INVITATION FOR THE SUBMISSION OF QUOTATIONS FOR THE PROCUREMENT OF LAN AREA NETWORK

CS/SCM/R15-16/05

1. BACKGROUND INFORMATION

2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of

Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance

interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of,

the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

2. PURPOSE AND BACKGROUND

3.1. The purpose of this Request for Question (RFQ) is to solicit quotations from reputable service providers for the

procurement of Wireless Networking LAN for the GDE e-Learning schools.

3. SPECIFICATIONS

3.1. OVERVIEW

1) The computer network should consist of both wired and wireless access points.

2) The network should be able to handle the simultaneous connection and management of all

wireless and fixed computer devices to be used in the school including (but not limited to) one

tablet per student, teachers tablets and laptops, PC’s, printers and other networkable IT

equipment.

3) The network should be designed so that, when being utilised by all students during the normal

school day, the network speed is adequate for normal teaching requirements.

4) The wireless network should cover the insides of every classroom, laboratory and office (all the

areas mentioned in the electrical scoping document and/or addendums) as well as the external

areas between classrooms (excluding the sports fields).

5) The wired network should be to all the points identified in the electrical scoping document

and/or addendums.

6) The network should include management software enabling remote management of the

system.

3.2. DESIGN

The Network should incorporate:

1) An Access Controller (AC) mounted in the Server Rack based in the Server room located in the

Administration block. The AC should include Network Management Software.

2) Switch/s should be located in each classroom block as required (in IT Support/Control Rooms

and other identified locations). The classroom block should be linked to the AC by fibre optic

cable and by Cat6 cable to provide redundancy as per the electrical scoping document.

3) The switch/s (as appropriate) should connect via CAT6 cable to the Wireless Access Points

(WAPS) and classroom/laboratory etc. wired network points. If preferred, additional

10/100/1000T switches may be located in classroom/laboratory store rooms to reduce the

CAT6 cabling required.

4) Each classroom should be covered by a WAP capable of handling all wireless users in that

classroom. Each classroom/laboratory etc. should also have 3 wired network points in the

front (one for the teacher and two for connection to other networkable devices).

5) The network must be configured in such a manner (especially conduit and sleeves) that

required maintenance can be done with ease in case of any equipment failure, i.e. fibre optic

cable, CAT6 cable, switches, etc.

3.4. ACCESS CONTROLLER (AC) SPECIFICATIONS

1) Rack Mountable Layer 3 Controller

2) 10 Gbit/s optical uplink capability

3) Connectors to allow fibre and CAT6 (for redundancy) connection to L2 Switches based in IT

Support/Control Rooms in Classroom blocks

4) Conforms to 802.11a/b/g/n standards

5) Provides both wired and wireless aggregation services

6) Includes centralized network management application (NMS) that allows:

a) Optimization of network performance

b) Intelligent radio management

c) Load balancing

d) Roaming between AP’s

e) Control of security policies and data-forwarding modes for both wired and wireless

access.

7) Includes PoE (Power over Ethernet) capability in order to power AP’s if required.

3.5. SWITCH SPECIFICATIONS

1) Rack Mountable Layer 2 Switch

2) 10 Gigabit Ethernet uplink port for fibre connection to AC (also a CAT6 uplink port)

3) Sufficient 10/100/1000BASE-T ports for CAT6 connection to WAP’s and classroom data network

points.

4) Includes PoE capability in order to power AP’s if required.

3.6. WIRELESS ACCESS POINT SPECIFICATIONS

1) Designed for small signal coverage area, high density of users and high capacity demands

2) Designed for either indoor or outdoor operation depending on location of AP

3) Controller based (Fit AP’s)

4) Conforms to 802.11a/b/g/n standards

5) Dual band (2.4 GHz and 5 GHz)

6) Integrated antennas

7) Supports both PoE and wired power options (from Classroom Storerooms or from IT

Support/Control Rooms)

8) To be installed with wired power or PoE Injectors in order to achieve optimal performance over

required distances.

4. MINIMUM REQUIREMENTS

4.1. The Service Provider must supply Sci-Bono Discovery Centre with the following minimum

requirement, failing which the proposal shall be automatically disqualified:

1) Certification of Registration;

2) Valid SARS Tax Clearance Certificate;

3) Declaration Forms (SBD 4, SBD 8 & SBD 9) to be obtained from the website www.sci-bono.co.za;

4) BBBEE Rating Certificate Company ownership status;

5) Abridged project proposal that depicts the proposed project methodology, approach, and

implementation plan.

6) Curriculum Vitae of the lead employee.

7) Qualified technicians or Engineers to conduct installations and technical support (provide

certificates as proof).

4.2. REFERENCES

4.2.1. The bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable

references where the bidder has delivered the similar services by simply stating the following:

Name of client

Position

Contact telephone numbers

Dates and Work performed.

5. PRICING SCHEDULE AND DELIVERY

5.1. GENERAL PRICING FEE

1) The bidder must provide a clear and unambiguous price schedule (quotation) with the fixed rates.

2) All disbursements and related costs shall be provided separately, if any, and shall be negotiated.

3) Discounts shall be accepted but without any conditions.

5.2. DELIVERY

1) The delivery address shall be to the various identified Phase 2 Schools. The list and address of these shall be

made available to the successful bidder(s).

2) Service providers must confirm the availability of stock and the delivery date. Failing to provide this

information may result to the disqualification of the tenderer’s bid.

6. CONDITIONS FOR SELECTION / SHORT LISTING

6.1. Proposals submitted will be evaluated using a system Method 3 (Financial Offer, Quality and

Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) of Sci-

Bono’s Supply Chain Management Policy.

6.2. All bids shall be subjected to the preliminary evaluation process and bidders who shall not

the minimum requirements set by this RFQ shall automatically disqualified and shall not be

evaluated for functionality, and ultimately for price and preference.

6.3. The functionality evaluation criterion shall be as follows:

CRITERIA SCORE RANGE POINTS

Approach Paper(30)

Proposed Approach and Methodology SCORE 30

No understanding of PROJECT

0

Demonstrate understanding of PROJECT, clear timelines and targets

10

Demonstrate understanding of PROJECT, clear timelines, targets

20

Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy

30

Project and Implementation Plan

(30)

Appropriateness of suggested delivery schedule indicating targets and time frames per financial year and ability to reach and exceed the set targets

SCORE 30

No understanding of the PROJECT 0Demonstrate understanding of PROJECT and clear timelines.

10

Demonstrate understanding of PROJECT, clear timelines, and targets.

20

Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy.

30

Organization, Staffing and

Physical Resources

(20)

Verifiable of supporting documents of resources to be deployed in the project

SCORE 20

None 0

Poor: Staffing, and assets 5

Satisfactory: Staffing, infrastructure, and assets machinery, tools.

10

Good: Project manager, staffing, infrastructure and assets) 15

Very Good: Very good resources (clear organogram with a project manager and qualified staffing, infrastructure, financial and assets

20

Tenderer's Experience

(20)

Experience in Applying the Similar Project or Experience of the Lead Employee in Applying the Similare Project

SCORE 20

0 – 2 years 02 – 5 years 54 – 5 years 105 – 8 years 158 years and above 20

TOTAL 100

6.3.1. Any proposal that scores less than 60% shall be disqualified and shall not be evaluated for price and B-

BBEE.

6.3.2. The proposal obtaining the highest number of points may be awarded the contract, although other factors

may lead to a different decision.

6.3.3. In the event of equal points scored, the tender will be awarded to the proposals scoring the highest on BEE.

7. CLOSING DATE AND TIME

7.1. Submissions must be deposited into a tender box clearly marked (LAN NETWORK) on or before 10 June 2015 at 12:00. All documents must be to Corner of Mirriam Makeba & President Street, Johannesburg, 2107.

7.2. A compulsory briefing will be held on the 08 June 2015 at 09:00 at Sci-Bono Discovery Centre,

Johannesburg.

7.3. All correspondences shall be done by e-mail; no telephonic correspondences shall be done before and after

the closing of bid. All bidders shall be informed in writing of the outcome of the bid adjudication process.

8. DISCLAIMER

8.1. Sci-Bono Discovery Centre reserves the right not to appoint a provider and is also not obliged to provide reasons for the rejection of any proposal.

Additional information can be obtained online ( www.sci-bono.co.za) or from the Procurement Desk at Sci-Bono

Discovery Centre, Cnr President and Miriam Makeba Streets, Johannesburg