Weddings - theumstead.com · The Wedding Lawn is available for wedding ceremonies with up to 250...

Weddingsat

t h e u m s t e a d h o t e l a n d s p a

2ballroom

i

table of contentsWhy Select the Umstead Page 1

Wedding Ceremony Information

Wedding Reception Venues Page 5

Wedding Packages Include

Design Your Own Package Page 9

Intimate Package Page 9

Evening Packages Page 10

Inspired Evening Packages Page 12

Afternoon Packages Page 13

Brunch Packages Page 15

Menu Selections

Hors d’oeuvres Page 17

Plated Dinner Page 18

Strolling Reception Page 19

Buffet Dinner Page 20

Plated Luncheon Page 22

Bar Choices Page 23

Package Enhancements Page 25

Related Events Page 27

Preferred Partners Page 29

General Information Page 33

Make your wedding day a dream come true.

1

Whether you are planning a large traditional wedding reception or a more informal

celebration, The Umstead Hotel and Spa offers the ideal location and luxurious design to

create an elegant atmosphere for all of your wedding festivities. The modern ambiance,

outstanding cuisine and courteous staff at The Umstead Hotel set the tone for a celebration

that will make loving memories that will last a lifetime.

Why host your wedding celebration at The Umstead Hotel and Spa?

✦ We offer a beautiful ceremony lawn conveniently located in Cary.

✦ The hotel features five star cuisine with an unparalleled level of service.

✦ The Special Events team has years of experience and will work with you to create the wedding of your dreams - whether you select a package or have us customize all of the details specifically for your special day.

✦ Since we only host one wedding at a time you will have the undivided attention of the staff while enjoying your wedding celebration.

✦ For your out of town guests, we are pleased to offer a courtesy room block with a reduced room rate the weekend of your wedding.

✦ By hosting your wedding celebration at The Umstead, you will have access to the property for Engagement and Bridal Portrait photography sessions prior to the wedding date.

✦ You and your hotel guests will be able to enjoy the luxurious spa.

✦ We offer a complimentary menu tasting for up to four guests.

✦ The Umstead Hotel does not charge a separate facility fee for using the event space.

✦ Your cocktail hour can be hosted on the outdoor terrace overlooking the lake.

Wedding Ceremony

3

wedding lawnThe Wedding Lawn is available for wedding ceremonies with up to 250 guests and is exclusive to couples hosting their wedding reception at the hotel. The ceremony fee includes:

✦ Access to Lawn for an hour to rehearse the day prior to the wedding (rehearsal time to be confirmed 60 days prior)

✦ White Ceremony Chairs

✦ An indoor back-up location in the event of inclement weather

✦ (2) Speakers and (2) Wireless Lavaliere Microphones

✦ Altar Tables, if needed

✦ Infused Water Station

✦ Gift Table

✦ Certified Wedding Coordinator

✦ Exclusive day of photography access

✦ Complimentary guest room for the night of the rehearsal; preparation room on the wedding day

✦ Complimentary valet parking for guests attending the wedding celebration

✦ Complimentary champagne toast for the bridal party and parents immediately following the ceremony

January – March and December, Anytime $3,000 inclusive

April – November, Afternoon Ceremony with Reception, ending prior to 3:00 PM, $3000 inclusive

April – November, Evening Ceremony beginning after 5:00 PM, $4000 inclusive

If you retain an outside wedding planner to assist you on your special day the ceremony fee will be reduced by $500.

boardwalk ceremonyThe Boardwalk is available for wedding ceremonies with up to 12 guests and is exclusive to couples hosting their wedding dinner at the hotel. The ceremony fee includes the following:

✦ Ceremony Coordination

✦ Private location for ceremony

✦ Indoor location in the event of inclement weather

Year Round, $500 inclusive

Wedding Reception Venues

ballroom

5

grand ballroomThe Ballroom is an impressive 4,000 square foot venue with soaring twenty foot ceilings, intricate custom carpeting, breathtaking lighting, with space to create the ultimate party of your design. An elegant pre-function space accompanies the Ballroom and features original artwork and natural light spilling in from the terrace overlooking our three acre lake.

CapacitySeated Dinner 180 guests with dance floor/DJ Table

Seated Dinner 150 guests with dance floor/Band Stage

Strolling Reception 250 guests with dance floor (limited seating available*)

Strolling Reception 140 guests with dance floor (seating for all guests)

Buffet Dinner 140 guests with dance floor (seating for all guests)

Food and Beverage MinimumsSaturday Night $20,000 (start time after 6:00 PM)

Friday/Sunday Night $12,000 (start time after 6:00 PM)

Afternoons $9,000 (concluding prior to 3:00 PM)

*Limited Seating consists of seating for approximately 40% of the guest count utilizing tables that are 48” round or smaller.

half ballroomOnly available on Friday or Sunday evenings

CapacitySeated Meal 70 guests with dance floor/DJ Table




Food and Beverage MinimumsFriday/Sunday Night $8,000 (start time after 6:00 PM)


7

salon roomAn exquisitely decorated event space is The Salon, an elegant 1,600 square foot room filled with natural light pouring in from lake-front windows. Brocade-lined walls, a modern Italian chandelier and fixtures, and a muted palate create an ideal setting for an intimate reception or dance. Complementing The Salon is an intimate pre-function space and views of our three acre lake.

CapacitySeated Dinner 70 guests with dance floor/DJ Table




Food and Beverage MinimumsFriday/Sunday Night $8,000 (start time after 6:00 PM)


*Limited Seating consists of seating for approximately 40% of the guest count utilizing tables that are 48” round or smaller.

Wedding Packages

9

All Wedding packages include

✦ Champagne Toast for all guests ✦ Any Chef Fees

✦ All taxes and service charges

✦ Display tables for cake, gifts, guest book, escort cards and favors

✦ Cake cutting and serving

✦ Menu tasting for up to four guests

✦ Courtesy Room block

✦ Personal and Professional planning by the hotel Special Events Team

✦ Bartender Fees

✦ Table Pin spotting in Ballroom and Salon Room

✦ Tables, chairs, floor length white or chocolate brown tablecloths, white napkins

✦ Charger Plates, Stemware and Silverware

✦ Votive Candles

✦ Dance Floor, Table for DJ or Stage for band

✦ Guest room for bride and groom on their wedding night

✦ Bridal Party waiting room with a beverage station and hors d’oeuvres

Design your own “Custom” Package ~ By appointment, our special event planner will discuss your vision, your budget and what event theme you would like to offer to your guests. A personalized, custom package will then be created specifically for your wedding celebration.

intimate wedding packageFor groups of 12 guests or less

✦ Ceremony site – intimate location on the lakeside boardwalk or an area on the Terrace

✦ Passed Hors d’oeuvres and Champagne in the Fireplace Room

✦ Four Course Dinner in Herons Private Dining Room

✦ Wines paired with Dinner Entrée

✦ Bridal Bouquet, Boutonniere for the Groom, Small Wedding Cake

✦ Suite for the Wedding Couple

✦ Special Amenity

$4,500, including tax and service charge

10

evening packagesAvailable Friday, Saturday and Sunday Evenings

MAGNOLIA PACKAGE

✦ Refer to pages 17 & 18 for menu selections

✦ Five Hour Event

✦ Four Hour Open Bar

✦ Four Passed Hors d’oeuvres

✦ Dinner Rolls and Sweet Butter

✦ Three Course Dinner to include: Soup, Salad and Entrée

✦ Wine service with Dinner

✦ Coffee/ Tea

$180 Per Person – Two Pre-selected Single Entrées

$190 Per Person – One Duo Entrée

$200 Per Person – Tableside Choice of Two Entrées (includes printed menu cards)

CHESTNUT PACKAGE ✦ Refer to pages 17, 19 & 20 for menu selections

✦ Five Hour Event

✦ Five Hour Open Bar


✦ Strolling Reception to include:

2 Displays 2 Action Stations 1 Carving Station

✦ Coffee/ Tea

$199 Per Person

11

OAK PACKAGE ✦ Refer to pages 17 & 18 for menu selections

✦ Five Hour Event






✦ Coffee/ Tea

✦ Rental Linens

✦ Chivari Chairs

✦ Monogram on Dance Floor



$230 Per Person – Tableside Choice of Two Entrées (includes printed menu cards)

SPRUCE PINE PACKAGE ✦ Refer to pages 17, 19 & 20 for menu selections

✦ Five Hour Event





✦ Coffee/ Tea

✦ Rental Linens

✦ Chivari Chairs

✦ Monogram on Dance Floor

$229 Per Person

12

inspired evening packagesAvailable Friday and Sunday Evenings

WILLOW PACKAGE BIRCH PACKAGE ✦ Refer to pages 17 & 18 for menu selections

✦ Five Hour Event


✦ Three Passed Hors d’oeuvres




✦ Coffee/ Tea



$195 Per Person – Tableside Choice of Two Entrées


✦ Four Hour Event

✦ Three Hour Open Bar

✦ Two Passed Hors d’oeuvres


✦ Two Course Dinner to include: Soup or Salad and Entrée

✦ Wine Service with Dinner

✦ Coffee/ Tea

$145 Per Person – Two Pre-Selected Single Entrées


DOGWOOD PACKAGE MAPLE PACKAGE ✦ Refer to pages 17, 19 & 20 for menu selections

✦ Five Hour Event





$193 Per Person

✦ Refer to pages 17, 19 & 20 for menu selections

✦ Four Hour Event




2 Displays 1 Action Station 1 Carving Station

$154 Per person

13

HOLLY PACKAGE WALNUT PACKAGE ✦ Refer to pages 17, 20 & 21 for menu selections

✦ Five Hour Event



✦ Buffet Dinner to include:

2 Buffet Salads

3 Buffet Entrées

2 Buffet Sides


✦ Coffee/ Tea

$171 Per Person

✦ Refer to pages 17, 20 & 21 for menu selections

✦ Four Hour Event



✦ Buffet Dinner to include:

2 Buffet Salads

2 Buffet Entrées

2 Buffet Sides


✦ Coffee/ Tea

$145 Per Person

afternoon packagesAvailable Saturday and Sunday. Must conclude by 3:00 PM

HICKORY PACKAGE ELM PACKAGE ✦ Refer to pages 17 & 22 for menu selections

✦ Four Hour Event


✦ Three passed hors d’oeuvres

✦ Three Course Lunch: Soup, Salad and Entrée

✦ Wine Service with Lunch

✦ Champagne Toast



$161 Per Person – Tableside Choice of Two Entrées


✦ Three Hour event One Hour Open Bar

✦ Two passed hors d’oeuvres

✦ Two Course Lunch: Soup or Salad and Entrée

✦ Champagne Toast

✦ Coffee/ Tea



$102 Per Person – Single Entrée with Wine

$110 Per Person – Duo Entrée with Wine

14ballroom

15

brunch package ✦ Lobster Chowder

✦ Freshly Baked Quiche (Meat and Vegetarian)

✦ Butter Crunch Lettuce

✦ Brunch Salads

✦ Egg Salad

✦ Brunch Pastries and Assorted Muffins

✦ Baked Biscuits

✦ Maple Bacon Butter Cornbread

✦ Sliced Fruit and Berries

✦ Berry and Granola Parfaits

✦ Local Farmhouse Cheeses

✦ House Made Jams and Spreads

✦ Rosemary Crackers

✦ Sea Salt Flat Bread

✦ Chef Carved Maple Baked Ham

✦ Applewood Smoked Bacon

✦ Pork Country Sausage

✦ Coffee/ Tea

$93 Per Person Choice of Bellini or Mimosa Station - served after 12:00 PM on Sundays

Brunch Enhancements$17 Per Person Crêpe Station - Sweet and Savory

$19 Per Person Eggs Benedict Station - Traditional, Crab Cake, Florentine, Hollandaise

$17 Per Person Bourbon Waffle Station

Menu Selections

17

hors d’oeuvres selectionsRefer to the package description for the number of items to select.

WARM CHILLED

Meat & Seafood ✦ Pickled Shrimp, Spicy Slaw, Herb Tartar Sauce, Parsley

✦ Deviled Organic Eggs, Crispy Bacon, Tomato, Scallions

✦ Roasted Chicken Salad, Pretzel Bread, Tarragon Mustard

✦ Poached Local Shrimp, Fresh Horseradish Cocktail Sauce

✦ Seafood Salad, Roasted Pepper Mayonnaise, Endive Spear

✦ Duck Liver Pâté, Toasted Oat & Nut Bread, Peach Preserves

Vegetarian ✦ Umstead Pimento Cheese, Homemade Buttermilk Biscuits

✦ Heirloom Tomato Bruschetta, Fresh Herb Ricotta, Olive Oil

✦ Boiled Peanut Hummus, Corn Cracker, Onion Marmalade

✦ Truffled White Bean Hummus, Rosemary-Sea Salt Cracker

✦ Local Brie, Herb Scone, Apricot Jam, Toasted Pistachio

✦ Tomato-Cucumber Gazpacho, Lime, Cilantro, Jalapeno

Meat & Seafood ✦ Lobster & Sweet Corn Hushpuppies, Pickled Pepper Aioli

✦ Crispy Blue Crab Cake, Lemon Marmalade, Pickled Fennel

✦ Bacon Seared Scallops, Sweet Corn Purée, Tomato Relish

✦ Crispy Pork Spring Rolls, Sweet & Spicy Dipping Sauce

✦ Barbecue Beef Short Rib, Miniature Toasted Baguette

✦ Honey Glazed Ham Biscuits, Sweet Slaw, Hot Mustard

✦ White Figs, Country Ham, Truffle Honey, Hazelnuts

Vegetarian ✦ Sweet Corn Hushpuppies, Pickled Pepper Aioli

✦ Artichoke Hearts, Roasted Tomato, Parmesan Reggiano

✦ Roasted Vegetable Tartlet, Sweet Pepper Chutney, Pesto

18

plated dinner selectionsRefer to the package description for the number of entrées to select

Salads Soups(Select One)

Heirloom Tomato Soup Sweet Corn Soup

Lobster Bisque Butternut Squash Soup

She Crab Soup Potato Leek Soup

Wild Mushroom Bisque

(Select One)

Farm Vegetable Salad Pear & Endive Salad

Caesar Salad Baby Greens

Farm Lettuces Frisée Salad

Baby Iceberg Lettuce Classic Butter Crunch & Mizuna

Heirloom Tomato and Mozzarella

Entrées Duo Entrées(Select One)

Beef Short Rib & Crab Cake

Herb Roasted Chicken & Seared Sea Scallops

Beef Short Rib & Baked Flounder

Grilled Beef Tenderloin & Sautéed Shrimp

Grilled Beef Tenderloin & Herb Roasted Chicken

Grilled Pork Chop & Crab Cake

Grilled Beef Tenderloin & Crab Cake

(Select Two) OR

Sautéed Grouper Sautéed Shrimp

Seared Salmon Braised Beef Short Rib

Grilled Beef Tenderloin Roasted Pork Tenderloin

Parmesan Crusted Chicken Breast

Madeira Braised Chicken Breast

Herb Roasted Chicken Breast

Baked Carolina Flounder with Crab Stuffing

Seasonal Vegetables Starch Selections(Select One)

Garlic Potato Purée Potato Gratin

Herb Risotto Leek Risotto

Herb Roasted Potatoes Herbed Rice

Fingerling Potatoes with Herbs

(Select One)

Vegetable Medley Broccolini

Steamed Asparagus

Wood Fired Vegetables

19

strolling reception selectionsRefer to the package description for the number of items to select

DISPLAYSGarden Vegetable Display Fresh Fruit & Berries Cheese Board

Grilled Marinated Vegetables Charcuterie Salad Bar

ACTION STATIONS

Mashed Potato BarYukon Gold Sweet Potato

Purple Potato Caramelized Onions

Aged Cheddar Sautéed Mushrooms

Maple Butter Fresh Garden Herbs

Scallions Bacon

Barbecue PitGrilled Chicken, Memphis BBQ

Beef Short Ribs, Texas Hickory BBQ

Smoked Pork Shoulder, Eastern NC BBQ Sauce

Southern Cole Slaw

Potato Salad

Honey Cornbread

Macaroni & Cheese (Made to Order)

Crab, Orecchiette, Manchego

Bacon, Macaroni, Aged Cheddar

Garden Vegetables, Penne, Parmesan

Taco Stand (Authentic Tacos Made to Order)

Carne Asada, Tomatillo Salsa, Black Beans

Chicken, Spicy Corn Salsa, Chile Sauce

Mahi Mahi, Fresh Jalapeño Salsa, Cilantro, Lime

Fresh Chiles, Cheeses, Guacamole

Fresh Salsa, Fresh Tortilla Chips

Stir Fry (Made to Order)

Teriyaki Chicken

Kung Pao Shrimp

Wok Vegetables

Jasmine Rice

Pasta BarPenne, Alfredo, Prawns

Gnocchi, Pesto, Parmesan

Orecchiette, Tomato, Italian Sausage

Garlic Bread

20

strolling reception selections (continued)

CARVING STATIONS Roasted Beef Tenderloin Deep Fried Turkey Breast

Cranberry Compote, Rosemary Jus, Sweet Potato Soufflé

Roasted Pork Loin Raisin-Apple Chutney, Sage Gravy, Sweet Potato Soufflé

Hot Smoked Salmon Lemon-Caper-Dill Cream, Potato Purée

Horseradish Cream, Beef Jus, Potato Purée

Herb Roasted Prime Rib Horseradish Cream, Roasted Garlic Jus, Potato Purée

Maple Glazed Ham Dijon Mustard Sauce, Sweet Potato Soufflé

buffet dinner selectionsRefer to the package description for the number of items to select

Buffet SaladsChopped Radicchio & Endive

Blue Cheese, Sugar Pear, Walnuts, Aged Balsamic

Roasted Squash & Farm Greens Walnuts, Apples, Molasses Vinaigrette

Cucumber & Farmers’ Cheese Roasted Peppers, Dill, Lemon Vinaigrette

Old Fashion Cole Slaw Fresh Cabbage, Baby Carrots, Pepper Dressing

Iceberg Lettuce, Dried Cherries, Spiced Pecans, Blue Cheese

Green Tomato Salad Goat Cheese, Corn Bread, Poppy Seed Dressing

Roasted Vegetable Salad Honey-Mustard Vinaigrette, Arugula

Foraged Mushrooms Roasted Tomatoes, Truffle Vinaigrette

Nicoise Salad Seared Tuna, Haricot Vert, Boiled Egg, Olives, Vinaigrette

21

Buffet EntréesHickory Smoked Pork Sautéed Mussels

Pesto, Fennel, White Wine Sauce, Baguette

Coq Au Vin Roasted Chicken, Tomato, Red Wine Sauce

Seafood Boil Shrimp Crawfish & Grouper, Creamy Grits, Bacon Gravy

Andouille Sausage Sweet Peppers, Onions, Red Beans & Rice

Southern Fried Chicken Caramelized Onion Chutney, Herbed Gravy

Vegetable Tarts Tomato Gravy, Smoked Goat Cheese

Grilled Artichoke Heart Olive, Tomatoes, Garlic, Herbs

Heirloom Tomato Pie Aged Cheddar, Sweet Onion, Basil

Smoked Tomatoes Applewood Barbecue, Creamed Corn

Carolina Barbecue Sauce, Griddled Garlic Toast

Slow-Cooked Beef Short Ribs Maple-Sherry Glaze, Grilled Vidalia Onions

Smoked Chicken Roasted Sweet Peppers, Honey Barbecue Sauce

Homemade Meatloaf Grilled Cipollini Onions, Smoked Tomato Gravy

Barbecue Chicken Hickory Barbecue, Roasted Sweet Peppers

Thyme Pan Fried Pork Chops Braised Apples, Madeira-Mustard Sauce

Grouper Provençal Onions, Capers, Tomatoes, Herb Risotto

Roasted Beef Tenderloin Morel Mushrooms, Parsley, Au Poivre Sauce

Buffet SidesButtermilk Mashed Potatoes Parmesan Roasted Cauliflower

Fingerling Potatoes, Olives & Herbs

Potato Gratin

Herbed Rice

Grilled Corn on the Cob, Fresh Herbs

Corn Bread Pudding


Braised Collard Greens

House Biscuits & Gravy

Local Grits, White Cheddar, Gravy

Sweet Potato & Corn Soufflé

Ratatouille

22

plated lunch selectionsRefer to the package description for the number of entrées to select

Salads SoupsHeirloom Tomato Soup

Butternut Squash Soup

She Crab Soup

Wild Mushroom Bisque

Sweet Corn Soup

Baby Iceberg Salad

Butter Lettuce

Classic Caesar

Field Greens Radicchio & Endive

Frisée Salad

Entrées Duo Entrées(Select One)

Beef Short Rib & Crab Cake

Grilled Beef Tenderloin & Lobster

Herb Roasted Chicken Breast & Garlic Shrimp

Fried Chicken & Crab Cake

Grilled Beef Tenderloin & Herb Roasted Chicken

Beef Short Rib & Grilled Shrimp

(Select Two)

Herb Roasted Chicken Breast OR

Baked Carolina Flounder with Crab Stuffing

Buttermilk Fried Chicken

Soy Glazed Salmon

Braised Beef Short Rib

White Wine Braised Chicken Breast

Grilled Beef Tenderloin

Seared Grouper

Garlic Shrimp

Grilled Pork Tenderloin

Seasonal Vegetables Starch Selections(Select One)

Garlic Potato Purée Leek Risotto

Fingerling Potatoes with Herbs Potato Gratin

Herb Roasted Potatoes Herbed Rice

(Select One)

Vegetable Medley Broccolini

Steamed Asparagus


23

bar selections

Classic Brandsincluded in wedding packages

Stolichnaya Vodka

Absolut Vodka

Tanqueray Gin

Appleton Special Rum

Seagrams VO Gold Whiskey

Wild Turkey 80 Bourbon

Dewars White Label Scotch

Jose Cuervo Especial Tequila

Cypress Vineyards Chardonnay

Cypress Vineyards Cabernet Sauvignon

Casteller Cava

Domestic and Imported Beers

Premier brands$14 per person enhancement

Ketel One Vodka

Vox Vodka

Bombay Sapphire Gin

Mount Gay Eclipse Rum

Crown Royal Whiskey

Maker’s Mark Bourbon

Chivas Regal Scotch

1800 Silver Tequila

Cypress Chardonnay

Cypress Cabernet Sauvignon

Cypress Chardonnay

Cypress Cabernet Sauvignon

Adami “Garbel” Prosecco

Domestic and Imported Beers

Customize Your Event

25

Weddings at The Umstead Hotel and Spa are as unique and dynamic as the couples planning them. Our dedicated and experienced Special Events Team will work closely with you to help bring your dream wedding to life. We are pleased to offer these ideas and inspirations for enhancing your event:

UNIQUE CULINARY CREATIONS

Iced Seafood Display Fresh Oyster BarOysters Shucked to Order

$25 per person, inclusive

Sushi Bar (based on 4 pieces per guest)

Sushi Displayed & Rolled to Order


Shrimp, Oysters, Lobster and Crab

Fresh Accompaniments


Miniature Dessert Buffet Candy BarDesign your own buffet of sweet treats


Signature desserts elegantly displayed


EXQUISITE DECOR ELEMENTSChiavari Chairs ‐ $12 each

Rental Linens ‐ $16 - $35 per table

Linen Overlays - $13 per table

Rental Napkins - $1.50 - $3.00 each

Tent Rental on Terrace - Starting at $3,500

27

related events

REHEARSAL DINNERThink of us for your wedding rehearsal dinner. Be it formal or informal, indoors or out, The Umstead Hotel and Spa can graciously serve parties of 20 or more. Exquisite full-service dinner or casual barbecues can be planned to enhance your entire celebration.

THE DAY AFTER BREAKFASTThe Umstead Hotel and Spa has several private rooms and settings for your breakfast, whether you want to offer a full hot meal or a light continental breakfast to send your guests off on the trip home.

BRIDESMAIDS LUNCH OR TEASelect one of the smaller private rooms for an intimate afternoon tea or bridesmaid luncheon. Let our Special Events Team take care of all the details.

THE UMSTEAD SPARelax and rejuvenate in an oasis featuring treatment rooms, private men’s and ladies’ lounges, a spa suite and couples treatment rooms. Whatever your delight, The Umstead Spa is sure to renew your mind, body, and spirit.

CABANA DAY BY THE POOLReserve one of the cabanas and enjoy an afternoon poolside with your Bridesmaids. Work with the Spa to arrange manicures and pedicures for the bridal party.

GROOMSMEN GOLF OUTINGLet our Special Events team assist you with making arrangements at Prestonwood Country Club for a round of golf prior to the groom’s walk down the aisle.

Preferred Partners

29

MUSIC & ENTERTAINMENTBunn DJ Company w (919) 785-9001www.bunndjcompany.com

Mike Morse Entertainment w (919) 744-6453www.morseentertainment.com

All Around Raleigh DJ w (919) 757-8296www.allaroundraleighdj.com

East Coast Entertainment w (919) 875-1800www.eastcoastentertainment.com

Sam Hill Entertainment w (866) 726-4455www.samhillbands.com

The Lincoln Agency w (919) 334-6677www.lincolnagencync.com

CEREMONY MUSIC Arioso Strings w (919) 616-0418www.ariosostrings.com

Harpist Laura Byrne w (919) 845-8343www.laurasbyrneharpist.com

Save the Date Music w (919) 851-6396www.savethedatemusic.com/raleigh-wedding-ceremony-music

OFFICIANTSReverend Barbara Lodge w (919) 942-2808www.ncweddingminister.com

Reverend Kayelily Middleton w (919) 844-1844www.aweddingminister.com

Terry-Michael Newell, Pastoral Counselor w (919) 760-0376 ext. 207www.terrymichaelnewell.com

STATIONERY Maria Scheel w (919) 339-5233www.mariascheel.com

The Green Kangaroo w (888) 845-4845www.tgkdesigns.com

Cute Buttons Gift and Paper Boutique w (919) 462-9618www.shopcutebuttons.com

30

PHOTOGRAPHYCarolyn Scott Photography w (919) 807-1763www.carolynscottphotography.com

F8 Studios w (919) 835-0999www.f8photostudios.com

Martha Manning w (919) 542-3499www.marthamanning.com

Kevin Milz Photography w (919) 271-2167www.kevinmilz.com

Brian Mullins w (919) 414-0869www.brianmullinsphotography.com

Robin Lin w (919) 338-2504www.robinlin.com

Walters & Walters www.waltersandwalters.com

Neil Boyd Photography w (919) 518-1186www.neilboydphotography.com

Robyn Van Dyke www.robynvandykephotography.com

VIDEOGRAPHERHeart Stone Films w (919) 827-4452www.filmsforlife.com

21 Films w (919) 603-7607www.twentyonefilms.com

Oak City Films w (919) 307-9986www.raleighweddingvideographer.com

BRIDAL SALONSAlexia’s Bridal w (919) 829-5900www.alexiasbridal.com

Lana Addison w (919) 460-8822www.lanaaddison.com

Tre Bella Bridal w (919) 323-7167www.trebellabridal.com/bridal

Traditions by Anna w (919) 783-8652www.traditionsbyanna.com

HAIR & MAKEUPStephanie Sevilla w (919) 413-2471www.themakeupculture.com

Ginger Mullins w (919) 274-8664www.gingermullins.com

Makeup for Your Day w (877) 588-7451www.makeupforyourday.com/home

Wedding Hair by Liz Liz Perniciaro w (919) 902-8242www.weddinghairbyliz.com

31

RENTALSCE Rental w (919) 833-9743www.cerental.com

Classic Party Rentals w (919) 876-4095www.classicpartyrentals.com

Party Reflections w (919) 354-2595www.partyreflections.com

Themeworks w (919) 833-7900www.themeworkscreative.com

WEDDING CAKE Ambrosia Cake Creations w (919) 577-3091www.ambrosiacakecreations.com

Ashley Cakes w (919) 649-0404www.ashleycakes.com

Simply Cakes w (919) 460-9110www.simplycakesnc.com

Cinda’s Creative Cakes w (919) 303-1151www.cindascreativecakes.com

Sweet Memories Bakery w (919) 363-1889www.sweetmemoriesbakery.com

Sugarland w (919) 935-2100www.sugarlandchapelhill.com

Miel Bon Bons w (919) 360-3332www.mielbonbons.com

FLORAL DESIGNERS The Watered Garden w (919) 828-2600www.wateredgardenflorist.com

TreBella Flowers w (919) 620-6187www.trebellabridal.com

Fresh Affairs w (919) 954-0808www.freshaffairs.com

Brides & Bouquets w (919) 465-1820www.brides-and-bouquets.com

TRANSPORTATION

EcoStyle w (919) 447-4030 (Umstead Concierge)www.ecostyleusa.com

Classy Transportation w (919) 368-0659www.classytransportation.com

Catering Information and Policies

33

Special Events Manager Role Our dedicated and experienced catering professionals will provide warm and intuitive service throughout the planning experience. Your special events manager will work with you to coordinate all set-up, food and beverage details, from menu design to linens, as well as assist with other aspects of your event.

Floral Designs, Decor, Entertainment and Photography Your Special Events Manager will provide you with a list of the Hotel’s Vendor Partners to assist with the planning of your events floral, decor and music requirements. You are not required to use the listed vendors. However, we do require notice of your selected vendors prior to you contracting them. All vendors must be able to show proof of insurance along with a business license. This is to ensure the vendors you have selected are professionals and are aware of The Umstead Hotel and Spa’s vendor policies. Charges will apply if excessive clean up is required by the hotel after your event.

Inclement Weather Clause A decision must be made by the client 2 hours prior to the start time of the ceremony. Once the decision is made the hotel staff will execute the set up for the ceremony – either inside or outside based on client’s decision. See contract for details.

Menu Selection All menu selections will be confirmed four weeks prior to the event date. Your Special Events Manager will provide you with Banquet Event Orders (BEOs) and Diagrams detailing the menu requirements and other details of your event. Your manager and you will sign off on the Banquet Event Orders confirming all details meet your approval and to ensure the Hotel’s flawless execution of your event.

Food and Beverage No food or beverage of any kind will be permitted to be brought into the hotel or to leave the hotel by the host or invitees.

Guaranteed Guest Count A guaranteed guest count is required by noon, seven business days prior to your event date. Your catering agreement will state the actual date the guarantee is required. We will prepare for up to 5% over your guaranteed guest count. You will be charged for your guaranteed guest count or the actual attendance, whichever is greater. If we are not provided with a guaranteed guest count, then the tentative number of guests will become the guaranteed guest count.

Deposits, Cancellations and Payment Requested deposits will be credited toward the total cost of the event. Final payment is required seven (7) business days prior to the event. Cancellation of any event will result in cancellation fees and will be detailed in your Catering Agreement.

Labor Fees All service charges and taxes are included in the wedding package pricing. Additional labor fees may apply based on menu selections and guaranteed number of guests.

Labor fees will be detailed on the menus and reviewed with you at the final review meeting.

Deliveries Gift bags will be handled by our Front Desk. A delivery charge of $5.00 per room will be applied to all bags delivered to a guest’s room and $3 to be handed out to each guest at the time of check in. Please put each guest’s name on their gift bag.

Parking Valet parking is required for all social events and averages $3.50 per person if not included in your package. Your Special Events Manager will provide you with pricing for your particular event.

34

wedding notes

35

wedding notes

The Umstead Hotel and Spa – 100 Woodland Pond Drive, Cary NC 27512 – www.theumstead.com

For inquiries contact us at: [email protected] or call 919-447-41301354508.0216

Weddings - theumstead.com · The Wedding Lawn is available for wedding ceremonies with up to 250...

Documents

Transcript of Weddings - theumstead.com · The Wedding Lawn is available for wedding ceremonies with up to 250...