Welcome Homeowners 2016 Annual Meeting · 2016-11-13 · Minutes from 2015 Meeting Donna Haller...

Welcome Homeowners

2016 Annual Meeting

Grosse Pines

Association Inc.

November 13, 2016

November 13, 2016 www.grossepines.org

Meeting Agenda

• Introduction, Opening and Roll Call

• Minutes from 2015 Meeting

• Annual Report

• Social Events and Web Report

• Landscape and Architectural Report

• Declaration of Restrictions Summary

• Financial Report

• Major Initiatives for 2017

• Election of Board Members

• Closing and Q & A

Introduction and Opening

Doug Handler

President


Grosse Pines Board Members

• Doug Handler -- President

• Jayne Harris -- Vice President

• Mark Kosowski--Treasurer

• Donna Haller -- Secretary

• Allison Myers -- Social Director

• Rich Santia -- Landscape Director

• Vince Rodman – Landscape Director

• Chris Evanoff -- Landscape Director

• Roger Valade --Web/Communications Resource

Minutes from 2015 Meeting

Donna Haller

Secretary


2014 Minutes

• Financial Report

• Social Activities

• Walton Renovation Project Review

• Declaration of Restriction Discussion

• Elections

2016 Annual Review

Doug Handler

President


2016 Annual Report-Accomplishments

• Maintained Common Areas

• Developed and Distributed Residence Directory and Several e-Newsletters

• Developed Designed Plans and Budget for Next Phase of Landscape Plan

• Held Five Social Events


2016 Annual Report-Accomplishments

• Collected Dues from Homeowners and Filed Several Liens

• Conducted Extensive Audit of All Properties for Declaration of Restriction Violations

• Issues 8 letters to Homeowners for Violations

• Developed Roles and Responsibilities for Board Members

• Met Six Times Throughout the Year

Social Report

Allison Myers

Social Director


Social Report

2016 - Exciting Year for Social Events

• April – Easter Egg Hunt, 50 in Attendance

• June -- Pig Roast BBQ Picnic, 100 in Attendance

• June and Sept.-- Backyard Movies/Smores

• October – Wine Tasting, Over 30 in Attendence

• Dec. 2015—Christmas Dinner at Brewery

• Greeted and Provided Welcome Package to Ten

New Residents

Thank You for Your Participation


Christmas Dinner at

Rochester Bistro

• When: Saturday December 3rd 6:00 P.M.

• Where: Rochester Bistro-Downtown

• Price: $35 plus a Cash Bar.

• Pay the Night of Event

Please RSVP by November 28,

[email protected]


Web and Communication Report

• Electronic Communications to Homeowners

– e-Newsletters

– e-Social Events

– e-Mail Urgent Announcements

• Improvements to Website, Directory and Resident Email

• Need e-mails for Some Homeowners


Social Report

2017 Proposed Social Events

• Easter Egg Hunt

• Summer Pig Roast

• Wine and Cheese Party

• Backyard Movies and S’mores

• Christmas Dinner

Landscape and

Architectural Report

Rich Santia

Vince Rodman

Chris Evanoff


Landscape Renovation Project

• Developed in 2012 a master plan plus a

detailed landscape design for renovating

all the common areas

• Utilize a design approach that will include

some of the existing plant and tree

materials


Landscape Renovation Project

Completed Phases

• Walton Frontage Approximately 1,200 Ft.

• Four Entrance Corners

• Seven Cul-de-Sacs and One Retention

Pond


Final Phases Scope

• Two Entrance Islands-Complete Redo

• Masonry Entrance Signage Set Back 20’

• Move Existing Signs - Each End Walton

• Sprinkling System in Islands

• Lighting Corners, Signs, Islands and Wall


Final Phase Plan

• Develop Architectural Design Plans

• Develop Plant and Materials List

• Develop Bid Packages

• Make Final Adjustments to Design Plan

• Award Contact to Most Qualified Company

• Develop Phases for Work Completion

• Begin March/April 2017

Provide Homeowners Regular Updates of Project Status

Declaration of

Restriction Audit

Rich Santia

Vince Rodman

Chris Evanoff


Deed/Restriction Audit

• Developed Guidelines for Audit

• Evaluated Every Home from the Front

Exterior (No Back Yards Were Observed)

• Major Focus on the Following

– Custom Made Structures

– Vehicular Parking and Storage

– Fences, Signs, Sewage

– Objectional Sights


Deed/Restriction Violation-Audit Results

• Dead Trees and Driveway Clutter

• Objectional Sights – Stockpiling and

Storage of Various Materials

• Vehicular Storage

• Garbage Containers Visible

• Mailboxes in Disrepair

• Fences

Approximately 20 Homes Were in Violation

Financial Report

Mark Kosowski

Treasurer


2016 Income/Expense Statement

2016

Forecast

Income

• Membership Dues ( $335 * 142 lots ) $46,900

• Past Due Accounts 670

Total Income $47,570

Expenses

• Utilities $ 6,600

• Common Area Maintenance 14,800

• Landscaping Project 19,850

• Holiday Decorations 2,800

• Liability Insurance & Legal Fees 840

• Sprinkler & Lighting Repairs 360

• Social Events 1,600

• Administrative Expenses 530

• Gifts/Other 120

Total Expenses $47,500

Surplus/(Deficit) $70


2017 Income and Expense Budget

Income

• Membership Dues ($335 x 142 lots) $47,570

• Past Due Accounts 1,340

Total Income $48,910

Expenses

• Utilities $ 6,700

• Common Area Maintenance 16,000

• Landscaping & Improvements 32,000

• Holiday Decorations 3,000

• Liability Insurance 1,200

• Sprinkle System/Repairs 500

• Social Events 1,800

• Administrative 1,800

• Website Improvements 1,500

• General & Administration 500

Total Expenses $65,000

Surplus/(Deficit) ($16,090)


2017 Projected Year-end Cash Reserve

Capital Reserve – December 31, 2016 $18,740

Add: Projected 2017 Surplus/(Deficit) (16,090)

Deduct: Projected Uncollected Funds 0

Projected Cash Reserve Dec. 31, 2017 $2,650

Major Initiatives for 2017

Doug Handler

President


2017 Major Initiatives

• Begin Final Phase of Landscape Plan

• Update Homeowners Directory and Emails

• Refresh and Enhance Web Site

• Form a Sub-committee to Study, Clarify and

Update Deed Restrictions

• Enforce Deed and Restrictions Violations

QUESTION AND ANSWER


Election of Board Members

• Present GP Board is Eight Member

• Board Member Term – Three Years

• Two Board Member Term Ends

December 2016• Donna Haller

• Jayne Harris


Election of New Board Members

Nominations

• Donna Haller

• Jayne Harris

THANK YOU FOR YOUR

ATTENDANCE!

Questions?

Welcome Homeowners 2016 Annual Meeting · 2016-11-13 · Minutes from 2015 Meeting Donna Haller...

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