CFC BudgetPro v4™, Clearing

Accounts – Capital PlantWebinar Series 4 of 5

Johnny Vaughn, Senior System AnalystThursday, July 21

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CFC BudgetPro v4™, Clearing

Accounts – Capital PlantWebinar Series 4 of 5

Johnny Vaughn, Senior System AnalystThursday, July 21

CFC BudgetPro speakers and

topics include:

FridayFriday

Financial Statements and Integration -- John Grant

CPE Guidelines…

� Attend the webinar for the full session.

� Submit at least one question during the

webinar’s Q&A section.

� Complete the evaluation at the end of

the session.

Learning Goals and Objectives

At the end of the webinar, participants will know:

•Transportation Equipment & Stores worksheet basics

•Capital Plant Expenditure worksheet basics

•Data requirements for both worksheets tabs

– “Transportation & Equipment,” Vehicles (Miles/Hours)

– “Stores,” Material Clearing Account

– “Plant Accounts,” Work Plan and General Plant

According to USGOVERNMENTSPENDING.com

about how much do federal, state and local

governments combined pay for education

each day?

• $900 million

• $1.5 billion

• $2 billion

• $2.5 billion

• $3 billion

Polling Question

Johnny Vaughn,

Senior Systems Analyst,

CFC

Learning Goals and Objectives

At the end of the webinar, participants will know:

•Transportation Equipment & Stores worksheet basics

•Capital Plant Expenditure worksheet basics

•Data requirements for both worksheets tabs

– “Transportation & Equipment,” Vehicles (Miles/Hours)

– “Stores,” Material Clearing Account

– “Plant Accounts,” Work Plan and General Plant

Transportation & Equipment Worksheet Basics

• Used to handle the allocation of vehicle expenses

• Can allocate on the basis of miles driven or hours equipment is used or can use both

– Transportation allocates on miles per vehicle

– Equipment allocates on hours per equipment

• Vehicles can be enter individually or as a group

• Method to allocate to functional categories is the same as for payroll

Accessing Clearing Accounts Worksheets

Transportation Worksheet: Vehicles – Annual Miles Driven

Equipment Worksheet: Equipment – Annual Hours Worked

Stores Worksheet: Materials Handling Clearing Account

“Transportation” Worksheet

Group vehicles by

same functional

categories.

“Transportation” Worksheet

Allocation to

functional

categories works

the same as in

Payroll.

“Transportation” Cost Allocation

**Not all columns

are shown.**

Group vehicles that can be allocated the same. Department code ties them back to GL department, which should tie back to payroll’s allocation.

Percent to each

functional area

“Equipment” Cost AllocationEquipment works the same as

“Transportation” except allocation is on

basis of annual hours vehicle is used.

Percent to each

functional area.

**Not all columns

are shown.**

“Transportation” or “Equipment” Expenses

Enter vehicle

expenses

to be allocated to

all vehicles (look

at last year’s

clearing

accounts).

Labor & Benefits

come from the

Payroll Allocation

Worksheet.

Depreciation will

be handled in

Capital Plant

Worksheets.

Expenses are allocated per vehicle by miles or by hours and spread based on the allocation selected on prior slide.

“Transportation” or “Equipment” Spread

“Transportation” or “Equipment” Spread

Uncheck to manually

spread costs.

“Transportation” or “Equipment” Spread

Stores Expenses will be spread in

the “Stores “ Worksheet.

“Stores” Allocation

Depreciation will be handled in Capital Plant Worksheets.

Uncheck to allocate

these cost manually.

These expenses come

from prior worksheets.

“Stores” Spread

Same options as

in Transportation

and Equipment.

Must equal 0

Uncheck to manually

spread costs.

Capital Plant Expenditures Worksheet Basics

• Used to handle all Capital Plant Needs

– Accumulate Plant Costs for depreciation and allocate depreciation expense to clearing accounts

– Control Work in Progress

– Contributions in Aid of Construction

• Contains 6 Worksheets

– Four worksheets for Plant Construction

• Not all sections are applicable to every cooperative

Accessing Capital Plant Worksheets

Production Plant Worksheet: Not likely used

Transmission Plant Worksheet: Transmission plan

Distribution Plant Worksheet: Construction plan

General Plant Worksheet: General funds

Total New Construction: Summary of all construction

Total Plant in Service Worksheet: Total changes in Utility Plant

Production and Transmission Plant are similar to

Distribution and General Plant but are not shown in this

presentation.

Plant Worksheets – Contractual & Fixed Charges

At a minimum, Contractual

and Fixed Charges must be

entered.

Direct allocation to accounts

and subaccounts is allowed.

Plant Worksheets – Contractual & Fixed Charges

Other Plant Worksheets are the

same――――just different account

numbers.

Plant Worksheets – Contractual & Fixed Charges

At a minimum,

Contractual and Fixed

Charges must be

allocated to accounts.

Direct allocation to accounts

and subaccounts is allowed for

other costs too.

Plant Worksheets – Contractual & Fixed Charges

Default account numbers are provided for

each plant worksheet; additional account

numbers also are allowed and entered here.

Total New Construction Worksheets

Changes in Contribution in Aid of Construction and

Work in Progress can be made for each plant

worksheet by month. Enter contributions as negative

amounts.

Total Utility Plant in Service Worksheets

Total additions are shown for each month.

Total Utility Plant in Service Worksheets

Retirements by plant account can be

entered each month for all plant worksheets.

End-of-month total utility plant will be shown.

Total Utility Plant in Service Worksheets

Depreciation Expense is entered here. As well as

allocating depreciation expense to transportation,

equipment and stores. Salvage values also can be

entered.

Total Utility Plant in Service Worksheets

Depreciation Expense is entered here for production

and transmission and distribution as a percentage of

plant totals. For general plant, either a percentage or a

manual calculation can be entered. Check and

uncheck to change method.

All that work and finally we get to total Net Utility

Plant.

Total Utility Plant in Service Worksheets

That’s it!

These worksheets are completed, and

you’re on to the next section.

Thanks for your time.

Now…let’s turn it over to our audience!

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