7/27/2019 Volunteer Duties

1/4

2008 Volunteer Needs of the Duluth Fall Festival

Committee Duties When

Arts & Crafts Selects Arts & Crafts vendors, andnotifies them of acceptance

Works as liaison to Arts & Craftsvendors

Festival weekend

Bricks,Information,Lost & Found

Sells commemorative bricks andFestival memorabilia

Provides general Festival information

Holds lost items for recovery

Festival weekend

Clean-Up Picks up trash and keeps Festivalgrounds clean.

Festival weekend

CommunityLunch

Coordinates luncheon for the Festivalstaff, sponsors, City employees, police,firemen, and Main Street merchants

Purchases food, beverages, paperproducts, table decorations, and name

tags Recruits, schedules, and supervises

Community Lunch volunteers

Cleans up after the luncheon

Friday of FestivalWeekend

Concert Prepares dinner buffet for the concertperformers

Cleans up after dinner buffet

Festival Saturdaynight

Christmas TreeLighting

Organizes annual caroling and treelighting event

Contacts Duluth schools for carolers

Schedules Santas arrival

First Saturday inDecember

Decorations Cuts cornstalks and installs throughoutdowntown Duluth

Installs pine straw, scarecrows,pumpkins, and mums

Cornstalks: 3weeks beforeFestival

Remainingdecorations:Friday beforeFestival

Entertainment Welcomes and works with stageperformers during the Festival weekend

Monitors performer parking

Unloads and loads performer equipment

Festival weekend

Festival Cooks and assembles hot dogs Festival weekend

Duluth Fall Festival, Inc. 2008 1 2008 Volunteer Needs of the Duluth Fall Festival

7/27/2019 Volunteer Duties

2/4

2009 Volunteer Needs of the Duluth Fall Festival

Committee Duties When

ConcessionStand

Sells food and drinks

Handles money

Food Vendors Works as liaison to food vendors Festival weekend

General Store Unpacks Festival merchandise and setsup merchandise displays

Sells merchandise

Handles money

Re-packs unsold merchandise atFestival end

Festival weekend

Holiday Party Arranges dinner buffet

Cleans up after party

First Saturday inDecember

NewspaperInserts

Encourages local business to purchaseads in the tabloid

Writes and edits articles for tabloid

Year-round

OpeningCeremony

Escorts dignitaries for OpeningCeremony

Festival Saturday

Operations Retrieves materials and supplies fromstorage unit

Moves, builds, and sets up everythingthat needs to be physically erectedonsite (Festival Concession stand, SilentAuction tables , General Store tables,

and so on)

Hangs banners on tents

Sets up temporary electricity forFestival

Friday before theFestival untileverything isreturned tostorage Sundaynight

Parade Lines up parade participants

Prevents guests from entering roadway

Festival Saturday

Parking Installs parking signs

Directs vendors and guests to theappropriate parking lots

Festival Saturdayand Sunday

Picnic Sets up tables and chairs Friday evening

Volunteer Needs of the Duluth Fall Festival 2 Duluth Fall Festival, Inc. 2008

7/27/2019 Volunteer Duties

3/4

2008 Volunteer Needs of the Duluth Fall Festival

Committee Duties When

Cooks and assembles hot dogs and BBQsandwiches

Arranges buffet for service

Cleans up after the picnic

(4:30) Mid-August

Posters Creates signs for VIP vehicles in theparade

Month beforeFestival

Road Race Assists with 5K race registration

Cheers the runners while givingdirection

Supplies the runners with water

Directs finishing runners

Distributes T-shirts to runners

Festival Sunday

Shuttle Service Welcomes guests arriving at shuttle buspick-up and drop-off locations

Festival Saturdayand Sunday

Signs-Installation

Retrieves Festival advertisement signsfrom storage and installs throughoutDuluth

Removes signs after Festival andreturns to storage

One day themonth beforeFestival

Silent Auction Sets up and displays merchandise forSilent Auction

Ensures auction runs smoothly

Collects money from winning bidders

Year-round

SoundProduction

Helps with setup, tear-down, andoperation of sound systems for allFestival events, including: Meetings,

Taste of Duluth, Picnic, Parade,Entertainment, Worship Service,Christmas Tree Lighting, and so on.

Assists with load-in, setup, and load-outof entertainers equipment.

Optionally, helps with critical placementof microphones, mixing sound, andtroubleshooting as skills and experienceallow.

Note: The committee will provide onthe job training when necessary.

Year-round

Duluth Fall Festival, Inc. 2008 3 2008 Volunteer Needs of the Duluth Fall Festival

7/27/2019 Volunteer Duties

4/4

2009 Volunteer Needs of the Duluth Fall Festival

Committee Duties When

Sponsorship Solicits funds from local businesses andindividuals to support the Festival.

Invites sponsors to Festival functions

Distributes plaques and T-shirts to

sponsors

Year-round

Taste ofDuluth

Sets up tables and chairs the afternoonbefore food-sampling event

Directs traffic during event

Clears dishes and utensils during event

Cleans up after event

Mid-September

T-Shirts Separates, organizes, folds, anddistributes Festival T-shirts tovolunteers and sponsors

Mid-September

VendorManagement

Directs vendors to their assigned boothspace

Unloads and unpacks vendormerchandise

Packs and loads vendor merchandise

Assists with vendor traffic flow throughFestival grounds during Festival setupand shutdown

Unload: Fridaybefore Festivaland early FestivalSaturday

Load: FestivalSunday at 5 p.m.

ZoneCoordinators

Patrols Festival grounds to assist guestsand vendors and solve problems

Calls for help in emergencies

Festival weekend

Volunteer Needs of the Duluth Fall Festival 4 Duluth Fall Festival, Inc. 2008