U.S. Department of Agriculture eGovernment Program June 30, 2004 eGovernment Working Group U.S....

U.S. Department of Agriculture

eGovernment Program

June 30, 2004

eGovernment Working Group

U.S. Department of Agriculture

eGovernment Program

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U.S. Department of Agriculture eGovernment Program

eGovernment Accomplishments

The list of eGovernment successes in 2004 continues to grow:

January - 11 Launched redesigned usda.gov

February - 20 Published USDA Web Style Guide

March - 3 Released USDA Customer Statement

March - 10 Implemented eAuthentication Release 2.0

March - 23 Launched AgLearn

April - 20 Launched new FSIS Web site using standards from the USDA Web Style Guide

May - 4 Integrated Reporting Tool Release 2

June - 9-10 USDA Technology and eGovernment Advisory Council holds kickoff meeting

June - 30 eAuthentication Employee Registration rollout

June - 30 AgLearn Phase 2 launch

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Welcome

Employee Registration Update

Q&A and Next Steps

Appendix

Agenda

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eAuthentication Employee Registration Leads

AMS – Gino Yannotti

APHIS – Cheryl Johnson, Nancy Gaucher

ARS – Jim Neal

Civil Rights - Monique Simmons, Queen Kavanaugh

CSREES – Sally Rockey, Preston Gilmore

DA – Michael O’Connor

ERS - Sandy Suddendorf

FAS - Ted Goldammer

FNS –Larry Blim, Rick Hargreaves, Jackie Hawkins

FS

FSA - Ragh Singh, Jeff Kerby, Steve Mikkelsen, Lyn Olyphant, Frank Shehan

FSIS - Peggy Nunnery / [email protected]

GIPSA – David Will

NASS - Sylvia Magbanua

National Appeals Division - Janet Robertson

NRCS - Wanda Bryant, Cassandra Taylor

OBPA - Connie Rubin, Jackie Parton

OCFO - Mike Zeringue, Gail Rousseve

OCIO – Owen Unangst, Janet Guyer

Office of Chief Economist – Milton Ericksen

Office of Communications - Debbie Fleshman, Wayne Moore, Lisa McFerson

Office of Congressional Relations

Office of Executive Secretariat

Office of General Counsel – Debbie Vita

Office of Inspector General - Elenora Battle

RD - Deborah Johnson, Tom Dickson, Rose King

RMA - Sally Relyea, Bill Zillman, Alex Christensen

Elaine_K_Turville

This page needs to be updated with the most recent lead information...

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The eAuthentication Agency Registration Leads

The Agency Registration Lead will:

Coordinate the employee eAuthentication registration process as defined by their specific Agency Implementation Plan

Coordinate communication of the specified registration requirements and processes to their Agency employees, Human Resource Staff, and IT staff as necessary

For questions on their role or responsibilities Agency Registration Leads can contact the eGov Help Desk at (202) 720-6144.

The designated Agency Registration Lead plays an important role in the success of the USDA eAuthentication Employee Registration rollout.

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To obtain a USDA eAuthentication employee credential, employees should go to the eAuthentication Web site, where information entered by the employee will be compared to payroll and personnel data at the National Finance Center (NFC).

Employees should feel assured that the information entered is handled through secure channels and is used only to validate the employee’s identity against information already known and stored at NFC.

If all of the data entered by the employee matches the payroll and personnel data held at NFC, the employee will be electronically issued a USDA eAuthentication Employee Account credential (user ID and password) with Level 2 assurance.

eAuthentication Employee Self-Registration DATA POINT CRITERIA

First Name, Last Name

Please enter exactly as on Earnings and Leave Statement AD-334.

Social Security Number

Please enter your complete Social Security Number

Date of Birth Please enter exactly as in Box 3 of your most recent Personnel Action Form SF 50-B

Home State and Home City

Please enter exactly as on Earnings and Leave Statement AD-334.

Agency Name Please select the Agency Name listed in the first line of box 22 of your most recent Personnel Action Form SF 50-B.

Duty Station Code

##-####-###; please enter exactly as shown in box 38 of your most recent Personnel Action Form SF 50-B.

Service Comp. Date (Leave)

##-##-##, please enter exactly as shown in box 31 of your most recent Personnel Action Form SF 50-B.

What is the net amount of your last paycheck?

$###,###.##,please enter the amount shown on latest Earnings and Leave Statement AD-334.

Pay Plan, Grade and Step

Please select the Pay Plan, Grade and Step shown on latest Earnings and Leave Statement AD-334.

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eAuthentication Employee Credentialing Process (Step 1 of 3 – Employment Verification)

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eAuthentication Employee Credentialing Process (Step 2 of 3 – Account Creation)

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eAuthentication Employee Credentialing Process (Step 3 of 3 – Account Creation)

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eAuthentication Employee Credentialing Process (Explaining the 7 Scenarios)

(I) All data entered matches NFC data

(II) SSN is recognized at NFC, but user has typo or other minor discrepancy in other data

(III) SSN is recognized at NFC, but user has significant discrepancy in other data

(IV) SSN is not recognized

(V) SSN is linked to an existing eAuthentication account

(VI) An account linked to the SSN is being processed

(VII) Data indicates employee is a Forest Service Employee

The eAuthentication Employee Credentialing process always begins by entering personnel and payroll data, verifying it, and submitting it for comparison with NFC personnel and payroll data on file. After that, seven possibilities exist:

1) Employee enters payroll and personnel data, and then clicks “Next” button.

2) Employee verifies information, and then clicks “Submit” button.

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eAuthentication Employee Credentialing Process (New Employee Registration)

The USDA eAuthentication Employee Credentialing Process is for existing employees with existing records at NFC.

A process for registering new employees hired after June 30th is being created. The long-term solution will be created as part of the employee database. In the short-term, each Agency must determine how to handle two (2) short term options. Unless it is a critical need, creating accounts for new employees should be delayed until Aug 1st.

If there is an immediate need to provide new employees with accounts, additional information will be provided to the Agency Registration Lead as soon as possible.

1. Employee can wait until first pay check

2. Employee cannot wait until first pay check

Instruct employee to use normalprocess afterreceiving first

Earning & Leave Stmt

Agency Supervisor, HR, or other authorized person sends

Agency Information Security System Program Manager (ISSPM) request for eAuth account.

Include (for new employee)1. Agency2. SSN3. Home City/State4. Date of Birth5. Authorized Signature

6. E-MailNote - The employee must have a valid and working email address before requesting this process.

Note - The ISSPM is your agency specific security officer.

Agency ISSPMsends eAuth Help Desk

all information& ISSPM Signature

eAuth Help Deskconfirms source

& assists employeew/ acct activation

More Information Coming!

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Employee Registration Next Steps

July 7 2:00 PM ETRm S-107

1-877-664-9764 269723#

Next Agency CIO Meeting July 7.

July 14 2:00 PM ETRm S-107

1-877-664-9764 269723#

Complete Agency Rollout Plans – if not done.

Prepare Rollout Materials (notice, job aid, etc).

Agency Employee Registration Leads Meeting July 14.

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Welcome


Q&A and Next Steps

Appendix

Agenda

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Questions and Answers

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Next Steps & Upcoming Events

eGovernment Tactical Plans – Tactical plans have been received from AMS, Civil Rights, CSREES, FAS, FNS, GIPSA, NRCS, Office of the Chief Economist, and Office of General Counsel.

Integrated Reporting and eAuthentication Data Call - Information for both is due by close of business July 9th.

EGWG Schedule:

2nd and 4th Wednesday of every month

• Next EGWG SessionDate: July 14th, 2004Time: 11:00 AM – 12:00PM ESTLocation: S107

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Welcome


Q&A and Next Steps

Appendix

Agenda

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6) eMail Verification: Employee -Receives eMail with final instructions -Click this link “Activate My

Account” to activate your account.

-Should wait approximately 20 minutes from the receipt of this eMail before you can activate your employee account.

eAuthentication Employee Credentialing Process (Scenario I: Data Entered Matches NFC Data)

3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hintsThen, clicks “Next” button

4) Account Confirmation:employee verifies information, then clicks “Submit” button

5) Activation Confirmation “Success” notice & guidance on eMail Verification

Done!

7) Success!

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6) eAuth Team examines info and determines that manual verification is possible

eAuthentication Employee Credentialing Process (Scenario II: Data Entered has Perceived Minor Discrepancy)

5) Activation Confirmation: “Not Successful” notice & guidance of next steps

3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hintsThen, clicks “Next” button

4) Account Confirmation: employee verifies information, then clicks “Submit” button

7) eMail Verification: Employee -Receives eMail with final instructions. -Click this link - “Activate My Account” to

activate your account. -Should wait approximately 20 minutes

from the receipt of this eMail before you can activate your employee account.

Done!

8) Success!

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6) eAuth Team examines info and contact Employee

eAuthentication Employee Credentialing Process (Scenario III: Data Entered has Significant Discrepancy)

Info

Is

Confirmed

Yes

No

7b) eMail Instruction: Employee receives eMail with instructions to update NFC data (w/ HR)

Start Over

5) Activation Confirmation: “Not Successful” notice

& guidance of next steps

3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hints Then, clicks “Next” button

4) Account Confirmation: employee verifies information, then

clicks “Submit” button

7a) eMail Verification: Employee -Receives eMail with final

instructions. -Click this link - “Activate My

Account” to activate your account. -Should wait approximately 20

minutes from the receipt of this eMail before you can activate your employee account.

Done! 8) Success!

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3) Account Verification Unsuccessful: Employee is prompted to contact HR who will need to update NFC data

eAuthentication Employee Credentialing Process (Scenario IV: SSN Is Not Recognized)

Start Over

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eAuthentication Employee Credentialing Process(Scenario V: SSN is already linked to an Account)

3) Account Verification Unsuccessful: Employee is notified that account already exists. Instructed to

inform Help Desk if they did not create the account and how to recover account information (password and User ID if needed).

Start Over

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eAuthentication Employee Credentialing Process (Scenario VI: Account linked to SSN is being Processed)

3) Account Verification Unsuccessful: Employee will be prompted to wait due to the fact that the creation of a USDA

employee account with their information is already in progress. They are instructed to inform eAuthentication Help Desk if they did not create an account.

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3) Account Verification Unsuccessful: Employee will be prompted to retry registration once Forest Service

registration opens in August

eAuthentication Employee Credentialing Process (Scenario VII: Employee is Forest Service Employee)

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eAuthentication Employee Credentialing Process (Help File)

Complete Help

is Available

By Clicking Link

U.S. Department of Agriculture eGovernment Program June 30, 2004 eGovernment Working Group U.S....

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