U.S. Department of Agriculture eGovernment Program June 9, 2004 eGovernment Working Group U.S....

U.S. Department of Agriculture

eGovernment Program

June 9, 2004

eGovernment Working Group

U.S. Department of Agriculture

eGovernment Program

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U.S. Department of Agriculture eGovernment Program

Welcome - A Business Gateway Update

eForms Catalog:

As required by Congressional passback, USDA populated the Business.gov eForms catalog with 611 USDA GPEA-compliant forms reported by Agencies in the Integrated Reporting tool.

The Business Gateway Portal, Business.gov, was formally launched on May 20th with over 20 Federal Agencies participating.

Business Portal:

The Business Gateway Business Portal provides one-stop portal access so that businesses can easily access the information they need in order to do business with the Federal government.

USDA provided an initial 60 business links for the Business.gov business portal and will expand the amount of agricultural information available to businesses in an October update.

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Welcome

AgLearn Update

Employee Registration Update

Q&A and Next Steps

Agenda

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eLearning Update

AgLearn Phase 1 Implemented March 23, 2004

•Receiving feedback and adjusting AgLearn as needed

•No major issues so far

AgLearn Phase 2 Target – June 30, 2004

•Adding all employees from: APHIS, FS, FSA, FSIS, RMA

•Integrating with eAuthentication

•Automatic transfer/update of personnel data from ICAMS system

Incident Command System (ICS) Training Level 100 and 200 available to all USDA employees either through AgLearn or GoLearn

OCIO Cyber Security working with Agency ISSPM’s on new USDA Cyber Security Awareness online course (July 2004)

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AgLearn Phase 2 Rollout

Establishing accounts for Employees

•FSA and RMA – use personnel data from automatic data feed

•FSIS, FS, and APHIS – getting Focus data from NFC system

Assisting Agencies to prepare for AgLearn implementation:

•Provide all employee data to set up accounts by June 11

•Validate employee account data - week of June 14th

•Identify more AgLearn Administrators, SubDomains as necessary

•Prepare communications and notify employees

Phase 2 Go-Live – June 30th

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Planning for AgLearn Phase 3

Identify AgLearn Leads for all Agencies

•Start attending biweekly AgLearn Agency Status Meetings

•Train in late July and/or early August

Assist Phase 3 Agencies in planning their AgLearn implementation

•Identify AgLearn Administrators and SubDomains, if needed

•Get employee data to establish AgLearn accounts

•Validate the employee data for AgLearn accounts

•Prepare communications to notify employees about AgLearn

Phase 3 Go-Live Target – September 30, 2004

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Welcome

AgLearn Update


Q&A and Next Steps

Agenda

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Employee Registration Update - Responsibilities

The Agency Leads will complete an Employee Registration Rollout Plan by June 18th – please coordinate with any applications that plan to use the new credentials, including your Agency AgLearn Lead.

Each Agency Lead will coordinate registration details for all Agency employees, including communications based on templates provided by the eAuthentication team.

Employees being registered will require little training other than a job aid (a template will be delivered to Agency Leads.)

Registration Rollout Plan

Agency Name:

Agency Lead Person:

Number of Agency Employees:

Approx. Number of Locations or Offices

Proposed Rollout Date(s):(show estimated start and completion dates)

Web Based Applications Expected to be Used By Agency Employees:(ID employee-facing web applications expected by the end of FY05)

Additional Comments/Concepts:

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Employee Registration Update - Concepts

The USDA eAuthentication service employee self-registration Web site will be used to compare self-entered employee information against NFC information.

If the information entered by the employee does not match the NFC data, the information will be sent to the USDA eAuthentication Help Desk Team and the Agency Registration Lead who will contact the employee and assist with an alternative registration process.

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Employee Registration Update – Process Changes

Service Center

Employees with an existing, active eAuthentication account should continue to use this account.

Employees with an inactive eAuthentication account and new employees must self-register using the new process for eAuthentication credentials.

AgLearn users, existing and future, must use eAuthentication credentials to access the AgLearn system on June 30th.

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Employee Registration Update – Process Changes

Non-Service Center

AgLearn users, existing and future, must self-register for eAuthentication credentials prior to accessing the AgLearn system on June 30th.

Web applications requiring authentication should be integrated with the eAuthentication service to take advantage of the single sign on capabilities.

No change will take place to the HR processes. However, timeliness of NFC data updates becomes more crucial. In addition, eAuthentication accounts may be disabled immediately upon employee termination by emailing the eAuthentication Help Desk.

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Employee Registration Update - ProcessThe employees will enter their personal information at the USDA eAuthentication employee credentialing site, and, then, the information will be compared against information from the NFC payroll system…

Employee successfully

completes self-registration process

Employee issued eAuthentication credential with

Level 2 assurance

Employee fails registration process

but can provide required

information via phone

eAuthentication

Help Desk contacts user to assist

Registration is denied, and Agency Registration Lead is notified; employee must contact HR

personnel to update record.

Employee issued eAuthentication credential with

Level 2 assurance

Employee fails registration process and cannot provide

required information via

phone

Employee accesses self-

registration Web page

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Employee Registration Update - Screens

The USDA eAuthentication Employee Registration pages were designed to follow the USDA Style Guide as well as Section 508 Compliance.

The credentialing process is approved by NIST and GSA as compliant with Government-wide data security standards.

To view the demo screens, go to http://www.dev.emp.sc.egov.usda.gov/

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Employee Registration Update – Support

eAuthentication Service

3 Full-time eAuthentication Help Desk employees are available to: Assist with any employee questions.

Assist with failed registrations.

Provide Agency Contact information to employees with questions.

Immediately disable any employee accounts upon receipt of Agency notification of employee termination.

4 Full-time Operations employees maintain the eAuthentication system.

2 Integration Teams can assist Agencies with integrating their applications with the eAuthentication system for employee login.

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Employee Registration Update – Support

Agency Leads will receive

Notifications of registration failures and may assist employees in working with HR personnel to correct personnel data.

Progress reports of employees registrations to date.

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Employee Registration Update – Agency Leads

AMS

APHIS

ARS

Civil Rights - Monique Simmons

CNPP

CSREES

Departmental Administration

ERS - Sandy Suddendorf

FAS - Ted Goldammer, Kathy Ting

FNS

FS

FSA - Ragh Singh, Jeff Kerby, Steve Mikkelsen

FSIS - Peggy Nunnery

GIPSA

NAL

NASS - Sylvia Magbanua

National Appeals Division

NRCS - Wanda Bryant, Cassandra Taylor

OBPA - Connie Rubin

OCFO - Mike Zeringue (NFC)

OCIO

Office of Chief Economist

Office of Communications - Debbie Fleshman, Wayne Moore, Lisa McFerson

Office of Congressional Relations

Office of Executive Secretariat

Office of General Counsel

Office of Inspector General - Elenora Battle

RD - Deborah Johnson

RMA

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Welcome

AgLearn Update


Q&A and Next Steps

Agenda

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Questions and Answers

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Next Steps & Upcoming Events

USDA eGovernment Advisory Council

The USDA eGovernment Advisory Council will convene on June 10th.

The Advisory Council was chartered in October 2003 to advise the Secretary and CIO in planning and developing strategies for technology and eGovernment Initiatives.

The Advisory Council is chartered for 2 years until October 2005. The Council has 9 members with 2 year terms.

Presidential Initiatives

Agency Heads will meet on June 17th to discuss Agency action items necessary to support the Presidential Initiatives.

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Next Steps & Upcoming Events

The eAuthentication Steering Committee has issued a data call for eAuthentication requirements for all systems across the government. The eAuthentication/Integrated Reporting teams will be requesting additional information on systems across USDA; more information will be sent to Agency Heads on 6/10.

Signed Tactical Plans have been received from AMS, CSREES, FAS, FNS, GIPSA, NRCS, the Office of Chief Economist, the Office of Civil Rights, and the Office of General Counsel. Please submit your signed Tactical Plans as soon as possible.

EGWG Schedule:

2nd and 4th Wednesday of every month

• Next EGWG SessionDate: June 23rd, 2004Time: 11:00 AM – 12:00PM ESTLocation: S107

U.S. Department of Agriculture eGovernment Program June 9, 2004 eGovernment Working Group U.S....

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Transcript of U.S. Department of Agriculture eGovernment Program June 9, 2004 eGovernment Working Group U.S....