Volume 1 Pr Project Summary Report: August/September...
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The Gross Reservoir Expansion (GRE) is progressing as planned and envisioned. Notable milestones and activities during this reporting period include: Ø Denver Water received the Army Corps of Engineers (Corps) ROD and 404 Permit on July 6, 2017, and signed and returned the 404 permit on August 23, 2017. Ø In addition, Denver Water completed all necessary steps and opportunities in the Federal Energy Regulatory Commission (FERC) license amendment process and now awaits the FERC decision, which is expected in 2018. Ø In January 2017, the Board of Water Commissioners authorized the expenditures for program management and design engineering services to support and achieve a construction completion by the end of 2025. Ø In April 2107, Denver Water contracted with Black & Veatch to join Denver Water’s Program Management Team (PMT) as Denver Water’s Owners Representative. Ø The PMT developed and initiated the Design Engineer procurement process and is currently reviewing the technical proposals received on September 21, 2017. Ø In early August, the PMT advertised for the Board of Consultants. Moving Forward … Program Progress Summary Financial Metrics Snapshot Volume 1 Project Summary Report: August/September 2017 Over the next two months the program will focus on the Design Engineer procurement, Board of Consultants procurement (independent technical oversight), development of the baseline schedule and budget, community and stakeholder engagement, and mitigation projects. Ø The Design Engineer proposals were received on September 21, 2017, and Board of Consultant proposals are due on October 12, 2017. Negotiations and contract terms are expected to be complete in November and presented as contracts to the Board at the December 6, 2017, Board meeting. Ø The Phase 1 (Program Startup) baseline schedule and budget will be set by the end of October and reassessed at the beginning of Phase 2 (Design) and at major program milestone points. Ø Externally, the PMT will be engaging the FERC and State Engineer’s Office of Dam Safety (SEO) on developing a project specific technical review and approval process for design. Timeline and Progress Budget Category* Initial Budget Costs to Date Remaining Balance % Spent Construction $263.0 $0.0 $263.0 0.0 Engineering $22.0 $2.4 $19.6 10.7 Project Management $42.0 $0.9 $41.1 2.2 Permitting $22.0 $20.4 $1.6 92.7 Mitigation/Compliance $31.0 $0.004 $31.0 0.0 Total $380.0 $23.7 $356.3 6.2 MWBE Participation (values from Jan 2014 to present) Current Cost MWBE Costs % Participation $6.0 $0.4 6.7 *All Costs in $Millions and 2015 Dollars 1
Transcript of Volume 1 Pr Project Summary Report: August/September...
TheGrossReservoirExpansion(GRE)isprogressingasplannedandenvisioned.Notablemilestonesandactivitiesduringthisreportingperiodinclude:
Ø DenverWaterreceivedtheArmyCorpsofEngineers(Corps)RODand404PermitonJuly6,2017,andsignedandreturnedthe404permitonAugust23,2017.
Ø Inaddition,DenverWatercompletedallnecessarystepsandopportunitiesintheFederalEnergyRegulatoryCommission(FERC)licenseamendmentprocessandnowawaitstheFERCdecision,whichisexpectedin2018.
Ø InJanuary2017,theBoardofWaterCommissionersauthorizedtheexpendituresforprogrammanagementanddesignengineeringservicestosupportandachieveaconstructioncompletionbytheendof2025.
Ø InApril2107,DenverWatercontractedwithBlack&VeatchtojoinDenverWater’sProgramManagementTeam(PMT)asDenverWater’sOwnersRepresentative.
Ø ThePMTdevelopedandinitiatedtheDesignEngineerprocurementprocessandiscurrentlyreviewingthetechnicalproposalsreceivedonSeptember21,2017.
Ø InearlyAugust,thePMTadvertisedfortheBoardofConsultants.
MovingForward…ProgramProgressSummary
FinancialMetricsSnapshot
Volume1ProjectSummaryReport:August/September2017
INTERNALUSEONLY
RiskManagement
RiskSummary(notablerisksandriskregistersummarychart)
ContingencyManagement
TheGRERiskManagementPlan(RMP)definestheprocessforidentifying,assessing,monitoring,controlling,managementandreportingrisksacrossallphasesoftheprogram.Inshort,theRMPinvolvesfrequentandregularreview/updatingofrisksassociatedwiththeGRE.
ThePMThostedathreedayworkshop(July11– 13,2017)todiscussscheduleandrisk.TheriskportionoftheworkshopfocusedonsolicitationofinputfromallparticipantsonriskassociatedwiththeGRE.Thisinitialbrainstormingsessionwasusedtoidentifyandcategorizerisksastechnical,regulatory,
strategic,safetyorconstructionrelated.Subsequently,someofthecategorizedriskswereassessedforconsequenceandprobabilitymetrics.ThesemetricsweredevelopedbythePMTforspecificapplicationtotheGRE.
ThePMTiscontinuingthepopulatetheriskregisterbyfullydescribingeachriskwithconsequenceandprobabilitymetrics.Thecompletedriskregisterwillbereadyforliveupdatingbytheendof2017.
Conseq
uenc
e
5 C D
4 G
3 B F E
2
1 A
1 2 3 4 5
Probability
High
Low
ThePMTisdevelopinganapproachtoutilizetheriskregisterasatoolformeasuringmonetarymitigationofrisks,whereappropriate.Inturn,theprogram’sfinancialcontingencywillbeinformedbytheestimatedcostofriskmitigationactivities.
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Volume1 ProjectSummaryReport:August/September2017
OverthenexttwomonthstheprogramwillfocusontheDesignEngineerprocurement,BoardofConsultantsprocurement(independenttechnicaloversight),developmentofthebaselinescheduleandbudget,communityandstakeholderengagement,andmitigationprojects.
Ø TheDesignEngineerproposalswerereceivedonSeptember21,2017,andBoardofConsultantproposalsaredueonOctober12,2017.NegotiationsandcontracttermsareexpectedtobecompleteinNovemberandpresentedascontractstotheBoardattheDecember6,2017,Boardmeeting.
Ø ThePhase1(ProgramStartup)baselinescheduleandbudgetwillbesetbytheendofOctoberandreassessedatthebeginningofPhase2(Design)andatmajorprogrammilestonepoints.
Ø Externally,thePMTwillbeengagingtheFERCandStateEngineer’sOfficeofDamSafety(SEO)ondevelopingaprojectspecifictechnicalreviewandapprovalprocessfordesign.TimelineandProgress
ContingencyManagementRiskMitigation
TheProgramriskregisterassignsanowner(e.g.anindividualaffiliatedtotheoverallprogram)toeachspecifiedrisk.Thatriskownerisresponsibletodevelopingamitigationstrategythatconsidersavoidance,transfer,accept,exploit,shareorenhance.
Mitigationplansarecurrentlyunderdevelopmentforvariousrisks.Astheriskregistermatures,specificmetricsforriskmitigationwillbeprovided.Astheprogramprogressessummaryoftheriskmitigationactivitieswillbeprovidedinthemonthlyreport.
Budget Category* InitialBudget
Coststo
Date
RemainingBalance
%Spent
Construction $263.0 $0.0 $263.0 0.0
Engineering $22.0 $2.4 $19.6 10.7
ProjectManagement $42.0 $0.9 $41.1 2.2
Permitting $22.0 $20.4 $1.6 92.7
Mitigation/Compliance $31.0 $0.004 $31.0 0.0
Total $380.0 $23.7 $356.3 6.2
MWBEParticipation(valuesfromJan2014to present)
CurrentCost MWBECosts %Participation
$6.0 $0.4 6.7
ID RiskTrigger Consequence
A LawsuitagainstCorps(NEPAprocess) Incurredlegalcostsandscheduleimpacts
B FERClicenseamendmentdelayed Majordelayresultsinchangestoprojectdeliveryapproach
C AccidentonHWY72involvingGREpersonnelandpublic
Diminishedpublictrust;temporaryworkstoppage;extendedschedule;increasedscrutiny
D Emergencyresponsetimetositeslowedbypoorcommunications
Exacerbatinginjuryorfatalityleadingtodiminishedpublictrustandtemporaryworkstoppage
E ExtendedtechnicalreviewperiodsforFERCorSEO
Scheduledelayduringdesignleadingtounpredictablechangesincriticalpath
F Commodityescalationexceedsexpectations
Constructioncostsincreasebeyondbudget
G RCCliftplacementslowerthanexpected
RCCcompletionextendsbeyond2constructionseasonscausingcostincrease&publictrustissues
*AllCostsin$Millionsand2015Dollars
1Attorney-ClientCommunication- Privileged
ProgramCosts(Actualsvs.Budget2017)
Distributionof2017ActualCosts
Engineering
32
EnvironmentalComplianceandMitigation
ReceiptoftheCorps'RODand404Permitsignifiesaturningpointbetweenpermittingandcompliance.Atpresentthereareover140compliancerelatedtaskstrackedandmonitoredbytheprogram.
Ø DenverWatercontinuestoworkwiththeGrandCountyLearningbyDoingCooperativeEffort(LBD)andisco-fundingtheFraserFlatsprojectwhichprovideimprovedaquatichabitat;theprojectwascompletedonSeptember15,2017.
Ø Additionally,DenverWaterispartneringwiththeCityofBouldertofinancetheSouthBoulderCreekRestorationProject,whichisscheduledtostartintheFallof2017,andispartoftheFinalMitigationPlan.
StakeholderOutreach
ProgramSpotlight
DenverWatercontinuestoadvancethedesignofthenewdamandstartedorcompletedseveralevaluationswhichwillshapethefinalconfigurationofthedam.
Ø ProbableMaximumPrecipitation(PMP)andInflowDesignFlood(IDF)StudyevaluatedthemaximumrainfalltheGrossReservoirwatershedcouldexperienceandthendevelopedafloodflowwhichwouldoccurasaresultoftherainfall.ThestudywasapprovedbytheSEOandisunderreviewtheFERC.Thestudywillbeusedtodeterminethespillwaysizeofthenewdam.
Ø SeismicHazardAssessmentwhichevaluatednearbyfaultsandbackgroundseismicity.TheassessmentdevelopedaMaximumCredibleEarthquake(MCE)whichcouldshakethenewdamandwillbethebasisforthedam’sstructuraldesign.TheassessmentwassubmittedtotheFERCforformalapprovalandwillbeprovidedasdesigncriteriatotheSEOafterFERC’sacceptance.
Ø Phase2RollerCompactedConcreteMixDesignwasbatchedandwillbetestedoverthenexttwoyears. Thedatawillbeusedtodevelopthefinalconcretemixproportionsforthedam.
DenverWaterisassemblingahighlyfunctioningprogramteamtoimplementtheGRE.ThisIntegratedProjectTeamincorporatesnumerousinternalresourcesaswellasmanyspecializedexternalbusinesses.
Ø Owner’sRepresentative:Consultantteam(B&Vandsubconsultants)selectedandundercontractinMay2017.
Ø DamDesignEngineer:RequestforQualificationsadvertisedandshortlistdeveloped.RequestforTechnicalProposalsprovidedtoshortlistedteamswithresponsesreceivedonSeptember21,2017.
Ø BoardofConsultants:RequestforProposalsadvertisedwithresponsesdueonOctober12,2017.
Ø DesignAssistContractor:Requestforproposalswillbeadvertisedlate2018.
Allcurrentandfuturesolicitationrequestscanbefoundatwww.grossreservoir.org andwww.denverwater.org.
IntegratedProjectTeam
TheGREcostscontinuetoaccrueasplanned.Programexpendituresareindicativeofthescheduledactivitiesandadvancementsforthistimeperiod.ThroughtheendofAugust,wehavespent47percentoftheplanned2017forecast.ExpenditureswillincreasethroughtheendoftheyearastheDesignEngineerandBoardofConsultantsareselectedandmitigationpaymentsarebooked.
TheProgrammaintainsanactiveminority,womanownedandsmallbusinessenterprise(MWBEandSBE)outreachplatform.Atpresent,6.7percentprogramwideparticipationhasbeenachievedsince2014.
ProgramBudget
TheGREprogrambudgetisformallyupdatedeverytwoyears.Thebaseconstructionestimatewasdevelopedin2013andwasrevisedin2015toaccountforinflationandescalationcostofkeycommoditiessuchascement,flyash,andlabor.Theabovebudgetisthe2015*revisionandisintheprocessofbeingupdatedto2017marketconditions.
*Theprogrambudgetisnotinflatedforfutureyears.TheDWenterprisesystemsaccountsforinflationintheDWLongTermBudget.
Outreachactivitiescontinuetogainmomentumasresourcescomeon-lineandpermittingeffortsachievefavorableoutcomes.Asamplingofkeyactivitiesincludes:
Ø Installingsemi-permanentsignsatstrategicpointsalongthereservoirtoprovideinformationtothepublic.
Ø DrivingtheefforttoprovideDenverWatervolunteerstojoinapproximately40othersontheFraserFlatsHabitatRestorationProject.
Ø Proactiveinteractionswithlocalmediaoutletstoincreaseawarenessoftheproject.
Ø Continueddistributionofourquarterlyprojecte-newslettertogroupsandindividuals.
.
Informationyurttobeopenedforpublicaccessin2017
FraserFlatsLearning-By-Doingprojectwillcreatedeeperchannelsandpoolstoreducestream
temperatureincreases.
*IN$MILLIONS *IN$THOUSANDS
Attorney-ClientCommunication- Privileged
ProgramCosts(Actualsvs.Budget2017)
Distributionof2017ActualCosts
Engineering
32
EnvironmentalComplianceandMitigation
ReceiptoftheCorps'RODand404Permitsignifiesaturningpointbetweenpermittingandcompliance.Atpresentthereareover140compliancerelatedtaskstrackedandmonitoredbytheprogram.
Ø DenverWatercontinuestoworkwiththeGrandCountyLearningbyDoingCooperativeEffort(LBD)andisco-fundingtheFraserFlatsprojectwhichprovideimprovedaquatichabitat;theprojectwascompletedonSeptember15,2017.
Ø Additionally,DenverWaterispartneringwiththeCityofBouldertofinancetheSouthBoulderCreekRestorationProject,whichisscheduledtostartintheFallof2017,andispartoftheFinalMitigationPlan.
StakeholderOutreach
ProgramSpotlight
DenverWatercontinuestoadvancethedesignofthenewdamandstartedorcompletedseveralevaluationswhichwillshapethefinalconfigurationofthedam.
Ø ProbableMaximumPrecipitation(PMP)andInflowDesignFlood(IDF)StudyevaluatedthemaximumrainfalltheGrossReservoirwatershedcouldexperienceandthendevelopedafloodflowwhichwouldoccurasaresultoftherainfall.ThestudywasapprovedbytheSEOandisunderreviewtheFERC.Thestudywillbeusedtodeterminethespillwaysizeofthenewdam.
Ø SeismicHazardAssessmentwhichevaluatednearbyfaultsandbackgroundseismicity.TheassessmentdevelopedaMaximumCredibleEarthquake(MCE)whichcouldshakethenewdamandwillbethebasisforthedam’sstructuraldesign.TheassessmentwassubmittedtotheFERCforformalapprovalandwillbeprovidedasdesigncriteriatotheSEOafterFERC’sacceptance.
Ø Phase2RollerCompactedConcreteMixDesignwasbatchedandwillbetestedoverthenexttwoyears. Thedatawillbeusedtodevelopthefinalconcretemixproportionsforthedam.
DenverWaterisassemblingahighlyfunctioningprogramteamtoimplementtheGRE.ThisIntegratedProjectTeamincorporatesnumerousinternalresourcesaswellasmanyspecializedexternalbusinesses.
Ø Owner’sRepresentative:Consultantteam(B&Vandsubconsultants)selectedandundercontractinMay2017.
Ø DamDesignEngineer:RequestforQualificationsadvertisedandshortlistdeveloped.RequestforTechnicalProposalsprovidedtoshortlistedteamswithresponsesreceivedonSeptember21,2017.
Ø BoardofConsultants:RequestforProposalsadvertisedwithresponsesdueonOctober12,2017.
Ø DesignAssistContractor:Requestforproposalswillbeadvertisedlate2018.
Allcurrentandfuturesolicitationrequestscanbefoundatwww.grossreservoir.org andwww.denverwater.org.
IntegratedProjectTeam
TheGREcostscontinuetoaccrueasplanned.Programexpendituresareindicativeofthescheduledactivitiesandadvancementsforthistimeperiod.ThroughtheendofAugust,wehavespent47percentoftheplanned2017forecast.ExpenditureswillincreasethroughtheendoftheyearastheDesignEngineerandBoardofConsultantsareselectedandmitigationpaymentsarebooked.
TheProgrammaintainsanactiveminority,womanownedandsmallbusinessenterprise(MWBEandSBE)outreachplatform.Atpresent,6.7percentprogramwideparticipationhasbeenachievedsince2014.
ProgramBudget
TheGREprogrambudgetisformallyupdatedeverytwoyears.Thebaseconstructionestimatewasdevelopedin2013andwasrevisedin2015toaccountforinflationandescalationcostofkeycommoditiessuchascement,flyash,andlabor.Theabovebudgetisthe2015*revisionandisintheprocessofbeingupdatedto2017marketconditions.
*Theprogrambudgetisnotinflatedforfutureyears.TheDWenterprisesystemsaccountsforinflationintheDWLongTermBudget.
Outreachactivitiescontinuetogainmomentumasresourcescomeon-lineandpermittingeffortsachievefavorableoutcomes.Asamplingofkeyactivitiesincludes:
Ø Installingsemi-permanentsignsatstrategicpointsalongthereservoirtoprovideinformationtothepublic.
Ø DrivingtheefforttoprovideDenverWatervolunteerstojoinapproximately40othersontheFraserFlatsHabitatRestorationProject.
Ø Proactiveinteractionswithlocalmediaoutletstoincreaseawarenessoftheproject.
Ø Continueddistributionofourquarterlyprojecte-newslettertogroupsandindividuals.
.
Informationyurttobeopenedforpublicaccessin2017
FraserFlatsLearning-By-Doingprojectwillcreatedeeperchannelsandpoolstoreducestream
temperatureincreases.
*IN$MILLIONS *IN$THOUSANDS
Attorney-ClientCommunication- Privileged
