Utilizing Effective Time Management

8/3/2019 Utilizing Effective Time Management

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Utilizing Effective Time Management


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Time Management

Solutions to excessive stress usually boildown to eating right, getting enough

sleep, and managing your timeeffectively. Organization is time

management, and time management is

one part of stress management.


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Objectives

Examine time management skills

Organize your desk, day, and life

Resources


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Key Questions to Ask Yourself

Do you plan tomorrows work today?

Do you get unpleasant duties out of theway as soon as possible?

Are you able to deal bluntly with peoplewho waste your time?


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Effectively Managing Time

Do you set aside a portion of each dayto think, create, plan?

Is your desk or other workplaces tidy?

Can you find what you need withoutwasting time?


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Everyone has the same amountof time

60 minutes per hour

1,440 minutes per day

525,600 minutes per year


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How We Waste Time

Lack of discipline

Indecisiveness

Personal

Disorganization

Procrastination

Inability to say NO

Poor DelegationSkills

Day Dreaming

Worry


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Time Waste - Caused by Others

TelephoneInterruptions

Drop-In Visitors

UnscheduledMeetings

PoorCommunications

Confused chain ofAuthority


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Inefficiency - Can Your CompanyAfford It?

Statistics show the average workerloses at least one hour of productivity

each day due to disorganization.

How much is disorganization and

inefficiency costing your school orcompany?


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Do the Math

1 hour X one workers hourly salary=$____________

5 days a week X____ $ lost today=$lost this week.

48 weeks X $lost this week+___$ lost

this year. Number of employees x __$ lost this

year =$ total.


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Signs of Disorganization-Causes Inefficiency

Desk or office cluttered with papers,files and equipment.

Poor or no filing system

No follow-up system

Dont know where to put the papers

Procrastination - Its either the fear offailure or simple indecision.


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Signs of Disorganization -2

Being reactive instead of proactive tothe job or task at hand

-(Waiting for something to happeninstead of making something happen)

Unable to identify between the urgent,the important and the unnecessary

-(A problem with prioritizing)


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Time Log

Write down everything you do for aperiod of time

Learn how you really spend your time

Identify areas where you can improveyour use of time


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Time Management

Time Management is only a set of skillsand tools to help us more efficiently

control the events of our lives. Doing a better job of managing our

time is meaningless unless we are

managing it to accomplish those thingsthat are of greatest importance in ourlives.

Hyrum Smith- Creator of the Franklin

Day Planner


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Keep Clutter Out of Your Life

Managing Time More ProductivelyKeeps Clutter Out of Your Life

Mental Clutter-Things that occupy yourmind that should be released from it.

-Example - Things you should delegateto others.


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Tool : Your Calendar

Maintain your own calendar

Keep one calendar for everything

Take calendar wherever you go

Know your energy cycle

Plan every day


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Tool : Your Calendar

Dont plan every minute

Prioritize

Save peak energy periods for yourself

Schedule time for routine tasks

Schedule your rewards


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Tool : Daily Task List

List everything youd like to accomplish

Assign value using ABC system

Assign numerical value to each item


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Prioritizing

Prioritizing means determining the relativeimportance and precedence of events.

And it is absolutely necessary foreffective planning. Prioritizing keeps usfrom spending time on things we dont

really value.Hyrum Smith


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Remember

Value the time your have

Nothing is worth more than this day.

Take care of today.let the calendartake care of the years.


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A Final Thought On Time

Many People.

- Think too much of destinations andtoo little of preparations

- They dont realize that todays actions

will determine tomorrows achievements

Utilizing Effective Time Management

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