VENDOR AND EXHIBITOR PACKET

www.cagifted.org

CAG’s 57th Annual Conference Palm Springs Renaissance Hotel and Convention Center

February 22-24, 2019

This is your invitation to exhibit at CAG’s 57th Annual Conference where over 1,200 educators and parents of gifted children will convene for a variety of curricular workshops and educational presentations.

What’s Included

The exhibit area will be in Oasis 4 of the convention Center. CAG will provide each exhibitor a 10’ x 10’ booth, 10’ back-wall drape, 3 ’ high side-rail, an 8’ draped table, two chairs, a wastebasket, and an exhibitor identification sign.

Electrical hook-ups and additional fixtures will be offered by our decorating company at an additional cost.

In order to facilitate your move in, CAG will pay two teamsters to be available on the dock on Friday, February 22, 2019 to help you unload your vehicle and carry material to your booth. You may self-carry if you prefer. Union contract rules require that all exhibitors use qualified union personnel for display work and material handling within the show.

2019 Fee Structure

Thanks for your support special: One booth:

$300 for standard or $500 for premium booths Two booths:

$400 for 2 standard or $700 for premium booths Exhibitor fee doesn’t include conference registration.

Prime Locations

This year CAG is again offering booths located in prime spots surrounding the lounge and near the entrance to the Exhibit Hall at a premium cost. If you are interested in one of these booths, be sure to mark that on your reservation form. Premium booths are located near the entrances on a first come, first served basis.

Your Two and 1/2-Day Exhibit Schedule

Move-in: Friday, February 22, 2019: 8:00 am to 3:30 pm

Friday, February 22, 2019: 4:30 pm to 7:00 pm

Saturday, February 23, 2019: 7:30 am to 5:30 pm

Sunday, February 24, 2019: 7:30 am to 11:00 am

Move-out: Sunday, February 24, 2019: 11:00 am - 1:00 pm

Exhibit hours will be listed in the program with several time slots dedicated specifically for exhibit viewing.

Cancellation Policy

If you find it necessary to cancel your company’s participation at the CAG Conference 2019, a refund will be made only if cancellation is requested, in writing, by December 1, 2018. CAG will refund the total amount paid less the sum of $100 per space, which will be retained as a cancellation charge.

There will be no refunds, under any circumstances, if cancellation is made after December 1, 2018.

Platinum Level

Sponsorship of Tote Bags- $2000 to $5000: With your sponsorship of our Tote Bags your name will be visible for years to come with our 1,200+ attendees. Imagine everywhere the bag is taken your name will be visible to the public. This is a phenomenal way to support Gifted Education and your company. Your booth space is included with this option. Please call 909-522-7277 for details.

www.cagifted.org

Do You Want to Get More Bang for Your Buck and Share Your Passion for

Gifted Education in 2019?

This is your chance to reach a greater audience than you normally would, to share the benefits of your own company, products, and programs, all at a minimal cost, both at the conference and on an ongoing basis.

CAG Conference Opportunities Sponsorship Packages: Again for 2019, CAG is offering a limited number of opportunities for you to become a GOLD or SILVER sponsor of for the conference. These sponsorships offer a new opportunity for marketing to the 800-1,200 members of the gifted education community attending our conference. The levels of sponsorship are as follows:

GOLD SPONSOR $1500 for one premium booth or $2000 for two booths • Premium booth(s) selected prior to regular exhibitor selection ($760 value or $1420 value) • Full-page black and white ad in CAG Conference program ($510 value) • Featured vendor advertising spot in one of CAG’s monthly newsletters ($300 value) • Double spot on our new rotating banner on the CAG website ($400 value) • Large GOLD SPONSOR sign in your booth to show your additional support of CAG (Priceless)

SILVER SPONSOR $1000 for one premium booth or $1500 for two booths • Premium booth(s) selected prior to regular exhibitor selection ($760 value or $1420 value) • Half-page black and white ad in CAG Conference program ($350 value) • Single spot on CAG’s new rotating marketing banner on the newly-designed CAG website ($250 value) • Large SILVER SPONSOR sign in your booth to show your additional support of CAG (Priceless)

MORNING COFFEE SPONSOR $500 You will be identified by morning coffee setups as the Sponsor Your booth space will be included with this option.

Advertising in the CAG Conference Program: A limited number of commercial advertisements will be accepted for inclusion in the CAG conference program book. Program ads should salute CAG. Advertising rates are available from the CAG Office at admin@cagifted.org

Ongoing Advertising Opportunities CAG’s Newly-Designed Website with Digital Advertising Opportunity: CAG’s newly-designed website has digital advertising available on a rotating sponsor banner. We are offering the following two options for inclusion on this new opportunity:

• Single spot to include company name, logo, and website link for $250 for one year • Two spots, twice the exposure, to include company name, logo, and website link for $400 for one year

CAG’s Newsletter- Featured Vendor Advertising Opportunity: CAG sends out an electronic newsletter to over 8,000 individuals on a regular basis. Each issue will feature one vendor with a banner advertisement. The cost to be one of these select featured vendors is only $300.

Exhibitor Reservation Form Palm Springs Convention Center

277 N Avenida Caballeros, Palm Springs, CA 92262

February 22-24, 2019

Name of Company/Group: Contact Person: Phone - Day ( ) Evening ( ) FAX ( ) Mailing Address: City: State: Zip: Email Address: Website: Names of all persons staffing your booth:

After studying the enclosed exhibit hall diagram, please indicate your first four choices of booth numbers. First choice: Second choice: Third choice: Fourth Choice:

Yes, I would like to be an exhibitor at the 2019 CAG Conference

My check in the amount of $ for booth(s) is enclosed. 50% Deposit or Full Payment

Yes, I would like a premium location if one is available. Yes, I would like to be considered for a showcase presentation.

Presentation window/applications are posted on the website.

I understand that acceptance of this application is based upon the terms and conditions put forth in the Exhibit Booth Information Sheet which I have read thoroughly. I further accept that this application, upon acceptance by CAG, becomes a contract. I understand that there are no cancellations after December 1, 2019.

Make checks payable to: California Association for the Gifted Mail to: CAG Exhibits • PO Box 696 Yucaipa, CA 92399 Deadline: Please return ENTIRE form with 50% deposit as soon as possible Late registrations received after January, 2019 will be accepted only if space is available. Please complete: Name of company or group: Contact person: Circle number of booths you wish to reserve (premium booths are the shaded ones):

☐ 1 premium booth at $400 ☐ 2 premium booths at $700 ☐ 1 standard booth at $300 ☐ 2 standard booths at $500

(Booth payment does not include conference registration) Check # Credit Card # Expiration Date: Security Code: Signature:

Questions? Call CAG Office at (909)522-7274 or FAX: (916) 988-5999 Email: jharpercag@gmail.com

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100

102

104

106

108

110

112

114

116

118

120

122

124

103

105

109

111

115

117

121

123

127

129

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204

208

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214

216

220

222

226

228

203

205

209

211

215

217

221

223

227

229

302

304

308

310

314

316

320

322

326

328

303

305

309

311

315

317

321

323

327

329

402

404

408

410

414

416

420

422

426

428

10' 10' 10'

10'

10'

10'

10'

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

72" TABLEW/10 CHAIRS

Inventory as of 09/17/2018

Dimension10'x10'

Size100

Totals:

Qty73

73

SqFt7,300

7,300

BLDG. LEGEND:

PALM SPRINGS CONVENTIO CENTER - OASIS BALLROOM 4 - PALM SPRINGS,CALIFORNIA

Calfornia Association for the Gifted - Annual Conference 2019FEBRUARY 2019

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DRAWING INFO

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FREEEMAN ANAHEIMYAZMIN VELAZQUEZ, WRDC

3/1/2018PRODUCING EXEC

DAWN FOXPROPOSAL

PALM SPRINGS, CALIFORNIA

OASIS BALLROOM 4

PALM SPRINGS CONVENTIOCENTER

Disclaimer - Every effort has been made toensure the accuracy of all informationcontained on this floor plan. However, nowarranties, either expressed of implied, aremade with respect to this floor plan. If thelocation of building columns, utilities or otherarchitectural components of the facility is aconsideration in the construction or usage ofan exhibit, it is the sole responsibility of theexhibitor to physically inspect the facility toverify all dimension and locations. © Copyright 2007, Freeman Co. All rights reserved.

Confidential and Proprietary - the informationcontained herein is the proprietary information ofFreeman and by accessing the information, therecipient agrees to keep the informationconfidential and not disclose it to any third partywithout the prior consent of Freeman. Recipientalso agrees to only use the information for itsinternal evaluation purposes and for no otherpurpose, without the prior consent of Freeman.

Note: Floor plan is subject to Fire Marshal approval.