Using google docs
Transcript of Using google docs
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Using Google Docs/Drive
February 2013
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What is Google Docs/Drive?
Google Docs is essentially Microsoft Office online and available for free!
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Why Google Docs/Drive?
• It’s free!• User friendly – if you know how to
use Microsoft programs then you’re all set.
• Saved in the cloud and can be accessed from any device with Internet.
• Easy to share documents and work together.
• Greener than printing and sharing.
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Getting Started
The home screen will have a list of documents you’ve created or ones that have been shared with you.
To create a document click on the “Create” button in red on the left.
Create
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Creating a DocumentWhen you click on the “Create” button a list of option will appear.
Click on “Document”.
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Click to
change title
All the features for a Google Document are the same as in Microsoft Word.
Every five seconds Google automatically saves, so there is no need to click save (you can under “File” or by Ctrl+S.
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Sharing a Document• Click on “Share” in
the top right corner.• The “Share
Settings” box will appear.
• This will allow you to invite people to see or edit the document, or you can change the privacy settings.
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Privacy Settings
Click for more options
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Comments• You can leave
comments on the document similar to an instant message chat.
• Click on “Notification Settings” on the right if you want to be emailed every time there is a comment.
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Creating a Presentation
Return to your Drive homepage (this will list all the documents you’ve created).
Click on “Create” and select presentation.
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Very similar to Microsoft PowerPoint. Naming the presentation, comments, and sharing work
the same as a document.
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Creating a Google Form
• A Google Form is similar to a survey.
• You create the questions and post/embed the form or share the link.
• Responses get put into a spreadsheet.
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Delete
Change type of question
Add more questions
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Finished Form – Your View
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Sharing Your Form
• Click on “Send Form” in the right corner.• A screen with
options will appear.
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What Others See
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What You See
Responses will appear timestamped in the spreadsheet.
A live form can be edited.
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Editing a Live Form• Select “Form” in
the toolbar on the top.
• This will allow you to return to the original form and make any edits, or to view the live form as others would see it.
• The links and embedded forms will automatically update.
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How do I find things?
Everything you own or that has been shared with you will appear
listed on your homepage. There are various options for sorting on the
top right side.
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Creating a Folder• Click “New
Folder” in the top left.
• The following screen will appear to create a new folder.
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Managing Folders• The new folder
will appear in your list on documents and under “My Drive”.
• Items can be dragged and dropped into the folder.
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Resources• http://lisaherzl.wikispaces.com/Triton
PD2013 - all information presented today is posted.
• [email protected]• Twitter - @lisa_herzl• Room H127• https://
www.google.com/intl/en_US/drive/start/index.html - Google site for help using Google Drive (has videos!)