Vico Office R4 Help File

7/26/2019 Vico Office R4 Help File

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Copyright 2012 by Trimble Navigation, Ltd.

Vico Office R4.0 Help FileUser Guide


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Table of Contents

ContentsVico Office Introduction .............................................................................................................................. 11

Vico Office Workflow .................................................................................................................................. 13

Vico Office User Interface ........................................................................................................................... 15

Main Office UI Components.................................................................................................................... 16

Workflow Panel ....................................................................................................................................... 19

My Dashboard ......................................................................................................................................... 21

Dashboard UI .......................................................................................................................................... 22

Creating a New Project ............................................................................................................................... 26

Packing and Unpacking ........................................................................................................................... 27

Selecting a Database Server .................................................................................................................... 29

Selecting a License Server ....................................................................................................................... 30

Define Settings ........................................................................................................................................ 31

Define Settings UI ................................................................................................................................... 32

Defining Units of Measurement ............................................................................................................. 37

Selecting a Reference .............................................................................................................................. 38

Defining Number of Decimals ................................................................................................................. 39

Edit Tags ...................................................................................................................................................... 40

Edit Tags UI ............................................................................................................................................. 41

Defining a New Tag Category .................................................................................................................. 43

Defining a New Tag with Tag Values ....................................................................................................... 44

Defining Hierarchical Tag Structures ...................................................................................................... 46

Specifying the Use of a Tag ..................................................................................................................... 48

Publish to Vico............................................................................................................................................. 50

Publish to Vico Office UI ......................................................................................................................... 51

Publishing a Model .................................................................................................................................. 52

Publishing a Model Version .................................................................................................................... 54

Manage Models .......................................................................................................................................... 55


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Model Manager UI .................................................................................................................................. 56

Activating a Model ...................................................................................................................................... 60

Deactivating a Model .............................................................................................................................. 63

Importing a Model ...................................................................................................................................... 65

ArchiCAD TOI Creation Settings UI .......................................................................................................... 67

Creating ArchiCAD TOI's .......................................................................................................................... 68

Revit TOI Creation Settings UI ................................................................................................................. 70

Creating Revit TOI's ................................................................................................................................. 71

Tekla TOI Creation Settings UI ................................................................................................................ 74

Creating Tekla TOI's ................................................................................................................................ 75

Takeoff Model ............................................................................................................................................. 76

Mini TOM UI ............................................................................................................................................ 77

Isolating, Highlighting, and Hiding 3D Elements from Mini TOM ........................................................... 83

Selecting Model Elements from Mini TOM ............................................................................................. 86

Selecting Elements with Missing Quantities from Mini TOM ................................................................. 89

Creating a New Takeoff Item ...................................................................................................................... 90

Removing Elements from a Takeoff Item ............................................................................................... 91

Assigning a Different Element Type to a Takeoff Item ........................................................................... 92

Filtering Palette UI ...................................................................................................................................... 93

Applying an 'All Unassigned Elements' Filter .......................................................................................... 97

Applying a Model Filter ........................................................................................................................... 98

Applying a Location Filter........................................................................................................................ 99

Applying a Layer Filter ........................................................................................................................... 100

Applying a Type Filter............................................................................................................................ 101

Applying a Manual Selection Filter ....................................................................................................... 102

Saving a Filter Set .................................................................................................................................. 103

Properties Palette UI ................................................................................................................................. 104

Manually Updating a Quantity of an Individual Element.......................................................................... 107

3D View UI ............................................................................................................................................... 108

Assigning and Unassigning Model Elements using Paint Mode ........................................................... 112


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Assigning Element Surfaces to a TOQ ................................................................................................... 114

Manage Takeoff ........................................................................................................................................ 116

Takeoff Manager UI .............................................................................................................................. 117

Creating a New TOI for a Non-Model-Based Item ................................................................................ 121

Creating a New TOQ for input of Manual Quantities ........................................................................... 122

Creating a New Non-Model Based Location ............................................................................................. 123

Plan Cost ................................................................................................................................................... 124

Cost Planner UI...................................................................................................................................... 125

Basic Cost Planning ............................................................................................................................... 127

Filtering the Cost Plan ........................................................................................................................... 129

Cost Planning with Assemblies and Components ..................................................................................... 131

Using Assembly's Quantities in Component Level ................................................................................ 135

Using a Component Multiple Times ...................................................................................................... 136

Cost Planning with Ranges ........................................................................................................................ 138

Cost Planner Ribbon .................................................................................................................................. 140

Managing Column Visibility ...................................................................................................................... 145

Analyzing Variance .................................................................................................................................... 147

Managing Column Presets .................................................................................................................... 148

Promoting and Demoting Components .................................................................................................... 150

Filtering the Cost Plan based on Quantity Type.................................................................................... 152

Using Auto-Complete ............................................................................................................................ 154

Importing a Vico Estimator Database ....................................................................................................... 156

Setting the Active Copy Mode .................................................................................................................. 158

Using Tags ................................................................................................................................................. 159

Using the Status Tag.............................................................................................................................. 161

Defining Cost Types and Default Markup ................................................................................................. 163

Using Cost Types and Markup................................................................................................................... 165

Saving a Cost Plan Version ........................................................................................................................ 167

Defining Add-Ons ...................................................................................................................................... 168

Dividing Add-Ons .................................................................................................................................. 171


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Cost Planner Reference Browser .............................................................................................................. 172

Cost Planner Project and Reference UI ................................................................................................. 174

Copying Content from Reference to Project ......................................................................................... 175

Cost Planner Formula Editor ..................................................................................................................... 176

Cost Planning with Takeoff Items ............................................................................................................. 178

Combining Multiple Takeoff Quantities .................................................................................................... 180

Defining Advanced Formulas .................................................................................................................... 182

Adding Constant Values ............................................................................................................................ 184

Explore Cost .............................................................................................................................................. 187

Cost Explorer UI .................................................................................................................................... 188

Selecting Comparison Mode and Versions ........................................................................................... 190

Comparing Assemblies to Components ................................................................................................ 191

Using the Highlight and Filter Modes ................................................................................................... 194

Defining a Target Cost Set ..................................................................................................................... 196

Comparing Cost to Target ..................................................................................................................... 198

Defining Comparison Ranges ................................................................................................................ 200

Define Locations........................................................................................................................................ 201

LBS Manager UI ..................................................................................................................................... 202

Defining the Project Bounding Box ....................................................................................................... 205

Adding Floors ........................................................................................................................................ 208

Defining Zones ...................................................................................................................................... 211

Editing Zones ......................................................................................................................................... 217

Updating the Project ............................................................................................................................. 220

Assigning Elements Manually ............................................................................................................... 223

Assigning Bounding Boxes to Locations ................................................................................................ 226

Manage Tasks ............................................................................................................................................ 229

Task Manager UI ................................................................................................................................... 230

Creating Tasks and Mapping Cost Items ............................................................................................... 234

Copying Tasks ........................................................................................................................................ 236

Creating Summary Tasks ....................................................................................................................... 237


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Calculate Hours of Work ....................................................................................................................... 239

Plan Schedule ............................................................................................................................................ 242

Project Settings ..................................................................................................................................... 243

Defining Project Settings ....................................................................................................................... 245

Schedule Planner UI .............................................................................................................................. 246

Adding a Task Manually ........................................................................................................................ 250

Defining Location Order ........................................................................................................................ 252

Defining Schedule Logic in Network View ............................................................................................ 254

Defining Task Restraints in Flowline View ............................................................................................ 258

Using "Pace" and "ASAP" ...................................................................................................................... 261

Defining a Location Lag ......................................................................................................................... 264

Assigning Crews from Cost Components .............................................................................................. 266

Assigning Crews Manually .................................................................................................................... 270

Changing Production Rates and Crews per Location ............................................................................ 272

Using the View Filter Settings ............................................................................................................... 273

Optimizing Crew Allocations ................................................................................................................. 275

Optimizing with Task Splitting .............................................................................................................. 276

Adding Buffers....................................................................................................................................... 279

Creating Custom Schedule Views ......................................................................................................... 280

Viewing and Sorting the Gantt Chart .................................................................................................... 283

Using Schedule Reports ........................................................................................................................ 286

Defining Procurement Tasks ................................................................................................................. 288

Project Calendars .................................................................................................................................. 292

Setting Up a Project Calendar ............................................................................................................... 293

Assigning a Calendar to a Task .............................................................................................................. 296

Define Location Systems ........................................................................................................................... 297

Defining Location Systems .................................................................................................................... 299

Including Location Systems in LBS ........................................................................................................ 301

Manage 4D ................................................................................................................................................ 304

4D Manager UI ...................................................................................................................................... 305


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Defining 4D Groups ............................................................................................................................... 307

Preparing the 4D Simulation ................................................................................................................. 311

Playing the 4D Simulation ..................................................................................................................... 314

Manage Layout Points .............................................................................................................................. 315

Layout Manager UI ................................................................................................................................ 316

Adding Folders and Setting Folder Properties ...................................................................................... 320

Setting and Editing Project Origin ......................................................................................................... 322

Adding and Editing Layout Points ......................................................................................................... 325

Exporting Layout Points ........................................................................................................................ 328

Importing Layout Points ........................................................................................................................ 329

Manage Constructability Issues ................................................................................................................ 331

Constructability Manager UI ................................................................................................................. 333

Defining Clash Detection Settings ......................................................................................................... 336

Saving and Restoring Clash Detection Settings ..................................................................................... 342

Running a Clash Detection ........................................................................................................................ 343

Reviewing Clashes and Constructability Issues ..................................................................................... 344

Sorting and Filtering Clashes and Constructability Issues..................................................................... 347

Removing a Clash .................................................................................................................................. 350

Converting Clashes to Constructability Issues ...................................................................................... 351

Adding a Viewpoint to a Constructability Issue .................................................................................... 352

Adding Markup to a Viewpoint ............................................................................................................. 354

Attaching Images .................................................................................................................................. 356

Manually Adding CI's and CI Objects .................................................................................................... 358

Changing the Location of CI Symbols .................................................................................................... 361

Adding Elements to a CI ........................................................................................................................ 363

Generating Constructability Reports ........................................................................................................ 365

Compare & Update ................................................................................................................................... 367

Compare & Update UI ........................................................................................................................... 368

Starting a Comparison ........................................................................................................................... 371

Updating the Current Project ................................................................................................................ 373


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Updating Selected Items ....................................................................................................................... 374

Isolating Differences ............................................................................................................................. 375

Copying Models .................................................................................................................................... 376

Import from Excel ..................................................................................................................................... 377

Excel Import UI ...................................................................................................................................... 378

Selecting the desired Content View ...................................................................................................... 381

Picking a View for the Content import.................................................................................................. 382

Opening the Excel file to import ........................................................................................................... 384

Selecting data to import ....................................................................................................................... 385

Selecting hierarchical data to import .................................................................................................... 388

Validating the imported data ................................................................................................................ 392

Copying the imported data into the project ......................................................................................... 394

Create Reports .......................................................................................................................................... 396

Create Reports UI .................................................................................................................................. 397

Viewing Reports .................................................................................................................................... 400

Creating Report Templates ................................................................................................................... 402

Changing the Report Page Size ............................................................................................................. 411

Wall Quantities ..................................................................................................................................... 412

Slab and Roof Quantities ...................................................................................................................... 422

Beam Rectangular Quantities ............................................................................................................... 431

Beam Profiled Quantities ...................................................................................................................... 436

Curtain Wall Quantities ......................................................................................................................... 440

Curtain Wall Frame Quantities ............................................................................................................. 441

Curtain Wall Panel Quantities ............................................................................................................... 442

Column Profiled Quantities ................................................................................................................... 449

Duct Quantities ..................................................................................................................................... 454

Revit Duct Fitting Length Calculation .................................................................................................... 455

Equipment and Accessories Quantities ................................................................................................ 469

Pipe Quantities ...................................................................................................................................... 470

Revit Pipe Fitting and Valve Length Calculation ................................................................................... 471


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Room Quantities ................................................................................................................................... 487

Stair Quantities ..................................................................................................................................... 490

Window, Door, and Opening Quantities ............................................................................................... 494

Definitions ................................................................................................................................................. 495

Installation Troubleshooting ..................................................................................................................... 497


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Vico Office R4.0 HelpRevision 1


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Vico Office Introduction

Welcome to Vico Office, Vico's integrated Virtual Construction environment. The Vico Office Suite consists

of a core module and a set of discipline-specific application modules. Each Vico Office application shares

access to the same, integrated, project database, which ensures that a change in one place is reflected

everywhere.

The User Interface across all modules is consistent, predictable, and highly visual. As a result users can

quickly learn and use the system, moreover they retain their knowledge over extended periods of

non-use. The Vico Office Environment supports the varied disciplines involved in the planning and

management of complex building construction projects. And it supports them at a number of contextual

levels that vary according to the user, the project phase, and the task at hand. These levels are called

Explore, Plan, Control, and Manage.

So whether you are a cost planner working on a schematic-phase estimate, or a project engineer

re-forecasting the schedule midway through construction, the Vico Office Environment delivers the right

tools in the right context at the right time.

The Vico Office Suite is comprised of applications, or modules, that address specific disciplines or areas of

interest across the project team.

With the Vico Office Clientas platform, Vico Office R4 contains the Takeoff Manager, Cost Planner,Cost Explorer, Constructability Manager, Layout Manager, LBS Manager, Schedule Planner,

Production Controller,and 4D Managermodules.

The Vico Office Clientis the central access point for models and model information. From here the user

creates a project, manages the versions of published models coming into that project, performs reporting,

and accomplishes viewing, navigation, and other filtering/selection. The Vico Office Client also contains

read-only views for Cost Planner and Constructability Manager.


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Vico Takeoff Managerperforms automated quantity takeoff from the model. The user creates takeoff

items, visually verifies model elements included in the quantities, and manually subtracts or adds model

elements in quantity calculations.

Vico Cost Planner provides integrated cost calculation functionality in the Vico Office environment.

Takeoff Items, both manual and model-based, can be used as quantity input in the n-tiered cost

calculation spreadsheet.

Changes between cost plan versions can be analyzed in Vico Cost Explorer, which graphically presents

the cost breakdown structure and uses colors to indicate the status of groups of cost.

Published models can be checked for constructability issues in Vico Constructability Manager. This

module provides clash detection, constructability workflow and markup functionality. The current status of

a project's constructability review work can be published by generating a constructability report that

contains all recorded constructability issues with the report editor.

PEs and Superintendents use Vico Layout Manager to map out critical points for sleeves, decks, walls,

hangers, bracings, and pipes to ensure smooth installation onsite. They can also spot check and validate

subs' work and check for discrepancies. It is point and shoot technology to bring BIM to the Field.

Vico LBS Managerprovides the tools that let users define a location structure, consisting of any

combination of floors and zones, in their Vico Office project. The defined location structure has no relation

with the locations that were defined in the authoring BIM application, which makes it possible to define

and maintain a uniform location structure for all project information published to the Vico Office Project.

Vico Schedule Planner introduces the integrated location-based quantity and cost to schedule

connection in Vico Office. Using Vico Schedule Planner, users can integrate model-based quantity takeoffinformation from Vico Takeoff Manager with resource quantities from Vico Cost Planner and project

locations from Vico LBS Manager. Schedules created with Schedule Planner are quantity and

location-based and optimized for continuous flow and minimized risk using Flowline technology.

Calculating an optimal construction schedule is one thing, but controlling the project on-site is even more

important. Measuring work put in place by location and comparing actuals to planned helps

Superintendents see potential conflicts far in advance. Now with Vico Production Controller, the team

can work together to solve the scheduling conflict and avoid cascading delays.

4D Managerlets users define 4D simulations, using the schedule, cost and model information created

with Takeoff Manager, Cost Planner and Schedule Planner.


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Vico Office Workflow

The basic Vico Office R4 workflow consists of 11 steps, starting at creation of a project and ending with

reporting. Models can be published to Vico Office from ArchiCAD, Tekla, Revit, AutoCAD Architecture,

and/or AutoCAD MEP. Or, using special CAD-specific Importers, IFC files, SketchUp files, CAD-Duct files,

and even 3D DWG files can be used in Vico Office.

After the BIM models are completed, we publish, augment, and compare 3D models from multiple project

stakeholders all within theVico Office Client.For example, the architect can contribute an architectural

model in ArchiCAD; the structural engineer can contribute a structural model in Tekla; the mechanical

subcontractor can submit a model in Revit MEP; the HVAC subcontractor can submit a model in

CAD-Duct.

These models can be combined in Vico Office. Then we identify any constructability issues inVico Office

Constructability Managerand report these issues to the design team for resolution. If the issues cannotbe resolved, they are promoted to an RFI and tracked through the project management data flow.

Now Project Engineers can identify critical points for sleeves, deck elevations, key framing locations,

hangers and bracings, pipe runs, slab edges, etc. and map them inVico Office Layout Manager.They

don't need the original BIM, just the latest version of the model inside Vico Office. The virtual points are

exported to a *.csv and loaded into survey gear like the Trimble Total Station. Now they can be shot

onsite! The reverse workflow works to compare the original design to the as-built conditions and check

for discrepancies. The actuals can be viewed in either 3D or a chart indicating the acceptable tolerances.

As soon as weve identified the coordination issues, we useVico Office Takeoff Managerto generate

construction-caliber quantities. Now with the quantities, estimators useVico Office Cost Plannertocreate multiple iterations of the 5D estimate as the models level of detail increases. With the estimate in

place, we track the project budget inVico Office Cost Explorer,helping the Owner recognize which

decisions have the most impact on the budget and schedule.

Planners also take advantage of these quantities and start evaluating the project and creating the optimal

combination of location systems for the trades inVico Office LBS Manager.By organizing the project

locations, an optimal sequencing logic can be applied withVico Office Schedule Planner,the

model-based scheduling solution which utilizes flowline theory as opposed to traditional CPM. These

options can then be analyzed in terms of both cost and time. And theVico Office 4D Manager schedule

presentation helps the GC and subs work together to evaluate what-if scenarios and determine the best

solution.

Finally, as the project moves from headquarters out to the field, the team utilizesVico Office Production

Controllerto monitor and adjust crews as necessary. With real-time inputs for actual crew productivity

rates, the team has enough warning to avoid trade conflicts and cascading delays.

Comprehensive construction management reporting is organized in theVico Office Client.Since Vico

Office is a database of projects, all fields and their values can be accessed with reporting.
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Vico Office is the first purpose-built construction software that allows users to plug in the BIM authoring

application of their choice and then perform a constructability analysis, quantity takeoff, a model-based

schedule, model-based estimate, and on-site production control, all in an integrated workflow.

This integrated workflow is unique in the commercial construction market. With Vico Office, you have alive model - a model where the 3D geometry is integrated with the quantities which is integrated with the

4D schedule which is integrated with the 5D estimate. This means that when one element of the 3D model

changes (let's say the building gets a new floor or a new material is chosen for the lobby floor), both the

schedule and estimate automatically change.


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Vico Office User Interface

The Vico Office User Interface is generally divided into four major components. This includes the

Workflow Panel from which an action based View or Viewsetcan be accessed to perform the action

implied work. Each View or Viewset in turn will be complimented with its own Ribbonmenu and or

selected Palettesthat will provide you with dedicated tools to perform the tasks at hand.


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Main Office UI Components

RibbonAll Workflow Items have context sensitive Ribbon menus for each of the Views activated in

Viewsets. The active View prompts a set of tools and options intended for the selected tasks to be

performed.

Workflow PanelThe Workflow Panel predefines the recommended sequence of the tasks that can be performed

with the set of building information that is integrated in Vico Office. It is designed to provide

guidance in the steps that you should take, starting with the definition of a new project and

ending with the creation of a report. Each Vico Office Module will add a specific set of actions to

the workflow panel.


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View or ViewsetWhen you select a Workflow Item, a dedicated Viewor a split screen combination Viewset is

activated. You can work in the default view or choose to work in a custom multi-task viewset that

lets you size, restructure, and view any combination of available views.

PalettesA View or Viewset may have designated palettes available that will aid you to organize project

information via filters and view properties of selected elements. The Filtering Palettecontains the

tools to filter the 3D View based on properties of the BIM Elements. The Properties Palette


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displays the properties of the selected elements so that they can be analyzed and or edited.


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Workflow Panel

The Workflow Panelpredefines the steps needed to work within the integrated Vico Office environment.

The Workflow Panel is organized in similar task oriented sections: Workflow Groups. Each Workflow

Group contains Workflow Items that open dedicated Views or View Sets.Each Vico Office Module provides a dedicated set of actions or Workflow Items targeted to help you

perform your project objectives from cost and quantity analysis to control scheduling.

When the required license is available on your system, you can right-click on the Workflow Panel header

to select the Workflow Panel layout that best matches the task that you are working on.

The Vico Office Client Workflow Panelis activated when only the Vico Office Client module is

selected. It contains all the actions necessary to define projects, combine BIM models, manage


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model versions and create reports.

The Constructability Manager Workflow Panelcontains workflow groups and items for

constructability analysis of the activated project models.

The Layout Manager Workflow Panelallows users to identify critical layout points in the model,

shoot them onsite, and then compare tolerances between the design and the actual.

The Takeoff Manager Workflow Panelbecomes available when the Takeoff Manager module is

active, and contains the Workflow Items for visualization and analysis of model-based Takeoff

Items and Takeoff Quantities, in addition to the Vico Office Client Workflow Items.

The Cost Planner Planner Workflow Panelcontains workflow items for quantity takeoff, cost

exploring and cost calculation.

The Cost Explorer Workflow Panelcontains, on top of the Vico Office Client Workflow Items,

views for Target Costing and Cost Comparisons.

With the LBS ManagerWorkflow Panel, workflow items for defining Locations and Location

Systems will appear.

The Schedule Planner Workflow Panelcontains the workflow items for creating and managing

Tasks, and for planning the project schedule.

The Production Controller Workflow Panelallows users to track progress onsite and compare it

to the planned schedule.

The 4D ManagerWorkflow Panelis activated with the 4D Manager module and has workflowitems for creation and playback of 4D simulations.


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My Dashboard

The Dashboard view lets you manage your projects, pack and unpack projects, and preview project

information. You can think of the Dashboard as a project control center which allows you to easily switch

between projects and project specific information available via the Workflow Panel. The informationavailable in views, via all the Workflow Items is dependent on the currently opened project in your

dashboard.


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Dashboard UI


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New Project

Select New Projectto create and add a new project to the Vico Office database. When you create

a new project, you can immediately share it with other project team members connected to the

same database. At creation, the project will be available from the external BIM applications Tekla,

ArchiCAD, and Revit.

Open Project

When you select the Openbutton from the Project Dashboard you will be able to access the

information of the selected project via the Workflow Items. After opening, available Models can

be Activatedand viewed in the Model Managerview. Detailed Takeoff data can be reviewed for

the Active models in the Takeoff Managerview.

Close Project

Select the Close Project button toclose out of the currently opened project in your Project

Dashboard. You must close out of an opened project before you can open another project.

Delete Project

Select Deleteto discard any of the existing projects in your Project Dashboard. Note that this

operation cannot be undone. All stored project information will be permanently discarded fromyour database.


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Pack Project

With the Pack function, Vico Office packs and stores the currently selected project with its active

Database components into a compressed and portable file. You can use this method to create a

file that can be saved to a portable disk or sent electronically; for example, to another team

member or client who is working outside of the network.

Unpack Project

You can open apacked project file by selecting the Unpack function. This function adds the

packed project to your collection of projects in the Dashboard. This will then allow you to open

and view the project information at the state that it had when it was backed up. Using Pack and

Unpack, you can view stored project data in Vico Office for sharing, reference or backup

purposes.

Projects ListAll projects are listed and stored in the Project List. Thecurrently opened project is shown with a

green dot.

License Server

The License Server field indicates which computer is currently providing the license or licenses to

use the selected Office Module or Modules. By default, the License Server is set to your own

computer.

You can click the Select Serverbutton to select a computer in the network that hosts floatinglicenses for any Modules that you don't have a local license for.

Server Name

In the Database Serverfield, you can accept the default local server (your computer's name) or


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browse to select a computer in the network on which your company's Vico Office database will

be stored. By default the server name is set to the name of your computer, since this is where the

database is located that Office connects to after installation.

CodeThe Code field allows you to assign a code to your project. Click on the field header to sort the

projects based on values in this column.

Project NameThe Project Namefield allows you to define a name for the selected project. Click on the field

header to sort your projects alphabetically.

TypeThe Type field allows you to enter and assign a project 'type' to your project, to later help you

sort and find similar projects. Click on the field header to sort the projects by this field.

CreatedWhen you create a new project, a time and date stamp is automatically generated and displayed

in the Createdfield as a historical record of your project. If desired, you can sort your project in

your Dashboard by this property by clinking on the header.

Last EditedA time and date stamp will automatically be generated in the Last Editedfield each time theproject is updated and modified.

Project Image

The Project Imagearea will display the Project Image uploaded in the Project Settings view.


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Creating a New Project

How to Create a New Project:

1. To open a new project select the New Projectbutton from the Ribbon or from the Dashboard

View.

2. In the Project Listarea, a new projectline will be added. You will first be prompted to type in the

desired Project Name. After typing in the project name, Office will generate a time stamp in the

Created and Last Edited fields.

3. You can then decide to type in the project Codeand Typeif desired. The Code fields will allow

you to categorize your projects numerically while the Type field will allow you to sort similar

projects.

4. With the project created in your Dashboard, you can then proceed to defining your projectsettings in the Define Settingsworkflow item.


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Packing and Unpacking

How to Pack a Project:

1. To pack a project make sure to first select the desired project to be packed from the project list inthe Dashboard.

2. Click on the Pack Projecticon from the Dashboard Ribbon menu.

3. Office will present a standard window browser from which you can define a file name as well as

specify a folder location for the project to be packed and saved.

4. After clinking Save, the packing process will begin. A 'Please wait while Vico Office is Packing the

Project Data' message will appear and will be removed when your project has been successfully

packed.

How to Unpack a Project:

1. Select the Unpack Projecticon from the Dashboard Ribbon menu.


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2. Browse and select the file to unpack and click Open.

3. A message ' Please wait while Vico Office is Unpacking the Project Data' will appear and be removed

when your project has been successfully unpacked.

4. Office stores the unpacked project in your database. After completion of this process, you can Openthe

project in the Dashboard view to access all the stored project data.


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Selecting a Database Server

How to Change to a Network Database:

1. In the My Dashboardview, select the Server Namebutton to initiate the process of switchingproject databases from the default database created on your computer to another machine in

your network.

2. In the Select Host dialog, select the radio button that corresponds to the Network Host. This will

switch the database from a Local to a Network host location. Browse to the computer that

contains to the database that you want to connect to.

3. You and your project team can now work off the same network location designated to store the

latest project database and information.


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Selecting a License Server

How to Select a License Server:

1. In the My DashboardView, click on the Select Serverbutton.

2. Office will open the Select Hostdialog, in which you can select to use a Network Hostto provide

you with licenses.

From the list of available computers that appears, select the computer that hosts the l icense

server and click OK.

3. Vico Office will now check the License Server for available licenses for the module or modules that

you activate in the Module Selector.


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Define Settings

When you select theDefine SettingsWorkflow Item, Vico Office will open theProject SettingsView. This

View allows you to input and customize project information such as Project Details, Customer Information,

and Units of Measurement. The Units of Measurement settings will be applied to Takeoff Quantitieswhen a model is activated and Takeoff Items are generated. The units selected in in this View will then

automatically be assigned to new Takeoff Quantities. All entered information in the Project Settingsview

is available for reporting purposes and lets you for example include a company logo in your reports.


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Define Settings UI

Project CodeThe Project Code field allows you to assign or edit a project code. Field data is the same as the

Codefield in the My DashboardView.

Project Name


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The Project Name field allows you to assign and or edit a project name. Field data is the same as

the Project Namefield in the My DashboardView.

Project TypeThe Project Type field allows you to assign or edit a project code with unlimited number or

characters. Assigning a Project Type will help you to quickly find similar projects by sorting them

in theMy Dashboardview based on this property.

Project AddressThe Project Address field allows you to enter address information in the given text box and can

be used for reporting purposes later.

Company LogoInsert your Company Logo. Use the browse button to find and select a company image to be

associated with the project. You can include the inserted logo in your reports later.

CompanyIn the Companytext box, you can enter your client's company name.

ContactType in the Client's primary personal contact name in the given Contacttext box.

EmailType in the Emailaddress of the primary project contactin the given text box.

AddressType in the mailing Addressof the primary Contactin the given text box.

System

The System pulldown menu lets you choose the preferred units of measurement that you plan to


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implement to all your Takeoff Quantities. You can choose between the Imperial or Metric

system. The available options for Length, Area and Volume will be adjusted based on this

selection. The Takeoff Managerview will adjust all quantity units according to your unit selection

made in this field. If no units are selected, Imperial units will be applied by default.

Length

The Length unit pulldown menu lets you choose the preferred length units you plan to

implement throughout your Takeoff quantities. The Takeoff Managerview will adjust all Length

quantities according to the unit selection made in this field. If no units are selected, thedefault

Imperial Lengthunits (feet and fractional inches) will be applied to all Takeoff Quantities.

Area

The Area unitpulldown menu lets you choose the preferred area units you plan to implement

throughout your Takeoff quantities. The Takeoff Managerview will adjust all Area quantities

according to the unit selection made in this field. If no units are selected, thedefaultAreaunits

(Square Feet) will be applied to all Takeoff Quantities.

Volume

The Volume unitpulldown menu allows you to choose the preferred volume units you plan to

implement throughout your Takeoff Quantities. The Takeoff Managerview will adjust all

Volume quantities according to the unit selection made in this field. If no units are selected, the

defaultVolumeunits (Cubic Yards) will be applied to all model geometry and calculations.

Color Scheme


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Color Schemes are used to easily recognize project and Reference information in the User

Interface. Select the color scheme for the project from the selection dropdown.

Project Server

A default Reference for a project can be selected from any Vico Office database. Specify thecomputer (Server) with the database that contains Reference information you want to use here.

By default, the server is set to the local computer.

Reference Selection and Color Scheme

The default Reference is the project, or set of standard data, that will be opened when you first

open the Reference Browser or the Project and Reference viewset. A Reference can be any

completed project or a project that contains standard cost information of your company (oftenreferred to as 'Library').

Select any of the projects in the selected database server and specify a Color Scheme to easily

recognize Reference data in the User Interface.

Project Image

Upload a Project Imagethat you would like to associate with the active project. The selected

image will be presented in the My DashboardView when you select the project in the Project

List.

Decimal Settings

The Decimal Settings allow you to define the number of digits that you would like to see after

the decimal symbol. You can specify this for quantity data, cost values, consumption values and

measurements. See also the Defining Number of Decimalstopic.


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Defining Units of Measurement

How to Define Units of Measurement:

Defining yourUnits of Measurement in the Project Settingsview is a very important step that should becompleted before the activation of the first project model in Office.

1. Select the Define SettingsWorkflow Item from the Project Workflow Group.

2. Under the Units of Measurementsettings you can find four pulldown menus. The selection of

the Systemdetermines which units are presented for Length, Areaand Volume. Choose either

'Imperial' or 'Metric'.

3. Next, select the desired unit for Length, Area and Volume in the corresponding pulldown menus.

Selections for the three dimensions determine which units will be used for Takeoff Quantities in

Takeoff Items, presented in the Takeoff Manager Views.

4. After defining your preferred Units of Measurement, you can begin the process ofPublishing

and Activating Models.Note that the available Takeoff Quantities are specified per element type. To see the available

TOQ's per element type, please refer to the Quantities and Unitssection.

Note: The Units of Measurement can only be defined before activation of the first model in the project.

Any changes after the first model activation will not affect any of the content in the project.


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Selecting a Reference

How to select a Default Reference for your project

Using a Reference is a powerful way to either reuse information from an earlier project, or to copy costAssemblies and Components from a standard set of data.

You can specify which project or standard dataset that you have in your database by specifying it from the

Project Reference area in the Project Settingsview.

1. Select the Define SettingsWorkflow Item from the ProjectWorkflow Group.

2. Select the server that contains the database with the cost data you want to use. By default this is

set to your own computer; click the Browsebutton to specify a location on the network.

3.

Select a project from the list of projects that exist in the selected database from the ProjectNamecombo.

4. Specify a Color Scheme, which will help you recognize Reference data in the user interface. The

color scheme will be used in the Reference Browser and Project & Referenceview set.

Note: you can always select any other project from any other database to copy data to your current

project after specifying the default Reference and while working on your project.


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Defining Number of Decimals

How to define the number of digits after the decimal:

With this setting, the number representation of the various types of numerical values in Vico Office can bedefined.

1. Select the Define SettingsWorkflow Item from the Project Workflow Group. The activated view

contains an area where number of decimals can be defined per type of numerical value:

2. Specify a number of digits for decimals for each of the numerical value types by clicking on the up

or down arrows. Cost and quantity data will appear with the new settings when switching to a

view that holds this type of information.


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Edit Tags

Tags are attributes of Cost Items (Components and Assemblies) and can be used for categorizing and

filtering estimating content, as well as for storing properties that are needed in addition to the data fields

that are standard available.

Tags are not specific to any certain view, but find its most typical use in the Spreadsheet view, where they

can be presented as desired in dedicated columns.

Each Tag has a list of possible values and a default value, which can be defined in the Tag Editor. The Tag

Editor contains a number of Tags and Tag Values that cannot be edited or removed, because they are

required for Vico Office functionality. The 'Cost Type' Tag is an example - it is used for determining the

default markup percentage for Components and is therefore part of the System Tag Category.


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Edit Tags UI

The Edit Tagsview allows for editing existing (system) Tags and defining new Tags and Tag Values, which

can be used to further specify Assemblies and Components in the Plan Costviewset.

New Category

The New Categorybutton adds a new category of Tags to the project. By default, one category is

included in Vico Office, the System Category. This category contains all Tags that are used by Vico

Office functions and cannot be deleted.

New Tag

With the New Tagbutton, a new Tag can be added to the project. Tags can be assigned to costestimating content (Assemblies and Components) and displayed in the 'Plan Cost' view as a

column.


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Add Value

Values are predefined entries that can be selected for Components and Assemblies. With the Add

Valuebutton, new values can be added to a Tag system.

Delete Selected

The Delete Selectedbutton allows for removing a selected Category, Tag or Tag Value, exceptfor the System Categories, Tags and Tag Values.

Reference Project

By selecting a Reference Project, Tags and Tag Values can be copied from another Vico Office

project.


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Defining a New Tag Category

How to add a new Tag Category to your project

Tag Categories are used to organize the collection of Tags in your project. New Tag Categories can becreated and edited at any time with the Tag Editor. The SystemTag Category contains Tags that cannot be

edited and/or removed because they are needed for Vico Office functionality.

1. Select the Edit TagsWorkflow Item from the Content Planner Workflow Group.

2. Click the Add Categorybutton to add a new Tag Category to your project.

3. Office adds the new Category and assigns a temporary name to it. Click on the Category to

change its name.

4.

You have now created a new, empty, Tag Category. Use the Add Tagfunction to start adding newTags and Tag Values into the new Category.


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Defining a New Tag with Tag Values

How to add a new Tag and define new Tag Values for it

Tag Values are the variables that can be predefined for Tags, the attributes of information that exists inVico Office. A Tag can have an unlimited number of predefined Tag Values, which can also be extended

'on the fly', by entering custom values in the Plan Costview.

1. Start the Edit Tagsview from the Content Planner Workflow Group.

2. Select the Category to which you would like add the new Tag.

3. Click on the Add Tagbutton - a new Tag will be added in the selected Category and a default

name is assigned to it.

4. Click the new Tag to change its name.

5. Next, add the default set of values that you would like to have available to select from when

defining the property of this Tag in your project.

6. Right-click and select Insert New Valuefrom the Tag Editor Context Menu.


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7. Office adds a new value to the list of predefined Tag Values for the selected Tag. Click on the

ValueCellto specify a name for the new Tag Value. If desired, you also enter a Descriptionfor

the new Tag Value.

8. Repeat these steps until your Tag contains all typical values that you would like to have available

when assigning the property to your Office content.


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Defining Hierarchical Tag Structures

How to define a hierarchical Tag structure

Hierarchical Tag structures are very helpful for defining Tag Values for a Tag that has several layers ofclassification values, such as the Uniformat II or CSI Masterformat cost classification systems.

Office supports the definition of these Tag Values through creation of Parent - Childrelations between

Tag Values, in which the Parentvalue is located on the higher hierarchy level and the Childvalue on the

lower hierarchy level.

1. Start the Edit Tagsview from the Content Planner Workflow Group.

2. Select the Category to which you would like add the new Tag.

3. Add new Tag ValueS on what will be level 1 of your tag structure, by clicking the Add Tag Value

Buttonor right-clicking and selecting Insert New Valuefrom the context menu. Also include aDescriptionfor the name of the defined classification code.

4. Next, right-click on a value and select Insert New Value as Childfrom the Context Menu.


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5. Office inserts a new Tag Value insidethe selected Tag Value. Click the new Tag Value to change its

name.

6. Alternatively, you can click the Add Tag Value Buttonand enter in the Parent Cellthe code of

the Tag Value that you want the new Tag Value to be a childvalue of. Click on the Select Parent (

) buttonto open the list of already defined Tag Values.

7. Working from level to level, nesting classification values with Parent - Child relations, you can

define your hierarchical classification structure, which can later be used for sorting, filtering and

comparison purposes.


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Specifying the Use of a Tag

How to specify with which content a Tag can be used

Office allows you to specify for which type of content a defined Tag should be available, to avoid seeingall Tags in your project in all selection interfaces.

1. In the Edit Tagsview, select the Tag for which you want to define the use.

2. Office shows a Properties pop-up button next to the Tag definition.

3. Click the Properties button.

4. Office presents the Edit Tagdialog.


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5. In the Apply to:section, select the content for which you want the selected Tag to be available.

Selecting Componentswill make the Tag available as a Columnin the Plan Costspreadsheet

view.

Note: Target Costs, Tasks, Locations, Takeoff Items and Models are not Tag enabled, yet.


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Publish to Vico

ThePublish to Vicoprocess is a key part of the Vico Office workflow. The first step to publishing a BIM

model into Vico Office is to open a Building Information Model in one the supported CAD applications:

Autodesk Revit 2010 and 2011 (Architecture, MEP and Structure)

Tekla Structures 15 and 16

ArchiCAD 13 and 14

Vico Constructor 2008

For each of the BIM applications, Vico Office will install an add-on. This add-on will introduce aPublish to

Vicoitem to the applications' user interface. When selected, the Select Vico Office Projectdialog will

allow you to select the project and specific model location. After selecting the project and desired model

location, the Publish to Vico Office progress bar will be presented.

The Vico Add-On application extracts all model element geometry data and stores it in the Vico Officedatabase. When the publishing process is completed, you can Activate the Modelin the Model

ManagerViewset. During the Model Activation process, an initial set of Takeoff Items and Takeoff

Quantities will be generated based on model element geometry and properties stored in the project

during the publish operation.


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Publish to Vico Office UI

Database Server

The Database Serveris by default set to the Vico Office database that is running on the user's

computer. However, there is an option to publish to a project that is stored in a database that

exists on another computer in the network. Click the browse button to specify that computer's

name.

Select Project

The Select Project tree list arranges the selection options by projects and then by the existing

models within a selected project.

If no previous model exists under a specific project, you can choose the Add New Model option.

In the event you would like to publish an updated version for an earlier published Model, first find

and select the project and the Model from the selection tree.

When you choose to perform an update of a previous Model and not a new Model publish, a

version number will be assigned to the selected Model's name. The previous Model version will

not be replaced, but a new Model version with the assigned number will appear in the Model

Manager when the publish process is completed.


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Publishing a Model

How to Publish a Model into Vico Office:

Condition: At least one project has been created in Office. If not, please refer to the Create a New Projectexample.

1. In your selected CAD application, select the Publish to Vicofrom the Vico Officeadd-on menu.

Note: in Tekla Structures, the Publish to Vicofunction is started by pressing the +

key combination to start the Component Catalog. In the Component Catalog, select the Plugins

category and click on the VicoExportPluginitem that appears in the list.

2. The Select Vico Office Projectdialog will be presented. If needed, Browse for the correct specify

the Database Serverin your network to which your project information should be published.

In the Select a Project list, expand the Vico Office node to find your project. In the example

below, only one project has been created thus far in Vico Office.

Also note that only the Create a New Model option is available, because this is the first time thatthe model is published to Vico Office. Select the same Model if you would like to publish a new

version of an earlier published Model!

Select the Create a New Model so that its highlighted and click on the Publish button to begin

the model publishing process. Vico Office will process and store the model information via the

extraction of element geometry and properties.


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3. The Exporting Model Information progress bar will notify you of the publishing status and will be

removed when it was successful.

4. In the next step, you can proceed to Vico Office and Activatethe published model in the Model

Manager Viewset.


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Manage Models

The Manage Modelsworkflow item opens the Model ManagerViewset.

There are three main steps in the model management process:

1. Publish to Vicoyour model from one of the three supported BIM applications Constructor, Revit

or Tekla.

2. In Vico Office's Model Manager view, you can view a list of published models currently available

for the opened project. Activate the models or model versions.

3. Specify the Takeoff Item creation rules.

The model activation process means that Takeoff Items are created based on the properties selected in

step 3. For every created Takeoff Item, Vico's quantity extraction algorithms are executed to analyze the

geometry and to extract the appropriate element quantities, which results in a set of Takeoff Quantities

per Takeoff Item.

The available properties for the Takeoff Item creation rules vary per application; please see theArchiCAD

Model Activation, Revit Model Activation, andTekla Model Activationsections for more information

in regards to the specific TOI creation rules.


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Model Manager UI

Model

All Models that are published to Vico Office are presented in the Model Manager view. The Model

takes the CAD file name in Office when published for the first time; a BIM Application Indicator

reflects the source application of the Model.

Each time an update for the same Model is Publishedto Vico Office, a new version will be added

to the Model. The Activecolumn reflects wheter a Model and/or Model Version is active.

Models can be removed from the quantity takeoff by Deactivatingthe model. This will remove

the model from both the 3D View and from the Takeoff calculations.

Model Version

Every time you 'Publish to Vico Office' from the same model (or from a different Model but to the

same Model in Office), a new Model Versionwill be added to the Model under the same name.


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The new model version will be named with the following structure: version 'n' Model name

(which is based on the CAD file name). The 'n' will reflect the version number, based on the model

publishing order. Only one Model Version can be active at a time for each model.

Activate Model

The Activate Modeloption can be accessed from the ribbon menu or from the right click context

menu. Applying this option to the selected model version will activate the currently selected

model version and deactivate the previously active model version if applicable. When the model

is activated the active model version will be displayed in the adjoining 3D view.

Deactivate Model

The Deactivate Model option can be accessed from the ribbon menu or from the right-click

context menu. Click on Deactivate Model to remove the active status of an active Model Version.

By deactivating a Model, the Model will be removed from the 3D View. Related Takeoff Item and

Takeoff Quantity information will also be removed from the Takeoff View.

Create Takeoff Items

With the Create Takeoff Itemsfunction, you can automatically create new Takeoff Items for the

project based on property based rules that you define in the Takeoff Creation Settingsdialog.

You can choose to create new Takeoff Items for allElements in the Model, or only for those that

are currently not assigned to any Takeoff Item (and thus not contributing to the Quantity Takeoffof the project).


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BIM Application Indicator

The BIM Application Indicator is an icon that is presented as a Model property to reflect the

model's CAD model source application.


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Step 1:

Step 2:


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Deactivating a Model

How to Deactivate a Model:

1. Select anActivemodel or model version. The selected model or model version will be indicatedby an orange cell to the far left.

2. Right-click and select Deactivate from the context menu or click on the Deactivate button in the

Ribbon.

3. Upon selecting the Deactivate function, a warning dialog will be prompted.Deactivatinga model

or version will remove the quantities from the Takeoff Items and the Takeoff Quantities. Click

either the Deactivate button to continue or select Cancel to terminate the deactivation process. If

you choose to continue, Office will present a 'Deactivating Model' progress dialog.

4. When the the deactivation process is completed, theActiveModel Versioncheckmark is replaced

with a grey checkmark. This indicates that the Elements in the Model are no longer included in the

current Takeoff.

The TOI's and TOQ's will always be available for restoration if you choose to reactivate the Model


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Copyright 2012

Vico Office R4 Help File

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Transcript of Vico Office R4 Help File