4:30 PM

Please complete the following information: Please indicate number of pieces and the estimated weight:

We plan to ship to: □ Advance Warehouse □ Direct to Show SiteWe plan to ship on (date):Our materials should arrive on (date):Carrier Name: Pro #:Origin of Shipment (city, state):Please provide a contact name and number for any questions Shepard may have

in regards to this shipment: Total Weight

Name: Phone:

Subtotal

Amount Due:

A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out.





Pieces

Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information form included in this manual.

$

Tax*: $

$

Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.

Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or blanket-wrapped shipments should be shipped directly to the show site.

If you have any questions about material handling, please contact Shepard Customer Service department.

N/A

For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out schedule.

We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.

35048 35045

Min. per shipment

$142.00$92.25

Special handling

RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM

35010

Special Handling

35036

Crated

$142.05 $184.75

Advance Shipments to Warehouse

Double Time: 50% fee for each double time application based on ST rateEach carton

35268

35030

Uncrated Special Handling

35043 35038

Small Packages (FedEx/UPS/DHL under 30 lbs.) OvertimeOvertime: 30% fee for each overtime application based on ST rate

Double Time$71.00

SHIPMENT INFORMATION

Description Price

$202.75

Total

$135.20 $175.75

To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in this

manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000 lbs.

Roundtrip SLS shipping is required to qualify for Signature Series Shipping. (35572 )

The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Direct Shipments to Showsite

Weight Description Price TotalStandard Material Handling

Crated

Weight

COMPUTATION OF MATERIAL HANDLING SERVICES

SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.

MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET

Tropicana Hotel and Casino - Las Vegas, Nevada(702) 507-5278



MATERIAL HANDLING AUTHORIZATIONNECA Annual Safety Professionals Conference

May 22 - 23, 2017Shepard Exposition Services



(702) 948-0341

# of Pieces Description

Cartons

Miscellaneous

Carpet

Cases

Event Code:

Weight

L154760517

Crates

[email protected]

Please fill out the information below:

Company Name: Booth #:


●

●

Special instructions or remarks:

Where will your shipments be going AFTER they have been stored?

Shipped to another destination as arranged via Shepard Logistics Services

Transport to another SES show: Delivery Date:

Pick-up arranged with another carrier





There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior

to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.



All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse.

Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the following charge: $20.00 per cwt. ($400.00 min.) (35005)

Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three (3) business days. (Monthly storage is charged the current year.) (35006)

Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please take note of the important information below.


For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services.

STORAGE AUTHORIZATION

(35166)

(35400)

SHOWSITE STORAGE

POST SHOW TRANSPORTATION AND HANDLING

Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the show. Secured storage rates are eighty (80) cents per square foot per day ($100.00 Minimum).

Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved. There will be a $35.00 per day charge for pallet/skid, $80.00 per day for 1/2 trailer usage and $120.00 per day for full trailer usage. When Shepard personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is moved. This fee is in addition to the labor charge each time stored items are accessed. ($100.00 Minimum)There will be no charge to return material to the booth at the close of the show during the standard empty return process. Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor.

All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container , whichever is less. No uncrated material will be accepted at the warehouse.

Please Note: This form is for Accessible/Secured Storage only.





STORAGE AUTHORIZATION FORMNECA Annual Safety Professionals Conference

May 22 - 23, 2017Tropicana Hotel and Casino - Las Vegas, Nevada(702) 507-5278

(702) 948-0341

[email protected]


SPECIAL HANDLING Rate as shown on Material Handling Authorization Form

DISPOSAL FEE Fee: .75 Per Lb Labor Rate: A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out.

OVERTIME/DOUBLE TIME Surcharge:

WAREHOUSE OVERTIME/DOUBLE TIME

EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge: Minimum:

UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form

MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form

OFF-TARGET DELIVERIES Surcharge: Minimum:

MARSHALING YARD Surcharge:

REWEIGH OF SHIPMENTS Surcharge:

EMPTY CRATE STORAGE Surcharge:

SMALL PACKAGE CONSOLIDATION

ENVELOPE DELIVERIES Surcharge:

An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled.

35004

Mixed shipments that are uncrated by 50% or more are considered special handling and additional rates will apply.

$50.00For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time.

15%

35282$25.00 per forklift load

$30 per ShipmentWhere Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.

35250

If you have any questions about material handling, please contact Shepard Customer Service department.

An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.

35105

During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.

A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges.

$10.50 per envelope 35007

$25.00 per piece, Minimum $50.00

Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.

A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening. Any shipment arriving to showsite after show open will be charged a surcharge.

35003

Overtime: 30%Shipments that are moved and/or handled on overtime and/or double time hours will incur a surcharge based on the handling times noted on the receiving/shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.

25%

Advanced shipments may be received during straight time hours at the warehouse location, however an overtime/double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move-in and move out hours beyond our control. This would also be true if freight was received after hours at the warehouse trapping facility.

$50.00

Double Time: 50%

Surcharge: Overtime: 30% Double Time: 50%

Per Hour ( OT/DT rates may apply)

Customer Service Email: [email protected]

MATERIAL HANDLING INFORMATION


(702) 507-5278




MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES

A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight elevator, carpet and/or pad only shipments, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order/orientation or requires freight on the truck to be moved to unload actual delivery. Shipments that arrive bulk via small package carrier such as FedEx Express Service, UPS small package service, DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures.

104.25

What is material handling (also referred to as drayage)? What is the difference between material handling and shipping?

What is the definition of "freight"?

What is a "certified weight ticket"?

What does CWT mean?

What are advance shipments? CWT is an acronym for Century Weight, therefore it means per 100 lbs.

What are direct shipments?

What determines how much I'm charged?

How do I calculate material handling charges?

Will there be any additional charges?

What are small package carrier shipments?

How do I calculate my small package carrier shipment?Charges for small package carrier shipments are based on per carton, per delivery.

Example: I'm shipping 3 packages via FedEx, how much will I be charged?

What are CRATED materials?

What are UNCRATED materials?

What is SPECIAL HANDLING? ~ Receive a 10% discount off of material handling rates (restrictions apply).

~ Worry-free shipping to and from your show.

~ Priority Empty Service - priority of empty return at the close of show~ Volume discounted shipping rates

~ Charges will be billed to your show invoice-one less invoice/bill to keep track of.

~ No driver wait fees.

Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and/or hooks.

OUTBOUND SHIPMENTS

IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS

Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.

All shipments that are addressed to the advance warehouse address (please refer to "Advance Warehouse" shipping labels included in this manual).

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Signature Series Shipping will make it easier with the following benefits:

LIABILITY INSURANCE

All shipments must be prepaid, no collect on delivery shipments will be accepted.

All shipments must be prepaid, no collect on delivery shipments will be accepted.

You must complete a Shepard Material Handling Agreement (MHA) for all outbound shipments. A MHA will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk.

Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.

Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required.

SIGNATURE SERIES SHIPPINGHow can I make shipping my show materials easier?

If applicable, included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials.

MATERIAL HANDLING Q&A

Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers (empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.

Shepard will begin accepting your shipments 30 days prior to first show open day (date may vary depending on show schedule).

The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays.

Crates, cartons, skids, fibercases, and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or machinery to warehouse. You must ship those items direct to show site.

Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)

No, please do not order a forklift for unloading/reloading of your materials.

Do I need to order a fork lift to unload or reload my freight?A printed weight ticket from a scale certified or inspected by a government authority such as the Dept. of Agriculture, indicating the date weighed, the weight of the shipment and the vehicle ID of the unit being weighed.

Shipments must arrive during published exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.

All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual).

IMPORTANT FACTS ABOUT DIRECT SHIPMENTS

Shipping is the process of carrying your shipment from your location, pick-up area to it's destination and also the process of returning your shipment back to your location after the close of the show. Material handling begins at the time your shipment arrives to the docks (please refer to "What is material handling?" for the full definition.)

MATERIAL HANDLING 101NECA Annual Safety Professionals Conference

SMALL PACKAGES

3 x per carton rate = $ amount charged (plus any additional fees that may apply)

Shipments delivered that require extra labor for stacking or unstacking containers on a truck, tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials. Cannot be completed solely with one forklift and operator.

Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times.

What is and why would I need liability insurance?

If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA).

Upon completion of packing and labeling of your materials, complete the bill of lading with all required information, and return to customer service. If you have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk.

CRATED~UNCRATED~SPECIAL HANDLING

Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery, and minimum charges may apply.

MATERIAL HANDLING CHARGES

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Charges are based off the weight from your inbound weight ticket included with your shipment.

Material handling services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Shipments that arrive via small package carrier such as FedEx Express Service, UPS small package service, DHL small package service, and other carriers in this category and do not have a certified weight ticket included with shipment. This applies to packages weighing under 30 lbs.

Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees.

Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required.

SHIP TO ADDRESS:

COMPANY NAME

DELIVERY ADDRESS

CITY STATE ZIP

CONTACT NAME BOOTH

Number of Pieces: Number of Labels Requested:

Crate Skid Cases Carton Total Weight

CARRIER SELECTION

OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHER:

**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.** If using FedEx or UPS you must have and apply their shipping labels

Type of Service: In the event your designated carrier fails to pickup:

Ground Overnight 2nd Day Reroute via show carrierReturn to Warehouse

Shipping Options:

Inside Delivery Residential Lift Gate No Loading Docks

OUTBOUND SHIPMENT REQUIREMENTS:1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.2. Exhibitors must properly package and label all materials.3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.4. Please see the SES service desk if you do not receive a BOL**Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels

TRANSPORTATION CHARGES BILLING ADDRESS: SAME AS SHIP TO ADDRESS

Company Name

Address

City State Zip

Please complete the following:Company Name: Booth #: Contact Name: Phone #:



Customer Service Fax:L154760517 Event Code:


OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST

[email protected]

Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.

All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of


PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS


May 22 - 23, 2017

Tropicana Hotel and Casino - Las Vegas, Nevada(702) 948-0341

(702) 507-5278



these items. To take advantage of this service, please complete this request and submit to Shepard.

Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens.

$110.00 $137.00

$180.00 $223.00

$258.00 $320.00

$475.00 $595.00

$25.00 $30.00

$25.00 $30.00

$535.00 $670.00

$830.00 $1,035.00

$1,320.00 $1,625.00

Rev 3/1/15

10% SERVICE FEE

MATERIAL AND SERVICES TOTAL

STATE: ZIP:

EXHIBITING COMPANY NAME:

BILLING ADDRESS:

CREDIT CARD TYPE: EXP. DATE: CREDIT CARD NUMBER:

ADVANCED ORDER RATE

MINIMUM 1 HOUR LABOR INSTALL AND MINIMUM 1/2 HOUR LABOR DISMANTLE

ORDERED BY: EMAIL ADDRESS:

CARDHOLDERS SIGNATURE: PRINT CARDHOLDERS NAME:

LABOR RATES: STRAIGHT TIME - $100.00 OVERTIME - $200.00

QUANTITY OF 24 HOUR POWER

GRAND TOTALLABOR: Labor between the hours of 8:00am and 5:00pm, Monday through Friday will be at the straight time labor rate. Labor before 8:00am and after 5:00pm, Monday through Friday and all Saturdays,

Sundays and Holidays will be at the overtime rate. A minimum charge per booth on one hour for installation will apply to all booths requiring labor. Labor to disconnect will be based on one-half of the installation time and will be automatically applied to your invoice. A scaled floor plan is needed in order to proceed for orders with multiple outlet locations and/or island booths.

TELEPHONE NUMBER: FAX NUMBER:

ALL ISLAND BOOTHS AND ADDITIONAL SERVICES REQURE ELECTRICAL LABOR

ALL ELECTRICAL MATERIALS & SERVICES WILL REQUIRE A 10% SERVICE FEE

QUANTITY

LABOR TOTAL

ADVANCED ORDER RATE

120 VOLTS - 2000 WATTS OR 20 AMPS

To receive advanced pricing, Encore Event Technologies must receive your completed order, with billing information,

fourteen (14) days prior to show move-in.

EVENT NAME:

PRICING IS BASED ON A 3 DAY SHOW, ADDITIONAL DAYS WILL REQUIRE A 25% PER DAY CHARGE

208 VOLTS SINGLE PHASE 30 AMPS



BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM. PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO

PLACING ORDER. NO CHECKS ACCEPTED

Installation cannot begin until order is finalized and payment method has been received

MAIL OR FAX FORMS WITH PAYMENT TO :

ENCORE EVENT TECHNOLOGIES AT TROPICANA LAS VEGAS

8850 W. Sunset Road 3rd Floor, Las Vegas, Nevada 89148

Ph: (702) 866-1056 Fax: (702) 967-3844 Questions Email:[email protected]

ADVANCED ORDER RATE

ELECTRICAL SERVICES FORMEncore Event Technologies, its contractors, and subcontractors are not responsible for voltage fluctuation or power failure due to temporary conditions or loose connections. For your protection, you should install a surge protector under/over voltage protector on your computer(s) and/or other equipment you deem necessary. Encore Electrical should make installation of all electrical service. Encore will not be

responsible for any damaged or lost equipment, component computer hardware or software and/or any damage or injury to any person, caused by the installation, connection, or plugging into any electrical by persons other than our personnel.

Booth Number:

QUANTITY

EVENT DATES:

SUBTOTAL

STANDARD ORDER RATE

QUANTITY

PLEASE SUBMIT A FLOOR PLAN FOR ALL ISLAND BOOTHS AND UNDER CARPET ELECTRICAL RUNS

ADDITIONAL ELECTRICAL SERVICES

INSTALL LOCATION IN ROOM/BOOTH: (Provide floor plan if available)


SUBTOTALELECTRICAL SERVICES

ON-SITE CONTACT:CITY:

ELECTRICAL MATERIALS

6' OUTLET PLUG STRIP

25' EXTENSION CORD

STANDARD ORDER RATE

Setup/Disconnect Labor dates/times are based on the load-in schedule (and space availability) for your event. Encore does not control the event schedule for your event and therefore cannot control if setup/disconnect is during straight time or overtime hours.

ELECTRICAL IS AN EXCLUSIVE SERVICE AT TROPICANA LAS VEGAS Prices Subject to change without Notice

208 VOLTS SINGLE PHASE - 2000 WATTS OR 20 AMPS

ON-SITE PHONE:

Please call for additional services that are not listed on this order form, or for custom quotes for large orders

Dedicated & 24 hour power will be at 2x the listed price. Please indicate these requirements below if needed.

STANDARD ORDER RATE


QUANTITY OF 24 HOUR POWER

Terms and Conditions:

1.) Acceptance of terms: Client expressly acknowledges by receipt of services and/or products delivered by Encore Event Technologies to Client or its designee, to the terms and conditions herein contained.

2.) If an uninterrupted power supply is required for the full duration of the show, please order 24 hour power. An example would include a computer server that cannot ever lose power and/or other equipment that must remain on throughout the show during overnight hours.

3.) A scaled floor plan is required for orders with multiple outlet locations and/or island booths. If a power location in an island booth is not provided prior to show move-in, a location will be determined by Encore in order to maintain deliver schedules. Relocation of the service will be charged on a time and material basis.

4.) Encore Event Technologies reserves the right to disconnect any equipment that is found to be causing overall electrical problems without offering any refunds for services that have been disconnected.

5.) Client agrees not to share, resell, extend, bridge or otherwise misuse Encore Event Technologies connections and/or services. Encore Event Technologies reserves the right to disconnect any client found to have violated this usage agreement.

6.) Outlet prices for 120 Volt power include delivery of the service to one location at the rear of your booth. If you require outlets in other locations, have lights or electrical items to hang or erect, or have other electrical requirements, additional electrical labor will be required. Specific service location is defined as the area in the booth/room designated by the client.

7.) Encore Event Technologies is not responsible for cable and/or equipment provided by the client or any third party.

8.) Modification: This agreement shall not be amended by the parties except by written instrument signed by both parties.

9.) Choice of Law: This agreement shall be governed by, and construed in accordance with, the laws of the State of Nevada. In event of litigation, the place of venue shall be in the county of Clark in the State of Nevada.

10.) Entire Agreement: This agreement contains the entire understanding and agreements between the parties hereto the within subject matter, and there are no representations, agreements, or understandings, oral or written, between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed herein.

11.) Facsimile Signatures: Signatures sent/received via facsimile shall be considered as originals, and as such are valid signatures.

12.) Equipment Responsibility: Client fully understands and accepts complete responsibility for all equipment leased to Client. Such responsibility shall include, but not be limited to, damage, any necessary repairs, replacement of equipment not capable of being repaired to a fully functional status, loss of equipment, loss of income, and all other forms of loss or damage. All equipment, accessories, cables, knobs, switches and cases are included in equipment responsibility.

13.) Equipment procedures: a) Exhibitors will be responsible for the protection of any equipment rented from Encore Event Technologies and will ensure that all equipment is returned to Encore Event Technologies. Encore Event Technologies reserves the right to charge the customer for any lost equipment. b) Rental equipment provided by Encore Event Technologies for this order will remain the property of Encore Event Technologies. c) Only Encore Event Technologies personnel are authorized to modify system wiring or cabling within the facility. d) All equipment must comply with F.C.C. Regulations.

14.) Cancellation Policy: A 10% fee will be applied to orders canceled between the date the order is placed, and the install date. NO REFUNDS OR CREDITS for orders cancelled after installation has begun.

15.) Claims will not be considered, or adjustments made, unless filed in writing, by Exhibitor, prior to the close of the event.

16.) Encore Event Technologies does not provide an expressed or implied warranty for the equipment and services provided, including no warrant of fitness for particular purpose or merchantability. Part of the Agreement with Encore Event Technologies is a limitation of liability so that Client's sole remedy or recourse against Encore Event Technologies shall be the return of the price that the Client paid for services and/or equipment rental, regardless of type, nature or basis for the claim. Encore Event Technologies shall have no liability whatsoever for personal injury, property damage, business loss, business interruption, consequential or punitive damages.

AUTHORIZED SIGNATURE:

BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ASSOCIATED WITH THIS FORM. PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER. rev. 3/1/15

UNIQUE. CREATIVE. INNOVATIVE. www.encore-us.com P: 702-739-2316 F: 702-739-2324 E: [email protected]

Exhibitor Price Guide

Client/ Exhibitor Information

Exhibiting Company Name:__________________________________________________________________________________

Exhibiting Company Address:________________________________________________________________________________

City_____________________________________________State_________________________Zip Code____________________

Country__________________________________________Ordered by______________________________________________

Phone (_______)________________________Ext__________________Fax (______)___________________________________

Email____________________________________________Event Name______________________________________________

Room #____________________________On-Site Contact______________________________BEO/REF#_________________

Deliver Date______________________________________Time____________________________________________________

Pickup Date_______________________________________Time____________________________________________________

EXHIBITOR CREDIT CARD AUTHORIZATION

Type of Card Visa Mastercard AmEx Discover

Credit Card Account #_________________________________________________Expiration: Month_________Year________

Vcode*____________Card Holder Name______________________________________________________________________* 3 digit number on back of Visa, MC and Discover or 4 digit number on front of AmEx card.

The undersigned has read and agrees to all of the terms and conditions, and labor rates of this rental agreement. The undersigned authorizes Encore to charge the above listed credit card for the equipment, labor and/ or services detailed in this agreement, and for any client approved add-ons and change orders.

Your Order Total___________________________Digital Signature ________________________________________________


Video Components MONITORS

55” LCD (16x9)

40” LCD (16x9)

32” LCD (16x9)

21” LCD Monitor

PLAYERS/ RECORDERS

DVD Player

PROJECTORS

4K LCD Projector

5K LCD Projector

7K LCD Projector

LCD Accessory Package

Audio Components MICROPHONES

UHF Wireless Microphoning System Handheld Headset Lavalier

Wired Microphone

MIXERS & ACCESSORIES

12 Channel Mixer

2 Speaker Audio System

4 Speaker Audio System

Compact Disc Player (5 Disc)

Audio Patch Fee

Laptop Audio

Labor Rigger

AV Pricing

Screens TRIPOD SCREEN PACKAGES & ACCESSORIES

6’X6’ Screen Package6’x6’ Screen, 32”Draped Cart, Power Strip and 25’ Extension Cord

8’X8’ Screen Package8’x8’ Screen, 32”Draped Cart, Power Strip and 25’ Extension Cord

6’x6’ Tripod Screen

8’x8’ Tripod Screen

10’x10’ Cradle Base

FASTFOLD SCREENS

7.5’x13 & LCD Cart Package

9’x12’ & LCD Cart Package

9’x16’ & LCD Cart Package

10.5’x14’ & LCD Cart Package

A/V AccessoriesMISCELLANEOUS

Flipchart w/ Pad & Markers

Flipchart w/ 3M Pad & Markers

Wireless Mouse

AC Cord

Executive Power Strip w/ USB Hub

RIGGING

Rigging Points (weekly rate)

45’ Boom Lift

20’ Scissor Lift

DRAPE

22’x10’ Black Drape (add. labor)

Your Order Totals

* Prices reflect daily rates unless otherwise noted. Equipment pricing and service fee charges are subject sales tax.

CANCELLATIONLessee is responsible for the full contract price on cancellations made less than 72 hours prior to delivery. If written cancellation received more than 72 hours prior to delivery, Lessee is responsible for 50% of the contract price, plus any costs expended by Encore on Lessee’s behalf. Prices are effective January 2015 and are subject to change without notice. Prices reflect daily rates unless otherwise noted. To ensure availability, please reserve equipment 30 days in advance. Premium charges may apply to orders placed within 48 hours of meeting date.


$525.00

$450.00

$300.00

$120.00

Qty Days Price Total

$127.00

$42.00

$42.00

$70.00

Services/ Equipment/ Labor Total

Delivery/ Basic Installation/ Pick-up

21% of Order Subtotal ($20 Minimum Charge)

Additional Hourly Labor/ Facility/ Handling if required

TOTAL

Qty Days Price Total

$70.00

$160.00

$37.00

$170.00

$415.00

$625.00

$65.00

$53.00

$32.00

$91.00

$127.00

$514.00

$275.00

$604.00

$344.00

$72.00

$90.00

$21.00

$25.00

$30.00

Call for details

$500.00

$265.00

$495.00

$790.00

$1,030.00

$79.00

$130.00


Terms and Conditions

1. PAYMENT TERMSLessee agrees to pay Encore Event Technologies (hereinafter “Encore”) all charges indicated on this Rental Contract which includes these Terms and Conditions and any equipment that is rented pursuant to the terms set forth herein (the “Equipment”) or labor overages. Payment is due and payable in full upon signing this Rental Contract unless otherwise negotiated and agreed to in writing on a Commencement of Work document.2. ESTIMATESIn connection with this Rental Contract or any contract entered into between Encore and Lessee, any estimate provided to Lessee in connection with the expected labor hours and number of days the Equipment is solely an estimate. In the event that the actual hours, actual quantities of Equipment rented hereunder or actual days the Equipment is rented is greater than the amount indicated in any proposal, Lessee will be charged for those overages at Encore’s standard rates less any applicable discounts.3. DAMAGE WAIVERAll Equipment has been inspected upon delivery and Lessee acknowledges and warrants that all Equipment was received in good and working order. Lessee agrees to pay for any and all damages on account of lost, damaged or stolen equipment and/or loss caused by Lessee’s accident, misuse or neglect. Should the Equipment listed on this Rental Contract malfunction for any reason and at no fault of Lessee, Encore will only be responsible for the repair of listed Equipment but WILL NOT be held responsible for any damages or loss caused as a result of the Equipment malfunctioning.4. SUBLEASEWith the prior written consent of Encore, Lessee shall have the right to sublease the Equipment and, in the event of a sublease, Lessee shall be fully responsible for all insurance on, repair and replacement of, and reclamation of the Equipment. Encore reserves the right to replace the Equipment at Lessee’s expense at full retail value if the subleased Equipment is lost, damaged or untimely returned.5. TITLEThe parties intend to create a rental agreement and the relationship of lessor and lessee between themselves. The terms set forth herein shall not be construed or interpreted to create or imply the existence of a finance lease or installment lease or sales contract. Title to the Equipment shall at all times be vested in Encore, and no right, title or interest in the Equipment shall pass to Lessee other than the use of the Equipment for the rental period as agreed to by the parties, which right is conditioned upon Lessee’s compliance with this Rental Contract.6. SURRENDER / EQUIPMENT HANDLINGOn the expiration or earlier termination of this Rental Contract, Lessee shall return the Equipment in good repair, condition and working order, subject only to reasonable wear and tear. All Equipment must be handled by Encore personnel only. Equipment may not be moved, stored, or serviced by Lessee or any other party. Lessee may not operate the Equipment unless authorized by Encore. Lessee agrees that Encore shall have the right to enter the premises where the Equipment is located and shall have access to the Equipment at all times.7. CANCELLATIONUnless otherwise negotiated or agreed to in writing on a Commencement of Work Document, the following monies shall be payable by Lessee to Encore in the event of cancellation prior to the expiration of the rental period set forth on this Rental Contract: (1) if cancellation is made by Lessee more than seventy-two (72) hours prior to the scheduled performance then said expenses paid by Encore on Lessee’s behalf (including contractual obligations) plus fifty percent (50%) of the fee shall be charged to and immediately paid by Lessee to Encore; or (2) if cancellation is made within seventy-two (72) hours, full rental contract price for the entire duration set forth on this Rental Contract is due and payable.8. DEFAULTIf Lessee fails to pay rent or otherwise fails to observe, keep or perform any provision of this Rental Contract, or if Lessee should enter into voluntary or involuntary bankruptcy or receivership or other legal impediment which could impair the Equipment, Encore shall have the right to:

(a) Enter Lessee’s premises and reclaim the Equipment at Lessee’s premises or at site of any subleases without demand or notice to Lessee or court order or other processes of law, and declare the entire amount of rent immediately due and payable without demand or notice to Lessee. Lessee waives any damages occasioned by such reclamation. Any reclamation shall not constitute a termination of this Rental Contract unless Encore expressly notifies Lessee in writing; (b) Sue to recover all rents and any other amounts owed or accruing to Encore; (c) Terminate this Rental Contract as to any or all items of Equipment; and/or (d) Exercise any other remedy at law or equity. All such remedies are cumulative and may be exercised concurrently or separately. The exercise of any remedy shall not release Lessee from this Rental Contract and Lessee shall remain liable for the full performance of all obligations to be performed by Lessee under this Rental Contract.9. CREDIT TERMSAll open accounts require prior credit approval. Should collection under the terms of this Rental Contract commence, Lessee agrees to pay all collection costs which include, but are not limited to, Equipment recovery costs, storage charges, attorneys’ fees and court costs.10. CHOICE OF LAW AND VENUEThe interpretation and affect of this Rental Contract and the related agreements shall be governed by and construed in accordance with the internal laws (as opposed to the conflicts of law provisions) of the State of Nevada. Any litigation arising out of or related to this Rental Contract shall be instituted and prosecuted only in the appropriate state or federal court situated in Clark County, Nevada. The parties submit to the exclusive jurisdiction and venue of such courts for purposes of any such action and the enforcement of any judgment or order arising therefrom. Each party waives any right to a change of venue and any and all objections to the jurisdiction of the state and federal courts located in Clark County, Nevada.11. ATTORNEY’S FEESIn the event either party, institutes any action arising out of, related to, or for the breach of, this Rental Contract, the prevailing party shall be awarded reasonable attorneys’ fees and costs.12. CONDITION OF EQUIPMENTEncore maintains and services the Equipment in accordance with manufacturers’ specifications and industry practice. Encore does not, however, warrant or guarantee that the Equipment or services being provided will be free of defect, malfunction or operator error. If the Equipment malfunctions or does not operate properly during the event for any reason whatsoever, Lessee agrees to immediately notify Encore’s on-site representative. Encore will attempt to remedy the problem as soon as possible so that the event is not interrupted. Lessee agrees and acknowledges that Encore assumes no responsibility for any loss, cost, damage or injury to persons or property in connection or as a result of inoperable Equipment or otherwise.13. LIMITATION OF LIABILITY AND INSURANCELessee agrees to defend, indemnify and hold Encore and its officers, directors, employees, successors and assigns harmless from any and all claims arising out of any violation of any law, rule, regulation or order, and from any and all claims or liabilities for loss, damages or injury to persons or property of whatever kind or nature arising from the use or operation of the Equipment, or from the negligence or carelessness of the agents or employees of Lessee. Additionally, Encore shall not be liable for any special or consequential damages including lost profits arising relating to the Equipment, the services or this Rental Contract. Lessee shall notify Encore promptly of any accident involving the Equipment. Lessee shall obtain contractual insurance in connection with this Rental Contract and pursuant to this paragraph, in an amount satisfactory to Encore and provide proof of such insurance upon request of Encore.14. SEVERABLIITYIn the event that any provision of this Rental Contract shall be unenforceable or inoperative as a matter of law, the remaining provisions shall remain in full force and effect and be construed as though such unenforceable or inoperative provisions had never been a part of hereof.15. CONSTRUCTION CLAUSEFor the purpose of interpretation, the language in this Rental Contract shall be deemed to be the language of both parties and neither party shall be deemed to be the drafting party.1.6 SURVIVALAll provisions of this Rental Contract related to indemnification, disclaimers and limitations on liability and all other obligations of the parties that arise in connection with Lessee’s rental of Equipment from Encore shall survive the termination of the rental of such Equipment.17. ENTIRE AGREEMENTThis Rental Contract incorporates by reference any attached Schedules, Contract, and Commencement of Work, related to this rental order, and contains the parties’ entire understanding and may not be modified except in written form signed by both parties.


Custom DATA Services Advanced Rate Show Rate

Quantity

Total Per Day Rate (Up to 3 Days)

Weekly Rate (4-7 Days)

Per Day Rate (Up to 3 Days)

Weekly Rate (4-7 Days)

Business Starter (Shared VLAN Single Location)

Bandwidth: Up to 10 Mbps (Shared VLAN Service)

$250.00

$1,000.00

$300.00

$1,200.00

Business Professional (Shared VLAN Single Location)

Bandwidth: Up to 100 Mbps (Shared VLAN Service)

$850.00

$3,400.00

$1,020.00

$4,080.00

Additional Locations (Add more locations – price for each location per day) $200 / ea. $800 / ea. $240 / ea. $960 / ea.

Wireless Codes (Wireless codes can only be used on one device each, non-transferrable) Each code

provides up to 10Mbs speed.

1 Wireless Code $150.00 $600.00 $180.00 $720.00 5 Wireless Codes $225.00 $900.00 $270.00 $1,080.00 10 Wireless Codes $285.00 $1,140.00 $342.00 $1,368.00 25 Wireless Codes $570.00 $2,280.00 $684.00 $2,736.00

Fax to: 702-823-3705. A catering representative will contact you for payment

The undersigned represents that he/she is the Customer or is the Authorized Customer Representative identified above and is authorized to sign this Agreement on behalf of Customer for the services in this Agreement. The undersigned further represents that the Customer Information and the Authorized Customer Representative Information is true and correct. This Agreement binds Customer to the Rates, Terms and Conditions of Service applicable to each of the services selected above, including any termination penalties that may apply. All Services are subject to the Terms and Conditions on Page 3 attached hereto. Prices listed do not include applicable taxes, fees, assessments or surcharges. Until this Agreement is signed by Hospitality Network, it serves as a proposal which may be withdrawn or changed at any time by Hospitality Network. Hospitality Network will honor the prices in this proposal provided Customer delivers a signed contract to Hospitality Network within thirty days from the contract date above. If Customer terminates any Service that is part of a bundle offering, the remaining Services shall be subject to price increase for the remaining Service term. Customer agrees that Hospitality Network may execute this Agreement using an electronic signature.

Additional Products and Services Advanced Show Quantity Total Static IP Address Public Static IP Address $125.00 $150.00 Ethernet Switch Rental 8, 16, and 24 Port Switches available** $150.00 $180.00 Cat 5e Cable/Fiber Jumper Rental Cat 5e Ethernet Cable up to 50 ft** $25.00 $30.00 Access Point Rental ** $225.00 $270.00 Special Location $300.00 $360.00 Circuit Call for Quote VLAN $200.00 $240.00 VLAN Port/Access Point configuration & activation $100.00 $120.00 Dedicated On-site Technician Reserve a personally dedicated on-site technician $125 / hr

** Equipment rental is taxable and subject to NV state sales Tax (8.1%)

Show Rate applies to orders received less than 7 days prior to event **********

Please email the completed order form to: [email protected] or

Tropicana Cox Business Advanced Convention Services

3801 Las Vegas Blvd. South LV, NV 89109 ACS Main (702) 545-1225 Fax (702) 823-3705

Email: [email protected]

On-Site Contact Group Contact

Name:

Phone:

Email:

Room Name:

Location / Booth:

Name:

Phone:

Catering Manager:

Email:

BEO#:

Installation Date/Time:

Removal Date/Time:

Date From:

Date To:

Sub-Total

Tax (8.1%)

Expedite Fee

Grand Total

Customer’s Signature Customer’s Name (print) Date

Notes

Please indicate any notes here.

Updated 9/10/15 Page 2 of 3

TERMS AND CONDITIONS OF SERVICE

1. Service and Installation As detailed on the first page of this Agreement, Hospitality Network, LLC (“Hospitality”) shall provide Customer with certain services (“Services”) and equipment (“Equipment”) for the use of Customer and third parties attending or participating in an event hosted by Customer (“Conventioneers”). Any

Conventioneers receiving Services in connection with this Agreement shall be selected solely by Customer, and Customer shall be responsible for the acts of such Conventioneers in connection with the Services as if such acts were performed by Customer. Except to the extent caused by Hospitality or a Hospitality agent or subcontractor, Customer shall be responsible for damage to any Equipment provided hereunder. Neither Customer not any Conventioneers may use the Services in any manner that interferes with or impairs the Hospitality network, Equipment or facilities, and the Equipment shall be used only for the purpose of receiving the Services. For Hospitality Internet services, bandwidth speed options may vary. Customer acknowledges and agrees that Customer and the Conventioneers may not always receive or obtain optimal bandwidth speeds and Hospitality network management needs may require Hospitality to modify upstream and downstream speeds.

2. Service Date and Term This Agreement shall be effective upon execution by the parties. Services shall be provided for the applicable term set forth on the first page of this Agreement and such term shall begin upon installation of Service. Hospitality shall use reasonable efforts to make the Services available by the requested service date; provided, however, that Hospitality shall not be liable for any damages whatsoever resulting from delays in meeting any service dates due to delays beyond its reasonable control.

3. Customer Responsibilities Customer shall, and shall ensure that the Conventioneers, use the Services in compliance with all applicable laws and ordinances, as well as applicable leases and other contractual agreements between Customer and third parties. If Customer is purchasing access codes enabling Customer employees or Conventioneers to access the Internet, such employees or Conventioneers will be required to agree to the terms of a Hospitality end user license agreement before accessing the Internet. If Customer is purchasing bandwidth and itself controlling Conventioneer or employee access to the Internet, Customer agrees to require all employees or Conventioneers before accessing the Internet to agree to the terms of an end user license agreement reasonably acceptable to Hospitality. Customer is responsible for ensuring that any Customer or Conventioneer equipment is compatible for the Services selected and with the Hospitality network.

4. Equipment Unless otherwise provided herein, Customer agrees that Hospitality shall retain all rights, title and interest to facilities and Equipment installed by Hospitality hereunder and that Customer shall not create or permit to be created any liens or encumbrances on such Equipment. Hospitality shall install Equipment necessary to furnish the Services to Customer. Customer shall not modify or relocate Equipment installed by Hospitality without the prior written consent of Hospitality. Customer shall not permit tampering, altering or repair of the Equipment by any person other than Hospitality’s authorized personnel. For Hospitality- owned Equipment, Customer shall, at the expiration or termination of this Agreement, return the Equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event the Equipment is not returned to Hospitality in good condition, Customer shall be responsible for the value of such Equipment as provided on the first page of this Agreement, or if no such value is provided, for the replacement cost of such Equipment. Hospitality shall repair any Equipment owned by Hospitality at no charge to Customer provided that damage is not due to the negligence of Customer. If additional equipment not listed on the first page of this Agreement, including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by Customer to use the Services, Customer shall be responsible for such equipment.

5. Resale of Service Unless authorized in writing by Hospitality, neither Customer not any Conventioneer may resell any portion of the Services to any other party.

6. Default If Customer or any Conventioneer fails to comply with any material provision of this Agreement, including, but not limited to failure to make payment as specified, then Hospitality, at its sole option, may elect to pursue one or more of the following courses of action upon proper notice to Customer as required by tariff or applicable law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or any part of Services, and/or (iii) pursue any other remedies, including reasonable attorneys’ fees, as may be provided at law or in equity, including the applicable termination liabilities.

7. IP Address Hospitality will allocate IP addresses to Customer according to InterNIC guidelines. All IP addresses assigned by Hospitality must be relinquished by Customer upon the expiration, termination or cancellation of this Agreement.

8. Termination A 10% fee will be applied to all orders canceled between the date the order is placed and the installation date. No refunds will be provided to orders which have been installed. If Hospitality is delivering Services via wireless network facilities and there is signal interference with such Service, Hospitality may terminate this Agreement if Hospitality cannot resolve the interference by using commercially reasonable efforts.

9. LIMITATION OF LIABILITY. HOSPITALITY SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL HOSPITALITY BE RESPONSIBLE FOR FAILURE OR ERRORS IN SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE CAUSE. HOSPITALITY SHALL NOT BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED BY THE NEGLIGENCE OF HOSPITALITY. UNDER NO CIRCUMSTANCES WILL HOSPITALITY BE LIABLE FOR ANY SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS AGREEMENT. HOSPITALITY’S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL BE THE LESSER OF $5,000.00 OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER.

10. Assignment Customer may not assign, in whole or in part, this Agreement without the prior written consent of Hospitality, which consent may be withheld in Hospitality’s discretion. Hospitality may assign this Agreement and Service may be provided by one or more legally authorized Hospitality affiliates.

11. WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE, RELATING TO THE SERVICES. SERVICES PROVIDED ARE A BEST EFFORTS SERVICE AND HOSPITALITY DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE SHALL BE ERROR-FREE OR WITHOUT INTERRUPTION. HOSPITALITY MAKES NO WARRANTY AS TO TRANSMISSION OR UPSTREAM OR DOWNSTREAM SPEEDS OF THE NETWORK.

12. INDEMNITY Customer shall indemnify and hold Hospitality and its respective affiliates, subcontractors, employees or agents harmless (including payment of reasonable attorneys fees) from and against any claims, actions or demands relating to or arising out of Customer’s or a Conventioneer’s use of the Service including without limitation (i) any content or software displayed, distributed or otherwise disseminated by Customer, its employees, or Conventioneers or (ii) any malicious act or act in violation of any laws committed by Customer, its employees or Conventioneers.

13. Viruses, Content, Customer Information Software or content obtained from the use of Service may contain viruses or other harmful features and Customer is solely responsible for protecting its and Conventioneers’ network, equipment and software through the use of firewalls, anti-virus, and other security devices. Through the use of the Service, Customer may obtain or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible for its access to such content. Hospitality may disclose Customer information to law enforcement or to any Hospitality affiliate. Hospitality may delete any Internet traffic or email that contains a virus. If Customer operates a wireless local access network in connection with the Services, Customer is solely responsible for the security of its network.

14. Public Performance Public Performances If Customer engages in a public performance of any copyrighted material through use of the Services provided under this Agreement, the Customer, and not Hospitality, shall be responsible for obtaining any public performing licenses.

15. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall be subject to modification to comply with all applicable laws, regulations, court rulings, and administrative orders, as amended. In no event shall either party have any claim against the other for failure of performance if such failure is caused by acts of God, natural disasters including fire, flood, or winds, civil or military action, including riots, civil insurrections or acts of terrorists or the taking of property by condemnation.

16. Miscellaneous This Agreement constitutes the entire agreement between Hospitality and Customer for the Services and equipment provided herein. The invalidity or unenforceability of any term or condition of this Agreement shall not affect the validity or enforceability of any other provision. Except as provided herein, this Agreement may be modified, waived or amended only by a written instrument signed by the parties. The rights and obligations of the parties under this Agreement shall be governed by the laws of the State of Nevada. The failure by either party to exercise one or more rights provided in this Agreement shall not be deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by personal delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the parties at the addresses on the first page of this Agreement, or as specified by subsequent written notice delivered by the party whose address has changed. Any provision that should by its nature survive the termination or expiration of this Agreement shall survive such termination or expiration.

Welcome NECA 2017 Exhibitors - Shepard€¦ · Welcome NECA 2017 Exhibitors . Check out the new...

Documents

Transcript of Welcome NECA 2017 Exhibitors - Shepard€¦ · Welcome NECA 2017 Exhibitors . Check out the new...