Update to Membership

SWAN Committee of the Whole MeetingPresented by Aaron Skog, SWAN Executive DirectorPrairie State CollegeMay 13, 2014

ILS Agreement

Overview• 5 Years• 0% Maintenance• Migration• Products• Consulting• Adding New

Libraries

ILS Agreement

Migration! SWAN Staff Activity

Weekly Conference Calls w/ SirsiDynix

Drafting Project Plan

Review Profiling & Software Policy Docs

Visits to Lansing & Winnetka Libraries

Shared Experience with HALAN: migration from III to SD

Migration! How We See It

•Lending & Borrowing•Patron Notification•SecurityProfiling

•MARC & Item•Patron fields•Types/Groups•MappingData Migration

•Acquisitions•Cataloging Group•Circulation•SearchingTraining

•UIX for Discovery/OPAC•77+ Profiles•Enlist library grp?Search

•eResource Central setup•Collection mgmt

E-books

•EBSCO Discovery Service•Online Subscriptions IntegrationEDS

•Self-checks•Peripheral hardware (spine labels, etc.)•RFID, AMH3rd Party Integration

•Online patron payments•Debt Collect•RB Billing•Credit CardsFinancials

•Analytics•Ad Hoc Rpts

Reports

•Info for Patrons•Enlist Library PR staff?

PR

•SD person on site 3 days (pre, during, post)

Go Live

• Address issues• 12 weeks of

phone calls• SWAN staff

grp“Sure Start 12”

• BookMyne+• MobileCirc

Mobile

• Facebook app• Enlist library

grp?

Social

• Portfolio• Conversion• OMAI

harvestingDigital Collections

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Migration!

SirsiDynix Consortia Summit Planning Underway Consortia Managers & Staff CCS, LINC, MAGIC, & RSA– all

SirsiDynix customers How they designed Symphony Resource Sharing Managing Enterprise

COSUGI 2014

COSUGI All SWAN Libraries Now Members! 2014 Conference Detroit, Michigan May 15-17, 2014 http://cosugi.org/COSUGI_CONFERENCE/

SLUI Meeting Summary

SirsiDynix Library Users of Illinois Held April 24, 2014

at the Bloomingdale Public Library

Presentation “Caution, change ahead: Skill sets for today and tomorrow” presented by Kelly Krieg-Sigman

Change Management NotesYou may not have

the answer

• The answer “will sometimes be a collaborative effort."

“If we don't know how to do this,

someone is going to find out.”

• So it is important to have a trusting place. • Also, people will need to have some points of success, so they feel the achievement

Valued & recognition:

everyone has a different take on it• Make sure to let the folks doing the work help with how this works• Ignore it or dismiss it at your peril

Allow some of freedom within the

environment• Talk about it• Build trust• Provide Time to Practice and Prepare• Give Permission to Fail• Make Sure There Is Time to Play• Humor & Irreverence Go a Long Way• Have Patience

SWAN’s Change Management WorkshopSWAN Member Services Has Designed a Workshop with Our Changing the ILS Coming this Fall: Two half-day workshops Library Leaders, will

Know the differences between/among types of change Be able to apply specific change concepts, analytically, to organizational change Understand how transition periods support healthy adaptation to change Examine the current reality of the transition period within the SWAN libraries Craft personal change strategies and strategies to influence the collective future Be able to use effective techniques for communication in teams undergoing

change Be able to see how everyone can contribute in a positive way to change efforts

Library Managers, will Have a nuanced understanding of the dynamics of change Recognize sources and types of power in organizations and how to use power

effectively Be able to apply strategies for lessening anxiety and overcoming resistance Have an understanding of organizational culture and how to tap it to balance

necessary change and tradition-bearing important to the organization

Baker & Taylor Axis360 Authentication Issue *Resolved* Quick Clicks Issue following Network Migration *Resolved*

Affected Brodart, Baker & Taylor, Innovate Ecommerce, Ingram, and Midwest Tapes

Intermittent slowness following Network Migration Relating to new encryption method and interaction with aging

SonicWall hardware Working with libraries individually and SonicWALL to resolve the

issue JAR Issues

Can be caused by…▪ Corrupted JAR installation (Resolved by reinstall)▪ Network congestion issues

Network Migration: Complete!

SWAN Technology Projects

• Workstation, Thin Client, Tablet Specifications• Sanctioned Peripherals

Hardware Specifications for Symphony

• Survey Out• For Adopters & Interested Libraries

RFID Workshop Planning

• For SWAN Support Staff• Who Are Our Customers? • SugarCRM currently in evaluation

CRM (Customer Relationship Management)

• Half of 77 Library SonicWALL appliances are End of Life

Upgrading Old SonicWALLs

SWAN RFID Surveys distributed via SWANcom and

homepage last week(https://www.surveymonkey.com/s/3FWY7YS)

SWAN will be requesting tag inventories and volunteer presenters for an upcoming workshop

Contact Steven Schlewitt, SWAN IT manager at 630.734.5130 for more information

SonicWall Upgrades Current TZ-170, PRO-2040, and

PRO-3060 users are outside of hardware support cycle Hardware will continue to function,

but cannot be replaced or supported under warranty

TZ170’s are no longer capable of supporting the security levels required of SWAN Slowness following Network

Migration Project related to hardware performance capacity issues

ILS migration is a great reason to upgrade!

Pictured Above: SonicWall TZ-170 Unit

SWAN Media Blasts How do YOU want to hear from SWAN?

Existing Methods…▪ SWANCom Emails▪ Support.SWANlibraries.net homepage

Future candidates…▪ Twitter?▪ Facebook?▪ Google Plus?

Business Plan Committee BizCom 2.0 Rich Wolff & Rodger Brayden 1st meeting May 9th

Reviewed 2010 SWAN Business Plan & Scenarios documents

Ambassador Committee

Co-chairs Jim Deiters & Anne Kozak Met May 8th, meeting June 5th 12 Ambassador Representatives Focus for 2014

SWAN Board, COW & Quarterly SWAN Board May 13 12PM: Prairie

State College hosting (changed from Friday May 16)

Quarterly June 5: RAILS Burr Ridge What Do You Think About Live

Streaming? Recording? Visit by SirsiDynix & Presentation Under

Discussion

Questions & DiscussionAaron Skog, aaron.skog@railslibraries.info