U.S. Department of Agriculture eGovernment Program February 20, 2002 eGovernment Working Group...

U.S. Department of Agriculture

eGovernment Program

February 20, 2002

eGovernment Working Group Meeting

Chris Niedermayer, USDA eGovernment Executive

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U.S. Department of Agriculture eGovernment Program

Welcome

Phase II: Roles and Responsibilities

Guidebook

Agency Tactical Planning Update

Quicksilver - Export.gov

eGovernment Strategic Plan

Next Steps and Wrap-up

Agenda

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Roles and Responsibilities

Agency Tactical Plans Business Case Development

Expected Activities

Executive Council Members

• Ensure completion of agency tactical plans

• Provide leadership, oversight and decision-making for agency steering committees

• Provide communication to agency leadership and Under/Asst. Secretaries

• Coordinate agency initiatives across the mission area

• Ensure development and completion of the business cases

• Ensure appropriate staff and resources for the business case teams in which agencies are leading and participating

• Raise significant issues and mission area concerns to Executive Council and provide appropriate guidance to business case leads

• Attend ½ - 1 hour weekly EC meeting on Tuesdays at 3:00pm

• Gather feedback from full-time representatives, WG member and business case leads on a weekly-biweekly basis

Working Group Members

• Lead the development of agency tactical plans

• Ensure coordination and communication between agency steering committees and EGWG

• Provide feedback and communication to and between Executive Council members

• Monitor 12 initiatives in the eGovernment strategic plan that are not “smart choices” (assign responsibility to individual WG members)

• Potentially participate in business case development (as requested by Executive Council members)

• Attend 1-2 hour bi-weekly WG meetings on Wednesdays (10:00am or 11:00am)

• Meet with Agency eGovernment Steering Committees as needed

Mission Area Full-time Representatives

• Provide feedback and field general questions and concerns from agencies in mission areas

• Serve as liaisons to business case leads and eGovernment Program Office

• Provide summaries of key issues and status to OCIO and Executive Council member from his/her mission area

• Attend and participate in weekly business case status meetings on Wednesday at 1:30pm

Phase II Key Activities: February – April

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Agenda

Welcome


Guidebook





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Web-based GuidebookThe eGovernment Guidebook is currently available at www.egov.usda.gov. It is intended to provide long-term strategic planning guidance and help develop the Tactical Plans.

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Agenda

Welcome


Guidebook





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Agency Tactical Plan Schedule The first draft of the Agency Tactical Plans will be due in mid-March, and the final version must have approval from agency administrators by mid-April.

Due Dates 2/11-2/15 2/18-2/22 2/25-3/1 3/4-3/8 3/11-3/15 3/18-3/22 3/25-3/29 4/1-4/4 4/8-4/12 4/15-4/19Last round of agencies/staff offices receive prepopulated templates (will be rolled out until this date) 2/25/2002Provide status updates to eGovernment Program 3/6/2002Complete Sections I- IV 3/6/2002

Complete Rough Draft 3/15/2002

Receive comments on rough drafts from eGovernment team 3/22/2002Complete Final Drafts of Plans 3/29/2002

Receive comments on final drafts from eGovernment team 4/5/2002Submit final plans with Administrators' signatures 4/12/2002

Weeks Beginning and End Dates

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USDA USDA eGovernment eGovernment Strategic PlanStrategic Plan

FNS eGovern

ment Tactical

Plan

FNS eGovernment Tactical Plan

FNS eGovern

ment Tactical

Plan

FNS eGovernm

ent Tactical

Plan

FNS eGovernm

ent Tactical

Plan

FNS eGovernm

ent Tactical

Plan

FSIS eGovernment Tactical PlanFS

eGovernment Tactical Plan

FNCP FFAS NRE MRP REE RD FSIS

RBS eGovernment Tactical Plan

NASS eGovernment Tactical Plan

FNS eGovernm

ent Tactical

Plan

APHIS eGovernment Tactical Plan

FAS eGovernment Tactical Plan

DA & Staff Offices

eGovernment Resources

Table of Contents – reviewed

FSIS example – reviewed

Agency packets- distributed

Strategic and Tactical Planning Guidebook – on www.egov.usda.gov

Prepopulated template for each agency – distributed by Feb. 25

eGovernment Tactical Plans

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Questions?

Are the guidelines and expectations clear about the Agency Tactical Plans and schedule?

Have WG members met with their Agency Steering Committees or others to discuss developing the Plans?

Have WG members finalized the eGovernment applications baseline and begun gathering data for the Agency Tactical Plan templates?

Have WG members scheduled a visioning session with their agency’s leadership?

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Agenda

Welcome


Guidebook





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eGovernment Related TopicsAs their agency leads, WG members should have an understand of external and internal topics that relate to eGovernment. We will attempt to raise awareness of these topics in future EGWG meetings and on the eGovernment Web site.

Internally Externally

• UTN

• Enterprise Architecture

• Best Practices in Agencies/Offices

• IT Planning and Investment Control

• CyberSecurity

• Records Management

• Information Collections

• Quicksilver

• Other 4 President Mgt Agenda topics

• Legislative Changes

U.S. Department of Agriculture

eGovernment Program

February 20, 2002

Quicksilver’s International Trade Streamlining Initiative

www.export.gov and then some!

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Project History

Effort began 18 months ago Initially internal to Commerce Dept. Broadened to other trade assistance agencies

Early focus on customer

Adopted as a Quicksilver project this past October

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Participants

Managing Partner: Commerce

Participating Agencies Export/Import Bank USDA SBA DOD/Commerce (export licensing) Trade Development Agency

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New Project Goals

Improve access to USG export assistance programs

Reduce the time, cost, and complexity to comply with export requirements

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Objectives (proposed)

100% increase in customer use of programs by the end of the Calendar year (Dec 31,2002)

30% reduction in time it takes to fill out forms by October 1, 2002 (FY 02)

30% reduction by April 15, 2003 for burden associate with processing one license application

50% reduction in redundant websites or portals by the December 2002, include those already reduced

Provide US business with a comprehensive “one-stop” export portal by 10/1/03

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Specific Initiatives

One-stop-one-form

Transactional Working capital project Insurance automation Export credit guarantee programs

On-line collaboration

Streamline export license applications

One-stop export portal (common look & feel and improved content)

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Related Issues

Governance structure

Funding

eAuthentication

CRM: tracking exporter interactions

Other USDA agency participation

Quicksilver & USDA Smart Choice differentiation

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Contact Info

USDA

Rand [email protected]

Commerce

Gordon [email protected]

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Agenda

Welcome


Guidebook





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USDA eGovernment Strategic Plan

eGovernment Strategic Plan FY 2002- 2006Message from the Deputy SecretaryForeword1.0 Executive Summary2.0 A Challenging New Environment: USDA’s Mandate for Change

2.1 Mission-Critical Challenges2.2 Rising Stakeholder Expectations2.3 Legislative and Government Drivers2.4 Internal Challenges: Doing More With Less

3.0 Establishing a Departmental Strategic Direction3.1 eGovernment Mission and Vision3.2 Guiding Principles3.3 eGovernment Strategic Goals3.4 eGovernment Strategic Objectives and Performance Measures

4.0 Charting a New Path:4.1 USDA’s Current Capabilities4.2 eGovernment Strategic Opportunities4.3 eGovernment Enabling Opportunities

5.0 Execution and Delivery5.1 High-level Time Line5.2 Governance5.3 Finance5.4 Required Technology Capabilities5.5 Skills and Training

Appendix A: USDA Mission, Vision, Goals and ObjectivesAppendix B: Methodology and Project ApproachAppendix C: Relevant Legislation and Guidance

eGovernment Strategic Plan FY 2002- 2006Message from the Deputy SecretaryForeword1.0 Executive Summary2.0 A Challenging New Environment: USDA’s Mandate for Change

2.1 Mission-Critical Challenges2.2 Rising Stakeholder Expectations2.3 Legislative and Government Drivers2.4 Internal Challenges: Doing More With Less

3.0 Establishing a Departmental Strategic Direction3.1 eGovernment Mission and Vision3.2 Guiding Principles3.3 eGovernment Strategic Goals3.4 eGovernment Strategic Objectives and Performance Measures

4.0 Charting a New Path:4.1 USDA’s Current Capabilities4.2 eGovernment Strategic Opportunities4.3 eGovernment Enabling Opportunities

5.0 Execution and Delivery5.1 High-level Time Line5.2 Governance5.3 Finance5.4 Required Technology Capabilities5.5 Skills and Training

Appendix A: USDA Mission, Vision, Goals and ObjectivesAppendix B: Methodology and Project ApproachAppendix C: Relevant Legislation and Guidance

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Next Steps

The majority of agencies and staff offices should receive their pre-populated Tactical Plan templates by Friday

Please continue to work on refining eGovernment application baselines (Appendix B for the Tactical Plans) in the meantime

Business cases for smart choice candidates kick off next week

Provide comments on the Draft USDA eGovernment Strategic Plan to [email protected] by COB Monday

All other comments, particularly on the Guidebook, are appreciated

Next meeting: Wednesday, Feb. 27, 2002 in 108-A Whitten

U.S. Department of Agriculture eGovernment Program February 20, 2002 eGovernment Working Group...

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