Web viewVersion 7.0.18 (4) – Released August 12, 2010 19. Version 7.0.17 (24) – Released...

CYBER RECRUITER 7:MID-CYCLE UPDATES JUNE 2009

Last Updated: June 2011 P a g e | 1

TABLE OF CONTENTS

Purpose.......................................................................................................................................................3

Version 7.0.27 (2) – June 23, 2011...........................................................................................................3

Version 7.0.26 (11) – May 5, 2011...........................................................................................................4

Version 7.0.25 (2) – Released March 12, 2011........................................................................................6

Version 7.0.24 (4) – Released February 22, 2011....................................................................................7

Version 7.0.23 (17) – Released December 27, 2010................................................................................8

Version 7.0.22 (1) – Released November 15, 2010................................................................................11

Version 7.0.21 (10) – Released November 15, 2010..............................................................................12

Version 7.0.20 (8) – Released October 19, 2010....................................................................................14

Version 7.0.19 (18) – Released September 14, 2010.............................................................................16

Version 7.0.18 (4) – Released August 12, 2010......................................................................................19

Version 7.0.17 (24) – Released July 16, 2010.........................................................................................20

Version 7.0.16 (3) – Released June 21, 2010.........................................................................................24

Version 7.0.15 (1) – Released June 21, 2010.........................................................................................25

Version 7.0.14 (11) – Released May 17, 2010........................................................................................26

Version 7.0.13 (2) – Released April 15, 2010.........................................................................................28

Version 7.0.12 (14) – Released April 14, 2010.......................................................................................29

Version 7.0.11 (2) – Released March 22, 2010......................................................................................31

Version 7.0.10 (4) – Released February 25, 2010..................................................................................32

Version 7.0.09 (15) – Released January 13, 2010..................................................................................33

Version 7.0.08 (10) – Released November 23, 2009..............................................................................35

Version 7.0.07 (17) – Released November 2, 2009................................................................................37

Version 7.0.06 (3) – Released October 13, 2009....................................................................................39

Version 7.0.05 (11) – Released September 15, 2009.............................................................................40

Version 7.0.04 (7) – Released August 17, 2009......................................................................................42

Version 7.0.3 (23) – Released July 31, 2009...........................................................................................43

Version 7.0.2 (13) - Released June 30, 2009..........................................................................................46

Version 7.0.1 (6) - Released June 15, 2009.............................................................................................48

Version 7.0.0 (25) - Released June 1, 2009.............................................................................................49


PURPOSE

This document provides the most up-to-date information about the Cyber Recruiter Updates to the product. Updates offer all improvements on existing features, processes and system as well as client requested changes and other post additions between major releases. For a full listing of items included in Version 7.0 (main version and all post-release versions) please review the Version 7.0.0 Release Guide as well as this document.

VERSION 7.0.27 (2) – JUNE 23, 2011

Item 1: Single Sign On

When the Single Sign On (SSO) is turned on (Admin > System Setup), the password box does not display on the Cyber Recruiter Login Page. It just pulls the windows login information.-------------------------------------------------------Item 2: SSN Field Update

Couple of changes to the Applicant File > Demographics Page > EEO Tab with the 'SSN' Field:a. The 'SSN' field now reads 'SSN/SIN'b. The field format is now an open text box instead of 3 segmentsc. Additionally CR is now passing over the 'key' for this field when transferring to Abra so that Abra can do

the conversion to figure out what the field should be in that product.


VERSION 7.0.26 (11) – MAY 5, 2011

Item 1: Disabled Approval Level when Copying Requisitions

When users choose to 'Copy a Requisition' to make a new one AND there is a disabled approval field on the approvals page of the create requisition process, that disabled field is now copied over as is to the new requisition. Previously this only occurred if the approval field was set to 'enabled'.-------------------------------------------------------Item 2: Req List & Inbox - Sort Order

When the Req List or the Inbox is re-sorted by a particular column, that new sort remains in effect until the user re-sorts the page again. This holds true even upon leaving the page and/or logging out of the system. -------------------------------------------------------Item 3: Highlight 'Employee Referrals' Applicants in Requisition File

Applicants listed in the Requisition File > Applicants Page who are 'Employee Referrals' now display with a highlight of PINK to make it clear that they are employee referrals.-------------------------------------------------------Item 4: Highlight Employees Everywhere

Applicants with the overall status of 'Hired', now display with a highlight of GREEN to make it clear that they are employees. This supersedes the 'Employee Referral' highlighting. -------------------------------------------------------Item 5: Search Box Option on the Website Layout

The 'Search Boxes' on the 'Intro Page' of the website are now stacked (one on top of the other) instead of next to each other to provide additional room for titles. -------------------------------------------------------

Item 6: Inbox - New Option 'Score'

A new option was added to the 'Inbox' view to allow for the requisition question's score (per requisition) to displays. When this option is selected, a hyperlink score displays and when clicked, the score report for the requisition displays.

How to Enable:1. Go to Admin > Page Builder > Applicant > Inbox2. Select the 'Attached Reqs (Desc: Score) option for Recruiter and/or Hiring Manager Inbox3. Click Save Changes

OR

Keep the default as is and alert each User to the fact that he/she can use this new option in his/her preferences:

1. Home Page > My Preferences > Inbox Tab2. Select the 'Attached Reqs (Desc: Score)3. Click Save Changes


-------------------------------------------------------Item 7: New Hire Process - Skip Option

New button added to the New Hire Process pages allowing users to skip pages that might not apply during the process. -------------------------------------------------------Item 8: New Applicant Email Template - Signature Merge Field

The 'Signature' merge field was added to the 'New Applicant Email' stored in Admin > Page Builder > Correspondence > Standard Templates-------------------------------------------------------Item 9: Letter Templates - Company Name Merge Field

The 'Company Name' merge field was added to the letter templates when editing stored in Admin > Page Builder > Correspondence > Custom Templates-------------------------------------------------------Item 10: Applicant Referral Source Report

The 'Applicant Referral Source Report' stored in Reports > Applicant > General was updated. The 'Position Desired' column was removed and the 'Other Source' column was added. -------------------------------------------------------Item 11: Applicant File - Hover Over Applicant Name

The pop-up information when you hover over the applicant's name in the banner at the top has been fixed so that you can see all the details of information included.-------------------------------------------------------


VERSION 7.0.25 (2) – RELEASED MARCH 12, 2011

Item 1: Find Requisitions & Organizational Levels

If the organizational levels have dependencies such that when a requisition is created, the list filters, this now is extended to the find requisition feature. In adding this to the rind requisition, one can select an org level and have the other org levels filter per the setup. -------------------------------------------------------Item 2: Self Service Module: Previous Employment Order

The Applicant's view of the previous employment's records in the Self Service system is now displayed in order of the employment date. It is recommended that Applicant's enter in the date as YYYY/MM/DD format so it will sort chronologically.

Client Suggestion: Add wording to the previous employment page suggesting how the employment dates should be added. Admin > Website > Career Portal > Online Application Tab > Edit the Previous Employment page to add the wording AND/OR Admin > Website > Career Portal > Self Service > Edit the Previous Employment page.-------------------------------------------------------


VERSION 7.0.24 (4) – RELEASED FEBRUARY 22, 2011

Item 1: Advanced Parsing & Email

The ability for applicants to receive their applicant acknowledgement upon submitting an online application with the advanced parsing resume feature has been corrected. -------------------------------------------------------Item 2: Advanced Parsing & Requisition Questions

When the advanced parsing enabled with the online application, the ability for requisitions question answers to be saved has been corrected. -------------------------------------------------------Item 3: Requisition History – Applicant Name

When applying to positions through the Self Service, the Requisition Files > History Page now displays with the applicant's name hyperlink instead of ( , ). -------------------------------------------------------Item 4: Careers Page & Keyword Search

The ‘Keyword’ search feature on the first page of the careers page can now handle apostrophes. -------------------------------------------------------


VERSION 7.0.23 (17) – RELEASED DECEMBER 27, 2010

Item 1: Advanced Parsing & Primary Email

The Primary Email Field defaults to HOME when parsing applicants into the system. Previously, the flag was not set and though the emails were parsed the system did not have a way to distinguish between HOME and WORK emails thus, applicants could not log into the Self Service Center.

Client Impact:If you have been using the parsing system since an upgrade to Version 7.0, please run the following scripts as needed to pull the Primary Email default into the Applicant File.

1.) Log into Cyber Recruiter.2.) In the Address link (URL) it should read something like: http://www.visibilitysoftware.com/cyberrecruiter/Main.aspx 3.) Change it to read: http://www.visibilitysoftware.com/cyberrecruiter/Query.aspx 4.) In the text box provided, enter following statements (one at time): Update applicant set primaryemail='H' where status not like 'HIRED%' (This one updates all Applicants in the system NOT at a HIRED status to have the Primary Email Default equal HOME

Update applicant set primaryemail='W' where status like 'HIRED%' (This one updates all Applicants in the system at a HIRED status to have the Primary Email Default equal WORK 5.) Click Submit Button(NOTE you can switch out the ‘H’ with ‘W’ or vice versa as needed)---------------------------------------------------------------------------------Item 2: Advanced Parsing & Duplicates

The duplicate records of work experience when using the advanced parsing feature has now been corrected to only pull in the work history once.

---------------------------------------------------------------------------------Item 3: Advanced Parsing & Previous Employment Dates

Previous employment dates are open fields and dates can be written in as needed for the ability to write ‘Present’. However with the advanced parsing, dates are now pulled in yyyy/mm/dd so that there is an order to the days and they can sort better in the system making it easier to look at information.---------------------------------------------------------------------------------Item 4: AAP Totals by EEO Class Report


http://www.visibilitysoftware.com/cyberrecruiter/Query.aspx

http://www.visibilitysoftware.com/cyberrecruiter/Main.aspx

The AAP Totals by EEO Class report now calculates the right totals for the Females and Males at the end of the report.---------------------------------------------------------------------------------Item 5: Routings & Supervisor Checkbox

The checkbox for 'Route to supervisor of this requisition' on the Applicant File > Activity Page > Routing Tab > Add New Record is fixed. It now selects the Hiring Manager to route the applicant too without having to manually select the name from the list.---------------------------------------------------------------------------------Item 6: Routings w/ Applicant Status Changes

The new applicant status for the requisition now updates in the system from the routing email generated from the requisition file > applicants page when only the 1st (allow response from email) and 3rd (update applicants req status) options are selected.---------------------------------------------------------------------------------Item 7: Routings & Multiple Requisitions w/ Multiple Requisition Questions

When an applicant has multiple requisitions attached with requisition questions for each requisition, upon routing the applicant to someone only the requisition questions for the requisition selected will show in the routing when the merge field {ReqQ} is used. Previously it pulled in all requisitions attached to all requisitions.---------------------------------------------------------------------------------Item 8: Routing Options – Updated Logic!

The 'Email Response to Sender' and 'Update Applicant Req Status' options are now available regardless of the email option selected for routings. This allows this actions to happen when responding to routings via the Home Page.---------------------------------------------------------------------------------Item 9: Job Browsing Page & Org Level 3 Column

Using Org Level 3 as a column in the Job Browsing Page – Single Table format, no longer generates an error when sorting the table by that column.---------------------------------------------------------------------------------Item 10: Military History Date Fields

These date fields will now accept any range of dates. ---------------------------------------------------------------------------------Item 11: Job Alerts Internal vs. External

If there are internal candidates (Applicants at a HIRED status) with job alerts setup, then the email for the new positions will be sent to them when the position is posted internally. External candidates do not see these alerts. NOTE: This enhancement was added in 7.0.19 but was not working correctly in 7.0.21.---------------------------------------------------------------------------------Item 12: Applicant Searches & Email Attachments

There is now the ability to add attachments to an email as needed after doing an applicant resume search.

---------------------------------------------------------------------------------Item 13: Cyber Recruiter Login Page


The login page now allows for a long message to display with the frame of the page adjusting accordingly.---------------------------------------------------------------------------------Item 14: Docx Resumes loaded from Website

Docx (Word 2007) resumes can now be uploaded and saved through the Careers and Self Service modules. The text resume is not created from the docx file. Thus if a text resume needs to be created or update, this needs to be done in addition to the upload.---------------------------------------------------------------------------------Item 15: Misc Fields & New Hire Process

When Misc Fields are used in any of the four (4) available emails in the New Hire Process, the description of the code is now pulled into the email instead of the code.---------------------------------------------------------------------------------Item 16: Offer Approval Report (Standard)

The Offer Approval Report no longer generates an error when trying to filter by offers with no approvers.---------------------------------------------------------------------------------Item 17: Requisition Note Attachments

Requisition Note Attachments now reflect the format in which they were created, i.e doc, docx, etc. and open properly. Previously they were saving as .dat or .bin.


VERSION 7.0.22 (1) – RELEASED NOVEMBER 15, 2010

Item 1: Job Browsing – Single Table Layout

No longer receive an error when Desc 3 is used and is sorted by that column on the website for the applicants.



Item 1: Advanced Import Updates

The Parsing Tool (aka Advanced Import) was updated to run twice as fast and use half as much RAM. This was done so that the tool could handle more variations of PDF and older Word files. In addition the parsing accuracy was improved in the following ways:

- To support bulleted/numbered lists and common bullet-like characters when using Module1 to convert from DOC/DOCX/RTF/ODT/HTML to PlainText, HtmlFormatted and HtmlPlain.

- To handle indent levels in bulleted/numbered lists- To handle symbol fonts.

---------------------------------------------------------------------------------Item 2: Requisition Question & Apostrophes

Requisition questions with the drop-down answer type can now have apostrophes in them without any trouble. ---------------------------------------------------------------------------------Item 3: Invalid Column Name – ‘agreementneededtexttemp’

Invalid column name 'agreementneededtextemp' no longer comes up for some applicants when they try to log in to the Self Service Center.---------------------------------------------------------------------------------Item 4: Email Log – Requisition Notes

Previously when a note was added to the requisition, the Email Log indicated that it was sent to the Hiring Manager even when it was sent to someone else. The Email Log was updated and corrected.---------------------------------------------------------------------------------Item 5: Requisition Standard Reports

1. The ‘Req History’ and ‘Req History by Recruiter’ reports now run appropriately without error2. The ‘Req Approvals’ returns all approvers for each requisition properly

---------------------------------------------------------------------------------Item 6: Slowness with Applicant Pages

The Applicant File Banner Pop-up was updated to increase efficiency within the Applicant Pages in an effort to reduce the slowness.---------------------------------------------------------------------------------

Item 7: Job Notification Email & Login

When the {Resume} variable is omitted from the New Position Notification Email, the login to Cyber Recruiter is faster. If the variable is used in this particular email, expect to have a longer delay when logging into the system.---------------------------------------------------------------------------------


Item 8: Advanced Parsing

Municipality and postalcode fields are no longer empty and addressline and region fields no longer throw errors. ---------------------------------------------------------------------------------Item 9: Applicant Status Change Email & Requisition Merge Fields

Requisition merge fields now show in the applicant status change email when sent.---------------------------------------------------------------------------------Item 10: Attachment Types

Attachment file types are now the same when you edit an attachment and add attachments.


VERSION 7.0.20 (8) – RELEASED OCTOBER 19, 2010

Item 1: Inbox with Attached Reqs Column

With the possibility of having many attached requisitions, attached req columns have been expanded to show more rows so that more information can be displayed appropriately in the Inbox.---------------------------------------------------------------------------------Item 2: EBI – Reference Page

The Reference page is now displaying in the EBI process when selected as it should.---------------------------------------------------------------------------------Item 3: Correspondence & Offers

The Correspondence Page is now allowing letter attachments as it should when sending (emailing) an offer from this area in the system.---------------------------------------------------------------------------------Item 4: Required Requisition Questions & ‘Complete’ Status

The ‘Incomplete’ or ‘Complete’ status given per position in the Applicant Self Service Center > Home Page pertains to requisition questions. The ‘Complete’ status is now given when all required requisition questions are answered instead of all requisition questions answered. Otherwise, an ‘Incomplete’ status is given until all required requisitions questions are answered.---------------------------------------------------------------------------------Item 5: Job Alerts & ‘Open’ Status

Job alerts only go out when the position changes to “Open” status for the first time for posted positions.---------------------------------------------------------------------------------Item 6: Applicants Applying & Acknowledgement Email

Applicants no longer receive multiple acknowledgement emails, rather receive one each time they apply to a position as configured in the admin setup.---------------------------------------------------------------------------------Item 7: URL Re-direction: Posting Rules & Status

The careers site now takes into account both the requisition status and the posting dates to determine if a re-direct URL from another website (or when typed in manually) is valid to open up the job posting.

If a requisition:- Status is ‘Closed’ OR; - External Posting Date is in the future of Today’s Date OR;- Remove Date is in the past of Today’s Date;

Then the re-direction URL is to the first page of the Career’s site instead of the Job Description Page. This prevents people from being able to apply to the job. ---------------------------------------------------------------------------------Item 8: Requisition Questions in the Self Service ModuleWhen an applicant applies to a job via the self service module, the following rules are followed in regards to requisition questions:


Position has NO requisition questions: The record is written to the Applicant File > Activity Page > Assigned Requisitions Tab AND ‘Actions’ field (Click on the Edit Icon on this Tab for the position) is set to YES. This triggers the routings and emails as setup AND the applicant status assigned is the ‘acceptable’ status.

Position DOES have requisition questions: The record is written to the Applicant File > Activity Page > Assigned Requisitions Tab AND ‘Actions’ field is set to NO. The status assigned is the ‘starting’ status. When the person completes all required requisition questions, THEN the ‘Actions’ field changes to YES. This triggers the routings and emails as setup AND the applicant status is changed to the ‘acceptable’ status based on how the questions were answered.

NOTE: If the person tries to come back after the process is completed and change the answers to the requisition questions, this DOES NOT change the status or resend routings and other emails because the ‘Actions’ field is already set to YES telling the system all the actions are done.

Job closes PRIOR to the Applicant answering the Requisition Questions: Nothing changes or updates in the ‘Actions’ field. Thus, the actions of routings, emails and changing status are ignored. All is held constant to where the applicant was when the job closed.


VERSION 7.0.19 (18) – RELEASED SEPTEMBER 14, 2010

Item 1: Adding a Requisition & Routing Simultaneously

Users are now able to add a requisition to an applicant and route the applicant at the same time without producing an error.---------------------------------------------------------------------------------Item 2: Change Status on Activity Page > Assigned Reqs Tab

A red message now appears on the page when globally changing the status for assigned requisitions to list the requisitions that will NOT change because the user doesn't have security rights to do so.---------------------------------------------------------------------------------Item 3: Email Templates & FireFox

Merge fields in correspondence templates were updated so that the addition of a field does not overwrite the whole text box when using FireFox.---------------------------------------------------------------------------------Item 4: Applicant Status Change Email & Merge Fields

the applicant requisition status is changed via the Applicant File > Activity Page > Assigned Reqs Tab using the Change Status button with checkbox, all merge fields populated as expected now into the Applicant Status Change email notification.---------------------------------------------------------------------------------Item 5: Advanced Parsing & Formatted Resumes

When adding applicants via Applicant > Advanced Import > From File option, the formatted resume is saved to the Applicant File.---------------------------------------------------------------------------------Item 6: Requisitions Questions Defaults & Groups

Multiple requisition questions can now be added to existing Requisition Files keeping defaults and grouping information intact.---------------------------------------------------------------------------------Item 7: Print Application & Applicant Templates

If there is more than one applicant agreement, the one signed by the applicant appears on the Print Application.---------------------------------------------------------------------------------Item 8: Offer Approvals & Restricted Security

The group security offer approvals now allow users to see only their offer approvals in both the applicant file and the Home Page > Open Activities – Pending Offer Section when set to ‘Owned Only’. Additionally when users have group security for offer approvals set to ‘Update’, users can now see the pending offers on the Home Page with the filter checkbox for ‘Show Mine Only’. It now filters to view to show that user his/her pending offers.


---------------------------------------------------------------------------------Item 9: Demographics Page > View Resume

When the Demographics Page is restricted to 'View Only' via group security, users still have the ability to click on the resume. However, there is no 'save' button to this page, so no changes can be made rather this is an effort to see more information about the applicant on this page. ---------------------------------------------------------------------------------Item 10: New Hire Process & New Hire Email Template

In order for this email to work correctly, the applicant must have an email address on file as well as indication as to which email address is the primary one (work or home), otherwise the New Hire Email is skipped.---------------------------------------------------------------------------------Item 11: New Hire Process & Applicant History

When performing the new hire process, the requisition code for which the person is being hired is now written to the ReqCode field of the Applicant History table.---------------------------------------------------------------------------------Item 12: Abra Workforce Connection & Single Sign On

Abra Workforce Connection was updated so that Cyber Recruiter uses the Self Service Login information instead of the email address on file for the user to login with the single sign on. ---------------------------------------------------------------------------------Item 13: Open Activities & Routing without Responses

This is now working appropriately such that users will see all routings without responses unless the ‘Show Mine Only’ checkbox is selected in the Home Page > Open Activities.---------------------------------------------------------------------------------Item 14: Requisition List & Copy Feature

The ability to copy requisitions in the Requisition List is now working again without error.---------------------------------------------------------------------------------Item 15: Report Writer – 2 New Fields Added

The View_Req table now includes:

1.) _Status: This field brings in the status description.

2.) 'DaysSinceHire': This is a calculation is often used on the ‘Time to Fill Report’ when there are multiple positions for one requisition. Having it housed in this table as well allows users to select only the View_Req table without joins for the information. Making the report simple and clear.

---------------------------------------------------------------------------------Item 16: Job Alerts – Internal vs External Candidates

If there are internal candidates (Applicants at a HIRED status) with job alerts setup, then the email for the new positions will be sent to them when the position is posted internally. External candidates do not see these alerts. ---------------------------------------------------------------------------------Item 17: Resume Documents - .docx

docx files are now accepted in the Applicant File > Resume Page. They can be saved as historical resumes and will update the text resume when adding a new formatted resume to the page like the .doc and .txt file ones do.


---------------------------------------------------------------------------------Item 18: Applicant History & Requisition Code

Applicant File > History Page now records the requisition code when:

1.) Emailing/Sending Letters from Applicant File > Correspondence page, Applicant File > Activity Page > Offer Tab and Requisition File > Assigned Apps Page.

---------------------------------------------------------------------------------


VERSION 7.0.18 (4) – RELEASED AUGUST 12, 2010

Item 1: Hire into ABRA – Secondary Supervisor

When hiring to ABRA (using ABRA FoxPro), the ability to choose a secondary supervisor is now possible.---------------------------------------------------------------------------------Item 2: Importing Requisitions Error

When trying to import requisitions, there was an error occurring with Version 7.0.17, not previous versions. So if the error is obtained on Version 7.0.17, an upgrade to this Version 7.0.18, is necessary to correct the issue. ---------------------------------------------------------------------------------Item 3: Routing from Applicants Page

Emails are not being sent appropriately to users from the Requisition File > Applicants Page.---------------------------------------------------------------------------------Item 4: Routing to Supervisor Checkbox

The checkbox ‘Route to supervisor of this requisition also’ on the routing pages now works independently of other users selected in the ‘Route To’ box. Meaning it can be selected on its own without other users attached.


VERSION 7.0.17 (24) – RELEASED JULY 16, 2010

Item 1: Update to the Express Level Cyber Recruiter System

The Express Level system of Cyber Recruiter was updated to prevent users from being both a Recruiter and a Hiring Manager. Additionally, the option to change the data label captions for Recruiter and Hiring Manager is now read only and can no longer be edited.

Client Impact:

Clients on the Express Level Cyber Recruiter System who have users set up as both Recruiter and Hiring Manager will not be able to login. They will receive a ‘Login Failed’ error. To fix the login error or avoid it prior to performing the upgrade the following actions:

1. Go to Admin > Security > User2. Edit the User who is setup in the dual role3. Select the appropriate radio button for the Recruiter and Hiring Manager so that one role is set to YES and

the other role is set to NO.4. Click Save Changes Button.

---------------------------------------------------------------------------------Item 2: Report Writer Update

Report Writer engine was re-designed to utilize less memory, thus not taking up as much RAM on the hard drive. Visibility Software upgraded this feature in Cyber Recruiter for all to take advantage of this speedier and condense tool.

Recommendation:

As always, larger reports are more time consuming and take more energy to pull together. It is recommended to utilize filters to make the reports smaller with the right condensed information. There will always be a max limit to what a tool can process and if the max is hit, an error can occur. ---------------------------------------------------------------------------------Item 3: New Requisition History Record

When users make changes to the following fields: Salary Grade, From Salary and To Salary, History is created to note the change.

Recommendation:Since history tracks all and it is all or nothing with access, if users should not see the changes to the salary information or other changes, it is recommended to make the Group Security > Requisition Tab > Req History field to ‘None’.---------------------------------------------------------------------------------Item 4: New Applicant History Record

When users change the field for 'Self Service View' a record, History is created to note the change. ---------------------------------------------------------------------------------


Item 5: Group Security on Experience Page

Group Security is updated such that when the Applicant Skills field on the Applicant Tab is set to ‘None,’ the grid on the Applicant File > Experience Page no longer shows the skills table/grid.---------------------------------------------------------------------------------Item 6: Login - Email with Underscores

Users now have the ability to retrieve their login information via the Login Page link when the emails have an underscore in them. ---------------------------------------------------------------------------------Item 7: Requisition Approval Email Reminder – Apostrophes

Users now have the ability to receive the requisition approval email reminder when there apostrophes in the User’s last name.---------------------------------------------------------------------------------Item 8: Days Open Calculation

The Days Open (Read-Only) field now calculates the difference between the ‘Date Open’ field and the ‘Close/Fill Date’ field both of which are found in the Requisition File.---------------------------------------------------------------------------------Item 9: Yahoo Hot Jobs – Password Encryption

The password used to submit the job file to Yahoo hot jobs is no longer encrypted as it was not allowing the jobs to post successfully. ---------------------------------------------------------------------------------Item 10: Editing Requisition Questions – Order Number

The ‘Order’ field when adding and editing requisition questions contains the same range of numbers (1-50).---------------------------------------------------------------------------------Item 11: Career Portal > Action Tab – Email to Particular User

A merge field for the Home Phone number of the applicant is now available in the Admin > Career Portal > Action Tab > Email to Particular User option. Click on the icon for the email and add the merge field if necessary.---------------------------------------------------------------------------------Item 12: Applicant Details Page – Hidden Fields

Fields that are no longer in use and hidden on the Applicant Detail Page now store any data contained the fields prior to the fields being hidden. Thus if the page is updated with the fields that are available on the page, the hidden fields stay intact for tracking and reporting purposes. ---------------------------------------------------------------------------------Item 13: Print Application – Graduated Field

The ‘Still Enrolled’ answer for the 'Graduated' field is now displaying on the printed application report. ---------------------------------------------------------------------------------Item 14: Abra Integration – Supervisor Email Address

Company code now passes to Abra for the supervisor and the secondary supervisor and the format of the p_superno field mirrors format for the p_empno field. Both changes allow the supervisor email address field to show correctly on the Abra screens.---------------------------------------------------------------------------------


Item 15: Requisition Report Change

Requisition reports are updated to reference the ‘Open Date’ field instead of the ‘Requested Date’ field.---------------------------------------------------------------------------------Item 16: TalentFilter Updates & Changes

1. When submitting the following fields have asterisks (*) next to them so that users know they are required pieces of information: Category, Education Level and Experience. Additionally if any one of them is not completed, a pop up box reminds the user.

2. Location is only required to be sent over if the checkbox for location is selected. Additionally if the checkbox is not checked, the system will no longer as for a zip code when blank.

3. When import is clicked, the system is now auto-populating the attached requisition drop-down4. After the import, the system is now returning the recruiter to the results page.

---------------------------------------------------------------------------------Item 17: Requisition – Status Date

The 'Status Date' is now automatically updated with today’s date on the Requisition File > Main Page when the status is changed. The field remains a changeable field so the date can be changed as needed.---------------------------------------------------------------------------------Item 18: Employee Referral - Express Level of Cyber Recruiter System

The Express Version does not include the 'Employee Referral' option however the following options were showing prior to 7.0.17. These items are removed as of 7.0.17:

- Group Security on Employee Referral- When Group Security was turned on for Employee Referral - Users saw it from the Main Menu Bar >

Applicant > Employee Referral- Admin > Career Portal > Self Service Tab

---------------------------------------------------------------------------------Item 19: Inbox – Requisition – Status Date

The Inbox column 'Attached Reqs (Desc: Status)' now grays out the status part (non-hyperlink) when it is a requisition is NOT one the users has access. Previously, when group security was set to Change Status = Yes and User Security = Only requisitions based on a role or organizational level, the status in the inbox was still updateable for requisitions outside of the role or organizational levels selected. This is corrected.---------------------------------------------------------------------------------Item 20: Applying to New Requisitions – Changes All Requisition Statuses

If the Actions Field = NO in the Applicant File > Activity Page > Assigned Reqs Tab, then the conditions setup in the Admin > Career Portal > Actions Tab will occur. Otherwise, they do not occur.---------------------------------------------------------------------------------Item 21: Resume Parsing – Invalid Number Error

The ‘Reference’s Phone Number’ field no longer produces an error when parsing a resumes parsing from the web.---------------------------------------------------------------------------------Item 22: Import Tool – Invalid Number Error

The ‘Reference’s Phone Number’ field no longer produces an error when utilizing the import tool.---------------------------------------------------------------------------------


Item 23: Add Routing – Highlight Supervisor Feature

The people icon to highlight the supervisor is now a checkbox that reads ‘Route to supervisor of this requisition also’ under the ‘Requisition’ field on the Applicant File > Activity Page > Routing Tab - Add. ---------------------------------------------------------------------------------Item 24: Route To Field & Tabbing

Tabbing from the ‘Route To’ field now follows suit with the rest of the page without skipping.


VERSION 7.0.16 (3) – RELEASED JUNE 21, 2010

Item 1: Applicant Questions in Applicant Pop-Up

Each individual application question is now available as an option to pull into the Applicant Pop-Up. To add questions, go to: Admin > Page Builder > Applicant > Applicant Pop-Up. This does not apply to hidden questions. Selecting questions in the pop allow for the question and answer to display on the screen when hovering over the applicant name in the applicant file banner.

---------------------------------------------------------------------------------Item 2: Gallup Setup – Application Questions Added with Scoring

A drop-down field of application questions was added to the Gallup setup page in Admin > Links > Pre-Defined Links > Gallup. The drop-down field is titled ‘Move Score To’. The application questions available here are ones that have the answer type of ‘short text answer’. Selecting a question here populates the score from Gallup in the Applicant File. Additionally, the candidate’s overall status can automatically change based on the score provided by Gallup. ---------------------------------------------------------------------------------Item 3: Salary Grade Midpoint – Print Req

Salary Grade Midpoint field was added to the Print Req form for easy access of information.


VERSION 7.0.15 (1) – RELEASED JUNE 21, 2010

Item 1: Report Writer Update

Report Writer tool put out an updated release with minor fixes. Thus, this version added was updated in our system.


VERSION 7.0.14 (11) – RELEASED MAY 17, 2010

Item 1: Returning Applicants applying to Additional Requisitions

Per the Version 7.0.12 Release – Returning Applicants applying to additional requisition, updating to version 7.0.12 or higher has a REQUIRED CLIENT IMPACT. In version 7.0.12, there were additional fields added for redirection of returning applicants and statuses when applying to additional requisitions as needed. In version 7.0.14, these fields are necessary and required configuration for the processes to work correctly. Please review the setup direction in version 7.0.12.

CLIENT IMPACT:

See Version 7.0.12 – Item 1: Returning Applicants applying to additional requisitions for configuration setup---------------------------------------------------------------------------------Item 2: Custom Links in HR Products

Custom links are now available in the HR Product drop-down. When configured, it will automatically fill in [Applnum] with the applnum of the person hired.

CONFIGURATION SETUP:

1. Setup the Custom Link first (Refer to Admin Guide for additional assistance2. Go to Admin > Page Builder > Applicant > New Hire Process > Transfer to HR Product – select the custom

link necessary3. Click Save Changes

---------------------------------------------------------------------------------Item 3: Open Date & Requested – Website Option

Open date and requested date are now available options to list in careers and self service and they pull their respective date fields.---------------------------------------------------------------------------------Item 4: Reminder Invite Email – Calendar Times

Calendar changes which were put into interview invite in previous mid-cycle release are now in the interview reminder.---------------------------------------------------------------------------------Item 5: Print Applicant – Misc Fields

Misc Applicant Fields do not display on the Print Application if there is nothing in the fields.---------------------------------------------------------------------------------

Item 6: Updating to Posting Rules

The Posting Days field now allows 3 characters.---------------------------------------------------------------------------------Item 7: Agency Portal - Parsing

The agency portal now uses the new parsing engine which will allow submitted candidates to show up as submissions in the agency portal.


---------------------------------------------------------------------------------Item 8: Returning Applicants – Status Changing

If the Actions field nested in the Activity > Assigned Reqs does NOT equal YES then the actions which are part of the Careers > Actions tab will occur. Otherwise, they will not.---------------------------------------------------------------------------------Item 9: Job Titles in the Browser Title Window

The Job Title now displays in the Browser Title when viewing the job description to give applicants a more descriptive look of the web page they are visiting.---------------------------------------------------------------------------------Item 10: EBI Changes

There are two (2) changes to this area per EBI regulations: 1.) The field ‘Professional References- Basic’ now reads ‘Professional Ref- Basic’ AND 2.) Home State field is now required---------------------------------------------------------------------------------Item 11: Offer Approval History

Requisition code is now in offer approval history for the Applicant making it easier to know what offer approvals are with what requisitions.


VERSION 7.0.13 (2) – RELEASED APRIL 15, 2010

Item 1: Monster Updates to 3 Job Related Fields

Monster updated their system and our current FTP. The _X are removed from the JOB_CATEGORY, JOB_OCC_CATAGORY, and JOB_AD_INDUSTRIES fields so that the uploads work correctly.---------------------------------------------------------------------------------Item 2: Monster Salary Field Value Changes

Coding changes: Only values with numbers go over to Monster instead of straight value of the field.


VERSION 7.0.12 (14) – RELEASED APRIL 14, 2010

Item 1: Returning Applicants applying to additional Requisitions

The system has always had a way to for returning applicants to know if they fully completed additional submissions to other positions with the Complete/Incomplete column in the Self Service on the Home Page. It appears with each requisition the applicant applies to if the requisition has requisition questions. This was put in place in case the applicant applied to the position and closed out the browser before answering the requisition questions.

Now there is a new feature to help users of the system to know the difference as well. Returning applicants who apply to additional positions can now start at one status and achieve another status upon fully completing the submission. The additional configuration below is needed for this feature to work:

Client Impact:1.) Go to Admin > Website > Career Portal > Self Service Tab > 2.) Click Edit Icon for the ‘Main’ section3.) Click on the ‘Browse Open Jobs’ Tab 4.) Scroll down the page and set the two last fields as needed:

a.) Change applicant status to: This is a drop-down field of applicant statuses in the system (Recommended to use something like ‘Incomplete Candidate’)

b.) If answered questions unacceptably, change to: This is a drop-down field of applicant statuses in the system (Recommended to use something like ‘More Qualified Candidates’)

c.) If answered questions acceptably, change to: This is a drop-down field of applicant statuses in the system (Recommended to use something like ‘Candidate’)

---------------------------------------------------------------------------------Item 2: Report Writer Error

New dll files are update in Cyber Recruiter to fully utilize the Report Writer feature again. ---------------------------------------------------------------------------------Item 3: Applicant Agreement – Applicant Name Merge Field

The merge fields {LastFirst} and {FirstLast} now pull the applicant’s name to the applicant agreement when used in the formatted selected.---------------------------------------------------------------------------------Item 4: Modifying Existing Requisition Notes

Changes to existing requisition notes are now being saved.

---------------------------------------------------------------------------------Item 5: Interview Request – Change Applicant Status

The ability to change the status of the applicant at the time of requesting an interview is only applicable to those who have the security permissions to do so. ---------------------------------------------------------------------------------


Item 6: Offer Approvals with ‘Owned Only’ Security

Users with the Offer Approval security set to Owned Only can now edit the offers they have started/created as well as restart the approval process on them as needed. ---------------------------------------------------------------------------------Item 7: Applicant Status List – Interview & Offers

The available applicant statuses drop-down now references two places in the system to determine what shows in the field when making an interview request and offer approval request.

1.) Admin > Security > User – determines what role(s) each person plays in the system – Recruiter, Supervisor, and/or Evaluator. 2.) Admin > Codes > Applicant Status Code table – determines what role sees each code

---------------------------------------------------------------------------------Item 8: Offer Approvers

The software now supports having the same user in the approval list more than once.

---------------------------------------------------------------------------------Item 9: Career Portal > Self Service

The email to send applicants their forgotten login information now allows for a link back to the initial career page on the website when included.---------------------------------------------------------------------------------Item 10: Career Portal > Job Browsing Page

Columns in the table now sort alphabetically when clicking on the headers for the column.---------------------------------------------------------------------------------Item 11: Correspondence Attachments

Attachments added at the time users are sending email correspondences, are now saved.---------------------------------------------------------------------------------Item 12: Actions for Requisitions ‘On Hold’

Requisition Statuses coded as 'On-Hold' are treated as 'Open' statuses related to the operation of the Actions for the On-Line Application. The requisition is not listed on the website but if an applicant starts the application process and completes is AFTER the job has been put on hold, the status related to the requisition for that applicant and the corresponding other actions will occur as if the job was Open.---------------------------------------------------------------------------------Item 13: Requisitions > Assigned Apps Page

1) Group/Ungroup Button combined into one button instead of two which either says Group or Ungroup depending on the current view on the page. 2) Set Filter/Change Filter button added to the page which allows a user to set a filter for this page which adds a filter to the applicant statuses to show only the statuses selected in the filter on this page.

NOTE: "Blank" means all statuses will be shown on this page.---------------------------------------------------------------------------------Item 14: Status Change in Search Results

If group security is set to the user cannot change a status, the user is not able to mass change statuses via the Applicant Find or Applicant Search results pages.


VERSION 7.0.11 (2) – RELEASED MARCH 22, 2010

Item 1: Report Writer - Updated

Report Writer was updated to their latest and greatest version.---------------------------------------------------------------------------------Item 2: Employee Referral

The ability to submit employee referrals upon clicking on the ‘Add Another Position’ from the Referral Link is working appropriately.


VERSION 7.0.10 (4) – RELEASED FEBRUARY 25, 2010

Item 1: Requisition History – Status Date

As of 7.0, when changing a status on the Main page of the requisition the status date is a user controlled field. If this field is left blank, the date written to history is the current system date (aka today's date). Otherwise the date is filled in manually by the user. This feature allows requisition history creation at a later date (if the system needs to be back-filled). It also allows for tracking changes in a chronological order if the field is trained to be left blank on the Requisition File > Main Page.---------------------------------------------------------------------------------Item 2: Error Message – Applicant’s Page of Requisition File

Error message was appearing when you deleted more than one person from the Applicant Page of the requisition. This is resolved.---------------------------------------------------------------------------------Item 3: Invite Email – Outlook Calendar

Cyber Recruiter updated behind the scenes so that time always goes in as GMT. Previously, there was a distinction of the way time was written for Outlook 2007 Users and all other Users.

Client Impact:This update means that the Outlook setting field in the User Security is no longer needed or necessary. Currently the field is still there but is not applicable---------------------------------------------------------------------------------Item 4: Abra – Rehire & Job Change Processes

Original issue was the rehire and job change information was not being passed to Abra from Cyber Recruiter. This issue was resolved. During testing it was discovered that certain fields were not being passed even though they appeared on the page for entry. To adjust this and make it clearer as to what is being passed, the following changes were made to the rehire and job changes page:

1. Rehire process no longer includes the fields for email address or EEO information.2. Job Change process no longer includes the fields EEO information or demographic information but is

displayed in a ‘read only’ manner for easy recall.The reason these pieces of information are not being pulled from the Cyber Recruiter during these two processes is to eliminate the possibility of overwriting Abra information with out-dated information. Changes should always be made in Abra first and then depending in Cyber Recruiter as needed.

NOTE: This was how the system has been operating; the screens are updated to make it clearer.


VERSION 7.0.09 (15) – RELEASED JANUARY 13, 2010

Item 1: CostPoint Export File

Duplicate Checking on the Contact Info page has been deactivated for the parsing tool. The duplicate check will continue to work for the upload process. If a person is a duplicate in the system the message will appear immediately instead of re-directing to the contact information page.

Client Impact: This is slightly different so clients will need to be aware of the change and tech support should be aware in case clients contact us saying the feature isn't working---------------------------------------------------------------------------------Item 2: CostPoint Export File

A check was added to the system on the Applicant File > Deltek CostPoint Page to keep Users from adding Applicants/New Hires to the Export page twice.---------------------------------------------------------------------------------Item 3: Custom Page in Applicant File

When accessing a custom page, the drop-down menu now reflects the name of the page after it is selected instead of Activity or Demographics.---------------------------------------------------------------------------------Item 4: Requisition Code in Emails

Prior to Version 7.0.00, the requisition code was included in the generated emails when a person is selected. It was omitted in Version 7.0.00 and has been re-added in Version 7.0.09---------------------------------------------------------------------------------Item 5: Routing Applicant

Route applicant to the recruiter of the position(s) applied for: Routing should come from drop down located in Careers < Actions and Self Service > Main > Browse Open Jobs: all choices are now viable: 1. Default Online user, 2. Recruiter of the position applied for and 3. Supervisor of the position applied for---------------------------------------------------------------------------------Item 6: Self Service - Password Generation

Self Service Password Generation: If first or last name is chosen to be part of the Self Service password, an apostrophe in first or last name will not affect the generation of the self service password.---------------------------------------------------------------------------------Item 7: Cut & Pasting HTML CodeYou can now cut and paste HTML code into the editor (for example on the careers pages) and have it save it correctly.---------------------------------------------------------------------------------Item 8: Interview Scheduling

Interview dates and times are now holding as entered into the invite. ---------------------------------------------------------------------------------


Item 9: EBI Required Fields

The following fields: employerorgname, employerlocation, schoolname, and schoollocation are now required for the EBI interface.---------------------------------------------------------------------------------Item 10: Req List – Assigned App Column

Users are now able to sort by the assigned applicants in the Req List without a problem. ---------------------------------------------------------------------------------Item 11: Req List – Data Label Column

The requisition "Requested Date" field was added to the drop down list of columns choices for the Req List Setup:1) Admin > Page Builder> Requisitions > Requisition List 2) Home Page> My Preferences > Req List Tab. NOTE: The Requested Date is the former Open Date field in versions prior to 7.0.---------------------------------------------------------------------------------Item 12: Req List – Sorting Columns

When Users change the default settings in the Req List and then sort on the columns, the new filters now hold without reverting back to the original defaults. ---------------------------------------------------------------------------------Item 13: Reporting – Offer Approvals

The Offer Approval REQUESTED BY field is now populating with the name of the person who requested the offer for reporting purposes.---------------------------------------------------------------------------------Item 14: Applicant History – Status Field

The status code of the status which was changed has been added to the export field options when selecting 'Applicant History'. The field option on the list is Historical Status. The field for 'Status' has been changed to 'Overall Status' to avoid confusion between the two statuses.---------------------------------------------------------------------------------Item 15: Date Clarification - Requisitions

Clarification of date fields between the Admin Setup for the Requisition Form and the Requisition File:Admin > Page Builder > Create Req Form > Wizard Layout Tab > Main Page Requisition FileHyperlinks on the Main Page Edit Page of Fields on the Main Page Main PageOPENDATE Date Requested Date RequestedPOSTDATE Open Date Open DateDATENEEDED Date Needed Needed By (Name configurable

under Req Details)



Item 1: Security Group – Application Page

There is now the ability to scroll the long answers on the Application Page when security group setting equals ‘View Only’.---------------------------------------------------------------------------------Item 2: Create a Requisition – Requisition Questions

The ‘Group’ filtering option on the Requisition Questions Page of the Create Requisition Form is now working correctly.---------------------------------------------------------------------------------Item 3: Create a Requisition Page

This page has been widen to allow for longer fields and answers.---------------------------------------------------------------------------------Item 4: Create Req Form – Hidden Fields

Date fields can now be added to the Create Req Form and be disabled and hidden to allow for the pre-population of dates (Open Date, Posted Internally, Posted Externally, etc.)---------------------------------------------------------------------------------Item 5: Website – Searching Box Feature

The ‘Search Box’ feature has been adjusted so that you can select different criteria to find desired positions.---------------------------------------------------------------------------------Item 6: Evaluator Role & Applicant Status Codes

You can now see all designated applicant status codes when your only role in the system is ‘Evaluator’ ---------------------------------------------------------------------------------Item 7: Cyber Search – Resume Text

The ‘AND/OR’ option in the Resume Text criteria of the Cyber Search feature is now working correctly---------------------------------------------------------------------------------Item 8: TalentFilter Login & Password

New feature added where a TalentFilter Login and Password are automatically created in Cyber Recruiter when a seat ID is made.---------------------------------------------------------------------------------Item 9: Search Log & Requisition Status

New field 'Req status to display' was added to the Admin > Logs > Search Logs. This pick list of requisition statuses allows you to highlight and select which requisitions statuses that searches should pull. Upon upgrading this field will be default to BLANK which means all requisitions. To utilize this feature, the Administrator needs to select the desired statuses.---------------------------------------------------------------------------------


Item 10: Search Log & Requisition Status

Date fields can now be added to the Create Req Form and be disabled and hidden to allow for the pre-popuation of dates (Open Date, Posted Internally, Posted Externally, etc.)



Item 1: Requisition Questions

The ability to use the symbols < > in requisition questions is now available.---------------------------------------------------------------------------------Item 2: Print Application & Miscellaneous Fields

The following fields located in Admin > Page Builder > Applicant > Applicant Detail now shows on the Print Application when they are being used: Position Desired, Over 18, Desired Location and Travel.---------------------------------------------------------------------------------Item 3: Print Application & Security Settings

Sections from the Applicant File > Experience Page now display on the ‘Print Application’ view when security setting for the User is set to ‘Add Only’.---------------------------------------------------------------------------------Item 4: Correspondence Page & Print

The ability to print on the Applicant File > Correspondence Page has been corrected.---------------------------------------------------------------------------------Item 5: Correspondence Page & Security Settings

Correction made to the security settings on the Applicant File > Correspondence Page. When the security setting is equal to ‘View Only’ Users will have the ability to view all records but not modify, add or delete. ---------------------------------------------------------------------------------Item 6: Interview Evaluation Form & Print

HTML code no longer shows on the print view of the Interview Evaluation Form when it is being used.---------------------------------------------------------------------------------Item 7: Interview Evaluation Form & Edit

Correction made to the spacing on the page when in the Interview Evaluation Form edit view.---------------------------------------------------------------------------------Item 8: Home Page & Deleting Routings Without Response

The ability to delete routings without responses from the Home Page has been corrected.---------------------------------------------------------------------------------Item 9: Find Applicant by Req Status

Correction made to the Find Applicant search by Requisition Status so that the specified date range accurately filters the search as needed and when can be sorted by Requisition as needed.---------------------------------------------------------------------------------Item 10: Find Applicant & Security Settings

When User security settings for the Applicant File > Correspondence Page is set to ‘Add Only’ they will be able to do a mass email from the Find Applicant search results page.


---------------------------------------------------------------------------------Item 11: Requisition Code & Slash Symbol

Requisition Codes can now contain slashes / or \---------------------------------------------------------------------------------Item 12: Assigned Apps Page & Grouping

On the Assigned Apps page, if you group the list and then expand the list for one group, the check-mark at the top of the table will check the applicants in the group.---------------------------------------------------------------------------------Item 13: Email Attachments

When sending an email via a letter or standard email communication, the ability to select multiple attachments via the user's hard-drive has been restored.---------------------------------------------------------------------------------Item 14: Skills Search

The Skills Search on the resume will find the skill now in the resume if a ‘tab’ preceding the skill. ---------------------------------------------------------------------------------Item 15: Self Service – Contact Us Page

Dropdowns in the ‘Contact Us’ Page of the Self Service for the ‘Should this page be available to employees/applicants’ are now holding the values entered.---------------------------------------------------------------------------------Item 16: Inbox – Attached Requisition & Emails

Emails are being sent to the Recruiter and Hiring Manager as selected when emailing from the Inbox – Attached Requisition Description-Status hyperlink. ---------------------------------------------------------------------------------Item 17: Inbox – Attached Requisition & Emails

In rare instances where the HotJobs file attachment will not transfer into HotJobs a new option has been added to create the file as an unencrypted body of the email to HotJobs.---------------------------------------------------------------------------------


VERSION 7.0.06 (3) – RELEASED OCTOBER 13, 2009

Item 1: Interview Evaluation Form & Process

When the interviewer completes the interview evaluation from the interview confirmation email, the interview evaluation email is being generated appropriately and is being sent back to the person who originated the interview request. Required fields on the interview evaluation form are enforced so the activity is not completed until all required fields filled out. Lastly, the ‘Edit’ option on the interview activities is available for only those who have the right security permissions.---------------------------------------------------------------------------------Item 2: Find Applicant Results & Email

An email can now be sent from the ‘Find Applicant’ search results page to large amount of applicants (400 +).---------------------------------------------------------------------------------Item 3: Report Writer – New Field

A new field ‘DaysToApprove’ was added to View_Req data source in the Report Writer.


VERSION 7.0.05 (11) – RELEASED SEPTEMBER 15, 2009

Item 1: Internally / Externally Posting Dates

These dates have been added to the create req form so requesters can determine specific dates that jobs should be posted. NOTE: this should not be used if the Posting Rules tab is controlling the dates as they will be overwritten with the approval process. ---------------------------------------------------------------------------------Item 2: History Records for Transfers

When applicants are transferred between databases the originating database now records a record in the Applicant's history stating that the record was moved. It includes the name of the database it when to, who moved the record and the date/time. In the receiving database, the information about where the data came from is also recorded.---------------------------------------------------------------------------------Item 3: Cyber Search without OFCCP Logging

Cyber Search has been updated so it can run without having the OFCCP search log activated under Admin > Logs > Search Log. ---------------------------------------------------------------------------------Item 4: Grouping for Offer Questions on Offer Request Page

The grouping of the offer questions on the Offer Request Page has been changed to appear as headers for the questions instead of as a drop-down selection on the page. ---------------------------------------------------------------------------------Item 5: Costpoint ‘Email’ Setup

Email tab in the setup for the Costpoint page has been removed. ---------------------------------------------------------------------------------Item 6: Abra Payroll Tabs when Hiring

The Payroll tabs for the Abra New Hire process were showing even when they were deactivated. This has been resolved. ---------------------------------------------------------------------------------Item 7: Status Merge Field in ‘Status Change Email’

The status merge field in the Status Change Email was pulling the wrong status. This has been corrected.---------------------------------------------------------------------------------Item 8: Application Questions Page of Self Service Module

The short text and drop-down answer response locations have been realigned to appear better on the page. ---------------------------------------------------------------------------------Item 9: Military History - Serial # Field

Serial # changes to Service # on the Military History page to be more accurate. ---------------------------------------------------------------------------------Item 10: Group Missing When Importing Users


The import function for users has been updated to ensure the Group column is properly assigned when importing in the list from a spreadsheet. ---------------------------------------------------------------------------------Item 11: Print Application & FIreFox

After opening the 'Print Application' screen in Firefox, when I try to print it, it comes out incorrectly (with random characters instead of the actual words). When I do the same in Internet Explorer, it prints fine


VERSION 7.0.04 (7) – RELEASED AUGUST 17, 2009

Item 1: Req Question Captions on Application Page

The captions, aka questions, which result in a long text answer and appear on the Application page, were previously hidden. The page has been updated to ensure these questions appear. ---------------------------------------------------------------------------------Item 2: Req Question Group in Requisition

The group associated with a req question was disappearing after the question was edited. This has been corrected.---------------------------------------------------------------------------------Item 3: Mass Change Status

When using the Applicant > Find Applicant page to mass change statuses, the page has been updated to reflect only Overall Statuses and not all Statuses.---------------------------------------------------------------------------------Item 4: Parsing from Website

Adjustment has been made to the public careers site which was previously preventing the parsing tool to be used publically. ---------------------------------------------------------------------------------Item 5: Assigned Apps Page Sorting

Error has been resolved which was appearing when sorting by the status date.---------------------------------------------------------------------------------Item 6: Agency Portal Login

Error has been resolved which was occurring upon logging into this module.---------------------------------------------------------------------------------Item 7: Applicant Demographics - Security

When setting the Group Setting for Applicant Demographics, Users can now see the Applicants option of the Main Menu Bar.---------------------------------------------------------------------------------


VERSION 7.0.3 (23) – RELEASED JULY 31, 2009

Item 1: Password Requirement for Home Page Response

CLIENT IMPACT: The additional password entry for approval of Requisitions and Offers has been removed from the Home page.---------------------------------------------------------------------------------Item 2: Assigned Apps Page of the Requisition

CLIENT IMPACT: This page has been re-worked to allow for better loading and action from the page. In order to accomplish this goal the layout of the page was updated and the text box which allowed a user to narrow the list of applicants by status has been removed; in its place, ‘Group’ and ‘Un-Group’ buttons have been added to the top of the page which will group all of the applicants by a status for quick navigation by status.---------------------------------------------------------------------------------Item 3: EBI Page Editing

EBI multi-record pages (ex Previous Employment) now allows for the deletion of line items from the page in addition to the previous feature of editing the record.

CLIENT IMPACT: The page previous imported all records from the information already part of the applicant file. The page no longer automatically does this step but there is now a link on the page to pull the information into the page for editing and review. ---------------------------------------------------------------------------------Item 4: Location of Recent Items box

The box was displaying behind the menu item for some of the job board pages. It has been adjusted for easier access.---------------------------------------------------------------------------------Item 5: Outstanding Interview Evaluations

Evaluations where unanswered questions which were not required were still showing on the Open Activities view. This has been adjusted.---------------------------------------------------------------------------------Item 6: Editing Previously Saved Correspondence

Page has been updated to allow a user to edit a letter, resave the record and then email it to an applicant.---------------------------------------------------------------------------------Item 7: Employee Referral Bonus Paid Date

Page has been updated to allow for a blank date on the page.---------------------------------------------------------------------------------Item 8: Offer Questions Not Forcing Requirement

Page has been updated to ensure all questions marked in setup are required when the user is entering in an offer request.---------------------------------------------------------------------------------Item 9: Password Error in CareerBuilder

When editing the CareeerBuilder account, the password error has been resolved.


---------------------------------------------------------------------------------Item 10: TXT and PDF Resume Formats

When using the manually importing applicants using the Advanced Import tool, TXT and PDF are now valid file formats.---------------------------------------------------------------------------------Item 11: Interview Evaluation Merge Fields

Printable format of the evaluation form has been updated to ensure the merge fields correctly update to the printed page.---------------------------------------------------------------------------------Item 12: Follow-Up Date in Notes

The error message which was appearing when a follow up date was entered as the user added a note has been adjusted. ---------------------------------------------------------------------------------Item 13: Print Req Form Setup

The setup page for the Print Req Form has been updated to include the Open Date, Internally Posted, Externally Posted and Date Removed fields. It has also been updated to display the field name of Requested Date instead of Open Date as this was inconsistent.---------------------------------------------------------------------------------Item 14: Correspondence Page

Cancel button has been updated to refresh the screen and take action with one click instead of two.---------------------------------------------------------------------------------Item 15: Deleting Values

GreatPlains codes and the custom links page have been updated so the user can delete the record.---------------------------------------------------------------------------------Item 16: Word Attachment Sent via Notes page

When sending a Word document via the Note page the file type was changing to .dat. This has been correct.---------------------------------------------------------------------------------Item 17: Costpoint Import

Error message generate when importing the file into Costpoint has been fixed.---------------------------------------------------------------------------------Item 18: Value in Time to Fill Report

Approval Date added to the date field filter in the standard report for Time to Fill Analysis---------------------------------------------------------------------------------Item 19: Red X When Sending an Offer Letter

The red X which was appearing when a PDF version of an offer letter was created has been fixed.---------------------------------------------------------------------------------Item 20: Red X When Sending an Offer Letter

The red X which was appearing when a PDF version of an offer letter has been identified. When using images in the letter template, the full path to the URL must be in the HTML code, not just to the file. ---------------------------------------------------------------------------------Item 21: Job Notification Email Merge Field


Page adjusted so the {ReqType} field correctly merges into the email sent to the applicant. ---------------------------------------------------------------------------------Item 22: Employee Find from Referral Page

If only one employee matches the search for employees from the Employee Referral page, the result page no longer takes you to that employee’s record. ---------------------------------------------------------------------------------Item 23: Misc Page Title in Self Service

Page has been updated so the title field can accept a value.---------------------------------------------------------------------------------


VERSION 7.0.2 (13) - RELEASED JUNE 30, 2009

Item 1: Abra Transfer – Hire & Effective Dates

These dates are now populating correctly when transferred to Abra.---------------------------------------------------------------------------------Item 2: Inbox

Inbox has been adjusted to not generate an error when taking mass action from this view.---------------------------------------------------------------------------------Item 3: Submit Referral Link in the Self Service Module

The link for the employee referral submission as part of the job posting has been re-established.---------------------------------------------------------------------------------Item 4: Req Find

The caption on the Requisition Find has been changed to Requested Date instead of Open Date to be more accurate. The date range which is used will reference back to the Requested Date on the Main page of the requisition. If left blank it will return all records within all dates and any requisitions where the date is blank.---------------------------------------------------------------------------------Item 5: Req File > Agency Page

Selecting the Agency page from inside the Req File refreshes the page to the Agency Portal access page instead of leaving it on the Main page. Any client who created a custom link to access the page can now remove this custom link and use the standard page. ---------------------------------------------------------------------------------Item 6: Req File > Monster Page

Account now appears correcting when updating the Monster page. Any client who is following the custom process to manually update the Account code can stop doing this additional step. ---------------------------------------------------------------------------------Item 7: Req File > CareerBuilder File Transfer

The CareerBuilder file no longer generates an error when sending the file to CareerBuilder. ---------------------------------------------------------------------------------Item 8: App File

Restricting access to the Activity pages no longer affects the function of the drop-down menu for the Applicant pages. If the Activity pages are turned to NONE, the default page for the Applicant will be Demographics. ---------------------------------------------------------------------------------Item 9: App File > Activity Pages

Security readjusted to prevent adding and deleting of records if the Group security is set to View Only.---------------------------------------------------------------------------------Item 10: App File > Activity Page > Interview Tab – Update Access

If a user has group security access to the Interview page set to Update but does not have access to the requisition, the screen will appear as read only instead of full update access. The user will be able to view the details but will not be able to edit or delete the interview details.


---------------------------------------------------------------------------------Item 11: App File > Activity Page > Offer Tab – Update Access

If a user has group security access to the Offer page set to Update but does not have access to the requisition, the screen will appear as read only instead of full update access. The user will be able to view the details but will not be able to edit or delete the offer details. ---------------------------------------------------------------------------------Item 12: App File > Activity Page > Offer Tab - Approvers

You are now able to delete approvers from the page.---------------------------------------------------------------------------------Item 13: App File > Emailing Letters

Preview function in the emailing action now properly displays the letter which is attached.---------------------------------------------------------------------------------


VERSION 7.0.1 (6) - RELEASED JUNE 15 , 2009

Item 1: Reports > Requisition ReportsRequisition/Assigned App Report now contains the Applicant Status per Requisition Filter again.

---------------------------------------------------------------------------------Item 2: Requisition File > Applicants Page LayoutThe page has changed to accommodate a large volume of Applicants. The table will grow to suit the number of applicants who apply instead of making several pages.

---------------------------------------------------------------------------------Item 3: Applicant File > Notes Page > EmailYou can now edit an applicant note and click the email somebody as needed.

---------------------------------------------------------------------------------Item 4: Applicant File > Correspondence PageWording changed on the Correspondence Page to be clearer. Removed the word 'send' and replaced it with 'save'.

---------------------------------------------------------------------------------Item 5: Skills Import/Read Resume

Skills can now be imported using a spreadsheet through the import tool containing a third column for skills categories without any issues. Previously, if that third column was included that information was considered in the synonym of the skill instead of the skill category.

---------------------------------------------------------------------------------Item 6: Requisition File > Drop-Down List

The Drop-Down list in the Requisition File now works appropriately.


VERSION 7.0.0 (25) - RELEASED JUNE 1 , 2009

Items in this section were included with the release of version 7.0 but were not included in the release notes because they did not have significant impact on clients. The items below are listed only for reference for those clients who requested an item or enhancement to the system and to communicate changes which were made to the system.

Item 1: Admin > Inbox – Custom OptionThe Custom Option has been removed from the Inbox list of options--------------------------------------------------------------------------------Item 2: Admin > Create Req Process – Organization Page

HTML editor has been added Organization page of the Admin > Page Builder > Requisition > Create Req Form to allow users to add in HTML text to the Req Creation instructions page.

---------------------------------------------------------------------------------Item 3: Admin > Self Service – Job AlertsThe user defined data label for the Req Type field is now carried over to the Job Alert section. Previously the Job Alert option read Job Category regardless.

---------------------------------------------------------------------------------Item 4: Add Applicant – SS Login Field

The tabbing in the Advanced Import feature now goes in order down the left hand column and then the right hand column when the added field - SS Login is enabled.

---------------------------------------------------------------------------------Item 5: Add Applicant – Advanced Import InstructionsAdd Applicant > From File - The instructions now read: "Click the 'Select' button below to find the resume you'd like to import and click Process. You may import .doc or .txt files..." to match the new Select button.

---------------------------------------------------------------------------------Item 6: Add Applicant – Document Extension Instructions Wording on the Add Applicant > File Import page have been updated to be clearer as to the file types and what will be added to the system upon completion. New wording is as follows: Click the 'Select' button below to find the resume to import and click Continue.Using .doc or .docx files will save the formatted resume while creating a text resume.Using .txt files will ONLY create a text resume.

---------------------------------------------------------------------------------Item 7: Search Results – Column Headers LabelsInbox, Applicant Find and Applicant Search results tables now all have the word 'Resume' and 'Experience' as column headers.---------------------------------------------------------------------------------Item 8: Applicant File – Restricted Security & Notes

Users with 'Add Only' or 'View Only' for the Applicant's Notes, can now read long lengthy notes without them getting cut off.


---------------------------------------------------------------------------------Item 9: Applicant File – Requisitions No Longer in SystemIf you click on a Requisition Hyperlink in the Applicant File > Status/History Page that is no longer in the system, you will get a red stop sign error read - Error finding this requisition.

---------------------------------------------------------------------------------Item 10: Applicant File > CostPoint PageCostpoint Page has been updated to display the fields in a wider format to ensure the full description can be seen.

---------------------------------------------------------------------------------Item 11: Applicant File > Application PageThe text on the Application page of the Applicant file has been changed from "Signed agreement" to " Signed Application Agreement".

---------------------------------------------------------------------------------Item 12: Applicant File > Attachments PageThe Offer Letter Email Attachment Selection display the select button graphic in the next line instead of over the Select Button area that activates the attachment browse.

---------------------------------------------------------------------------------Item 13: Home Page > Interview CalendarWhen there are multiple interviews on the same day, the Interview Calendar will now default them in the order of the time scheduled on that day for the Calendar View, Day View and Print Option.

---------------------------------------------------------------------------------Item 14: Report Writer – Bad Configuration

With the upgrade of Cyber Recruiter application to .NET 2.0, the 'Bad Configuration' error with the Izenda Report Writer should no longer occur.

---------------------------------------------------------------------------------Item 15: Requisition File > Assigned Apps PageOn the Assigned Apps Page, if the requisition is sorted by Status and then the Print option is selected, the print preview keeps the order by Status.

---------------------------------------------------------------------------------Item 16: Requisition File > History Page

Changes to the Status Date when you change the Status is now written to history

---------------------------------------------------------------------------------Item 17: Requisition File > Main PageAutoPost data label now reads ‘Auto Open’.

---------------------------------------------------------------------------------Item 18: eOffer Page - WordingThe wording on the decline button on the eOffer response page has been changed from 'I Deny' to 'I Decline'

---------------------------------------------------------------------------------Item 19: Processes > Applicant Import - SSWizardThe Self Service Wizard field now displays correctly when selected as a field to up in the Applicant Import

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Item 20: Job Alerts – ‘From Email’There is now the option to choose who the email comes from in the Job Alerts.

---------------------------------------------------------------------------------Item 21: Applicant History

When an Applicant applies to a position via the Self Service, the history is now recording that he/she did this.

---------------------------------------------------------------------------------Item 22: Offer Tab & GroupingGrouping filters on the Offer Edit Page are now work accordingly with the rest of the page and information captured.

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Item 23: Self Service Password Generation – Home ZipWhen {HomeZip} field is used as the Self Service Password Generation scheme, it now displays in the initial Acknowledgement/ Confirmation Email to the Applicant.

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Item 24: Agency Portal – Agency User Emails

Agency Portal > Action Tab > Agency User's Emails are now working as intended.

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Item 25: Agency Portal – Agency User EmailsApplicants can now see Requisition Questions/Answers in the Self Service as answered when entered with the online application


Web viewVersion 7.0.18 (4) – Released August 12, 2010 19. Version 7.0.17 (24) – Released...

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Transcript of Web viewVersion 7.0.18 (4) – Released August 12, 2010 19. Version 7.0.17 (24) – Released...