VistA Imaging Capture via Scanning. October 20072 VistA Imaging Capture via Scanning The information...
-
Upload
aubrey-hall -
Category
Documents
-
view
229 -
download
1
Transcript of VistA Imaging Capture via Scanning. October 20072 VistA Imaging Capture via Scanning The information...
VistA ImagingCapture via Scanning
DEPARTMENT OF VETERANS AFFAIRS VA LEARNING UNIVERSITY
NATIONAL TRAINING AND EDUCATION OFFICE OCTOBER 2007
October 2007 2
VistA Imaging Capture via Scanning
The information in this documentation includes only new and updated functionality of the software after the installation of patch MAG*3.0*59.
Users who have questions about the VistA Imaging software may send an e-mail to the VistA Imaging Education Project Managers at:
October 2007 3
To select a specific topic, click the corresponding link:
• Configuration Buttons
• Scanning to an existing note or creating an addendum
• Progress Note List Options
• Creating a new Progress Note
• Scanning Documents
• New Functionality
To view all information, press ENTER to continue.
October 2007 4
VistA Imaging Capture via Scanning
Login by clicking the VistA Imaging Capture icon on your desktop
or by clicking Start Programs VistA Imaging Programs and VistA Imaging Capture.
October 2007 5
VistA Imaging Capture via Scanning
Or, you can open CPRS
select a patient and click Tools, VistA Imaging Capture.
October 2007 6
VistA Imaging Capture via Scanning
After entering a valid VistA Access and Verify code, the Image Capture window will be displayed.
This is an example of a “generic” workstation configuration.
It is suggested that Configuration Buttons be created for the workstation, which will ensure accuracy, consistency, and efficiency in the document scanning process.
October 2007 7
VistA Imaging Capture via Scanning
To create a Configuration button for scanned documents select Configurations, Configuration Settings, All Settings.
More information on Configuration buttons is available in the VistA Imaging Workstation Configuration document.
October 2007 8
VistA Imaging Capture via Scanning
Make the appropriate selections in the Workstation Configuration Window, for Source, Format, Mode, Association, and Images Saved as. Select the Save Settings As option to give the Configuration button a name.
October 2007 9
VistA Imaging Capture via Scanning
To begin the Capture process click a Configuration Button if applicable, and then the Select Patient button. Follow the instructions at the top of the Patient Lookup window.
October 2007 10
VistA Imaging Capture via Scanning
If the Select Progress Note button is clicked before the Select Patient button, the Patient Lookup window will display. A patient must be selected before the capture process can continue.
October 2007 11
VistA Imaging Capture via Scanning
There are three ways to attach scanned documents to a Progress Note:
• Select an existing Progress Note
• Create an Addendum
• Create a new Progress Note from within VistA Imaging.
October 2007 12
VistA Imaging Capture via Scanning
To attach a scanned document to an existing note, click the Select Note tab, choose a Progress Note from the list, and click OK.
October 2007 13
VistA Imaging Capture via Scanning
To make an Addendum, select a note from the list and check the Make Addendum box. The Addendum Status options will be displayed next to the text entry area. The Electronically Filed option requires the MAG NOTE E-FILE security key. The creation of an Addendum should be done in accordance with the local HIMS policy.
October 2007 14
VistA Imaging Capture via Scanning
The user can customize the Progress Notes List Options such as the number and date range of notes to retrieve, and whether or not to use status icons in the notes listing in the main Capture window. The List Options can be accessed by clicking Options and List Options, or by choosing the Select Note tab and clicking the List Options button. The List Options functionality is only available when selecting existing notes or when creating an addendum.
October 2007 15
VistA Imaging Capture via Scanning
The default Progress Note List Options are seen here.
Customize your selections and click OK.
October 2007 16
VistA Imaging Capture via Scanning
The Note-Status-Location field displays the Progress Note List Option choices.
October 2007 17
VistA Imaging Capture via Scanning
To create a Progress Note from within VistA Imaging click the Create New Note tab.
October 2007 18
VistA Imaging Capture via Scanning
Select the Visit Location by typing in the first few characters of the name of the location as shown here.
Select the note title from the list and select the New Note Status.
October 2007 19
VistA Imaging Capture via Scanning
After selecting a note, creating an addendum, or creating a new note, the Capture window will be displayed again. There is a new field called Doc/Image Date, which, along with the Note Date field, can be edited if the dates are not the same.
October 2007 20
VistA Imaging Capture via Scanning
When selecting the Note Date or Doc/Image Date you can type a date in the field or click the button to display a calendar and select the date. Choosing a time is not required.
October 2007 21
VistA Imaging Capture via Scanning
Time Saving Tips
To change the month click the name of the month instead of the left and right arrows.
To change the year click the year and use the up and down arrows.
October 2007 22
VistA Imaging Capture via Scanning
To scan a document, fill in the Index Fields or select a Configuration button.
October 2007 23
VistA Imaging Capture via Scanning
In this example, each of the Index fields have been filled in.
October 2007 24
VistA Imaging Capture via Scanning
The ‘Hold Value’ option is used to retain the settings of the Index Fields. To add a ‘Hold Value’, right-click the name of an Index Field and left-click the push-pin, or click the Configurations menu option and Select ‘Hold’ Values. Place a check-mark next to the fields to have a ‘Hold Value’.
October 2007 25
VistA Imaging Capture via Scanning
This is an example of the Index Fields with ‘Hold Values’.
October 2007 26
VistA Imaging Capture via Scanning
The Long Description text box can be expanded or collapsed in the Capture window by clicking the blue double arrow.
October 2007 27
VistA Imaging Capture via Scanning
After the Index fields have been filled in, place the document in the scanner and click the Capture button.
October 2007 28
VistA Imaging Capture via Scanning
This is an example of a document in the Capture window after it has been scanned. The quality of the image should be verified before saving it to the patients’ record.
October 2007 29
VistA Imaging Capture via Scanning
Image manipulation tools are located above the Capture window and can also be accessed by clicking the Image menu option, or by right-clicking in the Capture window.
October 2007 30
VistA Imaging Capture via Scanning
After verifying the quality of the image click the Image OK button to save it to the patients’ record, or click Cancel to restart the capture process.
October 2007 31
VistA Imaging Capture via Scanning
If the Image OK button is selected a confirmation message will display.
This is the last chance to cancel the capture process before saving the image to the patients’ record.
October 2007 32
VistA Imaging Capture via Scanning
After saving the scanned document to the patients’ record, the Capture window will be displayed as seen here.
Note that the Hold Values are still in place but the patient information has been cleared from the screen.
October 2007 33
VistA Imaging Capture via Scanning
To scan another document to the same patient, click File and select the patient from the list as seen here.
If Imaging was launched from CPRS, only the currently selected patient will appear in the list.
October 2007 34
VistA Imaging Capture via Scanning
If the Note Title selected is Advance Directive, the Doc/Image Type field must also be Advance Directive.
October 2007 35
VistA Imaging Capture via Scanning
If a Consult note title is selected, there must be an associated consult which the note will complete.
October 2007 36
VistA Imaging Capture via Scanning
If Vista Imaging Capture is started from the CPRS Tools option and there is an image displayed in the Capture window, and then a patient change is made in CPRS, VistA Imaging Capture will automatically change patients to match. A warning panel will be displayed that overlays the ‘Image OK’ button as seen here.
October 2007 37
VistA Imaging Capture via Scanning
There are several new icons displayed in the Capture window. Click Options, Icon/Shortcut Key Legend, and select the appropriate tab to view the icons and their meanings.
October 2007 38
VistA Imaging Capture via Scanning
In order to comply with Section 508, which is a Federal law that requires Government documents be accessible to individuals with disabilities, the Menu Options now have shortcut key combinations.
October 2007 39
VistA Imaging Capture via Scanning
The Contents option will redirect the user to an on-line Help program. For additional
information select the Help menu.
October 2007 40
VistA Imaging Capture via Scanning
Users may also select Use Internet Explorer for help to view the HELP files. Click Contents after selecting the Internet Explorer option.
October 2007 41
VistA Imaging Capture via Scanning
Additional information resources related to VistA Imaging:
VistA Imaging Training Home Page:
http://vaww.VistAU.Med.VA.Gov/VI
Health Systems Design & Development Imaging System Home Page: http://vaww.va.gov/imaging
Health Information Management Scanning Home Page:
http://vaww.vhaco.va.gov/him/scanning.asp