Users PersonalizingR3 User Defaults

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Copyright Page

ii 1998 SAP AG, Inc.

P E R S O N A LI Z I N G R / 3

8VHU'HIDXOWV

Chapter 5: User Defaults

Copyright Page

1998 includ ing screen shots by SAP AG. All rights reserved .

Neither this documentation nor any p art of it may be copied or reprodu ced in any form or by any means or

translated into an other languag e, without the p rior consent of SAP AG.

SAP AG m akes no w arran ties or representations with r espect to the content hereof and specificallydisclaims any implied w arranties of merchantability or fitness for an y p articular p urp ose. SAP AGassum es no responsibility for any errors that m ay ap pear in this documen t. The information contained inthis docum ent is subject to change withou t notice. SAP AG reserves the r ight to make any such changeswithou t obligation to notify any p erson of such revision or changes. SAP AG m akes no comm itment tokeep the information contained herein up to date.

SAP is a registered trad emark of SAP AG.

All other produ cts mentioned in this docum entation are registered or u nregistered trad emarks of their

respective companies.


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Table of Contents

1998 SAP AG, Inc. ii

Table of Contents

7DEOHRI&RQWHQWV

List of Figures................................................................................................................................................................................................... i

List of Tables.................................................................................................................................................................................................... iv

Terminology.......................................................................................................................................................................................................vClick........................................................................................................................................................................................................... vChoose ......................................................................................................................................................................................................vUser Steps and Font Styles.......................................................................................................................................................................vSpecial Icons ............................................................................................................................................................................................ v

Chapter 1: About R/3 Personalization..............................................................................................................................................................1

Overview ...........................................................................................................................................................................................................1

Features ............................................................................................................................................................................................................1

Chapter 2: User Defaults...................................................................................................................................................................................3

Overview ...........................................................................................................................................................................................................3Other User Definable Options ..................................................................................................................................................................3

Changing User Defaults ....................................................................................................................................................................................5General Procedure ....................................................................................................................................................................................5Changing Specific Fields...........................................................................................................................................................................7Start Menu.................................................................................................................................................................................................7Login Language.......................................................................................................................................................................................10Output Device..........................................................................................................................................................................................10Print ControllerOptions ...........................................................................................................................................................................11Date FormatOptions ...............................................................................................................................................................................11Decimal NotationOptions........................................................................................................................................................................12

Glossary ..........................................................................................................................................................................................................13

Index................................................................................................................................................................................................................19

List of Figures

SAP R./3 Menu..........................................................................................................................................................................................................5

Maintain User Defaults, After Saving ........................................................................................................................................................................6

SAP R/3 System........................................................................................................................................................................................................7

Sales Screen.............................................................................................................................................................................................................8

System Status Screen...............................................................................................................................................................................................8Sales Screen.............................................................................................................................................................................................................9

Maintain User Defaults Screen..................................................................................................................................................................................9

SAP R/3 Screen ......................................................................................................................................................................................................10

Maintain User Defaults Screen................................................................................................................................................................................10

Output Device Screen .............................................................................................................................................................................................11

Maintain User Defaults............................................................................................................................................................................................11


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List of Tables

iv 1998 SAP AG, Inc.

List of Tables

Date Format Options....................................................................................................................................................... 12Decimal Notation Options ............................................................................................................................................... 12


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Terminology

1998 SAP AG, Inc. v

Terminology

The following is an explanation of the terms u sed throu ghou t this guide:

Click

When you see Click, use the m ouse to point an d press the left mou se button. For examp le:1. ClickStartup.

The phrase ClickStartup is

asking you to u se your left

mou se button to click the Startup

button.

Choose

When you see the word Choose, move the cursor to the menu at the top of the window in which you are

working. Use your m ouse to select the menu item, and then select the sub-menu item.

1. Choose File

Save.

User Steps and Font Styles

The steps that require user inpu t, meaning an action or text to be entered w ith your keyboard

into a field or at a comm and p romp t, are numbered and indicated with bold, courier font.

Object sty le is italicized text that ind icates tha t the w ord is an on-screen object, such as a bu tton or field, or

any other noun such as a book, operating system, or software app lication. For examp le:

Click here 1

1


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1. Enter sap* in the

Userfield.

2. Click Parameters.

This w ill allowyou to enter

parameters for

the search.

In the above example, the first step is numbered to show the text you need to enter in the User Inputfield.

Useris italicized because it refers to an on-screen field .

The next step is also num bered to let you know that another action is required. Parameters is italicized

because it refers to an on-screen bu tton. The text und er the nu mbered step p rovides add itional information

on that step.

Special Icons

Throughout this guide, you will see special icons indicating the presence of important messages. Each icon

and a brief description is provided :

You sh ould exercise caution w hen performing this task or step.

Explanations of why you shou ld be cautious w ill be included .

This information h elps you un derstand the top ic in detail. It is not necessary

to know this information to perform the d ata transfer.

Helpful hints or shortcuts to make you r w ork faster or easier.

1

2


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About R/3 Personalization

Overview

1998 SAP AG, Inc. 1

Chapter 1: About R/3 Personalization

Contents

Overview ..................................................................................................................................................................................................................1

Features ...................................................................................................................................................................................................................3

Overview

Personalizing R/ 3 enables you to provide the R/ 3 experience preferred by your u ser comm un ity. In this

docum ent, we walk you through th e personalization features and p rovide tips on how to effectively use

them w ith your 3.1 R/ 3 imp lementation. The features listed in this document d o not require any expensivecode modification.

Features

Here is a quick overview of the various personalization features available in R/ 3.

Globals: Globals in R/ 3 enable you to p re-fill fields that often hav e single default values that ap ply across

your entire R/ 3 imp lementation. Using Globals, you can d efine default values for all modu le program

instances of fields th at belong to a p re-defined list of R/ 3 Data Dictionary Domain.

User Parameters: User param eters sup ply defaults to R/ 3 fields of a par ticular user.

User Defaults: Using user defaults you can specify user-preferred characteristics such a s pr inter, curr ency

format, date format, etc.

Parameter Transactions: Param eter transactions enable you to d efine defaults for the initial screen of any

transaction in R/ 3. Optionally, you can also hide the initial screen su ch that th e user can directly navigate

to the details.

Transaction Variants: Using transaction var iants, you can create transaction var iants (or variant

transactions) that p rovide u sers with tran sactions containing just the fields and screens that are ap plicable

for your R/ 3 implementation.

Master Data: The R/ 3 Imp lementation Guide provides transactions that enable you to define the group of

fields/ data that you wan t to collect regard ing master entities such as Vendor, Customer, Material, etc of

your bu siness enterprise.

Area Menu: Area menu in R/ 3 enables you to create an entirely your own R/ 3 view includ ing just the

functionality imp lemented at you r installation or app licable for a specific workgrou p.

User Menu: Via user m enu, the R/ 3 users can create their own p ersonal view of R/ 3 includ ing just the

activities/ transactions that are relevant for the work they p erform.


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About R/3 Personalization

Features

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SA P Shortcuts:Using SAP Shortcuts, you can prov ide the u sers with d irect access to the transactions and

reports that ar e relevant for them u sing icons or links in their docum ent or web p ages.

Application A rea: There are number of application area specific personalization transactions that let you

pick and choose the fields and screens you wan t the area specific transactions to d isplay. These

transactions are included as part of the R/ 3 Implementation Guide.

R/3 Report Navigator: The R/ 3 Report N avigator provides a comp rehensive listing of all the operational

reports ava ilable in the standard release of R/ 3. It also provid es information on m ost of the listed rep orts.

Using the features d elivered as p art of R/ 3 Report N avigator, you can p ersonalize the report listing or the

report info sheets with information tha t is just relevant for you r u sers.

Reports: R/ 3 delivers num ber of canned reports tha t pu ll transactional information. Most of these reports

prov ide mechanisms through w hich you can specify the fields to be u sed in the selection p rocess or

output/ displayed on the report.

Extended Help: The information d elivered with R/ 3 for the fields an d transactions may not be exactly the

information you wan t to provide for your users. Using the ann otation mechanism and sup plements to the

field help, you can include the imp lementation sp ecific information that could be u seful for your users.

Before proceeding...

In this guide, we p rovide instructions on how you can effectively make use of user d efaults.

Report Navigator is an add -on d eliverable you can obtain for your R/ 3 imp lementation

SAP Shortcuts is part of the stand ard 4.0c deliverable. We are planning to p rovide 3.0D and

above u sers with 4.0c SAPGUI upd ate such that th ey can make u se of this feature.


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User Defaults

Overview

1998 SAP AG, Inc. 3

Chapter 2: User Defaults

ContentsOverview ...........................................................................................................................................................................................................3

Other User Definable Options ..................................................................................................................................................................3

Changing User Defaults ....................................................................................................................................................................................5General Procedure ....................................................................................................................................................................................5Changing Specific Fields...........................................................................................................................................................................7Start Menu.................................................................................................................................................................................................7Login Language.......................................................................................................................................................................................10Output Device..........................................................................................................................................................................................10Print ControllerOptions ...........................................................................................................................................................................11Date FormatOptions ...............................................................................................................................................................................11Decimal NotationOptions........................................................................................................................................................................12

Overview

You can set the following d efaults:

The default printer for the user

The spool control

A function (menu n ame) wh ich is automatically started wh en the u ser logs on.

The format for da tes and d ecimals

The default system language at logon. The user can how ever choose another language on the logon

screen

Before proceeding... You can only enter u ser defaults if a u ser master r ecord already exists.

You m ust logon in as an au thorized u ser, as opp osed to logging in as a gu est.

User defaults are established for the current client. Make sure that you are logged in to the

correct client before changing your user defaults.

Other User Definable Options

Besides u ser d efaults, you can d efine the following user options.

User Menu

If you choose System User profileStart User menu, you can define an ind ividual menu for a

users most frequently used functions. If you w ish to d o this, you mu st be logged on as the

user for w hom you w ant to define the menu.

The system d isplays the u ser menu autom atically wh en the u ser logs on, although you can also


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Overview

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call it from the m enu by selecting System User profileUser menu. See User Menus for

procedu res on creating user menus.

User Address

Choose System User profileUser address to access the ad dress maintenance screen.

The entries in th is section are docum entary at present.

Add itional data on the ad dress maintenance screen are explained br iefly below. Further

information is available via F1.

Langu age: Enter th e single-letter langu age key for the user s desired lan gu age. The

language key is defined in th e SAP System an d can be displayed by p ressing F4 This is

only for informa tion. The effective langu age selection takes place elsewhere.

Departm ent: If necessary enter the system nam e of the users d epartm ent.

Cost Center : Enter the system code for the u sers cost center.

User Parameters

User pa rameters su pp ly defaults to R/ 3 fields. If a field is ind icated, the system autom atically

fills in d efault value. Depend ing on th e field d efinition, the entry can also be replaced w ith a

value entered by the user.

The two inp ut fields on the p aram eter maintenan ce screen are described briefly below.

PID: Enter the parameter ID for wh ich you wan t to d efine a d efault value. You can d isplay

all of the p aram eter IDs defined in the system by pressing F4.

Param eter value: Enter the default value for the p aram eter.

See User Parameters for more information on changing user parameters.


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Changing User Defaults

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General Procedure

1. Choose SystemUser profileUser

defaults in the SAP R/3 screen.

SAP R./3 Screen

1


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TheMaintain User Defaults screen

appears.

2. Useris grayed out ind icating that

it is a read -only field

3. Make changes in the followingfields

Start menu

Login language

Output device

Start Men u ,Login Language, an d

Ou tpu t Device sections in this

chapter.

4. If you choose to, d eselect the Print

Controlleroptions.

5. Select aDate formatoption.

6. Select aDecimal notation option.

7. Leave the CATToption selected.

8. ClickSave.

9. A values for user JILACQUA saved

message will app ear at the bottom

of the screen.

10.ClickBackto return to the SAP R/3

System screen.

Maintain User Defaults, After Saving

2

3

4

5

6

8

9

10

7


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Changing Specific Fields

Start Menu

A u ser-defined initial menu can be set here, wh ich w ill be displayed autom atically as of the n ext logon.

You can only enter SAP Area m enus, not tran sactions or reports

Example

To save the sales menu as the initial start menu :

1. Choose

LogisticsSales/distributionSales.

SAP R/3 System

1


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2. The Sales screen app ears.

3. ClickSystemStatus.

Sales Screen

4. The System: Status screen app ears.

5. The transaction code app ears

under Transaction .

6. The transaction cod e for the Sales

screen is VA00.

7. Close the System: Status screen to

return to the Sales screen.

System Status Screen

2

3

4

5

7

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8. Choose SystemUser profileUser

defaults.

Sales Screen

9. EnterVA00 in Start Menu.

10.ClickSave.

11.ClickBackto return to the Salesmenu.

Maintain User Defaults Screen

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To test:

12.Log out of SAP R/ 3 and then login

again.

13.Make sure that you are in the

same client that you created theuser d efaults in.

14.Type in your u ser name and

password.

The Sales menu will appear.

SAP R/3 Screen

Login Language

The login language is the langu age in wh ich the SAP R/ 3 interface and docum entation are displayed. If

you w ish to set the login language, type in E for English or D for German .

Output Device

To change the outp ut d evice in the SAP spool system:

1. Position your cursor in OutputDevice.

2. Clickpossible entries.

Maintain User Defaults Screen

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3. The Output device list app ears.

4. Double-click on DCBX in Dest.

Output Device Screen

TheMaintain User: Defaults screen

reappears.

DCBX is now selected as the ou tpu t

device.

5. ClickSave to save the change.

Maintain User Defaults

Print ControllerOptions

Print Immediately Option

Select Print immediately to print you r spool request immed iately. Leave this field blank to retain spool

requests in the spool system un til they are released.

Delete After Output Option

SelectDelete after output to d elete spool requests immed iately after p rinting.

Leave this field blank to keep sp ool requests in th e spool system. You can th en p rint this request again if

required . The system au tomatically d eletes these requests after the expiration date.

Date FormatOptions

Date forma t options control how d ates are displayed in the SAP R/ 3 system.

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The table below u ses Janu ary 1, 1998 as the examp le for illustr ating d ate formats.

Option Example

DD.MM.YYYY 01.01.1998

MM/ DD/ YYYY 01/ 01/ 1998

MM-DD-YYYY 01-01-1998

YYYY.MM.DD 1998.01.01

YYYY/ MM/ DD 1998/ 01/ 01

Date Format Options

Decimal NotationOptions

Decimal notation options control how nu mbers are displayed in the SAP R/ 3 system.

Option Example

Comma 3,14

Period 3.14

Decimal Notation Options


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Glossary


Transaction Variants

Glossary

Term Definit ion

ABAP/4 Interpretative, platform-ind epend ent, fourth -

generation language tailored to d evelop bu siness

app lications. The langu age sup ports structured

programm ing and contains elements necessary to

call external relational databases throu gh open SQL

calls or d atabase-specific native SQL calls. The

developer is not required to know the und erlying

infrastructure.

ABAP/4

Dev elopment

Workbench

The ABAP/ 4 Developm ent Workbench provides a

comp lete client/ server ru ntime environment and

extensive managemen t and tuning tools. The

Workbench is SAPs integrated tool-set to develop

enterprise-wide client/ server app lications. This

toolset is par ticularly suited to R/ 3 customers w ho

want to enhance standard R/ 3 business applications

with customized , add -on functionality.

The major comp onents of the ABAP/ 4

Developm ent Workbench includ e:

ABAP/ 4 Programming Language

ABAP/ 4 Dictionary

ABAP/ 4 Editor

ABAP/ 4 Fun ction Library

Data Modeler

R/ 3 Repository

Test Tool, Screen Painter

Menu Painter, Workbench Organizer/ Transport

System

R/ 3 Repository Information System

The Workbench is also available to compan ies who

are not R/ 3 users, but wan t the benefits of SAPs

proven d evelopm ent environment for their software

projects.

CATT Comp uter Aid ed Test Tool.


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Glossary


Term Definition

Univer sal SAP test tool.

The Comp uter Aided Test Tool (CATT) is integrated

into the ABAP/ 4 Development Workbench. It

allows you to combine and au tomate businessprocesses as repeatable test p rocedures.

CATT procedu res are u sed for the following tasks:

Autom atic processing of tran sactions and

transaction chains

Checking transaction results

Checking system m essages

Checking da tabase upd ates by performing value

determination and making target/ actualcomparisons

Checking reactions to chan ges in Cu stomizing

settings

Generating data

Client A self-contained u nit in an R/ 3 System with

separate m aster records and its own set of tables.

Customiz ing &

Configuration

In SAP term inology, custom izing is the

implementation of configurations within the

flexibility of the R/ 3 System. It is the basis for every

R/ 3 project, whether it is an introd uction,subsequent project stage, or process change. The

configuration includ es:

R/ 3 Procedure Model, a p rocedural gu ide for

structuring a SAP implementation

R/ 3 Reference Model in the Business Navigator, a

grap hical description of business p rocesses

Implementation Guid e (IMG), men u-led parameter

settings

Project management through u pload and down loadfacilities and to and from Microsoft Project

A m odel compan y (IDES), a fully integrated and

pre-configured system used for training and testing

The custom izing tools also belong to th e Business

Engineering Workbench and are provided a t no

extra charge w ith the R/ 3 System. Add-on


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Glossary


Term Definit ion

customizing is discussed in theABAP/4 Development

Workbench section.

Deskt op A PC that is used as a workstation is considered to

be Desktop . Ideally, the Desktop has access to allsystems and functions needed for a user to manage

authorized tasks.

Implementat ion This process invo lves switching from an existing

man agement system and bu siness practice and

having R/ 3 run part of, or the entire, business.

Implementat ion

Guide

Also referred to a s the IMG, the guid e is a tool for

configuring the R/ 3 System to meet customer

requiremen ts. For each business app lication, the

implementation guide:

Explains all the steps in the imp lementation process

Tells you the SAP standard (factory) settings

Describes system configuration w ork (activities) and

interactively open s the activities

The IMG are structured a s hyp ertext. The

hierarchical structure reflects the stru cture of the

R/ 3 business app lication compon ents and lists all

the d ocum entation related to implementing R/ 3.

The IMG contains active functions w ith wh ich you

can:

Open customizing tran sactions

Write p roject docum entation

Maintain status information

Supp ort your p roject d ocum entation w ork and the

man agement of your R/ 3 System imp lementation.

Mast er record Data record containing master d ata, that is, data

wh ich remains un changed over a reasonably long

period of time.

A user m aster record in the SAP System includ es

the person's system auth orizations, stand ard

printer, start transactions, and so on.

Menu Menu s are control elements, offering th e u ser a

range of options which, wh en chosen, prom pts the

system to execute an action. One action might be th e

opening of a subord inate pull-dow n men u. The

layout of the menu bar or the p ull-down m enu h as


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Glossary


Term Definition

been d efined for each R/ 3 System level. Menu

options are selected either with a single mouse click

or by p ositioning the cursor an d by p ressing Enter.

Menu bar A menu bar is the menu on a screen or wind ow. Thebar is located between the title and standa rd

toolbars. When you choose a men u op tion from the

menu bar, you open the correspond ing pu ll-down

menu . You can maintain up to six pu ll-down m enus

in a m enu ba r. The system au tomatically includ es

th e System an d Help menus.

Parameter Field defined with the ABAP/ 4 statement

PARAMETERS.

You can u se param eters to pass values entered on

the selection screen by th e user to the rep ort just

called.

Parameter ID Depend ing up on the d efinition given for a field, it

may be possible to replace the param eter ID by a

value entered by the user.

Parameter V alue If you specify a value for the parameter, this value is

always d efault when the u ser displays the field.

If the u ser enters a new value in the field, the n ew

value is only kept d uring the session. For the values

held in the u ser master r ecord to come into effect

again, save the parameter


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Glossary


Term Definit ion

Passw ord A password is a user code that comp rises the

following elements that u sers need to logon to the

system:

String of figures

Letters

Special characters that users m ust en ter

A user ID

Push but ton Push buttons, or bu ttons, are graphical control

elements that you click once to execute the functions

linked to them. In the R/ 3 System, you can also start

functions w ith the keyboard . To do this, place the

cursor on the button and press theEnterkey or

Enterbutton. Push bu ttons may contain text orgrap hic symbols.

R/3 Syst em R/ 3 System consists of:

a central instance offering the services DVEBMGS

(dialog, upd ate, enqu eue, background processing,

message, gateway, spool)

opt ional dialog instan ce offer the service D (dialog)

optional PC front end s

Radio but ton The radio bu tton is another grap hical controlelement that allows the u ser to select an item from a

list of fields. If the u ser is allowed to select several

fields at once, checkboxes are used.

Report A report selects data from a d atabase and displays it

in a structured form for analysis. You m ay pr int the

report results or d isplay them on line. The system

also provides the option of saving the selected

report d ata, to review withou t having to re-create it.

SAP st andard menu From the SAP stand ard menu , you can access the

full range of SAP fun ctions.

Screen A screen is, essentially, the p rimary w indow of a

session.

Select This function allows you to select an object for

further p rocessing by p lacing the cursor on the

object and clicking on the object.

Session A session is a wind ow w here the u ser processes a


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Glossary


Term Definition

certain task. When you log on to the R/ 3 System, it

autom atically op ens the first session, but you can

simultaneously open up to nine sessions. The

nu mber of the current session appear s in the status

bar.

Short Text Describes ABAP/ 4 Dictionary object. Used as an

explanatory text when generating lists and in

documentation (F1-Help)

Syst em parameter A system p arameter is the basic system

configuration required to ensu re smooth

functioning of the software.

Table Data can be arranged in table form. A table consists

of column s (data values of the same typ e) and row s

(data records). Fields identify a record.

Transaction A tran saction is a series of related steps requ ired to

perform a certain task.

Transaction code A sequen ce of four characters represents a SAP

transaction. To call a tran saction in the R/ 3 System,

you can follow an IMG path or enter the tran saction

code in the comman d field. For example, SM31 is

the code for the table maintenance transaction.

User Master Record Master record containing importan t master data for

the R/ 3 system user. Only users who have a user

master r ecord can log on to the system. For

example, a users auth orizations are d efined in the

master record.

Value set A value set specifies one or more perm issible values

for fields

Variables Placeholder u sed to store and add ress data und er a

par ticular nam e in a particular format.

You can distinguish variables by their name, typ e,

length and structure.


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Transaction Variants

Index

Chapter 5: Transaction Variants

Index

A

ABAP/4 13, 14

ABAP/4 Dictionary 18

Application Area 2

Area menu 1, 7

C

CATT option 6

Client 3, 10, 13, 14

Cost Center 3

D

Data Dictionary Domain 1

Date format 6, 11

Decimal notation 6, 12

Default values 1

Delete After Output option 11

Department 3

F

F1 18

F4 3

G

Globals 1

H

Help,Extended 2

I

Implementation Guide 1, 2, 14, 15,

18

L

Language 13

Login language 3, 6, 10, 13

M

Master data 1

Materials Management 12

N

numbers, displayed in R/3 system 12

O

Output device 6, 10, 11

P

Parameter transactions 1

Parameter values 16

Passwords 10, 17

PID 3, 16

Print Controller 6, 11

Print Immediately option 11

R

R/3

3.1 version 13.1G 2

customizing 1, 2, 14, 15

Extended Help 2

fields 1, 2

numbers in 12

personalization 1, 2

report 2, 17

reports 2

SAPGUI 2

session 17

spool system 10, 11

transactions 1, 2

R/3 Report Navigator 2Report Navigator See R/3 Report

Navigator

Reports See R/3

S

Sales screen 8

SAP Shortcut

calling 18

SAP Shortcuts 2

SAPGUI 2

Screen messages 17

Shortcuts See SAP Shortcuts

Start menu 6, 7

T

Test function 13

Transaction code 8.18

Transaction screen 13, 18

Transaction variants 1

U

User Address 3

user defaults 1

User defaults 3, 5, 9

testing 10

8VHU,' 17

user logon 3

User master record 3, 15, 16, 18User menu 1, 3

User parameters 1, 3

V

VA00 traansaction 8, 9

Value 18

Value set 18

Variant transactionsSee transaction

variants

W

Windows Desktop 15

Users PersonalizingR3 User Defaults

Documents

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