HURLSTONE AGRICULTURAL HIGH SCHOOL

MinutesP&C Meeting 8 May 2012

7.30pm Library Building

P & C Agenda

1. Welcome.

2. Apologies.

3. Confirm Minutes of Previous Meeting of the 13th March, 2012.

4. Business Arising from Previous Minutes/Meeting.

5. Correspondence in and out.

6. Reports:

Principals Report

Subcommittees

7. General Business.

Briefing on Independent Learning Centre

Topics for discussion. Financial support two students

Replacement of 3x3 metre stall frames

Web site upgrade & posting of reports

Meeting

P & C Meeting

Date

Tuesday 8 May 2012

Attendees

Philip Wall

Eve Webb

Jo Toomey

Kulwinder Saini

Jane Betteridge

Jo Legise

Jill Stewart

Dominic Mosca

Steve Faulds

Kerrie Wratten

Natalie

Rebbeca La

Perminder Vishwain

Hossein Nabi Bidhendi

Sunil Chavan

John Laundes

Minutes by

Danielle Krix

Meeting commenced at 7.30pm

1. Meeting Open

Philip -

Welcomes out new year 7 Parents

Congratulations to Jill Stewart as President and Martin as Vice President and Danielle as Secretary

Presentation from Jo Toomey & Scott Essan on Independent Learning Centre.

All years from 7-10 to utilise this new centre. It is to extend learning into different subjects.

Organisers Mr Zelblany, Mrs Vetcoe & Kerrie

Eve Webb Jo would you like further contacts and referrals?

Jo Toomey Yes I would like further contacts. I will forward project details to Kerrie and she can forward to you the details for other experts to view.

Kulwinder Saini 3 Staff members to guide the students.

Kulwinder Saini Jo Toomey student projects can provide imput to future projects.

Phil any comments?

Jane : Fantastic Idea

Phil: Very exciting initiative

Jo part of whole school plan

Phil lets discuss specifics Jo Furniture 2-3 Ipads great start

Thank you

Phil Printer cheap?

Jo deal with interactive projector.

2. Apologies

Kate Rice

Stacey Wall

Teresia Ejsak

Kath Cavanagh

3. Minutes of Previous Meeting

Minutes of Meeting 13th March 2012

Phil moved last minutes

Dominic good quality minutes

Phil echo quality minutes

Steve Faulds Uniform Shop report needs corrections. Sandra to get own report not Deb

AGM Minutes printed

Last meeting minutes to be brought forward to next meeting

4. Correspondance

Eve Webb Electrolux Bar Fridge being donated

5. Business Arising

Approved $250 funding for Alec Nguyen to compete at Australian Junior Athletics 14th 18th March 2013

Funding request for YMCA Youth Parliament 2012 by Janeda Ong. If DEC approved will confirm funding of $50

Kerrie - P & C draft proforma for P&C 1 page checklist for criteria for grant submissions.

Natalie Students report with presentation re. funding received

Correspondence to Eve Webb re: Electrolux Bar Fridge being donated

Kerrie to form a list for DEC sponsored events

6. Principals Report

See attached

Uniform issue is being addressed

Jill our local school has competition, promotes pride in appearance

Eve Attendance incorrect if notes indicate they are on school approved activities.

Kerrie Move to electronic format and hopefully will become more accurate

Award for 100% attendance IPOD or ITunes card.

Rebecca - Can we understand why the students done wear uniform?

Kerrie

Sloppiness, fashions dictate behavior to some degree

Seeking student input

Teaching students responsibility and respect

Presentation of ILP to visiting Principals

Principals conference will see the same presentation from Jo & Scott

Thank you to EDM for project work

School Plan- focus on 3 key areas

Curriculum & assessment

Student engagement & attainment

Leadership & management

7. Treasurers Report

Outgoings Petty cash for International food

Incomings Uniform + International food

Surplus - $10,626

Accrual at end of March $83,298

Cheque for last AGM all presented

Copy of Treasurers report attached to minutes

8. Faculty Requests

Ann Young emailed Natalie

Jo Toumey emailed Natalie

Dom are subscriptions up to date?

Natalie- still determining if up to date.

9. Country Fair Sub-Committee

DPI careers in Agriculture coming to Country Fair

Boar Goat meat from Southern Highlands

Sheep shearing display

Sustainable displays on compost heaps

Sydney Blue Sox Baseball team based at Blacktown. Season Nov- Feb Fri night

Email to Woolworths re donating $500 gift card

Donations Fiscars garden tool gardening pack worth $375

Aust Farmer of The Year Sponsorship

Jill portable eftpos for the auction?

Phil yes

Country program

Jo photos for Country Fair of previous Country Fair

Eve Cadets, Music, Ensemble group havent come to Country Fair Planning.

Eve contacted many organisations incl. RTA (RMS) re Banner for advertising on (RTA) bridges.

Will we proceed?

Country Fair requires new stalls

Can we purchase or hire?

$200 ea to purchase second hand from Hire company.

Action

Danielle - to trial for Family Farm Open Day

Jane will bring store for FFOD, check with maintenance

Jill Put donations for Country Fair at Parent Teacher Roster at Parent Teacher coffee table.

Danielle check with maintenance re: stall storage and Kim for stall contents storage

10. International Food Stall

Power supply cutting out moving to new area to prevent this problem re-occurring.

Another stall in June? Another stall before Country Fair to iron-out any additional problems.

Have a set menu spring rolls & dim sims sell out quickly

Rebecca Plan International Food days linked to Cultural Festival days.

Jill Mothers & Fathers day 10hrs for wrapping souvenirs & gifts becomes very big

Congratulations to International Group

Kulwinder International Group raised $1,059

11. Ensemble Group

1st meeting in March aim to raise funds for ensemble musical program.

Sub-committee members on report

Fundraising ideas on report

Play-a-thon on last day of term

7pm next Tues (15.5.12) meeting in Board Room.

Kids will be sponsored to make money

Planned end of year concert at James Ruse Campus. Combined with James Ruse 70 student members as present goal.

2015 Anzac Parade School Band

Long term housing of Band

Volunteer time at end of January

Ensemble will be at Country Fair, negotiate with Music Dept. re. location at Country Fair.

Wendy discussed getting a Marquee that requires power and a space larger than 6m x 15m.

Kerrie Rob Craig to order PA System

Phil flow of funds back through treasurer. Dont expect monies until term 3

Jane volunteers required for Play-a-thon meeting next Tue 15.5.12.

12. Uniform Shop Report

More volunteers Alex & Corrine

Bank fees $2,000 confirmed

Problem getting a quorum

New computer purchased researched internet dongle.

Credit card payments over the phone-currently no facility

They have only 1 phone line they cant use eftpos while on the phone.

Finance statement attached.

Uniform review presented to SRC 8.5.12 slacks suggested

Jill reiterates this.

Steve Faulds make appointments for special days.

Phil Action Item Bookings for Special Days.

Rebecca La 2 lines required 1 for items being purchased only and the other for sizing & purchasing.

Steve Faulds Yr 11 & 12 blazers addressed at roll call.

Treasurer for Uniform shop is confirmed.

Date for next meeting a week prior to P&C 12.45pm, 1st Tues of the Month

13. Working Bee

No report

No co-ordinator

Country P & C Western working bee on 26th May

14. Canteen Report

$40,711.71

Account tax paid

Ledger up to date

Thanks to new parents

15. General Business

Phil website upgrade by the end of May

Kerrie will demonstrate at future meeting

Kerrie require feedback for Jo re ILC

Phil support initiative how much money over a period of time?

Eve The resource is donated by with plaque ID

Jo Alumni will possibly pay for some aspects

Jane - $4000 can it go to them as a faculty group

Natalie - $4000 went as Head Teacher of Learning

Jill Furniture? First

Jane Technology first

Phil Wont get agreement on how much and when

Eve Put on website if parents willing to donate?

MOTION by Dominic

$2000 for starting up costs ICP

Jo to contact Old Boys for funding by 2nd June

Action Item- Steve F to prepare letter to parents for payment of fees

Natalie Commemorative done again

Jo looking into it.

Meeting closed at 9.55pm

Next Meeting:

7.30pm Tues 12th June 2012

Action Items:

Kerry

Draft proforma for 1 page criteria checklist for grant submission

Form a list for DEC sponsored events

Welfare Meeting Ipod/Itunes Card

Jane

Chase up volunteers for Play-a-Thon

Bring stalls for FFOD

Phil

Uniform shop bookings for special days

Danielle

Trial second hand stalls for Country Fair

Check with maintenance on storage of stalls

Jo

Contact Old Boys for $2,000 funding for start up costs.

Look into commemorative

Steve

Prepare letter to parents re: payment of fees.

P & C Email Addresses

Sunil Chavan schavan@yahoo.com

Hossein Nabi-Bidhendi hossein.nabi@engineer.com

Philip Wall psec@optusnet.com.au

Domonic Musca dom@moscascott.com.au

Rebecca La rchan108@gmail.com

Jill Stewart jilles@earthmoving.com.au

Eve Webb worldwidewebbs@iinet.net.au

Johanna Leglise Johanna.leglise@det.nsw.edu.au

Danielle Krix Danielle.krix@det.nsw.edu.au

Jane Betteridge jane.betteridge@gmail.com

Deborah Twaddell debs_place@live.com.au

John Loundes john.laundes@dodo.com.au

Kulwinder Saini kulwinder.singh@tal.com.au

thuanvanfamily@yahoo.com.au

hahscountryfair@gmail.com