Scanning and ImagingScanning and ImagingYour VaultYour Vault

Presented by:Presented by:

Eric NejedlyEric Nejedly

US Imaging, Inc. US Imaging, Inc.

3 Goals for Digital 3 Goals for Digital DocumentsDocuments

• PreservationPreservation

• AccessAccess

• SecuritySecurity

PreservationPreservation

How do I preserve the highest How do I preserve the highest quality document?quality document?

• GrayscalingGrayscaling

• Use Originals when AvailableUse Originals when Available

• Specific Area EnhancementSpecific Area Enhancement

• Compare Like SamplesCompare Like Samples

Gray ScalingGray Scaling What is the difference?What is the difference?

Gray ScalingGray Scaling• Images used to only be able to be Images used to only be able to be

scanned in a bi-tonal formatscanned in a bi-tonal format– 256 Grays v. 2256 Grays v. 2

• The LDS church required a gray The LDS church required a gray scale image to achieve archival scale image to achieve archival quality imagesquality images

• Grayscales are archival quality Grayscales are archival quality imagesimages

• As of 2 years ago all media types can As of 2 years ago all media types can now be scanned to yield a gray scale now be scanned to yield a gray scale imageimage

Originals when

available

Image EnhancementsImage Enhancements

• Many Enhancements Many Enhancements availableavailable

• Know what you are getting!Know what you are getting!

Standard

Microfilm

Scan

Auto Crop

&

Auto Deskew

Excess

Border

Removal

Specific Area

Image Enhancement

Before

After

B & W

TIFF

Enhanced

TIFF

Compare Like SamplesCompare Like Samples

• Get your worst film/book and Get your worst film/book and have every Vendor scan ithave every Vendor scan it

AccessAccess

• Industry Standard FormatsIndustry Standard Formats

• Documents Grouping and Documents Grouping and IndexingIndexing

• Loaded into your current Loaded into your current systemsystem

Industry FormatsIndustry Formats

• JPEG, TIFF, PDF, etc.JPEG, TIFF, PDF, etc.

• Watch out for proprietary Watch out for proprietary image formats!image formats!

IndexingIndexing

• Can index any of the fields Can index any of the fields you index todayyou index today

• Grantor, Grantee, Instrument Grantor, Grantee, Instrument Date, Instrument Number, Date, Instrument Number, Legal Description, etc.Legal Description, etc.

• What will Oil & Gas want?What will Oil & Gas want?• Title Companies?Title Companies?

Keep it simpleKeep it simple

• Images can be formatted and Images can be formatted and loaded into your current loaded into your current Recording softwareRecording software

SecuritySecurity

• Make sure they remain your Make sure they remain your documentsdocuments

• An eye to the future – An eye to the future – redactionredaction

Your DocumentsYour Documents

• Your documents should Your documents should remain YOUR documentsremain YOUR documents

• Some vendors will resell them, Some vendors will resell them, check your contractcheck your contract

RedactionRedaction• Sorry, it is comingSorry, it is coming

• Capture Highest Quality Images Capture Highest Quality Images PossiblePossible– Leads to less expensive redaction processLeads to less expensive redaction process– 300 dpi minimum, 400 dpi for older docs300 dpi minimum, 400 dpi for older docs– OCR technology craves works best with OCR technology craves works best with

high quality imageshigh quality images

Thank YouThank You

• Questions????Questions????