Web ASSIST MaintenanceFeatures for CSU & UC Campuses

13th Annual ASSIST Conference

Walnut Creek Marriott Hotel

December 1 & 2, 1998

Overview

• Sessions: Features, Implementation & CSU/UC Data Issues

• Topics:– System Components– PowerBuilder Application– Publishing Data– Different Data Concepts– PowerBuilder Security– Web Maintenance Reports– Web Maintenance Security– Annual Schedule– Curriculum Maintenance

System Components

• Multiple Sybase Databases at ACS– Production Database– Maintenance Database– Scratch and off-line production databases

• PowerBuilder Application at Universities for Data Entry– Sybase “Open Client” for Internet Communication

• Secured Web Site for Maintenance Reports

Rev: 11/10/98

SwitchOvernight

Maint PublicOff-Line

PublicOn-Line

ASSIST Coordination Site

Web ASSISTWeb ASSISTMaintenance

ReportsOpen Client

Scratch

Web ASSIST and Web ASSIST MaintenanceSystem Components

Web ASSIST UsersAuthorized Maintenance Users

Web BrowserWeb Browser

Backup

PowerBuilderASSIST Maint

Application

Open Client

Publish Restore

PowerBuilder Application

• Menu Bar• Articulation Agreement Window• Document Views (Major and Departmental)• Articulation Instance Window• Other Features

– Text Editor– Copy/Paste– Find/Replace– Footnotes– Publish/Unpublish

Publishing Data

• Publish Process– No publishing of partial agreements

• ACS Overnight Processes– Ready early next morning in most cases

• Email Notification– Content of notifications– Registering for service

• ACS will register all campus contacts

– Requesting notifications for other campuses

• Unpublish Process– Notifications

Different Data Concepts

• Curriculum Data– 1 copy of course data w/ begin, changes & end– Dates on TCAs determine which courses are

displayed• ACS & UCOP manage all TCAs

• Instances of Articulation– Can span multiple agreements– Dates on Articulation Agreements determine which

instances are displayed

• Which Version of a Course is Displayed?– Based on Instance Begin Term and Agreement

Begin Year

Different Data Concepts Course/TCA Example

Curriculum DataCourseID Term CourseName CourseTitle CourseUnits12345 F90 MATH 10 Calculus 3 units

S98: Calculus: Level 112346 F90 MATH 12 Advanced Calculus 3 units

TCA DataCourseID Term IGETC Area12345 F91 2A12346 F91 2A

97-98 IGETC Display{12345} MATH 10 Calculus 3 units{12346} MATH 12 Advanced Calculus 3 units

98-99 IGETC Display{12345} MATH 10 Calculus: Level 1 3 units{12346} MATH 12 Advanced Calculus 3 units

Different Data Concepts Instance/Artic Agmnt ExampleCurriculum Data

CourseID Term CourseName CourseTitle CourseUnits12345 F90 MATH 10 Calculus 3 units

S98: Calculus: Level 112346 F90 MATH 12 Advanced Calculus 3 units

Articulation Instance DataInstance ID Term S-Course R-Course100 F95 12345 2335101 F95 12346 2324

Articulation Agreement DataYear97-9898-99

97-98 Articulation Agreement Display{100} MATH 10 Calculus (3) | MATH 101 Calculus (3){101} MATH 12 Advanced (3) | MATH 90 Calculus & (3)

Calculus Linear Algebra

98-99 Articulation Agreement Display{100} MATH 10 Calculus: Level 1 (3) | MATH 101 Calculus (3){101} MATH 12 Advanced (3) | MATH 90 Calculus & (3)

Calculus Linear Algebra

PowerBuilder Security

• ACS authorizes access– Assigns User IDs & Passwords– All Current UC & CSU Campuses who use the

Revelation software will be authorized

• Community Colleges– Will be authorized only if they want to enter

articulation between Community Colleges– Will not yet be authorized to maintain “majors” data

for universities• This capability may be implemented in a later version

of the Articulation Maintenance Software

Web Maintenance Reports

• Articulation Agreements– Major Preparation (final and draft mode)– Departmental (final and draft mode)– General Education (final and draft mode)– Matrix of Articulation (may not be available in

August)– Display Majors Defined by a University– List All Instances of Articulation– List All Instances for a Course (Sending or

Receiving)– List Courses Used in an Agreement

Web Maintenance Reports

• Curriculum Data– All Courses for an Institution– Active Courses for a Term– Course Changes for a Term– Trace the History of an Individual Course– Course Prefixes and Departments for an Institution

• Other Data– Display Institutions– Display Which Data is in the Maintenance Database

for an Institution– Display Which Data is Published for an Institution– Display CAN Data

Web Maint Reports Security

• All Users Authorized for PowerBuilder

• Access by Other at CSUs & UCs– Not for August 1999– Will implement some time in 1999-2000

• Access by College Articulation Officers– Not for August 1999– Will implement some time in 1999-2000

Annual Schedule

• April: Fall Curriculum Updates

• May: IGETC & CSU GE New Courses

• May-???: Articulation Agreement Updates

• August-June: UCOP TCA Updates

• September: Spring Curriculum Updates

Curriculum Maintenance

• Web-based update process– Described in another session

• Error Corrections– Only ASSIST Contacts can submit corrections– ACS will enter corrections in Maint DB once per month– CSU/UC campuses will be notified of specific

corrections– Univs will have 1 week to review

• Update AAs, leave alone or unpublish

– ACS will then publish corrections• With email notifications

Questions?