Useful Office Practices Denise Brown, NDLTAP July 23, 2013.
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Transcript of Useful Office Practices Denise Brown, NDLTAP July 23, 2013.
Useful Office Practices
Denise Brown, NDLTAPJuly 23, 2013
What is in your center’s toolbox?
NDLTAP’s Tools
Jing
Audacity
Dropbox
Doodle
Constant Contact
Instant Presenter
NDLTAP’s Resources
E-Learning Guild
Training Network Magazine
Capture What You See
Jing is not Snagit and it is not Camtasia
Free tool
Captured imagery is high quality (PNG format)
Modify Images – add arrows, text and a few shapes
Save (png.) or copy image
Video Capture
Limited to 5 minute video duration
Useful for reactive, informal and non-formal learning interventions
Supports audio and voice-over narration
Great for internal training
Recording and Editing Sound
Import and play an existing audio file
Record your voice
Export to an MP3 or other audio file
Edit sounds and apply effects
Great narration tool for developing training module
It is a free or open source platform
File Sharing
Starts at 2 GB free – up to 18 GB with referrals (different pro plans)
Files always available from secure Dropbox website
Works offline
Simple sharing features – invite of folder or send a link
We pay 9.99 a month (109.25 GB)
Efficient feature for sharing instructor presentations
Dropbox
Compress PDF File
Just drag and drop the PDF file
Files are permanently deleted from server after 1 hour
PDF files reduce to 144 dpi
Completely free
All platforms supported
smallpdf.com
Group Scheduling
Connect your outlook calendar
Easy to use
Used for coordinating large or small events
Propose times and days
Customizable settings available
Completely free
Email, Event and Survey Creation
Contacts – Join our email list on NDLTAP website
News bulletin, training announcements, Out and About with NDLTAP
Event Management (with website feature)
Survey tool
Track how many contacts are opening your emails
Different levels of payment (we pay $600/yr)
InstantPresenter – webinar platform
User friendly
Record sessions
VOiP or telephone audio
Video capability for presenter
Easily play video during a presentation
Polling feature
$150.00/month
Keep it interestin
g
Polls
Chat
Whiteboard
Video
The opening minutes
Welcome slide
Ground rules – providing
webinar details
Proofread and test everything
twice
Practice
Presenters must be on
a wired connect
Presenters need
headsets
Reminders are the key to increased
attendance
1 month
1 day
1 hour
Be prompt and
professional
Get started on time
Keep on schedule
Time for Q & A
Have an experienced
producer
Producer will troubleshoot in advance
Watch the chat box
Keep the presenter on
schedule
InstantPresenter Dashboard
InstantPresenter Reports Feature
InstantPresenter Screen
Learning Management System
Why do you need an LMS?
What do you want the LMS to do?
Who will manage the LMS?
How will the LMS benefit the learner?
Do you have funds to maintain an LMS?
PRO AND CONS OR LESSONS LEARNED Did not do enough
shopping Did not have a
manager Goals of the LMS
were not defined Did not have a
User’s Guide Did not test the LMS
on different browsers
Have an LMS Manager
Consistency
We have a User’s Guide
Market the LMS
Cross-trained for support of the LMS
RESOURCESNetwork – build relationships and resources
Webinars – free with industry leaders
Case studies and best practices – download handouts and references
Free
Resour
ce
RESOURCE – E-LEARNING GUILD
RESOURCE – E-LEARNING GUILD
REFERENCES
Jing - http://www.techsmith.com/jing.html
Audacity - http://audacity.sourceforge.net
Dropbox – https://www.dropbox.com
Doodle - https://doodle.com
Constant Contact - http://www.constantcontact.com
InstantPresenter – www.instantpresenter.com
REFERENCES
Training Magazine Network – http://www.trainingmag.com
Elearning Guild - http://www.elearningguild.com
Denise BrownNDLTAP Training Coordinator
701-328-9856
www.ndltap.org
Wyatt Ty - 4 years
Josie Joy - 6 weeks
