Using Nokia Lumia WP8 phones with Microsoft SharePoint.pdf

1 Using Nokia Lumia WP8 phones with Microsoft SharePoint│ v1.0 | © 2013 Nokia

Using Nokia Lumia WP8 phones with Microsoft SharePoint

Nokia Expert Centre Nokia Lumia WP8 training


INTRODUCTION TO NOKIA LUMIA WP8 IN THE ENTERPRISE

USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT EXCHANGE

MOBILE DEVICE MANAGEMENT FOR NOKIA LUMIA WP8 PHONES

COMPANY APPS FOR NOKIA LUMIA WP8 PHONES

NOKIA LUMIA WP8 PHONE SECURITY

USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT LYNC

USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT SHAREPOINT

• Overview knowledge of enterprise features on Nokia Lumia WP8 phones

• Overview knowledge of Microsoft SharePoint features

• Admin skills on Microsoft SharePoint 2010 or 2013

Prerequisites


Objectives • Identify Microsoft SharePoint support in WP8

• Support setting up and working with Microsoft SharePoint on Nokia Lumia WP8 phones

• Set up Microsoft SharePoint for mobile access

Learning time

minutes

60

Contents


Setting up SharePoint on Nokia Lumia WP8 phones

SharePoint and SkyDrive Pro on Nokia Lumia WP8 phones

Working with SharePoint on a Nokia Lumia WP8 phone

Working with SkyDrive Pro on a Nokia Lumia WP8 phone

Setting up Microsoft SharePoint Server 2013 for mobile access


Objectives

• Identify Microsoft SharePoint support in WP8

SharePoint and SkyDrive Pro on Nokia Lumia WP8 phones

Learning time 10 minutes

Desktop browser

SharePoint document collaboration


SharePoint Server

OFFICE 365 / SHAREPOINT ONLINE

SharePoint Server

ON-PREMISES

3rd party app or web browser access

Built-in SharePoint Workspace Mobile

Mobile views


Contemporary view

Classic view for browsers without HTML5 support

Full-screen UI SharePoint Workspace Mobile

WEB BROWSER OFFICE HUB WEB BROWSER

SharePoint 2013 site

SkyDrive Pro


SKYDRIVE PRO

Office 365 / Sharepoint Online

SKYDRIVE PRO

On-premises SharePoint

Microsoft cloud

SKYDRIVE

SKYDRIVE PRO OVERVIEW

Sync work documents to SkyDrive Pro

Sync personal files to SkyDrive

http://sharepoint.microsoft.com/blog/Pages/BlogPost.aspx?pID=1033

Editing Office documents


View and edit in Office Mobile

View in Office Web App Mobile

(Beta)

View and edit in Office Web App

SharePoint / SkyDrive Pro

WEB BROWSER

OFFICE HUB

PC Word

Powerpoint

Excel

Onenote

OFFICE WEB APPS

SharePoint apps for WP8


Example SharePoint app from Microsoft

SharePoint access for WP8 can be expanded with additional apps

SHAREPOINT SDK FOR WP8 FROM MICROSOFT

Provides access to SharePoint Newsfeed features from the phone

http://www.microsoft.com/en-us/download/details.aspx?id=36818

http://www.microsoft.com/en-us/download/details.aspx?id=36818

SharePoint Newsfeed


Desktop browser

Newsfeed mobile app

SHAREPOINT NEWSFEED

Follow people, documents, and sites

Add posts

Reply to posts

Like posts

USING THE SHAREPOINT NEWSFEED APP

NEWSFEED FEATURES

Mobile browser

http://technet.microsoft.com/en-us/library/jj151786.aspx

http://office.microsoft.com/en-us/office365-sharepoint-online-small-business-help/use-the-sharepoint-newsfeed-app-on-a-windows-phone-HA103805895.aspx

http://office.microsoft.com/en-us/office365-sharepoint-online-small-business-help/use-the-sharepoint-newsfeed-app-on-a-windows-phone-HA103805895.aspx




Objectives

• Support setting up Microsoft SharePoint on Nokia Lumia WP8 phones

Setting up SharePoint on Nokia Lumia WP8 phones


SharePoint access setup


Configure an Outlook account to the phone

OPTION 1 (CLOUD ONLY)

Configure Office 365 account to the phone

OPTION 2 (CLOUD ONLY)

Manually add a SharePoint site

OPTION 3

Connecting to on-premises SharePoint site


Select ’New’ Enter site address Sign in Site added to ’Places’ list

SkyDrive Pro cannot be removed without resetting the phone

Removing locations


Location removed


Objectives

• Support working with SharePoint documents on Nokia Lumia WP8 phones

• Support using SharePoint Newsfeed on Nokia Lumia WP8

Working with SharePoint on a Nokia Lumia WP8 phone


SharePoint Workspace Mobile


Download documents

Edit Office documents in SharePoint with Office Mobile

Add SharePoint folders to Office Hub

UPLOADING DOCUMENTS NOT SUPPORTED

Browse SharePoint libraries

CREATING NEW DOCUMENTS TO SHAREPOINT NOT SUPPORTED

Search


Type search term

Search results from current folder

Search entire site

Tap search

Website preference


IE website preference controls what view is opened in browser

Local copy and server copy


SHAREPOINT SERVER

Document stored on server

Local copy created on the phone

View or download document

Saving a SharePoint document


SharePoint server

Modified local copy is uploaded to server

SAVE SAVE AS...

New file can be stored locally or uploaded to SkyDrive

Upload failure


NO NETWORK CONNECTIVITY NETWORK CONNECTIVITY RESUMED

Document versions


STEP 1 STEP 2 STEP 3

A

B A

User A downloads a document

Later user B modifies the document on server

Next time user A accesses the document they are notified about the updated version

Local copy #1

Server version #1

Local copy #1

Server version #2

Server version #2

Document editing conflicts


SYNC CONFLICT

SharePoint /SkyDrive Pro

Multiple users editing the same document simultaneously

Conflict notification shown to user

Tracking changes to shared documents


Get modification updates to Newsfeed

Get modification updates as SMS or email

FOLLOW

ALERT


Objectives

• Support using SkyDrive Pro to manage and share documents

Working with SkyDrive Pro on a Nokia Lumia WP8 phone


Save a local copy

SkyDrive Pro functionality


WEB BROWSER UI

Create and delete files

Enable following and alerts

View and edit

Manage sharing

Create new folders

Save a local copy

View and edit

Upload files

Upload files

OFFICE HUB UI

Uploading files to SkyDrive Pro


Work documents can be saved to SkyDrive Pro

Media files cannot be saved to SkyDrive Pro

Share a document with email invitation

Sharing documents with SkyDrive Pro


Open shared document

Follow and open document location

Document location Tom’s inbox

Sharing visibility Tom can see only the shared documents


Document shared with Tom

Document not shared with anyone

SkyDrive Pro folder can contain both shared and private documents

Editing restrictions


Other users cannot save checked out documents

Other users cannot save shared read-only documents

CHECK OUT

VIEW ONLY


Objectives

• Set up Microsoft SharePoint server for mobile access

Setting up Microsoft SharePoint Server 2013 for mobile access


SharePoint in DMZ


Internet

DMZ Corporate network

SHAREPOINT SERVER

Internal users

Direct access to the SharePoint server

SharePoint in corporate network


Internet

DMZ Corporate network

REVERSE PROXY

SHAREPOINT SERVER

Internal users

Access through a Reverse Proxy server

Configuring mobile access to SharePoint


REVERSE PROXY

SHAREPOINT SERVER

Create DNS records for external access

DNS

Create web publishing rules for SharePoint

Configure cross-firewall access for mobile alerts

Configure an Alternate Access Mapping for the SharePoint site

Configure a mobile account for SMS alerts

Alternate Access Mapping


http:// sp.com

MANY ADDRESSES CAN MAP TO THE SAME SHAREPOINT SITE

Internet zone

Intranet zone

Default zone

Custom zone

Extranet zone

http://mysite.com

http://www.secureaccess.com

http:// www.externalusers.com

http://www.mypublicsite.com

SharePoint server

Use case for zones


Access SharePoint with www.mysite.com

Access SharePoint with www.mypublicsite.com

REVERSE PROXY SHAREPOINT

SERVER

Internet zone

Intranet zone

External access through an internet URL

Internal access through an intranet URL

Different authentication for different zones

Simple authentication for mobiles

Kerberos authentication for PCs

Alias addresses (internal URLs)


A SINGLE SITE ADDRESS CAN HAVE MULTIPLE ALIAS ADDRESSES

SharePoint server

Internet zone http://www.myinternalsite.com

http://www.mypublicsite.com

http://www. company.com

http://www.enterprise.com

Alias URLs: Zone URL:

Requested URL Returned URL

Reverse Proxy URL translation


REVERSE PROXY

SHAREPOINT SERVER

Phone can contact SharePoint server through the public URL

Reverse Proxy forwards requests from public URL to private URL

Public URL points to Reverse Proxy

Internal URL points to SharePoint server

Reverse Proxy URL translation issue


REVERSE PROXY

SHAREPOINT SERVER

Send request to the public URL Forwards request

to private URL

Return web page with links to private URL 1

2

3

4

Request Request

Response Response

Phone cannot access links because they contain the wrong URL

Fail

Reverse Proxy URL translation solution


Request to myinternalsite.com Translate ‘myinternalsite.com’ to ‘mypublicsite.com’ Send web page with links

to mypublicsite.com

Configure Alternate Access Mappings to the SharePoint Server

Configuring cross-firewall access


CONFIGURING A CROSS-FIREWALL ACCESS ZONE

Internet zone

Intranet zone

Default zone

Custom zone

Extranet zone

URL #1

URL #2

URL #3

URL #4

URL #5

What URL should be added to alert link?

SHAREPOINT SERVER

The SharePoint Server can be reachable with many URLs

REVERSE PROXY

Firewall / Reverse Proxy only allows access through specific URLs


http://technet.microsoft.com/en-us/library/ff393835.aspx



SMS alert delivery mechanism


SMS alerts enabled

Document is modified

SHAREPOINT SERVER

SMS SERVICE PROVIDER

MOBILE OPERATOR

SMS alert SMS alert

SMS alert

SMS

”Training summary.xls has been changed”

Alert trigger conditions:

Configuring SMS alert delivery


SharePoint server

Import the service providers root certificate

Configure a mobile account for SharePoint

SMS service provider

SMS PROVIDER CERTIFICATE

CONFIGURING A MOBILE ACCOUNT


http://technet.microsoft.com/en-us/library/ee428323.aspx

http://technet.microsoft.com/en-us/library/ee428323.aspx

Security considerations


POSSIBLE SECURITY RISK

SharePoint sign in is only required when adding a site

Enable device encryption

Remotely wipe a device if needed

Enable IRM protection for emails

Enforce a password policy


Summary

Summary of Microsoft Sharepoint


• Windows Phone has a built-in SharePoint Workspace Mobile

• After setting up SharePoint the user can browse and modify documents stored to SharePoint sites and to SkyDrive Pro

• Office documents can be modified using the built-in Office Mobile apps in WP8

• The built-in SharePoint support in WP8 does not support all SharePoint functionality, however the user can download additional SharePoint apps, such as the SharePoint Newsfeed from the Store

• Mobile access to SharePoint can be provided directly or through a Reverse Proxy server

Let’s continue the discussion online

56 Company Apps for Nokia Lumia WP8 phones│ v2.0 | © 2013 Nokia

Join the Nokia Expert Centre Community to discuss about Nokia products and business solutions

All registered users can post and share their experiences

Using Nokia Lumia WP8 phones with Microsoft SharePoint.pdf

Documents

Transcript of Using Nokia Lumia WP8 phones with Microsoft SharePoint.pdf