WARRINGAH COUNCIL QUARTERLY BUSINESS REVIEW …

WARRINGAH COUNCIL

QUARTERLY BUSINESS REVIEW STATEMENT

WARRINGAH COUNCIL

December 2011

warringah.nsw.com.au

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December 2011 Quarterly Report - General Manager’s Message

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005.

It is my opinion that the Quarterly Budget Review Statement for Warringah Council for the six months ended 31 December 2011 indicates that Council’s projected financial position at 30 June 2012 will be satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

David Walsh Responsible Accounting Officer, Warringah Council

December 2011 Quarterly Report - General Manager's Message

Financials

Income - Consolidated By Service

YTD YTD YTD Annual Approved Current

Actual Forecast Variance Budget Forecast Forecast

$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 41,278,393 40,884,444 393,949 82,872,392 83,022,392 83,412,392

User Charges & Fees 19,720,399 18,938,957 781,443 37,292,644 37,604,071 38,573,389

Investment Fees and Revenues 2,906,738 2,503,990 402,747 4,686,848 4,702,848 5,202,848

Other Revenues 3,801,237 4,298,393 (497,156) 8,003,002 7,864,225 6,914,662

Grants and Contributions - Operating Purposes 3,321,555 3,245,372 76,183 7,133,800 7,416,550 7,426,550

Grants and Contributions - Capital Purposes 2,495,796 1,760,500 735,296 3,860,927 3,735,927 3,933,260 Gains on disposal of Assets 82,086 80,000 2,086 160,000 160,000 160,000

Total Income From Continuing Operations 73,606,203 71,711,656 1,894,548 144,009,613 144,506,013 145,623,101

Expenses From Continuing OperationsEmployee Benefits & Oncosts (27,282,318) (28,393,621) 1,111,304 (57,477,029) (56,946,349) (56,179,270)

Borrowing Costs (100,554) (37,913) (62,640) (305,948) (305,948) (305,948)

Materials and Contracts (24,264,012) (24,343,260) 79,249 (50,910,226) (51,772,221) (52,574,323)

Depreciation and Amortisation (6,933,699) (6,785,378) (148,322) (13,889,348) (13,870,348) (13,969,186)

Other Expenses (8,429,540) (7,745,410) (684,129) (15,641,862) (15,806,312) (16,236,841)

Loss on Disposal of Assets -

Share of Interest In Joint Venture 326,516 (300,692) 627,208 (601,383) (601,383) (601,383)

Internal Charges - - - - - - Overhead Allocation - - - - - -

Total Expenses From Continuing Operations (66,683,605) (67,606,274) 922,669 (138,825,796) (139,302,561) (139,866,951)

Surplus / (Deficit) from Continuing Operations 6,922,598 4,105,382 2,817,216 5,183,817 5,203,451 5,756,150

Surplus / (Deficit) Before Capital Grants & Contribution 4,426,802 2,344,882 2,081,921 1,322,890 1,467,524 1,822,890


Rates Yet to be Allocated to Services

Rates and Charges yet to be allocated to Services 42,137,948 42,137,948 -

Surplus/ (Deficit) from Continuing Operations 49,060,546 46,243,330 2,817,216

Surplus/ (Deficit) before Capital Grants & Contributions 46,564,750 44,482,830 2,081,921

The above Income Statement shows Council’s consolidated financial result for the six months ended 31 December 2011.

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The result for the six months ended 31 December 2011 shows some variations between budgeted and actual results. Comments have been provided by responsible budget managers and the forecasts have been amended where necessary. The reports for each of the 16 services provided in the Strategic Community Plan 2011 are each provided separately.

Forecast Changes

These overall movements are detailed in the table below:

AnnualBudget

$

ApprovedForecast

$

Variance$

CurrentForecast

$

Variance$

144,009,613 144,506,013 496,400 145,623,101 1,117,088 (138,825,796) (139,302,561) (476,765) (139,866,951) (564,390)

5,183,817 5,203,452 19,635 5,756,150 552,698

1,322,890 1,467,525 144,635 1,822,890 355,366 Surplus/ (Deficit) before Capital Grants & Contributions

Total Income From Continuing Operations

Total Expenses From Continuing Operations

Surplus / (Deficit) from Continuing Operations

The principal feature of the forecast changes is an increase in the Surplus from Continuing Operations before Capital Grants and Contributions for the full financial year of $355,366 to $1,822,890.

The significant changes this quarter relating to Income from Continuing Operations are:

Rates and Annual Charges have been forecast to increase by $340,000 due to supplementary notices as a result of property subdivisions.

User Fees & Charges have been forecast to increase by $969,318 due mainly to additional tipping fees within Kimbriki and road restoration income offset by a reductions in parking fees due to the wet summer, lower revenue from Construction and Building certificates and a reduction in Warringah Aquatic Centre income whilst the centre is closed for roof repairs.

The forecast for Interest and Investment Revenues has been increased by $500,000 reflecting higher than anticipated interest of $250,000 within Council and $250,000 within Kimbriki due mainly to the timing of Capital Works projects and investment returns of over 1% above the benchmark.

Other Revenues have been forecast to decrease by $949,562 principally due to a reduction in Parking Fines and in Other Fines.

Grants & Contributions – Operating Purposes have been forecast to increase by $10,000 due to a contribution from Wakehurst Golf Club toward the cost of bush regeneration work.

Grants & Contributions – Capital Purposes have been forecast to increase by $197,333 due to an additional grant for the Narrabeen Lagoon Trail Boat Ramp from the NSW Roads and Maritime Services, additional Road Block Grant income and contributions from the RTA for the Bike Plan project and the Monash Avenue kerb blister project.

The significant changes this quarter relating to Expenses from Continuing Operations are:

Employee Benefits and OnCosts have been forecast to decrease by $767,079 due mainly to vacancies which have not been filled in a number of services.

Materials and Contracts have been forecast to increase by $802,102. There have been a number of changes to this item within the individual services. The principal increases have been in Roads, Traffic and Waste related to road and pavement repair work (funded from the Roads restoration income noted above), $250,000 in Parks, Reserves and Foreshores due to an increase in the level of maintenance required for parks and reserves and the need to undertake various management plans including leachate stormwater, landfill gas generation and site remediation to enable continued compliance with landfill site requirements at Kimbriki. These increases have been partially offset by reductions in the fees payable for the collection of other fines and reduced costs within the Warringah Aquatic Centre during the shutdown noted above.

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Depreciation and amortisation has been increased by $98,838 as a result of higher new capital works.

Other Expenses has been forecast to increase by $430,258 due mainly to additional EPA levy within Kimbriki, a reallocation of the Community Garden grants to operational, additional agency costs to cover vacant positions noted above and additional Emergency Management Levy.

As noted above an additional budget allocation of $250,000 is sought to undertake additional maintenance of sportfields and road reserves. $120,000 is required to improve the condition of sportsfields that are deteriorated as a result of soil compaction brought about by weather conditions. In the interest of the safety of players an additional round of aeration is required before the start of the winter season. Additional fertilising, seeding and turf replacement is also needed to improve the overall condition of our sportsfields. $130,000 is required to facilitate additional reserve mowing and vegetation maintenance on road reserves where the wet hot summer has encouraged growth of vegetation that is now impeding footpaths and forcing pedestrians onto roads. In the interim existing resources continue to be diverted to carry out this urgent work.

Capital Works

Expenditure on Capital Works for the six months ended 31 December 2011 totalled $11,886,522.

YTD Actual

$

YTD Forecast

$Variance

$

Total Capital Expenditure 11,886,522 13,363,078 (1,476,556)

Changes to the forecast details of which are included for the individual reports of each of the Services are detailed below.

AnnualBudget

$

ApprovedForecast

$Variance

$

CurrentForecast

$Variance

$

Total Capital Expenditure 34,419,985 36,091,169 (1,671,184) 32,234,597 3,856,572

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$(813,600)

1,304,740

(62,324)

(2,100,000)(1,671,184)

1,156,735 (39,050)24,085

375,000 757,313 201,843 204,868

(200,000)(80,000)80,000

191,843 550,000 150,000 176,250 300,000 250,000 175,000

(642,676)250,000 122,327 100,000 80,000

(365,508)38,542

3,856,572 2,185,388

DescriptionChanges by Council Resolution during the first quarterChanges by Council Resolution in the September 2011 QBRSChanges by Council Resolution during the second quarters:Council Resolution 312/11 of Council meeting 18 October 2011:Synthetic Surface at CromerCouncil Resolution 297/11 of Council meeting 18 October 2011:Brookvale Oval - Revitalisation Works

Brookvale Oval - Upgrade Works Stage 3AWheeler Park - New Public AmenityCivic Centre - Roof Renewal

Changes identified in the Proposed ForecastBrookvale Occasional Care Ctr - stage 1

Nolans Amenities No 1 & Christian Bros Ams

Long Reef SLSC - Stage 1

CATP - Collaroy SLSC - Component 1A

BCA and Fire Safety Compliance WorksUpgrade of Customer Service Centre

Griffith Park Public Amenities RenewalsWeldon Oval Public AmenitiesAll Surf Club Buildings - renewals

Nolans Reserve - flood lighting upgradesCollaroy Access Tourism Precinct - RenewalCollaroy Access Tourism Precinct - New

Brookvale Children's CentreBrookvale Occasional Care Centre Renewal - Stage 2 of 2

Warringah Acquatic Centre Roof RenewalsNorth Narrabeen - Landscape MasterplanSports Rect'n Prog-Cromer Pk 3/4 stage 1Sportsfield Rectification Program - Adams St Reserve

WAC RenewalsWAC Roof Renewals (7 week project)

Total Net Changes identified in the Proposed ForecastTotal Net Changes

Other third quarter adjustments

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Balance SheetBudget Actual Actual30 June

201231 Dec

201130 June

2011$’000 $’000 $’000

ASSETS

Current Assets

15,672 Cash & Cash Equivalents 21,522 11,182

47,016 Investments 64,671 71,038

7,471 Receivables 42,499 8,294

90 Inventories 95 90

537 Other 34 862

2,944 Non Current Assets Classified as "held for sale" 2,944 2,944

73,730 Total Current Assets 131,764 94,410

Non-Current Assets

3,921 Investments 5,912 5,623

446 Receivables 497 497

3,538,980 Infrastructure, Property, Plant & Equipment 2,373,934 2,369,616

778 Investments Accounted for using the equity method 849 849

2,050 Investment Property 2,100 2,100

135 Intangible Assets 1,613 1,270

3,546,310 Total Non-Current Assets 2,384,905 2,379,955

3,620,040 TOTAL ASSETS 2,516,669 2,474,365

LIABILITES

Current Liabilities

10,850 Payables 13,665 18,602

575 Borrowings 565 574

10,996 Provisions 11,624 11,582

22,421 Total Current Liabilities 25,853 30,758

Non-Current Liabilities

200 Payables 500 400

441 Borrowings 508 508

6,087 Provisions 6,338 6,338

6,728 Total Non-Current Liabilities 7,345 7,246

29,149 TOTAL LIABILITIES 33,199 38,004

3,590,891 Net Assets 2,483,470 2,436,361

EQUITY

3,492,793 Retained Earnings 2,365,936 2,318,827

90,296 Revaluation Reserves 110,929 110,929

3,583,089 Council Equity Interest 2,476,865 2,429,756

7,802 Minority Equity Interest 6,605 6,605

3,590,891 Total Equity 2,483,470 2,436,361

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Cash FlowBudget Actual Actual

30 June 31 Dec 30 June2012 2011 2011

$’000 $’000 $’000

Cash Flows from Operating Activities

Receipts:

82,872 Rates & Annual Charges 48,655 79,628

37,293 User Charges & Fees 19,720 29,449

4,687 Interest & Investment Revenue Received 2,907 5,810

11,000 Grants & Contributions 5,817 13,906

8,158 Other 3,801 7,498

Payments:

(57,390) Employee Benefits & On-Costs (27,282) (51,973)

(55,890) Materials & Contracts (23,756) (45,260)

(306) Borrowing Costs (101) (133)

(16,243) Other (8,430) (14,279)

14,181 21,332 24,646

Cash Flows from Investing Activities

Receipts:

- Sale of Investment Securities 56,500 143,150

1,650 Sale of Infrastructure, Property, Plant & Equipment 737 2,249

- Sale of Non-current assets classified as "held for resale" - -

Payments:

- Purchase of Investment Securities (56,000) (134,041)

- Purchase of Investment Property - -

(34,420) Purchase of Infrastructure, Property, Plant & Equipment (11,887) (32,068)

- Purchase of Intangibles (343) (1,135)

- Contributions Paid to Joint Ventures & Associates - -

(32,770) Net Cash provided (or used in) Investing Activities (10,992) (21,845)

Cash Flows from Financing Activities

Receipts:

- Proceeds from Borrowings & Advances - 707

- Share Capital from minority interest - -

Payments:

- Repayment of Borrowings & Advances - (1,863)

- Dividends Paid to Minority Interests - (409)

- Net Cash Flow provided (used in) Financing Activities - (1,565)

(18,589) Net Increase/(Decrease) in Cash & Cash Equivalents 10,340 1,236

- Net Increase/(Decrease) in Investments (6,078) (9,112)

85,199 87,843 95,719

66,610 92,104 87,843

Net Cash provided (or used in) Operating Activities

plus: Cash & Cash Investments at beginning of the year

Cash & Investments - end of the year

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Capital Budget StatementBudget Actual Actual

30 June 31 Dec 30 June2012 2011 2011

$’000 $’000 $’000

Capital Funding

Rates & Other Untied Funding

7,420 Working Capital 2,753 2,122

9,633 Depreciation 5,150 6,578

3,271 Capital Grants & Contributions 1,186 5,033

External Restrictions -

1,352 - S94 215 620

2,503 - S94A 332 1,400

1,203 - ESSR Levy 276 1,817

4,393 - Infrastructure Levy 1,535 3,933

2,395 - Sportsfield Levy 257 1,705

Internal Restrictions -

623 - Other 183 -

Income from Sale of Assets -

1,627 - plant and equipment - 2,382

- - land and buildings - -

- Other - 5,669

34,420 Total Capital Funding 11,887 31,258

Capital Expenditure

7,246 Plant & Equipment 2,327 3,092

- Office Equipment - 557

- Furniture & fittings - -

- Operational Land - -

426 Community Land - 1,245

- Land improvements - 4,457

12,044 Buildings 2,781 8,496

6,102 Other Structures 2,661 4,510

4,353 Roads, Bridges & Footpaths 3,013 5,791

3,314 Stormwater Drainage 838 2,579

864 Library Books 267 531

71 Other Assets - -

34,420 Total Capital Expenditure 11,887 31,258

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Cash & Investments StatementBudget Actual Actual

30 June 31 Dec 30 June

2012 2011 2011

$’000 $’000 $’000

66,609 Total Cash and Investments 92,104 87,843

Represented by:

Externally restricted27,595 Developer Contributions 31,072 29,032

323 RTA Contributions 323 323 255 Specific Purpose Unexpended Grants 1,590 2,105 563 Domestic Waste Management - 111

4,384 Stormwater Management 6,238 5,348 3,007 Sportsfield Levy 5,008 3,892 1,850 Infrastructure Levy 4,797 2,041

85 Subdivision and Duffy's Forest Concurrence 201 203 38,062 Total Externally Restricted 49,229 43,055

Internally Restricted4,300 Deposits, Retentions & Bonds 4,560 4,560 2,327 Employee Leave Entitlement 2,363 2,363 1,383 Insurance Reserve 987 1,033

625 Compulsory Open Space Acquisition Reserve 415 416 2,900 Other 812 994

11,535 Total Internally Restricted 9,137 9,366

49,597 Total Restricted Cash 58,365 52,421

17,012 Total Unrestricted/ Available Cash 33,739 35,422

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Overall progress Progress Capital Works and Key Initiatives

142 Actions at least 90% of target

4 Actions between 70% and 90% of

action target achieved

9 Actions less than 70% of target

Total 155 Actions

6%

91%

3%

The majority of actions are on schedule. However, delays have been experienced with the following projects: There have been delays in the Capital works around Sporting Club Capital Improvements

Grants. It is anticipated that the project will not be delivered in this financial year and funding has been reforecast to the 2012/13 financial year.

Cromer 3, 4 and 5 Sportsfield Rectification and floodlighting improvements have seen

delays as funding for construction has being re-phased into the 2012/13 financial year following a request from Manly Warringah Football Association.

Collaroy Accessibility Project playground and reserve improvements have been

rescheduled due to the necessity for the engagement of a specialist playground designer and thus seen delays with Construction phase now rescheduled to Winter 2013.

North Narrabeen - revised masterplan, detailed design and construction of viewing/

memorial area, capital works is behind schedule. The preparation of the landscape masterplan will not be finalised in time for construction activities to begin by June 2012 which is necessitating the transfer of funding for construction into next financial year.

New Playground Equipment - reserve project is delayed in order to take advantage of a

grant request of which the notification is expected in March 2012. Brookvale Occasional Care Centre - stage 2 of 2 has been delayed due to redesign of the

roof. Accordingly, delivery cannot be achieved in 2011/12. Brookvale Children's Centre - renew bathrooms, have been rescheduled due to the

occasional care centre project being currently delayed, the renewal of the amenities will not be completed this financial year.

Civic Centre - Upgrade of Customer Service Centre has been delayed as the project

commencement is pending external approvals and thus it is proposed that these funds be reallocated to the 2012/13 Capital Works Program.

Nolans Amenities No 1 and Christian Brothers Amenities - consolidate, reconfigure and

refurbish has been moved to the 12/13 period, awaiting final resolution from Council 10

Overall progress Progress Capital Works and Key Initiatives

All Surf Club Buildings external landscape and signage works, although currently behind

schedule is expected to be completed by 30 June 2012. Long Reef Surf Life Saving Club stage 2 design and development application project has

been discontinued by a Council resolution following the major stakeholder, Long Reef Surf Life Saving Club, withdrawing from the process

Civic Centre - Roof membrane renewal is moved to 12/13 in order to further research and

obtain additional funding. The project, Research the capacity of the local community service sector has not started,

as a result of the change in structure of Community Services the priorities of projects are currently under review.

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Certification Services Financials

December 2011 Quarterly Report by ServiceCertification



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 230,599 230,599 - 463,203 463,203 463,203

User Charges & Fees 179,504 216,635 (37,131) 433,270 433,270 383,270

Investment Fees and Revenues - - - - - -

Other Revenues - - - - - -

Grants and Contributions - Operating Purposes - - - - - -

Grants and Contributions - Capital Purposes - - - - - -

Gains on disposal of Assets - - - - - -

Total Income From Continuing Operations 410,103 447,234 (37,131) 896,473 896,473 846,473

Expenses From Continuing OperationsEmployee Benefits & Oncosts (250,068) (258,574) 8,506 (523,148) (523,148) (523,148)

Borrowing Costs - - - - - -

Materials and Contracts (2,318) (11,000) 8,682 (16,500) (16,500) (16,500)

Depreciation and Amortisation - - - - - -

Other Expenses (2,135) (3,678) 1,543 (8,860) (8,860) (8,860)


Share of Interest In Joint Venture - - - - - -

Internal Charges (35,018) (34,780) (238) (69,559) (69,559) (69,559)

Overhead Allocation (139,203) (139,203) - (278,406) (278,406) (278,406)

Total Expenses From Continuing Operations (428,741) (447,234) 18,493 (896,473) (896,473) (896,473)

Surplus / (Deficit) from Continuing Operations (18,638) - (18,638) - - (50,000)

Year to Date Actuals and Annual Forecast

The Deficit from Continuing Operations at the end of the second quarter principally relates to lower revenue from Construction and Building Certificate fees. Total Income from Continuing Operations has been forecast to reduce by $50,000 as a result of the lower than anticipated income noted above resulting in a net annual forecast Deficit from Continuing Operations of $50,000.

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Certification Services

Key Highlights Council's Building Certification and Fire Safety Team maintained high quality competitive and regulatory services during the quarter. Building Certification achieved an average processing time of 9 days per construction certificate application, whilst associated construction stage inspections continue to be provided within 2 days of request. The team also continued to provide regulatory services associated with building certificate applications, averaging 12 processing days per application. Fire Safety carried out 73 fire safety audit inspections issued 25 penalty infringement notices (fines) and issued 69 notices and orders to carry out works associated with fire safety of buildings. The fire safety work provides an unsung service helping keep the community safe.

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Children’s Services Financials

December 2011 Quarterly Report by ServiceChild Care



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 778,809 679,809 99,000 1,418,552 1,514,552 1,514,552

User Charges & Fees 2,310,967 2,335,273 (24,306) 4,646,657 4,677,483 4,677,483


Other Revenues 9,495 6,000 3,495 12,000 12,000 12,000

Grants and Contributions - Operating Purposes 318,475 305,808 12,668 611,709 611,709 611,709



Total Income From Continuing Operations 3,417,746 3,326,889 90,856 6,688,918 6,815,744 6,815,744

Expenses From Continuing OperationsEmployee Benefits & Oncosts (2,312,006) (2,253,388) (58,618) (4,409,336) (4,456,315) (4,456,315)




Other Expenses (92,163) (114,857) 22,694 (185,722) (251,722) (251,722)



Internal Charges (46,754) (42,133) (4,621) (84,266) (84,266) (84,266)

Overhead Allocation (700,183) (700,183) - (1,400,366) (1,400,366) (1,400,366)


Surplus / (Deficit) from Continuing Operations 18,197 (99,000) 117,197 - - (9,000)


The Surplus/ (Deficit) from Continuing Operations at the end of the second quarter is generally tracking in line with budget with some small variations principally due to timing differences. Expenses from Continuing Operations have been forecast to increase by $9,000 principally due to the implementation of a new Child Care Management System to maintain compliance with the Family Assistance Office. A net Deficit from Continuing Operations of $9,000 is forecast for the full financial year.

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Children’s Services Progress Capital Works and Key Initiatives

Children's Services have been preparing for the new Education and Care National Regulations which come into effect from 1 January 2012. This involves changes to policies, procedures and forms as well as continuing to work within new educational frameworks. Two frameworks consist of 'Early Years Learning Framework' for services operating with children less than 5 years and 'My Time Our Place' - the framework for School Age Care in Australia. Several Children’s Services had Spot Checks conducted by NCAC and the Department of Education and Communities at the end of 2011. These noted the services as meeting all standards and highlighted some positive interactions observed between children and the educators. All services continue to support a number of families who have children requiring inclusion support as well as families from vulnerable and CALD backgrounds. One service is collaborating with the Benevolent Society to support a vulnerable family in the community and have care for two of their six children who have been placed in the care of their Grandparents and another service has offered care for an Emergency placement to family in crisis. Service managers were trained to apply for Inclusion Support funding through the new Federal Government Inclusion Support Online Portal. Enrolments for 2012 are progressing well with minimal vacancies and a number of families choosing to keep children longer in the service rather than sending to school too early. This has been the result of staff working with parents to discuss the advantages of a later start at school. The services continue to operate at a high level of utilisation. Vacation Care October school holiday period achieved an utilisation of 83%, this is 8% above target and the highest utilisation achieved since Autumn 2009. Customer surveys were conducted with positive outcomes. Brookvale Children’s Centre resulted in 45% of customers returned surveys all with comments. 78% of comments were "excellent" and 22% rated at "good”. Family Day Care included a return rate of 62% with 97.3% of respondents either agreed or strongly agreed that the staff at the Coordination Unit provided them with information and assistance to meet all the regulatory requirements and keep them informed about changes in regulation and legislation. Narrabeen Children’s centre survey highlighted 96.2% responses that the centre provides a stimulating program. Strong links with the community and other agencies were strengthened with a range of events across children’s services. Excursions to local schools were held to ease the transition for children who will move on to school in 2012. Other community interactions included some year 9 male students doing community hours at the service. A Grandparents and Friends event was held in October 2011 which was very successful and well received by families. This event proved to be very informative to staff and how Grandparents have a special interest in their Grandchildren and can give a very different perspective from parents on the interests and lives of their Grandchildren. Police, Fire brigade, Ambulance and Life were visitors at some of the services. This assisted children gaining a greater understanding of the role the people that work in these positions play within our community. Vacation Care services collaborated with colleagues at other SHOROC Councils to run a combined Vacation Care Carnival day, the day was a big success with great fun had by all children and many new friends from neighbouring Councils made. All services held well attended end of year celebratory functions which were hugely successful. Mobile Occasional care successfully operates from two premises which meet the needs of local community members. The appointment of an early childhood teacher to the authorised supervisor role has enhanced the program offered at the service. Vacation Care introduced new swimming excursion safety measure by purchasing red sun shirts for all children to wear in the pool. Feedback from staff has been extremely positive, improving their ability to identify children in the pool and therefore improving safety standards. Dee Why Children’s Centre is in the process of upgrading the playground in the 0 – 2 years group.

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Community Services Financials

December 2011 Quarterly Report by ServiceCommunity & Safety



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 2,249,071 2,249,071 - 5,089,093 4,966,153 4,966,153

User Charges & Fees 736,845 685,997 50,848 1,411,120 1,411,120 1,411,120


Other Revenues 15,966 22,950 (6,984) 53,730 35,730 35,730

Grants and Contributions - Operating Purposes 145,032 94,132 50,900 169,464 169,464 169,464






Materials and Contracts (287,101) (395,503) 108,402 (1,064,473) (1,042,692) (1,042,692)

Depreciation and Amortisation (166,884) (166,884) - (333,770) (333,770) (333,770)

Other Expenses (234,683) (309,704) 75,021 (424,502) (432,002) (482,002)






Surplus / (Deficit) from Continuing Operations 186,704 - 186,704 - 105,000 55,000


The Surplus/ (Deficit) from Continuing Operations at the end of the second quarter is generally tracking in line with forecast. There are some differences on individual lines however these are principally due to timing differences.

Total Expenses from Continuing Operations are forecast to increase by $50,000 which is a result of Council Resolution 262/11 on 27 September 2011 allocating $50,000 towards Community Garden grants. A net Surplus from Continuing Operations of $55,000 is forecast for the full financial year.

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Community Services Progress Capital Works and Key Initiatives

All actions are on schedule Key Initiatives

Community Centre Management

The annual Community Centre Hire application/approval process for 2012 was conducted during this quarter for 300 regular hirers. The Community Centres Terms & Conditions of Hire were updated and the Community Centre Customer Survey was for the first time sent out on-line.

Preparations for the commencement of major Capital Works with relevant hirers at the Manly Vale, Cromer and Narraweena Community Centres began and the new children’s community playground at the Forest Community Arts Centre neared completion. The kitchen upgrade at the Forest Youth Centre (Yo Yos) was completed.

A full upgrade of the former office at the Cromer Community Centre commenced. This is in preparation for a new Food Care Community Service commencing early 2012.

The installation of perimeter fencing at the Belrose Community Centre/Belrose Children’s Centre was erected as a result of continued vandalism and Police Safety Reports.

The Harbord Community Library celebrated their 10th Birthday in October.

The lease for Learning Links, a non profit community organisation, expired at the Brookvale Community Centre in December creating a highly desirable, main road corridor, community space available to a wide range of community groups. Whilst Learning Links will continue to hire space there as a regular hirer the available space was very quickly booked up.

The Forest Bridge Club were struggling financially to remain as hirers and as a result of discussions the Forest Seniors Club have taken this group in as members and will continue to support t them financially.

Youth Services

The 24/7 Youth Film Festival was a highly successful event with 28 films entered. This resulted from a series of workshops, followed by Competition weekend in which teams were required to make a 7 minute film in 24 hours. Screenings of all films at local cinemas was then followed by the Final and Awards night.

Council partnered with Manly Council and NB Police with the ‘Pacific Beats’ night which provided great entertainment and a cultural event for Pacific Islander/Maori community.





Total 4 Actions

0%

100%

17

Community Services Progress Capital Works and Key Initiatives

Council once again successfully partnered with NB police, MDECC and Pittwater Council with the delivery of the ‘Your Choice ‘under age drinking program.

Youth Services staff continue their support for the Cromer High School Homework Support group.

Aged Services

Aged Services continues to work with key organisations in the area dispersing funds to five local agencies through the Aged Annual Grants Program.

The development and planning of Council's Seniors Week Program commenced in November with an increased number of internal and external participants agreeing to be involved in the Program.

Beach Services

Council’s Beach Services Manager was appointed and attended the first meeting of the National Lifeguard Advisory Committee set up by Surf Life Saving Australia. This Committee provides a forum for discussion for Professional Lifeguard operations in Australia on best practice beach management operations and also has the ability to influence industry standards.

The Beach Services staff continued to work closely with SLSNSW and the local Branch and local surf clubs in the roll out of the new Australian Standard for Flags and Surf craft prohibited signs on the beaches.

18

Community and Safety Services

Key Initiatives

Action and Commentary Timeframe

Completion

Date% Complete Status

30/06/2012 Completed100%2.1.1.1 Strategic review of Council's grant giving and subsidy programs.

30/06/2012 On Schedule50%2.1.5.1 Develop a Water Safety Risk Management Plan to address priority risk areas related to Beach

Services activities.

30/06/2012 On Schedule0%2.2.5.3 Develop a youth engagement strategy

19

Community and Safety Services

Capital Works

Action and Commentary Timeframe Expenditure

Completion

Date% Complete StatusOriginal

Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $45,000.00 $0.00 $45,000.002.1.4.1 50%Replacement of beach services equipment -

CR5621

20

Compliance Services Financials

December 2011 Quarterly Report by ServiceCompliance



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 357,375 357,375 - 533,069 533,069 533,069

User Charges & Fees 685,230 735,942 (50,712) 1,516,057 1,516,057 1,496,057


Other Revenues 1,077,831 1,773,253 (695,422) 3,940,909 3,940,909 2,960,909




Total Income From Continuing Operations 2,120,436 2,866,570 (746,134) 5,990,035 5,990,035 4,990,035

Expenses From Continuing OperationsEmployee Benefits & Oncosts (1,317,273) (1,593,638) 276,364 (3,215,774) (3,215,774) (2,915,774)




Other Expenses (28,947) (22,590) (6,356) (60,676) (60,676) (60,676)



Internal Charges (200,949) (205,982) 5,033 (411,964) (411,964) (411,964)



Surplus / (Deficit) from Continuing Operations (401,453) - (401,453) - - (500,000)


The Deficit from Continuing Operations at the end of the second quarter relates to lower than anticipated income which has been partially offset by lower than anticipated expenses. The lower than anticipated income principally relates to lower than anticipated Parking Fines and lower than originally anticipated Other Fine income. The lower than anticipated expenses principally relates to employment costs associated with vacant positions and leave and lower than anticipated Materials and Contracts expenditure for fees paid for the collection of fines.

Total Income from Continuing Operations has been forecast to decrease by $1,000,000. User Charges & Fees have been forecast to decrease by $20,000 due to lower than anticipated

Parking Fees. Other revenues have been forecast to decrease by $980,000 comprising of a reduction of

$480,000 in Parking Fines and a reduction of $500,000 in Other Fines.

Total Expenses from Continuing Operations have been forecast to decrease by $500,000. Employee Benefits & OnCosts have been forecast to decrease by $300,000 due to vacancies

noted above Materials & Contracts have been forecast to decrease by $200,000 due to the lower level of fees

payable for the collection of fines.

The net impact to the annual forecast is a Deficit from Continuing Operations of $500,000.

21

Compliance Services Progress Capital Works and Key Initiatives

Key Highlights Environmental Health & Protection A new food safety workshop has been created for premises that manufacture and sell sushi. This presentation is now being promoted to all sushi food premises within the Warringah local government area. Swimming Pool Safety is being promoted through the Manly Daily, Council's website and through banners being displayed in Council libraries and child care centres. This promotion encourages pool owners to have their pool safety fences inspected by Warringah Council. A free CPR sign is provided with each inspection. A Good Food News letter to all food premises within Warringah local government area was produced in the quarter. The newsletter promotes Council's Food Handlers Course where a free temperature probe is provided to each attendee. The news letter contained an educational sticker to remind food handlers to maintain correct temperature control. Some 384 food premises were inspected over the past quarter with 86% compliance being achieved. The level of compliance has increased from the previous quarter. In accordance with Council's Onsite Wastewater Management Strategy, 102 waste water systems were inspected over the past quarter and 66 approvals to operate were issued. All remaining systems are currently being followed up to ensure approvals are obtained. Regulatory Compliance Regulatory Compliance completed Brookvale Parking study; this will highlight areas of improvement including upgrading of street signage to ensure parking to visitors is clear. This should have a positive impact on Shackel Avenue and Pine Avenue by ensuring access to these Streets is not restricted by illegally parked vehicles.

22

Cultural Services Financials December 2011 Quarterly Report by ServiceCultural Services



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 400,624 450,624 (50,000) 844,794 912,744 912,744

User Charges & Fees 5,022 5,527 (505) 8,054 8,054 8,054


Other Revenues 35,540 2,000 33,540 45,000 20,000 20,000

Grants and Contributions - Operating Purposes 800 - 800 - - -



Total Income From Continuing Operations 441,986 458,151 (16,165) 897,848 940,798 940,798

Expenses From Continuing OperationsEmployee Benefits & Oncosts (169,200) (158,509) (10,691) (318,541) (320,541) (320,541)


Materials and Contracts (176,712) (159,979) (16,734) (310,503) (361,303) (361,303)


Other Expenses (34,467) (22,189) (12,278) (63,843) (68,993) (68,993)





Total Expenses From Continuing Operations (486,273) (443,151) (43,122) (897,848) (955,798) (955,798)

Surplus / (Deficit) from Continuing Operations (44,287) 15,000 (59,287) - (15,000) (15,000)


The Deficit from Continuing Operations at the end of the second quarter is a result of higher than anticipated expenditure principally due to timing differences. There has been no change to the net annual forecast from the first quarter forecast Deficit from Continuing Operations of $15,000.

23

Cultural Services

Progress Capital Works and Key Initiatives

All actions are on schedule. Key Highlights

In December quater the following events were delivered:

Brookvale Show This event was held to celebrate the 100th anniversary of Brookvale Park and included a historical display , eco living display, rides and games, along with activities like wood chopping and dog agility demonstrations. The event attracted over 10,000 people and attracted great applause. Council resolved to reinstate the Brookvale Show as an annual event from 2011. Remembrance Day at Manly Dam Over 200 local school children attend this ceremony. Christmas by the Beach and the Opening of the Strand All day markets, roving entertainment, a sustainable community craft activity all took place on Dee Why Beach and attracted thousands of people throughout the day and many more enjoyed the Christmas concert. NYE Family Fireworks Over 15,000 people enjoyed picnic dinners with friends and families on Dee Why Beach and witnessed a spectacular fireworks display. Citizenship Ceremonies Held monthly, over 200 new citizens were welcomed by Warringah Council.

1 Action at least 90%of target




Total 1 Action

100%

24

Cultural Services

Key Initiatives


Completion


30/06/2012 On Schedule50%2.1.6.2 Deliver annual program of events

25

Development Assessment Services Financials

December 2011 Quarterly Report by ServiceDevelopment Assessment



$ $ $ $ $ $













Other Expenses (56,290) (68,278) 11,988 (128,167) (148,167) (162,167)






Surplus / (Deficit) from Continuing Operations 41,056 - 41,056 - (20,000) (20,000)


The Surplus from Continuing Operations at the end of the second quarter largely relates to higher than anticipated income and lower than anticipated expenditure. The higher than anticipated Income from Continuing Operations is principally due to timing differences. The lower than anticipated Expenses from Continuing Operations is principally due to a number of staff being on leave which have mostly been backfilled by casual positions.

The net annual forecast remains as a Deficit from Continuing Operations of $20,000.

26

Development Assessment Services Key Highlights

The December quarter was extremely busy for the Development Assessment service. This has occurred due to the areas ability to maintain service levels whilst significantly changing processes to adjust to the gazettal of Warringah Local Environment Plan 2011 and the introduction of Warringah Development Control Plan.

There was also increased Planning Panel activity during the quarter. There were a number of meetings of the Joint Regional Planning Panel that dealt with major developments including – the Riverhill development, a significant Mixed Use Development within the Dee Why Town Centre, a Medical and Day Surgery in Brookvale and the Brookvale Hotel development.

In addition, there were three meetings of the Warringah Development Assessment Panel (WDAP) that considered 11 applications.

27

Glen Street Theatre Financials

December 2011 Quarterly Report by ServiceGlen Street Theatre



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 611,364 611,364 - 1,249,790 1,249,790 1,249,790

User Charges & Fees 719,993 876,340 (156,347) 1,849,469 1,623,706 1,623,706

Investment Fees and Revenues 10,308 9,297 1,011 - 16,000 16,000

Other Revenues 208,690 246,134 (37,444) 519,784 386,784 386,784





Expenses From Continuing OperationsEmployee Benefits & Oncosts (562,954) (604,140) 41,187 (1,240,307) (1,157,307) (1,157,307)


Materials and Contracts (483,533) (548,677) 65,144 (1,205,428) (982,665) (982,665)

Depreciation and Amortisation (48,942) (51,625) 2,683 (121,596) (102,596) (102,596)

Other Expenses (170,364) (175,480) 5,116 (325,603) (307,603) (307,603)






Surplus / (Deficit) from Continuing Operations (76,977) - (76,977) - - -


The Deficit from Continuing Operations at the end of the second quarter principally relates to lower than anticipated income which has been fully offset by lower than anticipated expenses.

The lower than anticipated income is principally due to lower attendances which have impacted on both Sorlies and the kiosk income. This has been partially offset by associated savings in expenditure.

While there has been no change in the anticipated Surplus/(Deficit) from Continuing Operations for the full financial year since the first quarter, if the trends noted above continue in the third quarter they will be reforecast at the end of March.

28

Glen Street Theatre Progress Capital Works and Key Initiatives





Total 2 Actions

100%

All actions are on schedule.

Key Highlights

The October - December quarter has seen the presentation of MOTERHOOD THE MUSICAL and THE GRUFFALO. The November - December period saw the presentation of the end of year productions from twenty two dance schools which was eagerly anticipated and well attended. The final concert in THE MUSIC AT THE GLEN program took place in December, audiences for this series are nearly at capacity. The 2012 Main Stage Season Music at the Glen was launched in October with the hugely popular Jonathan Biggins hosting the event which was considered by some as Glen Street's best launch ever! Audiences tipped 23,000 for this period.

29

Glen Street Theatre

Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $154,003.00 $0.00 $154,003.002.1.6.2 75%Refurbish public toilets - CR5601

30/06/2012 Completed $75,000.00 $57,459.00 $75,000.002.1.6.4 100%Renewals - place of public entertainment works -

CR5602

30

Information and Library Services Financials

December 2011 Quarterly Report by ServiceInformation & Library



$ $ $ $ $ $




Other Revenues 7,932 500 7,432 1,000 1,000 1,000

Grants and Contributions - Operating Purposes 16,691 16,276 415 120,755 120,755 120,755

Grants and Contributions - Capital Purposes - - - 258,000 258,000 258,000






Depreciation and Amortisation (287,076) (287,076) - (574,149) (574,149) (574,149)

Other Expenses (71,808) (63,361) (8,447) (105,708) (105,708) (105,708)





Total Expenses From Continuing Operations (3,183,751) (3,182,486) (1,265) (6,346,012) (6,346,012) (6,346,012)

Surplus / (Deficit) from Continuing Operations (43,928) - (43,928) - - -


The Surplus/ (Deficit) from Continuing Operations at the end of the first quarter is generally tracking in line with forecast. There are some differences on individual lines however these are principally due to timing differences.

It is not anticipated that there will be any significant change in the Forecast for the full financial year.

31

Information and Library Services Progress Capital Works and Key Initiatives





Total 3 Actions

100%

All actions are on schedule. Key Highlights Library Visits The popularity of the library continues to grow with 171,895 visits to the four Libraries this quarter and 281,226 items borrowed. Accessing the library online is on the increase with 76,591 visits to access the catalogue, databases on line, hours of opening or to register for attendance at programs. These figures remain very consistent with the same period last year except for the continued growth in on line use of the Library website.. The Festival of Children’s Literature culminating in TASHI day on17 September at Belrose Library park.

This project was recognised through a State-wide Marketing Award from the State Library of NSW

The project demonstrated the continuation of cultural development practices within the community. It generated new cultural works through the development and production of a series of short dramatic performances and the submission of over 400 short stories from the writing competition that ran through all Libraries. The winning stories were published on the Library website.

This Festival developed community partnerships with the Children’s Book Council, local authors, primary and high schools and the Point Break Youth Drama Group. The final performance day of the Festival involved a featured local author, illustrators and Auslan interpreters.

Summer Reading Programs for Adults and Children

Amazing Reads was the theme of the program that commenced in December to encourage children to read over the summer holidays. Over 500 children joined the Reading Club and worked there way through thousands of books. Adults were also encouraged to take up suggestions for the summer through the Rediscover the Joy of Summer Reading booklists. Over 400 adults have joined this groups and completed reviews of books read during this period. The Library catalogue now has a social media feature that allows members of the public to submit review directly to the catalogue.

32

Information and Library Services Progress Capital Works and Key Initiatives

Brookvale show

The Local Studies section of the Library brought a well documented display to the Brookvale Show that was attended by large numbers of people during the day. The documentary and pictorial evidence of the history of Brookvale Park was presented as displays, games and memorabilia. The presence at the event generated a large number of inquiries to the Library in the following weeks.

33

Information and Library Services

Key Initiatives


Completion


30/06/2015 On Schedule50%3.4.1.1 Library Services: Review the Access Policy.

34

Information and Library Services

Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $514,000.00 $266,833.00 $514,000.002.1.2.5 50%Library Bookvote - Renew book stock - CR5611

30/06/2012 On Schedule $350,000.00 $0.00 $350,000.002.1.2.6 10%Installation of radio frequency identification in

library items - CN5612

35

Kimbriki Environmental Enterprises Financials

December 2011 Quarterly Report by ServiceKimbriki Waste & Recycling Centre



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges - - - - - -


Investment Fees and Revenues 328,915 180,000 148,915 360,000 360,000 610,000

Other Revenues 1,199,355 1,009,861 189,494 1,774,365 1,774,365 1,774,365






Borrowing Costs (49,998) - (49,998) - - -

Materials and Contracts (4,698,786) (4,268,921) (429,865) (8,647,136) (8,647,136) (9,297,136)

Depreciation and Amortisation (125,895) (201,216) 75,321 (402,440) (402,440) (402,440)

Other Expenses (3,078,256) (2,976,526) (101,730) (6,097,826) (6,097,826) (6,447,826)



Internal Charges - - - - - -

Overhead Allocation - - - - - -


Surplus / (Deficit) from Continuing Operations 1,651,973 1,316,597 335,376 2,198,506 2,198,506 2,448,506


The Surplus from Continuing Operations at the end of the second quarter is tracking higher than budget principally due to higher than anticipated revenue and higher than anticipated expenses.

User Fees & Charges are ahead as a result of higher than anticipated tip fees related to higher tonnage. This has resulted in a consequential increase in waste costs impacting on a higher level of Expenses from Continuing Operations.

Total Income from Continuing Operations has been forecast to increase by $1,250,000. User Fees & Charges have been forecast to increase by $1,000,000 due to higher tonnage

noted above. Investment Fees & Revenue have been forecast to increase by $250,000. Total Expenses from Continuing Operations have been forecast to increase by $1,000,000. Materials & Contracts have been forecast to increase by $650,000 as a result of the need to

undertake various management plans including leachate stormwater, landfill gas generation and site remediation to enable continued compliance with landfill site requirements.

Other Expenses have been forecast to increase by $250,000 for the EPA levy and $100,000 for additional rent.

The net annual Surplus from Continuing Operations is forecast to increase by $250,000.

36

Kimbriki Environmental Enterprises Progress Capital Works and Key Initiatives





Total 1 Action

100%

All actions are on schedule.

37

Kimbriki Environmental Enterprises

Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $2,815,000.00 $610,455.00 $1,598,010.001.2.2.1 0%Kimbriki land improvements - CN5999

38

Natural Environment Financials

December 2011 Quarterly Report by ServiceNatural Environment



$ $ $ $ $ $




Other Revenues 1,037 - 1,037 - - -

Grants and Contributions - Operating Purposes 74,000 84,500 (10,500) 578,180 695,930 695,930

Grants and Contributions - Capital Purposes - - - 133,000 8,000 135,333





Materials and Contracts (789,860) (762,069) (27,792) (2,549,416) (2,739,366) (2,570,866)

Depreciation and Amortisation (1,685,646) (1,685,646) - (3,371,295) (3,371,295) (3,371,295)

Other Expenses (28,863) (15,792) (13,071) (79,105) (66,905) (42,738)



Internal Charges (595,257) (593,266) (1,991) (1,236,532) (1,236,532) (1,236,532)



Surplus / (Deficit) from Continuing Operations (32,460) - (32,460) - (185,000) 135,000


The Surplus/ (Deficit) from Continuing Operations at the end of the first quarter is generally tracking in line with budget with some small variations principally due to timing differences.

Total Income from Continuing Operations has been forecast to increase by $127,333 within Grants and Contributions – Capital due to an additional grant for the Narrabeen Lagoon Trail Boat Ramp from NSW Roads and Maritime Services. Total Expenses from Continuing Operations have been forecast to decrease by $192,677 principally due to costs associated with bush fire regeneration works following confirmation of funding from the NSW Rural Fire Service. The net result is a forecast Surplus from Continuing Operations of $135,000 for the full financial year.

40

Natural Environment Progress Capital Works and Key Initiatives





Total 16 Actions

100%

All actions are on schedule. Key Highlights Narrabeen Lagoon Multi-Use Trail The construction contract for Stage 2A (Middle Creek Reserve upgrade) works was approved by Council in December 2011. Works are scheduled to commence in February 2012. A preferred route for Stage 2B was endorsed by Council in November 2011. Public exhibition of the Options Report for Stage 2B took place in December 2011. Negotiations with the key stakeholders including the Cromer Golf Club and the Academy of Sport are continuing.

Dee Why and Collaroy stormwater and flood control The Options report for the Dee Why CBD stormwater project has been completed. The three recommended solutions identified were technically sound, but were considered to be excessively costly. In September 2011 Council approved an alternative solution which was to proceed with a Flood Study, and a technical investigation into a detention basin for the upper catchment. The design contract for the Collaroy stormwater outlet pipe was awarded on 31 August 2011. Survey work and site investigations have been completed. Hydraulic modelling is currently in progress and a number of technical options are being assessed. Community consultation is scheduled for early in 2012 which may result in future schedule delays. CCCoooaaassstttaaalll ZZZooonnneee aaannnddd FFFlllooooooddd MMMiiittt iiigggaaatttiiiooonnn PPPrrrooojjjeeeccctttsss Construction works for the Narrabeen Lagoon Entrance Clearance project have been completed ahead of schedule. The coastal lagoon entrances of Narrabeen and Dee Why Lagoons were mechanically opened to minimise flood risk. Planning for delivery of the Coastal Zone Management Plan is underway. Stages 1 and 2 of the Narrabeen Lagoon Flood Study and Manly Lagoon Flood Study have been completed. Stormwater Assets and Development Engineering Renewal works under the Emergency Stormwater Works Program included completion of drainage renewal works at Clontarf Street, North Balgowlah and Owen Stanley Avenue, Allambie Heights. Contractor appointed for construction of drainage works at Notting Lane, Cottage Point.

39

Natural Environment Progress Capital Works and Key Initiatives

Bushland and Pest Species Projects Bushland restoration and Fire Management Zone contracts are progressing well. Many of the hazard reduction works were completed before the wet summer season. Rabbit control programs were implemented in Council Reserves. Improvements continue to be made to the way the Natural Environment Unit responds to customer requests. A total of 118 customer requests were received in the quarter, with 83 being completed. Staff have received a number of letters/emails of praise from customers expressing their satisfaction of work done. Draft Aboriginal Site Conservation Management Plan for Forestville Park has been endorsed by CEO Metropolitan Aboriginal Land Council. Seeking permit (AHIP) from OEH to start works. Preparatory works at Kinka Reserve horse exercise area have been undertaken including installation of sandstone boulders to prevent illegal access.

41

Natural Environment

Key Initiatives


Completion


30/06/2015 On Schedule50%1.1.1.1 Bushland Restoration Program

30/06/2013 On Schedule60%1.1.2.1 Narrabeen Lagoon Flood Study

31/01/2014 On Schedule56%1.1.2.2 Manly Lagoon Flood Study

30/06/2012 On Schedule90%1.1.2.3 Manly Lagoon Catchment Study

30/06/2015 On Schedule10%1.2.1.1 Pest Species Control Program

30/06/2012 On Schedule50%1.2.1.3 Coordination of fire management access zones, hazard reductions and ecological burning

30/06/2012 On Schedule30%1.2.1.7 Hilltop to Headland Lecture Program

30/06/2012 On Schedule49%1.2.1.8 Oxford Falls Constraints Study

42

Natural Environment

Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $200,000.00 $9,240.00 $100,000.001.1.2.8 22%Restoration Narrabeen Lagoon - CN5502

30/06/2012 Completed $24,359.00 $0.00 $0.001.1.2.9 100%Manly lagoon dredging - CR3305

30/06/2012 On Schedule $1,828,183.00 $369,683.00 $1,828,473.003.1.2.1 50%Narrabeen Lagoon pathway construction - CN3304,

CN3308,

30/06/2012 On Schedule $152,012.00 $134,868.00 $140,012.003.1.2.2 99%South Creek (Dee Why) Cycleway - CN3303

30/06/2013 On Schedule $414,147.00 $109,040.00 $414,147.003.2.4.1 50%Dee Why CBD - stormwater capacity upgrade

detailed design stage 1- CN3301

30/06/2012 On Schedule $620,000.00 $183,044.00 $510,000.003.2.4.2 50%Collaroy Stormwater outlet - detailed design -

CR2306

This detailed design project has been forecast to $510,000 after

adoption of the preferred contractor on 31 August 2011. The

construction phase of this project has been reforecast to 2013/14

to allow for detailed scoping and costing. Additional Community

Consultation has been flagged for the project which may result in

future schedule delays.

30/06/2012 On Schedule $299,793.00 $166,951.00 $499,793.003.4.1.1 45%Emergency Stormwater Works - CR4502, CR5501

30/06/2012 Completed $17,463.00 $0.00 $0.003.4.1.4 100%21 Ryan Place, Beacon Hill - stormwater works -

CR2301

Practical completion was achieved on 19 July 2011. The final

payment has been made to the Contractor excluding retention

monies that will be held for 12 months until the end of the defects

liability period.

43

Parks Reserves And Foreshores Financials

December 2011 Quarterly Report by ServiceParks, Reserves & Foreshores



$ $ $ $ $ $


User Charges & Fees 289,989 157,380 132,610 327,259 327,259 402,259


Other Revenues 6,000 - 6,000 - - -

Grants and Contributions - Operating Purposes 29,710 15,000 14,710 - 15,000 25,000








Other Expenses (61,358) (28,088) (33,270) (55,512) (75,512) (75,512)








The Surplus from Continuing Operations at the end of the second quarter relates to both higher than anticipated income and lower than anticipated expenses. The higher than anticipated income relates to both timing differences and a more proactive management of fees. The lower than anticipated expenses relates to lower Employee Benefits & OnCosts due to vacancies which have now been filled offset by higher than anticipated Other Expenses due to additional agency costs used to cover vacant positions. Total Income from Continuing Operations has been forecast to increase by $85,000. User Fees & Charges have been forecast to increase by $75,000 due to the proactive management of fees noted above.

Grants and Contributions – Operating Purposes have been forecast to increase by $10,000 due to a contribution from Wakehurst Golf Club toward the cost of bush regeneration work.

Total Expenses from Continuing Operations has been forecast to increase by $250,000: Employee Benefits and OnCosts are forecast to decrease by $20,000 due to vacancies.

Materials & Contracts have been forecast to increase by $270,000 a $10,000 increase for expenditure relating to bush regeneration work at Wakehurst Gold Club noted above and $10,000 for a temporary building at Manly Dam whilst upgrade works are completed on their administration building and an additional budget allocation of $250,000 is sought to undertake additional maintenance of sportfields and road reserves. $120,000 is required to improve the condition of sportsfields that are deteriorated as a result of soil compaction brought about by weather

44

Parks Reserves And Foreshores Financials

conditions. In the interest of the safety of players an additional round of aeration is required before the start of the winter season. Additional fertilising, seeding and turf replacement is also needed to improve the overall condition of our sportsfields. $130,000 is required to facilitate additional reserve mowing and vegetation maintenance on road reserves where the wet hot summer has encouraged growth of vegetation that is now impeding footpaths and forcing pedestrians onto roads. In the interim existing resources continue to be diverted to carry out this urgent work.

The net annual forecast is a Deficit from Continuing Operations of $190,000

45

Parks Reserves And Foreshores Progress Capital Works and Key Initiatives




2 Action less than 70% of target

Total 24 Actions

8%

79%

13%

The majority of actions are on schedule. However, there have been delays in the Capital works around Sporting Club Capital Improvements Grants and project reforecast to the 2012/13 financial year. Cromer 3, 4 and 5 Sportsfield Rectification and floodlighting improvements have seen delays as funding for construction has being re-phased into the 2012/13. Collaroy Accessibility Project playground and reserve improvements have been rescheduled due to the necessity for the engagement of a specialist playground designer and thus seen delays with Construction phase now rescheduled to winter 2013. North Narrabeen - revised masterplan, detailed design and construction of viewing/ memorial area, capital works is behind schedule. New Playground Equipment - reserve project is delayed in order to take advantage of a grant request of which the notification is expected in March 2012. Key Highlights Recreation Management Communication has improved with sporting clubs and associations through quarterly meetings with sports representatives, an initial bus tour of sport fields with a representative group and ongoing one on one contact with clubs and associations. The establishment of a Recreation Team is enabling more proactive management of allocation and utilisation of sports fields. Maintenance Delivery Seasonal sporting change over from winter to summer sporting codes completed successfully particularly considering the impact wet weather. The sportsfield renovation program is on track – first round of aeration completed, top dressing completed as per program, fertiliser on track. The herbicide impact was not as good as expected due to herbicide resistance (Sydney wide issue), follow up sprays are required. The bulk of the returfing work has been completed as per schedule with some minor loss due to the dry period. 20,000 square meters laid, additional patch turfing programmed as required. Asset Management South Curl Curl Rockpool renovation was completed and opened to public on 5 November 2011. Three playground upgrades were completed 24 December 2011 at Parr Reserve Narraweena, Tyagarah Reserve Cromer and Ambleside Reserve Wheeler Heights. A new irrigation system and storage tank was installed at David Thomas Reserve, Manly Vale, completed 29 December 2011. Work commenced on the second stage of lighting upgrades at Nolans Reserve, North Manly, to provide lighting in accordance with Australian Standards to two senior and five junior sport fields.

46

Parks Reserves And Foreshores Progress Capital Works and Key Initiatives

Consultation began for the Forestville Skate Park Facility upgrade and the North Narrabeen Landscape Masterplan in December 2011. The tender for the construction of the latest generation synthetic football surface at Cromer Park was awarded with materials ordered and construction to commence January 2012. A Water Management and Reuse System has also been designed for Cromer Park.

47

Parks, Reserves and Foreshores

Key Initiatives


Completion


30/06/2012 On Schedule10%3.1.1.1 Prepare the Stony Range Reserve Plan of Management

48


Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $1,301,989.00 $88,966.00 $1,364,318.003.1.1.13 30%Cromer No 1 - Synthetic Surface - construction -

CN5401, CR4453

30/06/2012 On Schedule $147,808.00 $97,869.00 $147,810.003.1.1.14 70%Minor rectification of sportsfields - rectification

sites - CR5403

30/06/2012 Behind

Schedule$352,416.00 $50,446.00 $281,101.003.1.1.15 25%Sporting Club Capital Improvements Grants -

CN3202, CN5405

Six projects are being undertaken as part of this program and

managed by representatives of sporting clubs. The Narraweena

Rugby League Club have indicated that they are behind schedule

in submitting a development application for upgrade to lighting at

Beverley Job Park. It is anticipated that the project will not be

delivered in this financial year and funding has been reforecast to

the 2012/13 financial year.

30/06/2012 Behind

Schedule$500,000.00 $15,768.00 $250,000.003.1.1.16 20%Cromer 3, 4 and 5 Sportsfield Rectification and

floodlighting improvements - CR4457

The Government Architect's Office has been contracted to

undertake the detailed design work for Cromer Park 3, 4 and 5. It

is anticipated that final designs for tender will be completed in

April. Funding for construction is being rephased into the 2012/13

financial year following a request from Manly Warringah Football

Association. It is anticipated that construction will commence in the

third week in September 2012.

30/06/2012 On Schedule $122,916.00 $6,862.00 $765,596.003.1.1.17 60%Sportsfield Rectification Program - Adam Street -

detailed design and construction - CR3203

30/06/2012 On Schedule $98,632.00 $47,355.00 $98,632.003.1.1.18 65%Sportsfield Rectification Works, Weldon Oval -

CR2207

49



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $569,999.00 $14,086.00 $394,999.003.1.1.19 53%Floodlighting Improvement - Nolans Reserve stage

2 - CN4459

Recommended tender for construction was adopted at November

Council meeting . Poles have been ordered. Budget savings have

been made as an altenative methodology for construction has

been adopted resulting in cost reductions. Savings are proposed in

this review to be allocated other lighting projects.

30/09/2011 Completed $34,001.00 $30,000.00 $34,001.003.1.1.20 100%Millers Reserve carpark upgrades - CR5402

30/06/2012 On Schedule $61,800.00 $8,857.00 $61,800.003.1.1.21 30%Parks Reserves and Foreshore - minor capital

works renewal - CR5404

30/06/2012 On Schedule $60,000.00 $0.00 $60,000.003.1.1.22 15%St Matthews Farm Landscape Masterplan - CR5406

30/12/2011 Completed $123,600.00 $107,290.00 $123,600.003.1.1.23 100%Water Supply Irrigation Program - David Thomas -

CN5407

30/06/2013 Behind

Schedule$398,531.00 $31,226.00 $298,531.003.1.1.24 40%Collaroy Accessibility Project playground and

reserve improvements - CN5413

Delay in Reserve works expected due to the necessity for the

engagement of a specialist playground designer to work in

collaboration with Group GSA consultants to finalise the Collaroy

masterplan; the undertaking of a traffic study for potential

pedestrian crossing; and uncertainty whether the upgrade of

Collaroy stormwater oultet will involve relocation through the

reserve. Construction phase now rescheuled to Winter 2013.

30/06/2012 On Schedule $98,931.00 $0.00 $98,933.003.1.1.25 26%Forestville Skate facility - CN5411

50



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Behind

Schedule$372,327.00 $12,715.00 $140,000.003.1.1.26 15%North Narrabeen - revised masterplan, detailed

design and construction of viewing/ memorial area

- CN5421, CR5422

A team of consultants have been engaged to investigate the

complex issues involved in this project. An initial consultation

workshop was held with key stakeholders on 5 December 2011.

This highlighted a need for more balanced community involvement

to address the issues and therefore the need for further

consultation. The preparation of the landscape masterplan will not

be finalised in time for construction activities to begin by June

2012 which is necessitating the transfer of funding for construction

into next financial year.

30/11/2011 Completed $540,079.00 $495,677.00 $604,347.003.1.1.27 100%South Curl Curl Rock Pool - construction stage -

CR4467

30/06/2012 On Schedule $53,705.00 $0.00 $53,705.003.1.1.31 20%Sports ground signage upgrade - CN4456

30/09/2011 Completed $67,509.00 $69,745.00 $67,509.003.1.1.32 100%Floodlighting improvement program - CN 4451

30/09/2011 Completed $52,782.00 $47,174.00 $52,782.003.1.1.33 100%Playground improvement program - CN4463

30/06/2012 On Schedule $0.00 $0.00 $25,000.003.1.1.34 50%Starkey Reserve Dog Park, Killarney Heights

(CN5410)

30/06/2012 Behind

Schedule$0.00 $0.00 $15,000.003.1.1.35 25%New Playground Equipment - Undula Reserve

(CN5417)

Undula Reserve Playground is subject to a Grant request and is

likely to be rephased until next finacial year to take advantage of

potential grant funding and expanded playground improvement

program. Grant application notification expected in March 2012

30/06/2012 On Schedule $72,100.00 $19,371.00 $72,100.003.1.2.1 30%Manly Dam Renewals - CR5412

51



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $54,873.00 $68,344.00 $184,873.003.2.4.1 38%Collory access tourism precinct - CN4469

31/07/2012 Completed $10,583.00 $9,746.00 $10,583.003.3.1.1 100%Nolans reserve cycleway - CN4455

52

Roads, Traffic and Waste Financials

December 2011 Quarterly Report by ServiceRoads, Traffic & Waste



$ $ $ $ $ $



Investment Fees and Revenues 19,392 - 19,392 - - -

Other Revenues 820,352 882,000 (61,648) 882,000 882,000 882,000

Grants and Contributions - Operating Purposes 835,995 826,656 9,339 2,049,907 2,199,907 2,199,907

Grants and Contributions - Capital Purposes 793,239 511,000 282,239 969,927 969,927 1,039,927





Materials and Contracts (9,705,531) (9,272,884) (432,647) (18,927,134) (19,557,134) (19,851,646)

Depreciation and Amortisation (1,766,268) (1,766,268) - (3,532,537) (3,532,537) (3,532,537)

Other Expenses (1,090,123) (1,072,299) (17,824) (2,556,548) (2,576,548) (2,583,348)




Overhead Allocation (1,131,119) (1,131,119) - (2,262,238) (2,262,238) (2,262,238)


Surplus / (Deficit) from Continuing Operations 400,046 - 400,046 - 150,000 240,000


The Surplus from Continuing Operations at the end of the second quarter is due to higher than anticipated income partially offset by higher than anticipated expenses.

Total Income from Continuing Operations is higher than anticipated due to additional Domestic Waste Management Charges, a higher level of road restoration income and greater than anticipated grant income relating to capital projects.

Total Expenses from Continuing Operations is higher than anticipated due to a higher level of Materials & Contracts principally due to expenditure relating to road restorations offset by lower than anticipated Employee Benefits & OnCosts due to vacancies.

Total Income from Continuing Operations has been forecast to increase by $291,312. User Charges & Fees have been forecast to increase by $351,312 due to additional road

restorations income offset by a reduction in Adshel income of $130,000 which was received in the prior year

Grants and Contributions have been forecast to increase by $70,000 due to additional Road Block Grant income of $6,000, $50,000 from the RTA for the Bike Plan project and $14,000 from the Roads and Traffic Authority for the Monash Avenue kerb blister project.

Total Expenses from Continuing Operations have been forecast to increase by $201,312. Employee Benefits & OnCosts have been forecast to decrease by $100,000 due to vacancies

noted above Materials & Contracts have been forecast to increase by $294,512 due to road restoration

expenditure Other Expenses have been forecast to increase by $6,800 for Agency Staff to assist in

program delivery.

53

Roads, Traffic and Waste Financials

The net impact to the annual forecast is a Surplus from Continuing Operations of $240,000 of which $150,000 is a result of the additional Domestic Waste Management charges and $70,000 relates to Capital Grants and Contributions and is therefore restricted in its use and needs to be set aside for the related activities.

54

Roads, Traffic and Waste Progress Capital Works and Key Initiatives





Total 21 Actions

100%

All actions are on schedule. Key Highlights Roads, Drainage and Maintenance have completed 2,668 roads and drainage maintenance tasks to end of December 2011. The Strand upgrade at Dee Why Beach was completed and opened as part of the Christmas at the Beach celebration on 18 December. Carpark renewal works at Warringah Aquatic Centre Carpark were completed and this work included line marking and signposting. A number of asset renewals programs commenced during the quarter including the Road Resheeting Program and the Kerb and Gutter Renewal Program. Several new footpath projects were completed at Park and Brighton Streets Curl Curl, Water Reserve Road, North Balgowlah and Rabbett Street, Frenchs Forest. New footpath projects commenced at Wyadra Av, North Manly and Fisher Rd North, Cromer. The Road Safety Eduction Program was involved in Motorcycle awareness week which was held in October with leaflets distributed to retailers and a display set up at the civic centre. A Drink drive campaign - "R U Over" was run with in partnership with the Manly Drug Education and Counselling Centre (MDECC) with support from Liquor accord and Police. Bottle bags were given to participating bottle shops and coaster, leaflets and posters issued to licensed premises. The Late Night Transport Guide was produced and distributed to pubs that have featured on latest police reports. A presentation was given to the students from Northside Enterprise Group on Pedestrian Safety, Bus Safety and Crossing the road. Northside Enterprise Group works with adults and teenagers with learning difficulties entering the workplace as part of the Special Needs Program. The Seniors Road Safety Calendar was also produced and distributed to all aged care facilities and all Warringah council outlets. The Brookvale and Dee Why Major Centres Transport Management and Accessibility Study continues to progress well. Public consultation was undertaken and construction completed for three Major Traffic Projects. The Traffic Committee Management Meetings was held in October, November and December with 62 Traffic Committee reports being reviewed. The Waste Education Display on "Love Food Hate Waste" and Two Hands Project which involved collecting litter from Dee Why Beach, were very successful at the Christmas at the Beach celebration on Sunday 18 December. A large number of people talked to the Two Hands Coordinators about the causes of beach litter and many participants took up the opportunity to get involved and collect buckets of litter. Over 100 participants completed the "Love Food Hate Waste"

55

Roads, Traffic and Waste Progress Capital Works and Key Initiatives

quiz and many children made beautiful decorations using waste off cuts and recycled material for the 6 Metre high Christmas tree erected on the day. Brookvale Show was held on 9 October and as part of the event the Waste Education Officers created an environmental hub that included, rent a Chook, Mobile Worm Farm, Food Waste Reduction Display and a photographic display on the History of Waste Management in Warringah. The Regional Waste Collection Strategy was adopted by Council and placed on Your Say Warringah in January 2012. This Strategy details a simplified collection system which will increase recycling and reduce waste to landfill by composting food waste with vegetation. The Strategy, Coordinated by the SHOROC, can be seen at Council's website.

56

Roads, Traffic and Waste

Key Initiatives


Completion


30/06/2012 On Schedule45%3.3.2.2 Complete the Brookvale/Dee Why Major Centre Transport and Accessibility Study

57


Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $150,000.00 $9,232.00 $150,000.003.1.2.1 58%Terrey Hills/ Duffy Forest Horse Trail - CR5213

30/06/2012 On Schedule $438,004.00 $64,236.00 $438,004.003.3.1.1 50%Footpath New - CN5211

30/06/2012 On Schedule $270,000.00 $121,455.00 $270,000.003.3.1.2 60%Footpath Renewal - CR5212

30/06/2012 On Schedule $432,292.00 $89,245.00 $432,292.003.3.1.3 80%Freshwater Village Town Centre Upgrade - CR1037,

CN5309

30/06/2012 On Schedule $878,587.00 $689.00 $328,587.003.3.1.4 55%Collaroy Accessible Tourism Precinct - component

3 stage 2 - CN5230, CR5231

Tenders for the streetscape construction works for Collaroy

All-abilities Tourism Precinct Project will be reported to Council in

February 2012. The budget for this project has been reforecast

into 2012/2013 to reflect the expected construction program, which

is on schedule to start in May 2012 and finish in October 2012.

The current allocation of $878,587 from 11/12 budget and

$917,933 from Strategic Community Plan 12/13 has been

proposed to be changed to a current allocation of $328,587 from

11/12 and $1,467,933 which amounts to a total expenditure of

$1,796,520 for the total project.

30/06/2012 On Schedule $371,981.00 $31,527.00 $453,481.003.3.1.5 50%Bike Plan Implementation Program - CN5301,

CN3127

30/06/2012 Completed $1,433,868.00 $1,327,785.00 $1,433,868.003.3.1.6 100%The Strand Dee Why Streetscape - stage 3 -

CR4409

30/06/2012 On Schedule $10,000.00 $0.00 $10,000.003.3.3.1 50%Bus seat new - CN5221

30/06/2012 On Schedule $100,000.00 $309.00 $100,000.003.3.3.2 30%Bus Stop Renewal - CR5222

58



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Completed $35,160.00 $9,679.00 $18,660.003.3.4.3 100%Mooramba Road, Dee Why - refuge island on both

approaches to Redman Road - CN5304

30/06/2012 On Schedule $30,160.00 $0.00 $30,160.003.3.4.4 70%Frenchs Forest Road East, Frenchs Forest -

pedestrian refuge island east of Romford Road -

CN5305

30/06/2012 On Schedule $55,160.00 $423.00 $55,160.003.3.4.5 50%Booralie Road, Terrey Hills - Widening at Atchunga

Road - CN5302

30/06/2012 On Schedule $55,160.00 $0.00 $55,160.003.3.4.6 50%Pittwater Road, Dee Why corner Oaks Avenue -

signal and road widening design - CN5303

30/06/2012 On Schedule $33,160.00 $0.00 $33,160.003.3.4.7 75%Monash Ave, Dee Why - western side kerb Blisters

on either sides of Pacific Parade - CN5308

30/06/2012 Completed $20,160.00 $6,730.00 $14,160.003.3.4.8 100%Garigal Road - Construct concrete island at

roundabout for pedestrians - CN5307

30/06/2012 Completed $25,160.00 $10,755.00 $16,160.003.3.4.9 100%Oceania Street, Narraweena - pedestrian island -

CN5306

30/06/2012 Completed $80,000.00 $43,213.00 $43,213.003.4.1.23 100%Retaining wall renewal - Lagoon View Road,

Cromer - CR4411

30/06/2012 On Schedule $2,799,358.00 $2,389,450.00 $2,856,670.003.4.1.24 90%Road Resheeting Program - CR5313, CR5314,

CR5315

30/06/2012 Completed $64,673.00 $60,000.00 $64,673.003.4.1.25 100%Kerb and Gutter Renewal - CR5312

30/06/2012 On Schedule $124,673.00 $111,602.00 $124,673.003.4.1.26 96%Car Park Renewal Program - CR5311

59

Strategic Planning Financials

December 2011 Quarterly Report by ServiceStrategic Planning



$ $ $ $ $ $

Income From Continuing OperationsRates and Annual Charges 894,687 894,687 - 1,984,589 1,984,589 1,984,589

User Charges & Fees 259,954 172,100 87,854 420,831 420,831 420,831


Other Revenues 48,122 35,000 13,122 70,000 70,000 70,000







Materials and Contracts (30,109) (25,312) (4,797) (328,274) (378,274) (378,274)


Other Expenses (29,732) (25,262) (4,471) (62,904) (62,904) (62,904)



Internal Charges (38,879) (38,059) (820) (76,118) (76,118) (76,118)





The Surplus from Continuing Operations at the end of the second quarter relates to both higher than anticipated income and lower than anticipated expenses. The higher than anticipated income relates to additional income from s149 Certificates. Although this is trending higher there is insufficient transparency at this time to make a forecast change for the full financial year. The lower than anticipated expenses are principally due to timing differences. The net annual forecast is a Deficit from Continuing Operations of $50,000 which is a result of Council Resolution 262/11 on 27 September 2011 allocating $50,000 towards economic development projects.

60

Strategic Planning Progress Capital Works and Key Initiatives





Total 13 Actions

100%

All actions are on schedule. Key Highlights The Warringah Local Environmental Plan 2011 was made by the Minister for Planning and Infrastructure on Friday 9 December 2011 and came into effect on that date. The LEP 2011 has been prepared in accordance with the State Government’s Standard Instrument (Local Environmental Plans) Order 2006, which requires local Council’s to implement a Standard Instrument LEP. The preparation of Warringah's standard instrument LEP also required the preparation of a new development control plan for Warringah. The Warringah DCP came into effect concurrently with LEP 2011. In approving LEP 2011, the Minister for Planning and Infrastructure decided to defer certain land from the new LEP. The deferred land is within the B2 Oxford Falls Valley and C8 Belrose North localities under Warringah LEP 2000 and will remain under the provisions of LEP 2000.

61

Strategic Planning

Key Initiatives


Completion


30/12/2012 On Schedule50%1.1.1.1 Finalise Environmental Sustainability Strategy

30/06/2012 On Schedule80%2.1.4.2 Develop a community gardens policy

30/06/2013 On Schedule10%2.1.6.2 Develop a healthy ageing strategy

30/06/2012 On Schedule5%3.2.2.1 Preparation of reports based on directions from the Planning Assessment Commission into

Warringah’s Non Urban Lands

30/06/2012 On Schedule5%3.2.2.2 Amendments to the Warringah Development Control Plan

30/11/2013 On Schedule80%3.2.3.1 Staged implementation of the Housing Strategy to cater for increased dwelling targets as part of

Department of Planning draft Sub-regional Plan

30/06/2013 On Schedule10%3.2.3.2 Complete the Dee Why Urban Form Study and further master planning for Dee Why town centre

30/06/2014 On Schedule100%3.2.3.3 Update Council's existing Public Domain Manual

30/06/2015 On Schedule75%3.2.3.4 Evaluate Planning Proposals lodged by external parties

30/06/2012 On Schedule15%3.2.3.5 Review zoning and classifications of Council carparks and land

30/06/2012 Completed100%3.2.3.6 Finalise the Warringah Local Environmental Plan and Development Control Plan

30/06/2012 On Schedule30%3.3.2.1 Develop a Sustainable Transport Strategy

62

Strategic Planning

30/06/2012 On Schedule45%5.2.6.1 Develop an Energy and Water Savings Action Plan

63

Warringah Aquatic Centre Financials

December 2011 Quarterly Report by ServiceWarringah Aquatic Centre



$ $ $ $ $ $




Other Revenues 100,202 107,635 (7,433) 211,000 198,223 172,660






Borrowing Costs (1,629) - (1,629) - - -


Depreciation and Amortisation (123,519) (123,300) (219) (246,605) (246,605) (246,605)

Other Expenses (216,204) (190,996) (25,209) (283,867) (329,867) (309,867)






Surplus / (Deficit) from Continuing Operations 30,084 (6,355) 36,438 - (6,414) (195,000)


The Surplus/ (Deficit) from Continuing Operations at the end of the second quarter is generally tracking in line with budget with some small variations principally due to timing differences. Total Income from Continuing Operations has been forecast to decrease by $277,557 and Total Expenses from Continuing Operations have been forecast to decrease by $88,970 due to the closure of the centre from April 2012 for a seven week period to enable roof repairs to be completed. The amount closure time required to enable the repairs to be completed had previously been anticipated to be a five week period. The net result is a forecast Deficit from Continuing Operations of $195,000 for the full financial year.

64

Warringah Aquatic Centre Progress Capital Works and Key Initiatives





Total 5 Actions

100%

All actions are on schedule. Key Highlights The Roof Access Safety System was also installed by the end of November and site specific training for staff and contractors will begin in February.

65

Warringah Aquatic Centre

Key Initiatives


Completion


30/06/2013 On Schedule55%3.4.1.2 Development of a Masterplan for the Warringah Aquatic Centre

66

Warringah Aquatic Centre

Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Completed $30,000.00 $13,495.00 $13,495.003.1.1.1 100%Installation of heat pump de-icer and additional

barbeques CN5702

30/06/2012 On Schedule $276,003.00 $0.00 $255,000.003.1.1.3 50%Warringah Aquatic Centre Disability Access and

renewal project, stage 1 design and approvals-

CR2501

30/06/2012 Completed $80,000.00 $0.00 $0.003.1.1.4 100%Refurbishment of 3 diving board structures,

replace 2 boom motors, replace motor air handling

plant and refurbish play equipment. CR5703

Refer commentary for Roof renewals CR5704

30/06/2012 On Schedule $275,004.00 $114,960.00 $175,004.003.4.1.1 50%Roof renewals CR5701

Refer commentary for Roof renewals CR5704

30/06/2012 On Schedule $0.00 $0.00 $365,508.003.4.1.4 50%Roof renewals CR5704

Council resolved at its meeting of 13 December 2011 to reallocate

funds from both the current and next year's capital works budget

to undertake and complete the Warringah Aquatic Centre roof

safety system and roof repairs in 2011/12. See resolution number

375/11.

67

Corporate Support Services Financials

December 2011 Quarterly Report by ServiceCorporate Support



$ $ $ $ $ $


User Charges & Fees 1,562,361 1,571,544 (9,183) 2,509,979 2,509,979 2,509,979

Investment Fees and Revenues 2,548,122 2,314,693 233,429 4,326,848 4,326,848 4,576,848

Other Revenues 1,096,304 993,060 103,244 2,053,214 2,103,214 2,259,214

Grants and Contributions - Operating Purposes 801,535 803,000 (1,465) 803,000 803,000 803,000

Grants and Contributions - Capital Purposes 1,702,557 1,249,500 453,057 2,500,000 2,500,000 2,500,000

Gains on disposal of Assets 82,086 80,000 2,086 160,000 160,000 160,000

Total Income From Continuing Operations 54,840,484 53,775,636 1,064,848 21,084,285 21,020,335 21,816,335


Borrowing Costs (48,927) (37,913) (11,014) (305,948) (305,948) (305,948)


Depreciation and Amortisation (2,729,469) (2,503,363) (226,106) (5,306,956) (5,306,956) (5,405,794)

Other Expenses (2,360,266) (1,767,376) (592,890) (3,518,322) (3,528,322) (3,682,217)


Share of Interest In Joint Venture 326,516 (300,692) 627,208 (601,383) (601,383) (601,383)

Internal Charges 1,841,801 1,835,596 6,206 3,723,162 3,723,162 3,723,162

Overhead Allocation 8,312,622 8,312,622 - 16,625,244 16,625,244 16,625,244

Total Expenses From Continuing Operations (7,754,999) (8,758,549) 1,003,549 (18,098,977) (17,968,978) (17,909,691)



The Surplus from Continuing Operations at the end of the second quarter is principally due to both higher than anticipated income and lower than anticipated expenses. Income from Continuing Operations is tracking ahead of budget by $1,064,848. Rates and Annual Charges are higher than anticipated due to supplementary charges. User Charges & Fees are lower than anticipated and Other Revenues are higher than

anticipated due principally to timing differences. Interest and Investment Revenue is higher due to investment returns of over 1% above the

benchmark rate. Grants and Contributions – Capital Purposes are higher than anticipated reflecting higher

income relating to S94A. Expenses from Continuing Operations is $1,003,549 lower than budget. Employee Benefits and OnCosts are lower than anticipated principally due to vacant positions. Material and Contracts are lower than anticipated and Depreciation and Amortisation are

higher than anticipated due principally to timing differences. Other Expenses are higher than anticipated due additional agency costs used to cover vacant

positions. Share of Interest in Joint Venture is higher than anticipated due to the timing of the receipt of

funds for the Rural Fire Service from the NSW Fire Brigade. Total Income from Continuing Operations has been forecast to increase by $746,000.

68

Corporate Support Services Financials

Rates and Annual Charges have increased by $340,000 due to supplementary notices as a result of property subdivisions

The forecast for Interest and Investment Revenues has been increased by $500,000 reflecting higher than anticipated interest of $250,000 within Council and $250,000 within Kimbriki due mainly to the timing of Capital Works projects

Other Revenues has been forecast to increase by $156,000 principally due to additional rental from Kimbriki and insurance claims

Total Expenses from Continuing Operations has been forecast to decrease by $59,287. Employee Benefits and OnCosts have been forecast to decrease by $282,620 due principally

to the vacant positions noted above Materials and Contracts have been forecast to decrease by $29,400 due principally to a

reduction in operating lease expenses Depreciation and amortisation has been increased by $98,838 as a result of higher new capital

works. Other Expenses has been forecast to increase by $153,895 due principally to agency costs to

cover vacant positions and additional Emergency Management Levy The net result is an increase in the Surplus from Continuing Operations by $855,286 to $3,906,644.

69

Corporate Support Services Progress Capital Works and Key Initiatives

The majority of actions are on schedule. Delays have been experienced with a number of capital projects with construction works extending into 2012-2013, this includes construction of Brookvale Occasional Care Centre, renewal of the bathroom at Brookvale Children's Centre, the upgrade of the Customer Service Centre at the Civic Centre, refurbishment of Nolans Amenities No 1 and Christian Brothers Amenities and renewal of the roof membrane on the Civic Centre. Work on the Long Reef Surf Life Saving Club will not be proceeding.

Key Highlights Human resources Council achieved a pass in our recent Workcover Workers Compensation Audit, evidencing that our case management of compensation claims is being conducted to a high standard. As a result, Workcover have amended their audit / review program to conduct their next audit in three years, rather than the standard 2 years.. Safety continues to be a priority with lost time injuries reduced to 3 in the past quarter. This is a great reduction from the same quarter last year which had 9 lost time injuries. The Leadership Group are well into the training for the High Performance Leadership Coaching Program. Positive feedback has been received on the workshops, coaching sessions and study groups. The results of the 2011 ‘Pulse Survey’ were positive overall, demonstrating that the organisation is on the right track, and is a testament to the hard work being done to build a supportive and open environment. 76% of staff surveyed indicated their overall satisfaction with working at Warringah, which was an increase of 14% from 2010 results. Staff feeling valued also increased by 8%. We continue to work to ensure we improve on these results and create an even better workplace. Business Excellence An internal review of our progress with implementing Business Excellence was conducted this quarter. We obtained a Foundational level of excellence score indicating that we have implemented BE throughout the organisation to an appropriate level. The findings were reviewed and opportunities to make further improvements factored into forward business planning. Also in this quarter improvement activities were achieved and/or commenced in respect to Managing Submissions (how Council collects, handles and responds to all submissions received), Returned Mail (minimising the volume of returned mail that Council receives due to incorrect postage) and improving the way that Environmental Assessments (Part 5 from the EPA Act) are managed across all areas of Council


1 Action between 70% and 90% of action target achieved


Total 55 Actions

2%

87%

11%

70

Corporate Support Services Progress Capital Works and Key Initiatives

The Business Process Management program of work commenced. The program involves documenting key business processes in flowchart format. One of the key objectives of this program is to ensure that we retain the corporate knowledge of our processes in a centralised and easy to access location. Customer Support Service The Customer Service Centre maintained an 81% satisfaction level (assessed by survey) for the quarter despite being down on staff. The e-Requests project has been implemented and we are seen an incremental increase in online Customer Requests with same day turnaround. The Planning and Development Counter has also experienced a significant improvement in overall service levels, turnaround times for applications is now within 3 days (compared to an average of 8 days six months ago). Marketing and Communications Council has increased our social media engagement by responding to some inquiries online and answering a small number of questions from the public. Warringah has become one of the first council's in Australia to register an account on Google+. An extensive tender process was conducted to upgrade Council's website, and approval granted to negotiate with the top 2 preferred contractors. It is anticipated that a contract will be signed in February 2012, and that work can commence on the design of the new website thereafter. Business & Enterprise Risk Council's Business Continuity program was presented to the Audit Committee, and received a commendation for its effectiveness and wholistic approach. The draft Enterprise Risk Management Framework is almost complete, and will be put to staff, the Audit Committee and Councillors in the next quarter. Property & Commercial Development Upgrade works have commenced at several buildings or are likely to commence in early January. Some of these include the extension of the Jane Try Stand at Brookvale Oval (including lift access to the Ken Arthurson Stand), the renewal of the change rooms, toilets and canteen at the Curl Curl Sports Building at John Fisher Park, Manly Vale Community Centre and Cromer Community Centre.

71

Corporate Support Services

Key Initiatives


Completion


30/06/2012 On Schedule50%2.2.4.4 Increase the range of self-help services available online to customers

30/06/2012 On Schedule25%5.1.2.3 Redesign of Council's website and other tools including social media

30/06/2015 On Schedule50%5.2.1.1 Defining excellence progam of work for Warringah Council in accordance with the Australian

Business Excellence Framework, including establishing a BE Self Assessment Program

30/06/2015 On Schedule50%5.2.4.1 Implement and manage the Business Continuity Program

30/06/2015 On Schedule50%5.2.4.2 Establish and Implement Council's Enterprise Risk Management Framework and Program

72


Capital Works


Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Behind

Schedule$1,382,985.00 $21,367.00 $50,000.002.1.1.1 30%Brookvale Occasional Care Centre - stage 2 of 2 -

CN4148 & CR5138

In Quarter 2 Council resolved (18 October) to redesign the roof of

this proposed building. Accordingly, delivery cannot be achieved in

2011/12. Therefore it is proposed that these funds be reallocated

to the 2012/13 Capital Works Program.

30/06/2012 On Schedule $375,451.00 $55,035.00 $415,831.002.1.1.2 66%All community centres - major works resulting

from the Disability Discrimination Act audit -

CR4147

30/06/2012 Delayed $150,000.00 $0.00 $0.002.1.1.3 10%Brookvale Children's Centre - renew bathrooms -

CR5136

The commencement of this project is dependent on the

completion of the occasional care centre project due to logistical

issues. Due to the occasional care centre project being currently

delayed, the renewal of the amenities will not be completed this

financial year. It is proposed that the budget funding is rolled over

to the next financial year.

30/06/2012 On Schedule $62,000.00 $10,915.00 $72,915.002.1.1.4 70%Dee Why Children's Centre - renew softfall in

babies playground - CR5135

30/06/2012 On Schedule $1,711,860.00 $763,636.00 $1,403,040.002.1.1.5 50%Capitalised Renewal Works on Council Buildings -

CR5120

30/06/2012 On Schedule $130,000.00 $20,685.00 $128,157.002.1.4.1 50%Dee Why Beach viewing tower - CN5123

30/06/2012 On Schedule $65,063.00 $61,011.00 $62,406.002.1.4.2 95%Long Reef Beach - viewing tower - CR4130

30/06/2012 On Schedule $25,000.00 $28,928.00 $28,928.002.1.7.1 95%Yo Yo's kitchen renewal - CR5137

73



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 On Schedule $300,000.00 $8,919.00 $308,157.002.1.7.2 50%Narraweena Youth Hall - upgrade of bathrooms

and installation of storage, replace flooring in all

three halls (tarkett system) and playground

upgrade - CR5134

30/06/2012 On Schedule $40,000.00 $11,267.00 $51,267.002.1.7.3 66%Beacon Hill Community Centre - retaining wall -

CR5133

30/06/2012 On Schedule $100,000.00 $13,027.00 $111,267.002.1.7.4 50%Cromer Community Centre - flooring renewal and

external drainage works - CR5132

30/06/2012 On Schedule $50,000.00 $25,170.00 $60,915.002.1.7.5 60%Minor storage Upgrades at Forestville Memorial

Hall and Collaroy Plateau Memorial Hall - CR5131

30/06/2012 On Schedule $78,750.00 $3,193.00 $30,343.002.1.7.6 50%Community Buildings minor renewal works -

CR5130

No major works identified. Some budget reallocated at Quarter 1

to assist with other priority projects.

30/06/2012 On Schedule $150,000.00 $20,723.00 $161,267.002.1.7.7 50%Manly Vale Community Centre - replace floor in

kindergarten and landscaping of entire site -

CR5129

30/06/2012 On Schedule $60,000.00 $13,942.00 $71,267.002.1.7.8 58%Forestville Memorial Hall rectification of external

pavement - Rectify pavement in front of Forestville

Memorial Hall to eliminate major safety hazards -

CR5128

30/06/2012 On Schedule $150,000.00 $48,943.00 $200,000.002.2.4.1 40%Internet Protocol Telephony System - CN4119

30/06/2012 On Schedule $150,000.00 $0.00 $150,000.002.2.4.1 50%Upgrade to Warringah Council Website - CN5210

74



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Not Started $20,000.00 $0.00 $0.002.2.5.1 0%Complaints Management System - CN5202

Due to other priorities and availability of resources in Customer

Services, this project has been deferred to next financial year.

30/06/2012 Delayed $250,000.00 $8,157.00 $48,157.002.2.5.1 30%Civic Centre - Upgrade of Customer Service Centre

- CR4126

Project commencement delayed pending; (a) final approval of fire

measures by NSW Fire Brigade, and (b) Councillor Briefing.

Following these, the works can be put to tender. Accordingly,

works are not anticipated to commence in 2011/12. Therefore, it is

proposed that these funds be reallocated to the 2012/13 Capital

Works Program.

30/06/2012 On Schedule $1,500,000.00 $972,707.00 $3,639,050.003.1.1.1 50%Brookvale Oval Planned Asset Upgrade Works -

Stage 3A construction - CN5125

Development Application approval received 10 October 2011.

Recommendation to appont contractor approved by Council on 18

October 2011. Works to commence on site on 31 October 2011.

Works have commenced are progressing according to schedule

30/06/2012 On Schedule $250,000.00 $12,885.00 $210,915.003.1.1.2 50%Wheeler Park - new public amenity - CN5126

30/06/2012 On Schedule $100,000.00 $10,915.00 $160,915.003.1.1.3 50%Stony Range - CN5140

30/06/2012 On Schedule $150,000.00 $86,075.00 $158,157.003.1.1.4 95%Public Amenity Improvement - Program - Millers

Reserve - CR4142

30/06/2012 On Schedule $287,000.00 $275,147.00 $285,157.003.1.1.5 85%Public Amenity Improvement Program - Passmore

Reserve - CR4139

75



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Delayed $550,000.00 $0.00 $0.003.1.1.6 25%Nolans Amenities No 1 and Christian Brothers

Amenities - consolidate, reconfigure and refurbish

- CR5127

Christian Brothers: Preliminary design issued for review. Nolans:

Currently undertaking community consultation with internal and

external stakeholders. This project has been moved to the 12/13

period, awaiting final resolution from Council

30/06/2012 Behind

Schedule$160,000.00 $0.00 $160,000.003.1.1.7 40%All Surf Club Buildings external landscape and

signage works - CR5124

New building and surrounds signage is proposed for several Surf

Club sites, in particular North Narrabeen Surf Life Saving Club and

South Narrabeen Surf Life Saving Club. All works are expected to

be completed by 30 June 2012. Not all funds are anticipated to be

required. Anticipated final spend - $80,000. Accordingly, remaining

$80,000 is proposed to be reallocated to a new project that will

support the current upgrades to the sporting club facility at Weldon

Oval. The funds will help to fund the renewal of the public

amenities in this building.

30/06/2012 On Schedule $600,000.00 $8,157.00 $608,157.003.1.1.8 50%Curl Curl Sports - Stage 2 construction and

commissioning - CR4140

30/06/2012 On Schedule $501,480.00 $67,875.00 $309,637.003.1.1.9 66%Collaroy Accessible Tourism Precinct (component

1) - Collaroy Surf Life Savings Club / Swim Club

Building - Construction and Commissioning -

CR4131

76



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Delayed $204,868.00 $0.00 $0.003.1.1.10 0%Long Reef Surf Life Saving Club stage 2 design

and development application - CR4129

Council resolved to not continue with this project following the

major stakeholder, Long Reef Surf Life Saving Club, withdrawing

from the process. It is proposed that these funds be reallocated to

a new project titled 'Griffith Park Public Amenities - Renewals'.

These funds are proposed to assist a joint proposal by Long Reef

Golf Club and Collaroy Rugby Club to demolish the existing

amenities building and construct a new purpose-built multi-use

building that will house the Golf Club's pro-shop and storage, a

new clubroom for Collaroy Rugby Club, new public amenities, and

storage. This proposal has Development Application approval from

Council, and is consistent with the objectives of the Griffith Park

Plan of Management.

30/06/2012 On Schedule $60,000.00 $0.00 $60,000.003.1.1.12 90%Forestville Arts Centre Playground - CN5408

30/06/2012 Completed $0.00 $4,243.00 $4,243.003.1.1.13 100%North Narrabeen SLSC - Renew Amenities

(CR4128)

30/06/2012 On Schedule $250,000.00 $0.00 $250,000.003.1.2.1 50%Road acquisition - 3 Cottage Point Road, Cottage

Point - CN4137

30/06/2012 Completed $38,037.00 $0.00 $0.003.2.3.2 100%South Narrabeen surf life saving club - CR3013

30/06/2012 Completed $200,000.00 $0.00 $0.003.3.1.1 100%Cycleways, Paths, Street trees - CN 4901

30/06/2012 On Schedule $62,000.00 $0.00 $62,000.003.4.1.1 66%Minor Renewal works - Civic Buildings portfolio

Capital Renewal Works - CR5121

30/06/2012 On Schedule $2,080,000.00 $1,258,932.00 $2,060,000.003.4.1.1 50%Light Plant Replacement Program - CR5252

77



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Delayed $375,000.00 $0.00 $0.003.4.1.2 20%Civic Centre - Roof Membrane Renewal - CR3008

- This project has been moved into the 12/13 period in order to

further research and obtain additional funding

30/06/2012 On Schedule $420,000.00 $45,166.00 $420,000.003.4.1.2 50%Heavy Plant Replacement Program - CR5251

30/06/2012 Delayed $754,396.00 $8,157.00 $28,157.003.4.1.3 45%Civic Buildings - works to comply with Building

Code of Australia and fire compliance - CR4124

30/06/2012 On Schedule $31,074.00 $14,875.00 $14,875.003.4.1.8 80%Replace water cooling tower - CR4123

30/06/2012 Completed $0.00 $100,000.00 $100,000.005.1.1.1 100%Tech 1 Enterprise Licence Agreement (CR5214)

30/06/2012 On Schedule $50,000.00 $10,485.00 $50,000.005.1.2.1 50%Business Papers Management System - CN5201

30/06/2012 On Schedule $100,000.00 $44,113.00 $100,000.005.2.2.6 5%Desktop Virtualisation - CN5203

30/06/2012 On Schedule $110,000.00 $53,040.00 $65,000.005.2.2.9 5%Mobile Computing Solutions - CN5204

30/06/2012 On Schedule $26,100.00 $32,400.00 $26,100.005.2.2.10 50%Invoice Scanning Software - CN3702

30/06/2012 Not Started $50,000.00 $0.00 $0.005.2.2.11 0%Online Time Attendance - CN5205

30/06/2012 On Schedule $40,000.00 $9,975.00 $30,000.005.2.2.12 50%TRIM EDRMS Upgrade - CR5209

30/06/2012 On Schedule $215,000.00 $7,339.00 $215,000.005.2.2.13 5%Upgrade Standard Desktop Operating Environment

- CR5208

78



Completion


Budget

Forecast

Year End YTD Actual

30/06/2012 Not Started $65,800.00 $0.00 $65,800.005.2.2.14 0%Upgrade IT Service Desk Management System -

CR5207

30/06/2012 On Schedule $90,000.00 $7,080.00 $200,000.005.2.4.1 50%Upgrade Enterprise Management System - CR5206

Upgrade Technology One system to 10.04 / 11.08

(Finance, Budgeting, Supply Chain, Property &

Rating and Works & Assets)

79

Good Governance Financials

December 2011 Quarterly Report by ServiceGood Governance



$ $ $ $ $ $





Grants and Contributions - Operating Purposes 1,099,317 1,100,000 (683) 2,800,785 2,800,785 2,800,785








Other Expenses (1,699,469) (1,668,934) (30,535) (3,244,697) (3,244,697) (3,244,697)






Surplus / (Deficit) from Continuing Operations 10,451 - 10,451 - - -


The Surplus from Continuing Operations at the end of the second quarter principally relates to lower than anticipated expenditure principally due to timing differences.

It is not anticipated that there will be any significant change in the Annual Forecast.

80

Good Governance Progress Capital Works and Key Initiatives





Total 9 Actions

89%

11%

The majority of actions are on schedule. Work on researching the capacity of the local community service sector has been delayed, as a result of the change in structure of Community Services and a review of priorities and projects. Key Highlights New Corporate Sponsorship and Community Grants policies have been developed, exhibited and adopted this quarter. The new policies formalises principles for Council seeking sponsorship for events and festivals and providing financial support to the community in the form of grants and sponsorship (including fee waiver) programs. The changes will ensure greater transparency and equity in Council seeking and providing financial assistance. In September/October Council consulted with the community and neighbouring councils on possible models for local government on the Peninsula. The community recognised that the current Model of local government was not sustainable with over 70% of respondents supporting greater collaboration and resource sharing amongst councils and over 60% of respondents supporting combining the 3 Peninsula Councils into a single Council. The surrounding Councils supported greater collaboration and resource sharing but were opposed to amalgamation. A community gardens policy was adopted by Council in December 2011. The new policy recognises that the community will be the driver of the development of future community gardens and outlines Council’s role in facilitating and providing access to public land for gardens. Draft Guidelines will be published early in the new year and community groups can apply for grants of up to $5,000 to kick start their gardens. To reinforce Council's commitment to Community engagement, a number of community engagement training sessions have been completed by staff and managers and more are scheduled over the next year. The key staff have commenced the IAP2 (International Association of Public Participation) certificate modules.

81

Good Governance

Key Initiatives


Completion


30/06/2012 Behind

Schedule0%2.1.1.1 Research the capacity of the local community service sector

As a result of the change in structure of Community Services the priority of projects are currently under review and

resources cannot be committed to this project.

30/06/2015 On Schedule50%2.2.2.1 Development and review of policies

30/06/2012 Completed100%2.2.2.3 Prepare Internal Ombudsman's annual report

30/06/2012 On Schedule30%2.2.4.3 Conduct the Annual Community Survey

30/04/2013 On Schedule0%2.2.6.4 Reveiw the Strategic Directions and measures - Strategic Community Plan (2013-2017)

30/06/2012 On Schedule50%3.4.1.1 Develop an Asset Management Strategy

30/06/2015 On Schedule50%4.1.2.1 Work with Pittwater Coucil to establish local and regional economic development programs and

initiatives

30/06/2012 Completed100%5.1.2.1 Publish the Annual Report 2011

30/06/2012 On Schedule20%5.2.3.2 Develop the annual Strategic Community Plan 2012

82

December 2011 Quarterly Report – Additional Financial disclosures

Quarter ending 30 September 2011

Following statements are attached; Consolidated income and expenses budget review statement

Income and expense budget review statement by service

Capital budget statement

Cash & investment statement

Financial performance indicators

Budget review contract

Consultancy and Legal expenses

83


Original Budget(000's)

Changes Already

Approved By Council(000's)

Approved Forecast(000's)

Recommended changes for

Council Resolution

(000's)Current Forecast

(000's)Actual YTD

(000's)

Income from Continuing OperationsRates & Annual Charges 82,872 150 83,022 390 83,412 41,278 User Charges & Fees 37,293 - 37,604 969 38,573 19,720 Interest & Investment Revenues 4,687 16 4,703 500 5,203 2,907 Other Revenues 8,003 (139) 7,864 (949) 6,915 3,801 Grants & Contributions - Operating Purposes 7,134 283 7,417 10 7,427 3,322 Grants & Contributions - Capital Purposes 3,861 (125) 3,736 197 3,933 2,496 Gains on Disposal of Assets 160 - 160 - 160 82 Total Income from Continuing Operations 144,010 184 144,505 1,118 145,623 73,606

Expenses from Continuing OperationsEmployee Benefits & On-Costs (57,497) - (56,946) 767 (56,179) (27,282) Borrowing Costs (306) - (306) - (306) (101) Materials & Contracts (50,890) (882) (51,772) (802) (52,574) (24,264)

Depreciation & Amortisation (13,889) 19 (13,870) (99) (13,969) (6,934)

Other Expenses (15,642) (164) (15,806) (431) (16,237) (8,430)

Loss on Disposal of Assets - - - - - -

Share of Interest in Joint Ventures (601) - (601) - (601) 327

Internal Charges - - - - - -

Overhead Allocation - - - - - -

Total Expenses from Continuing Operations (138,826) (1,028) (139,303) (564) (139,867) (66,684)

Surplus / (Deficit) from Continuing Operations 5,184 (843) 5,203 553 5,756 6,923

Warringah Council Budget review for the quarter ended - 31 December 2011

Consolidated Income and Expenses Budget Review Statement

84


Original Budget (000's)

Changes Already

Approved By Council (000's)

Approved Forecast (000's)


Council Resolution (000's)

Current Forecast (000's)

Actual YTD (000's)

Income

Certification 896 - 896 (50) 846 410

Children's Services 6,689 126 6,815 - 6,815 3,418

Community & Safety 6,723 (141) 6,582 0 6,582 3,147

Compliance 5,990 - 5,990 (1,000) 4,990 2,120

Corporate Support 21,084 (63) 21,021 798 21,819 12,703

Cultural Services 898 43 941 - 941 442

Development Assessment 6,132 - 6,132 (6) 6,126 3,056

Glen Street Theatre 3,619 (343) 3,276 0 3,276 1,550

Good Governance 7,262 - 7,262 - 7,262 3,473

Information & Library 6,346 - 6,346 0 6,346 3,140

Kimbriki 19,988 - 19,988 1,250 21,238 10,909

Natural Environment 10,989 (7) 10,982 127 11,109 5,058

Parks, Reserves & Foreshores 9,720 42 9,762 85 9,847 5,118

Roads, Traffic & Waste 32,715 800 33,515 291 33,806 16,610

Strategic Planning 2,475 - 2,475 - 2,475 1,203

Warringah Aquatic Centre 4,042 39 4,081 (277) 3,804 2,075

Inter Service Eliminations (1,560) - (1,560) - (1,660) (826)

Total Income 144,010 496 144,505 1,219 145,623 73,606

Expenses

Certification (896) - (896) - (896) (428)

Children's Services (6,689) (126) (6,815) (10) (6,825) (3,399)

Community & Safety (6,723) 246 (6,477) (50) (6,527) (2,960)

Compliance (5,990) - (5,990) 500 (5,490) (2,522)

Corporate Support (18,099) 130 (17,969) 60 (17,909) (7,756)

Cultural Services (898) (58) (956) - (956) (486)

Development Assessment (6,132) (20) (6,152) 5 (6,147) (3,015)

Glen Street Theatre (3,619) 343 (3,276) (0) (3,276) (1,627)

Good Governance (7,262) - (7,262) - (7,262) (3,463)

Information & Library (6,346) - (6,346) - (6,346) (3,184)

Kimbriki (17,790) - (17,790) (1,000) (18,790) (9,257)

Natural Environment (10,989) (178) (11,167) 193 (10,974) (5,091)

Parks, Reserves & Foreshores (9,720) (67) (9,787) (250) (10,037) (4,969)

Roads, Traffic & Waste (32,715) (650) (33,365) (200) (33,565) (16,210)

Strategic Planning (2,475) (50) (2,525) - (2,525) (1,093)

Warringah Aquatic Centre (4,042) (46) (4,088) 87 (4,001) (2,045)

Inter Service Eliminations 1,560 - 1,560 - 1,660 822

Total Expenses (138,826) (476) (139,302) (666) (139,867) (66,683)

Surplus / (Deficit) from Continuing Operations 5,184 20 5,203 553 5,756 6,923

Warringah Council Budget review for the quarter ended - 31 December 2011

Income and Expenses Budget Review Statement by Service

85


Original Budget(000's)

Changes Approved By

Council (000's)

Approved Forecast (000's)


Council Resolution

(000's)

Current Forecast (000's)

Actual YTD(000's)

Capital FundingRates & Other Untied Funding

Working Capital 7,420 1,996 9,416 (250) 9,166 2,515

Depreciation 9,633 2,358 11,991 (1,223) 10,767 5,388

Capital Grants & Contributions 3,271 (1,126) 2,145 249 2,394 1,186 External Restrictions

- S94 1,352 354 1,706 (1,168) 539 215

- S94A 2,503 123 2,626 (619) 2,007 332

- ESSR Levy 1,203 (28) 1,175 62 1,236 276

- Infrastructure Levy 4,393 62 4,455 (1,448) 3,008 1,535

- Sportsfield Levy 2,395 535 2,930 (250) 2,680 257 Internal Restrictions - -

- Other 623 (0) 623 (185) 438 183 Income from Sale of Assets

- plant and equipment 1,627 (1,627) - - - -

- land and buildings - - - - - - Other - - - - - -

Total Capital Funding 34,420 2,647 37,067 (4,832) 32,235 11,887

Capital ExpenditurePlant & Equipment 7,246 (1,374) 5,872 61 5,933 2,327

Office Equipment - - - - - -

Furniture & fittings - - - - - -

Operational Land - - - - - -

Community Land 426 (176) 250 - 250 -

Land improvements - - - - - -

Buildings 12,044 198 12,242 (4,431) 7,811 2,781

Other Structures 6,102 3,595 9,697 (529) 9,168 2,661

Roads, Bridges & Footpaths 4,353 350 4,703 107 4,811 3,013

Stormwater Drainage 3,314 80 3,394 (42) 3,352 838

Library Books 864 - 864 - 864 267

Other Assets 71 (26) 45 - 45 -

Total Capital Expenditure 34,420 2,647 37,067 (4,833) 32,235 11,887

Budget review for the quarter ended - 31 December 2011Warringah Council

Capital Budget Statement

86


ORIGINAL Budget (000's)

Changes Already

Approved By Council

(000's)

APPROVED Forecast(000's)


Council Resolution

(000's)

CURRENT Forecast(000's)

ACTUAL YTD

(000's)

Total Cash and Investments 66,609 66,609 3,608 70,217 92,104

represented by:

Externally restricted

Developer Contributions 27,595 224 27,819 1,787 29,606 31,072

RTA Contributions 323 - 323 - 323 323

Specific Purpose Unexpended Grants 255 - 255 - 255 1,590

Domestic Waste Management 563 - 563 - 563 -

Stormwater Management 4,384 17 4,401 (62) 4,339 6,238

Sportsfield Levy 3,007 96 3,103 250 3,353 5,008

Infrastructure Levy 1,850 155 2,005 1,448 3,453 4,797

Subdivision and Duffy's Forest Concurrence 85 - 85 85 201

Total Externally Restricted 38,062 492 38,554 3,423 41,977 49,229

Internally Restricted

Deposits, Retentions & Bonds 4,300 - 4,300 - 4,300 4,560

Employee Leave Entitlement 2,327 - 2,327 - 2,327 2,363

Insurance Reserve 1,383 - 1,383 - 1,383 987

Compulsory Open Space Acquisition Reserve 625 - 625 - 625 415

Other 2,900 - 2,900 185 3,085 812

Total Internally Restricted 11,535 - 11,535 185 11,720 9,137

Total Restricted Cash 49,597 492 50,089 3,608 53,697 58,365

Total Unrestricted/ Available Cash 17,012 16,520 16,520 33,739

Budget review for the quarter ended - 31 December 2011

Warringah Council

Cash & Investments

87


Indicator # 1 - Cash / Liquidity Position - after accounting for external reserves

Indicator Title: Unrestricted Current Ratio

Indicator Definition:

Indicator / Local Government Benchmark: Greater than 2:1Between 1:1 and 2:1Less than 1:1Successive years > 10:1

Actual30 June 2011

Budget30 June 2012

2.74 2.46

Commentary:

Indicator # 2 - Operating Result - using trend analysis

Indicator Title: Result from Continuing Operations before Capital Grants & Contributions

Indicator Definition: Result from ordinary operations before the receipt of Capital Grants and Contributions

ie. Operating Result after depreciation

Indicator / Local Government Benchmark: Three (3) years of successive surplusesSurplusDeficit

Actual30 June 2011

$'000

Budget30 June 2012

$'000

2,266 1,323

Commentary:

Indicator # 3 - Asset Renewal Expenditure

Indicator Title: Asset Renewal Ratio

Indicator Definition:

Indicator / Local Government Benchmark: 1 to 1Less than 1:1

Actual30 June 2011

Budget30 June 2012

1.65 1.35

Commentary:

WARRINGAH COUNCIL

Current Assets less Externally Restricted Current AssetsCurrent Liabilities less Specific Purpose Current Liabilities

FINANCIAL PERFORMANCE INDICATORS

Actual31 Dec 2011

5.47

Actual31 Dec 2011

$'000

CASH / LIQUIDITY POSITION

Council is on track to will achieve a positive Asset Renewal Ratio for the full financial year.

Actual31 Dec 2011

1.28

Council's liquidity is more than satisfactory. Council can easily pay its debts as they fall due. The high ratio at the end of the first quarter reflects the rates and annual charges having been raised for the full financial year.

OPERATING RESULT

ASSET RENEWAL EXPENDITURE

4,426

Council is forecasting a surplus from Continuing Operations before Capital Grants & Contributions for the year ending 30 June 2012. As noted in the December 2011 QBRS due to timing difference the result is tracking ahead of schedule.

Capital Renewal Capacity - amount of funds spent on renewing assets (as opposed to maintaining them) = Capital Expenditure on Existing Assets/Annual

Depreciation

88


Contractor Contract detail & purpose Contract value Commencement date Duration of contractBudgeted

(Y/N)

Oakvale Capital Limited Investment Advisory Services $216,000 1/01/2012 3 Yrs + 3 Yr Option YOptus Mobile Pty Limited Mobile voice, data (broadband & blackberry)

services for Council mobile phones

$1,044,000

6/12/2011 6 Years Y

Ipera Communications Pty Limited Fixed line services and call rates $424,800 6/12/2011 6 Years YVia Pty Limited Private IP Network and Internet Services $972,000 6/12/2011 6 Years YUXC Connect Integ Pty Limited IP Telephony equipment and professional

services $1,022,400 6/12/2011 6 Years YStrategic Lesiure Group and BHI Projects t/as Brad Harris

Undertaking community engagement study for the Warringah Aquatic Centre $171,000 16/01/2012 6 Months Y

Place Design Services Dee Why Town Centre Masterplan $296,890 24/11/2011 10 Months YSam The Paving Man Pty Limited Construction of Alfresco Dining Terraces $97,000 1/04/2012 8 Weeks Y

Terra Australis Regeneration Bush Regeneration at Manly Dam Northern Park

$53,545 13/10/2011 Complete by 30/6/12 Y

Turf One Oty Ltd Construction of synthetic surface at Cromer $1,057,670 22/12/2011 25/05/2012 Y

Smada Electrical Pty Ltd Nolan Reserve Sportsfield Lighting Construction Stage 2

$285,820 29/11/2011 30/03/2012 Y

Budget review for the quarter ended - 31 December 2011

Warringah Council

89


ExpenseExpenditure YTD

$Budgeted

(Y/N)

Consultancies 66,850 Y

Legal Fees 261,052 Y

Consultancy and Legal ExpensesBudget review for the quarter ended - 31 December 2011

Warringah Council

90

WARRINGAH COUNCIL QUARTERLY BUSINESS REVIEW …

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