UW-Whitewater Classroom Technology Upgrade Plan

2015-2016 Recap

Recap of FY2015-16 Classroom Upgrades. Recommendations and plans moving forward. Revised 9/20/2016 by KLI

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Overview

The UW-Whitewater Classroom Technology Strategy was approved in spring of 2015. The approved plan incorporates an upgrade and lifecycle strategy for all 188 rooms designated as Lab/Classroom or Instructional.

The plan is broken down into two phases.

• Phase-1: Upgrade Rooms to new Standard AV Technology – years 2015 through 2021 • Phase-2: Implement 8-Year AV Technology Lifecycle - 2021 and beyond

Our goal in FY2015-16 was to begin Phase-1 of the strategy. This report will outline the results, lessons learned, and adjusted plans resulting from the completion of the first year.

Phase-1: Upgrade Campus Classrooms to New Standard AV Technology

Upgrade all Level-1 classrooms to Level-2 or Level-3 providing scalability and consistency. Please note, rooms may vary depending on instructional needs.

Level 1: Basic classroom containing a computer, projector, projection screen, audio system, and ability to connect a portable device such as a laptop. May have manual controlled switched sources.

Level 2: Classroom with all the features of Level 1 plus a basic control system installed that performs all of the audio and video switching, system control, and device control. May also include a Document Camera, DVD or Blu-ray Player, and Wireless Presentation Capabilities.

Level 3: Classroom with all the features of Level 2 plus additional features and functionality. This could include a Smartboard or Smart Podium, two projection screens or multiple in-room monitors, Telepresence, Lecture capture or other video capabilities. May also include powered projection screens, powered rooms shades, and advanced lighting and audio controls.

The Level designation is given to a classroom regardless of the age of the technology within a classroom. The classification only refers the functionality provided for use by instructors and students. For example, a room could be designated as Level-3 but have an old system that still needs to be replaced, despite the fact that it offers a large number of capabilities.

As part of Phase-1, Hyland Hall will receive a digital conversion. Some of the existing equipment can be utilized, such as the desks, projection screens, and audio systems. A total of (10) Digital Upgrades in Hyland would be completed each year (40 total). Once completed, Hyland Hall AV technology will migrate to the 8-year lifecycle with the rest of campus.

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FY2015-16 Results

The first year of the plan proved to be very successful. As a team, we were able to upgrade a total of 39 classrooms increasing the percentage of classroom meeting campus standard to 35%, up from 28% in December 2015.

Equipment purchases began in April 2015 to prepare for the summer upgrades. A total of $352,300 was spent to upgrade 33 classrooms; 22 level-2 upgrades, 1 level-3 upgrade, and 10 Hyland analog to digital upgrades. The remaining FY2015-16 expenditures are equipment purchases of inventory for upcoming projects (approximately $72,000) and is not included in the $352,300.

FY2015-16 Expense Recap

Level 2 Level 3 Level 2 Digital (Hyland) Total Cost

Number of Classrooms 22 1 10 33

Projected Cost per room $15,000 $30,000 $6,010 $420,010

Actual Cost per room $12,040 $26,275 $6,115 $352,300

35%

59%

MEETS CAMPUS STANDARDSAS OF JULY 2016

Meets Standards Does not Meet Standards

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In addition, 8 classrooms were upgraded with funding from alternative sources - state, lab mod, or department. Consequently, a total of 39 classroom were successfully upgraded in FY2015-16.

*Smartboard was funded by CoEPS WTI Grant. L3 room (L2 budget) Funded by alternate sources (department, lab mod, state)

Lessons Learned

Throughout the first year of implementation, we came across several opportunities that may not have been included in the initial plan.

Technology

Classroom computer(s) were not included in our original technology upgrade plan. In most cases, it was necessary to upgrade the computer along with the rest of the technology. We were able to add this to the scope of each project with the cost savings we endured. Note: this includes the instructor computer, not lab computers.

Additionally, our plan states that all existing technology will be replaced as needed. However, in some cases, additional technology is needed for the classroom that is not currently deployed (i.e. document

CA03 HH1305

CA05 HH1306

CA2059 (L3) HH1307

CA11 HH1308

HE101 (L3) HH1309

HE115 HH1310

HE117 HH2100

HE218 HH2200

HE219 HH2202

HY211 MG115 (L3)

HY212 UH141

HY213 UH142

HY214 UH143

HY215 UH144

HY216 UH145

HY217 WC106

HH1300 WH2008

HH1301 WH2016 (L3)*

HH1302 WH3006 (L3)*

HH1303

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camera, additional projector, LED monitor display). We will continue to work through each classroom’s needs on a case-by-case basis to make sure the instructional needs are met. In some instances, we asked for the department to fund equipment above and beyond original scope. A good example is a camera needed for 2 Upham physics labs. A very old camera was always part of the room, but not part of the upgrade plan. The existing camera would not function with the upgraded equipment, resulting in a new camera to be purchased by the department.

Facilities

While it is very apparent that the technology needs to be upgraded in the classrooms, often times we notice other facilities items such as paint, ceiling, lighting, and flooring that needs updating. For several of the upgrades completed this past year, additional facilities tasks were added to the project and funded outside of this budget. However, other classrooms received all new technology, but did not pursue needed facilities upgrades due to lack of funding. It takes a tremendous amount of time and effort to schedule classroom upgrades. Therefore, it is in the best interest for facilities and technology updates to be made simultaneously when possible.

In addition, there continues to be a wide variety of lighting on campus – florescent, LED, manual, automated, etc. We are beginning to see more and more industry lighting trends that enhance educational spaces. While we are making positive changes to lighting in spaces across campus, it will be important to continue to follow the industry trends. This is a gap we currently face in our Instructional Facilities planning.

Space Additions/Changes

We have found that there are some spaces on campus that have no technology or were not accurately designated as instructional spaces. Our initial plan only included upgrading instructional facilities with existing technology. Going forward, we will include all instructional spaces. Rooms added include the following –

Heidi 115 - Classroom previously did not have technology. L1207 - Computer lab added instructional technology with lab mod funding. WC187 - Computer lab added instructional technology with lab mod funding. WC106 - Conference room that is also used a classroom – funded by Athletics department.

We are a growing campus with continued need for additional space. The addition of the Student Success Center will include several areas with classroom technology intended to be used for tutorial services. With this addition, space in McCutchen will change use. We will need to adjust this plan regularly to accommodate our dynamic campus.

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FY2016-17 and Beyond

We have entered year two of the Classroom Technology Upgrade plan.

Below you will see an estimate on Level-2 & 3 Standard Classrooms for FY2016-17. Estimates have been adjusted from the initial plan to incorporate increased equipment costs and unforeseen charges realized in year 1 of the plan implementation. Cost savings may be realized with bulk purchasing and internal Crestron Programming.

Estimates are based on standard rooms. For example, all Level-3 rooms may not have a SMART Board or lighting controls, but instead 2 projectors and motorized screens. Estimates are given as a general guideline of what each level room will cost.

Level 2 Technology Price Level 3 Technology Price

Crestron DMPS3-4K-150-C Control Processor $ 2,750.00 Crestron DMPS3-300-C Control Processor $ 4,620.00

Crestron DM-RMC-SCALER-C Room Controller $ 770.00 Crestron DM-RMC-SCALER-C Room Controller (2) $ 1,540.00

Crestron TSW-750 Touch Screen/TTK $ 880.00 Crestron TSW-750 Touch Screen/TTK $ 880.00

Crestron TT-100-B-T ConnectIt $ 165.00 Crestron TT-100-B-T ConnectIt $ 165.00

Epson PowerLite PL1980WU Projector $ 1,310.00 Epson PowerLite PL1980WU Projector $ 1,310.00

Chief Projector Mount Kit $ 250.00 Chief Projector Mount Kit $ 250.00

Chief K1D120B Monitor Mount $ 150.00 Chief K1D120B Monitor Mount $ 150.00

CSA2120 2 x 120W Amplifier $ 346.00 Da-Lite 113" Model C w/CSR Screen $ 419.00

Da-Lite 113" Model C w/CSR Screen $ 419.00 Smart SBX855 SmartBoard $ 2,375.00

JBL Control 1 Pro Speakers $ 155.00 NEC NP-UM351W-WK1 Projector $ 1,175.00

Furman M8x2 Power Conditioner $ 60.00 Black Magic USB Extender $ 140.00

Aver F50HD Document Camera $ 500.00 Room Lighting System $ 3,500.00

HP Elitedesk 800 G2 Small Form Factor $ 900.00 HP Elitedesk 800 G2 Small Form Factor $ 900.00

HP 23" Monitor $ 200.00 HP 23" Monitor $ 200.00

Spectrum Instructor Media Console (IMC) $ 1,280.00 JBL Control 1 Pro Speakers $ 155.00

Miscellaneous Shop Parts and Cables $ 650.00 Furman M8x2 Power Conditioner $ 60.00

Crestron System Programming $ 1,250.00 Aver F50HD Document Camera $ 500.00

iCIT and FP&M Labor $ 4,000.00 Spectrum Instructor Media Console (IMC) $ 1,280.00

Digital Cabling Upgrade $ 1,000.00 Miscellaneous Shop Parts and Cables $ 1,000.00

TOTAL $ 17,035.00 Crestron System Programming $ 1,750.00

iCIT and FP&M Labor $ 6,500.00

Digital Cabling Upgrade $ 1,000.00

TOTAL $ 29,869.00

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CoBE will be responsible for replacing equipment above and beyond the below list. In FY2015-16, an additional cost was incurred for Crestron Programming in the first upgraded room. CoBE Tech Liaison, Adam Lynch, will be able to program the rest of the rooms internally using the standard program as a base offering cost savings from the initial estimates.

Hyland Technology Upgrade Price

Crestron DMPS3-4K-150-C Control Processor $ 2,750.00

Crestron DM-RMC-SCALER Room Control $ 880.00

Aver F50HD Document Camera $ 500.00

Crestron TSW-750 Touch Screen/TTK $ 880.00

Furman Power Conditioner (M-8S) $ 173.00

CSA180Z Amplifier $ 321.00

C2NIO $ 165.00

Digital Cabling Upgrade (Labor/Materials) $ 750.00

Miscellaneous Shop Parts and Cables $ 500.00

TOTAL $ 6,919.00

Cost estimate totals for the campus AV technology upgrade plan are outlined below. Please keep in mind that costs could change due to resource availability, increased equipment costs, alternate funding for projects, and cost savings based on bulk equipment purchases and internal Crestron Programming. Only classroom projects funded by this Upgrade Plan are included in the chart below.

Level 2 Level 3 Hyland Level 2 Level 3 Hyland Level 2 Level 3 Hyland Level 2 Level 3 Level 2 Level 3

14 5 10 16 3 10 20 1 6 18 4 7 2

17,035$ 30,000$ 6,916$ 17,035$ 30,000$ 6,916$ 17,035$ 30,000$ 6,916$ 17,035$ 30,000$ 17,035$ 30,000$

$238,490 $150,000 $69,160 $272,560 $90,000 $69,160 $340,700 $30,000 $41,496 $306,630 $120,000 $119,245 $60,000

$179,245

Classroom AV Technology Upgrades

$457,650 $431,720 $412,196 $426,630

2016/17 2017/18 2018/19 2019/20 2020/21

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In this upcoming year, we plan to complete 32 classroom upgrades – 10 Hyland Hall analog to digital upgrades and 22 classroom upgrades. This will be in addition to implementing new classroom technology in the Student Success Center in spring 2017.

CA01 HH2301

HE201 HH2302

HE202 MC112

HE203 L1207 (L3)

HE204 (L3) UH236

HE206 UH238

HE315 (L3) UH150 HE316 (L3) WC183B/C (L3)

HE309 WC185 (L3)

HH1000 (L3) WC186

HH1311 WC187

HH1312 WH1005

HH1314 WH2010

HH1317 WH2013

HH1319 WH3002

HH2102

HH2300

SSC – 9 Classroom/Labs Funded by alternate sources (department, lab mod, state)

Prioritization

Several considerations would be made when deciding upgrade priorities. These considerations include:

• Campus Master Plan. All rooms will be upgraded in conjunction with the Master Plan activities. • Heide Hall. Expected to hold overflow from Winther Hall, so will need to be updated prior to

Winther going offline. • Program Needs. As programs offered by UW-Whitewater grow and change so do their needs.

Room upgrades would be scheduled to accommodate these changes. • Highest Reported Number of Outages. Classrooms with the most issues would be a priority to

upgrade them early in the process.

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Summary

This plan ensures the ongoing consistency and availability of campus AV technology for instructional purposes.

This plan remediates facilities scheduling challenges and will provide a consistent approach to providing modern and stable AV technology to instructional facilities.

This plan allows campus leaders and faculty to focus on growing programs and curriculum rather than IT related challenges.

This plan will implement technology across campus, providing faculty with a consistent technology interface in every classroom.

This plan alleviates the current challenges supporting inconsistent, legacy implementations.

The plan reduces current spend for AV technology upgrades and utilizes a more structured approach to annual funding.

The plan reduces future AV costs with the implementation of a consistent 8-year lifecycle.

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Appendix A: Classrooms Included in Plan Andersen Library Heide Hall Hyland Hall Hyer Hall Upham Hall Williams Center

L1205 HE206 HH1310 HY210 UH50 WC106

L1230A (L3) HE211 HH1311 HY211 UH58 WC182

L2211 HE212 HH1312 HY212 UH60 WC183A (L3)

L1207 HE213 HH1314 HY213 UH63 WC183C HE214 HH1317 HY214 UH100 WC184 (L3)

Center of the Arts HE215 HH1319 HY215 UH106 WC185 (L3)

CA01 HE216 HH2100 HY216 UH140 (L3) WC186

CA02 HE217 HH2101 HY217 UH141 WC187

CA03 HE218 HH2102 HY320 UH142

CA04 HE219 HH2200 HY322 UH143 Winther Hall

CA05 HE301 HH2202 HY324 UH144 WH1001

CA06 HE302 (L3) HH2203 UH145 (L3) WH1002B

CA11 HE303 HH2300 McCutchan Hall UH150 WH1005

CA30 (L3) HE309 HH2301 MC11A (L3) UH160 WH1012 (L3)

CA35 HE310 HH2302 MC12 (L3) UH166 WH1013

CA39 HE311 HH2303 MC112 UH168 WH1014 (L3)

CA1005 (L3) HE312 HH2305 MC201 (L3) UH202 WH2001 (L3)

CA2051 HE313 HH2306 MC203 UH206 WH2005 (L3)

CA2059 (L3) HE314 HH2307 MC401 (L3) UH236 WH2008 (L3)

CA2069 HE315 (L3) HH2308 MC426 (L3) UH238 WH2010

HE316 HH2309 UH240 WH2013 Heide Hall HE460 HH2310 McGraw Hall UH242 WH2014 (L3)

HE100 (L3) HE466 HH2311 MG101 UH244 WH2015 (L3)

HE101 (L3) HH2312 MG115 (L3) UH246 WH2016 (L3)

HE102 Hyland Hall HH2314 MG117 UH247 WH3002

HE105 HH1000 HH2317 MG125 UH250 WH3006 (L3)

HE112 (L3) HH1300 HH2319 MG127 UH262 WH3010 (L3)

HE113 HH1301 HH3101 UH266 WH3011 (L3)

HE114 HH1302 HH3106 (L3) Roseman UH302 WH3012

HE115 HH1303 HH3200 RS1040 (L3) UH306 WH3013 (L3)

HE116 HH1305 HH3202 UH312 WH4002

HE117 HH1306 UH350 WH4003

HE201 HH1307 UH360 WH4007

HE202 HH1308 UH364 WH4008

HE203 HH1309 WH4010

HE204 (L3) WH4013

Funded by alternate sources (department, lab mod, state)

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Appendix B: Rooms with AV Technology Excluded from Plan

Ambrose Health Center Goodhue Hall McGraw Hall

HC05 Unknown GO111 Campus Police MG01 General Conference

MG19C ICIT GA Lab

Andersen Library Heide Hall MG112 LTC Conference

L1002 ICIT Conference HE450G IRB Conference MG122 L&S Research

L1007 General Conference L1008D ICIT GA Lab Hyer Hall Roseman

L1008E ICIT GA Lab HY142 General Conference RS2007B Grad Stud Conference

L1008F ICIT GA Lab HY335 HR Conference RS2020 Registrars Conference

L1008G ICIT GA Lab RS2066 Conference Room

L1008H ICIT GA Lab Hyland Hall L1122 Library Co-lab HH1201 CoBE Conference McCutchan Hall

L1123 Library Co-lab HH3303 CoBE Conference MC113 Academic Support Lab

L1216 Media Edit Room HH3304 CoBE Conference L2002I CSD Conference HH4301 CoBE Conference Student Athletic Center

L2005 ICIT Conference HH4303 CoBE Conference SA04 Athletics

L2115 Student Success HH4306 CoBE Conference SA09 Athletics

L2120 Student Tutoring SA10 Athletics

L2254 Research & Sponsor Laurentide Hall SA11 Athletics

LT1008 CoLS Conference SA105 Athletics Conference

Center of the Arts LT1012 CoLS Conference CA20A Music Practice LT2006 CoLS Tutoring Space Winther Hall

CA2073 CoAC Conference LT4012 CoLS Conference WH1006 WITRC Lab

CA2080 CoAC Conference LT4016 CoLS Conference WH1006F WITRC Telepresence

LT4120 CoLS Conference WH1010 CoEPS Co-Lab

Visitors Center LT5025 CoLS Conference WH1011 CoEPS Co-Lab

VC102 Presentation Room

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Appendix C: Classroom Upgrade Schedule

Classroom Upgrades 2015/16 (39) Classroom Upgrades 2016/17 (32) CA03 CA01 CA05 HE201

CA2059 (L3) HE202 CA11 HE203

HE101 (L3) HE204 (L3) HE115 HE206 HE117 HE315 (L3) HE218 HE316 (L3) HE219 HE309 HY211 HH1000 (L3) HY212 HH1311 HY213 HH1312 HY214 HH1314 HY215 HH1317 HY216 HH1319 HY217 HH2102

HH1300 HH2300 HH1301 HH2301 HH1302 HH2302 HH1303 MC112 HH1305 L1207 HH1306 UH236 HH1307 UH238 HH1308 UH150 HH1309 WC183B/C (L3) HH1310 WC185 (L3) HH2100 WC186 HH2200 WC187 HH2202 WH1005

MG115 (L3) WH2010 UH141 WH2013 UH142 WH3002 UH143 UH144 9 Student Success Center Classrooms/Labs

UH145 (L3) WC106

WH2008 WH2016 (L3) WH3006 (L3)

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Appendix C: Classroom Upgrade Schedule Classroom Upgrades 2017/2018* (30) Classroom Upgrades 2018/19* (27)

HE100 (L3) CA04 HE105 HE211

HE112 (L3) HE212 HE114 HE213 HE215 HE310 HE217 HE311 HE301 HE312

HE302 (L3) HE313 HE303 HE314

HH2101 HH2314 HH2203 HH2317 HH2303 HH2319 HH2305 HH3101 HH2306 HH3200 HH2307 HH3202 HH2308 L1205 HH2309 L1230A HH2310 MC203 HH2311 RS1040 (L3) HH2312 UH50 HY320 UH58 HY322 UH60 HY324 CA39 MC12 UH63

MG101 UH100 MG117 UH160 MG125 UH166 MG127 UH106

WH1001 *Rooms scheduled to change without notice.

Classroom Upgrades 2019+ RS1040 (L3) UH306

UH50 UH312 UH58 UH350 UH60 UH360 UH63 UH364

UH100 WC182 UH160 WH1002B UH166 WH1012 (L3) UH168 WH2005 UH202 WH2015 (L3) UH206 WH3010 (L3) UH240 WH3011 (L3) UH242 WH3012 UH244 WH4002 UH246 WH4003 UH247 WH4007 UH250 WH4008 UH262 WH4010 UH266 WH4013 UH302

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Appendix D: Level-2 Standard Classroom Technology

As classrooms and other instructional spaces are upgraded around campus, ICIT recommends the following classroom technology as the standard setup. By using a standard configuration instructors moving between classrooms will find it easier to transition. The system has also been designed to be flexible, allowing for a wide variety of inputs and outputs, this allows for different needs in different rooms to be met, while maintaining familiarity for users.

User Interface:

Crestron TSW-750 wired Touch Screen

A space-saving wall, lectern or tabletop touch screen featuring a clean, contemporary appearance with edge-to-edge glass and advanced Smart Graphics™. Designed to have the look and feel of a tablet, this touch screen operates similar to the phones and tablets students and instructors are already using.

Projector:

Epson PowerLite 1980WU

Designed for corporate, education and house of worship use, this bright, feature-packed solution projects vibrant, colorful images in virtually any setting. Perfectly portable, this sleek projector can be easily carried between meeting rooms and classrooms or can be installed in small-to medium-size venues. Its 4400 lumen output provides a bright image, even in rooms with some direct sunlight.

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Control Processor: Crestron DMPS3-300-C or DMPS3-4K-150-C DMPS3-4K-100-C The DMPS3-300-C from Crestron® is a complete, high-definition presentation control and signal routing solution for boardrooms, lecture halls, and videoconference rooms. Integrating the control system, multimedia matrix switcher, mic mixer, audio DSP, and amplifier all into one 3-space rack mount package, the DMPS3-300-C affords extensive signal routing flexibility and high-performance signal processing without the need for separate components. Auto-configuring inputs enable plug-and-play compatibility with a wide range of digital and analog sources. The DMPS3-4K-150-C version is used in classrooms using only one projector.

Digital Presenter: Aver F50HD An economical, yet high performance presenter from Aver. Provides crystal clear image quality in classrooms with direct HDMI input and output and excellent zoom capability. The Aver is compact and allows for flexibility with a gooseneck camera.

In Room Adapter Ring:

Liberty DL-AR2 This adapter ring allows a fixed installation of various adapters in classrooms. Instructors no longer have to remember to bring their own. The adapter ring is customizable and can include all of the following:

• DisplayPort Plug (M) to HDMI Jack (F) • Mini DisplayPort Plug (M) to HDMI Jack (F) • DisplayPort and Mini-DisplayPort to HDMI are standard.

DisplayPort adapters support audio.

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Speakers: JBL C1PRO

The JBL C1PRO Speaker System consists of two white or black compact speakers with rugged enclosures. Ideal for most music reproduction applications, these two-way speakers both contain a 4" woofer and 1/2" dome tweeter and are shielded so they can be placed next to video monitors without causing interference. These durable speakers can also be wall-mounted if desired.

Projection Screen Da-Lite Model C with Controlled Screen Return 113” projection screen with Controlled Screen Return provides quality image at an affordable price. CSR prevents damage to screen by controlling the return rate when the screen is no longer needed.

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