University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery...

22
University of Texas Mobility Monday Series BRING YOUR OWN DEVICE (BYOD): The Legal EDiscovery, Regulatory, IT and HR Implications August 4, 2014 David Horrigan, Esq., 451 Research

Transcript of University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery...

Page 1: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

University of Texas Mobility Monday SeriesBRING YOUR OWN DEVICE (BYOD):

The Legal E‐Discovery, Regulatory, IT and HR Implications August 4, 2014 

David Horrigan, Esq., 451 Research 

Page 2: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

451 Research

Global research analyst firm  New York‐based division of The 451 Group 451 founded in 1999  Daily qualitative & quantitative research 1,000+ clients served Publications, analyst advice, global events

Page 3: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

David Horrigan 

Analyst and Counsel, Content Compliance & Legal Technologies, at 451 Research

Licensed to practice law in Washington, D.C. 

Prior experience as in‐house counsel on technology and media issues and as a reporter for The National Law Journal and                  Law Technology News 

Page 4: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD: The Legal E‐Discovery, Regulatory,HR, IT Implications

•BYOD and the Changing Workplace 

•BYOD in E‐Discovery and Case Law

•BYOD in Regulatory Actions and International Issues 

•BYOD Best Practices

Page 5: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace

BYO is More Than Just Devices…

•BYOA: Bring Your Own Application

•BYOC: Bring Your Own Cloud

•BYOP: Bring Your Own Process 

Page 6: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace

Big Data•The world created 23 exabytes of data in 2002

•We now create that much data every seven days

•90 percent of all data created since the beginning of time was created in the past two years 

Page 7: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace 

Page 8: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace

BYOD and IT

Penny Wise, but Pound Foolish?  

Page 9: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace                      451 Research Data

Overall Percentage of Respondents BelievingInformation Governance is Very Important at Their Organizations

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

The Snowden Effect‐‐or Lack Thereof

Dec. 2012 (42%)Snowden‐June 2013Dec. 2013 (42%)

Page 10: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace         451 Research Data 

Importance of Information Governance and Size of Company

0%

10%

20%

30%

40%

50%

60%

70%

80%

Over 1000Employees

101‐1000Employees

11‐100Emloyees

1‐10 Employees

Dec. 2012Dec. 2013

Page 11: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD and the Changing Workplace  451 Research Data 

Importance of Information Governance and Job Function

0%

10%

20%

30%

40%

50%

60%

IT/Engineering Scientific Staff Mid‐LevelManagement

SeniorManagement

Dec. 2012Dec. 2013

Page 12: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

Definition of Discovery

The pre‐trial devices that can be used by one party to obtain facts and information about the case from another party in order to assist the party’s preparation for trial.

•See also Deposition; Fishing trip or expedition

Source: Black’s Law Dictionary (6th Ed.)Note: The current edition (9th) is more diplomatic.

Page 13: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

Breakdown of E‐Discovery Costs

Review 73%Processing 19%Collection 8%

Source: Rand Corporation

Page 14: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

BYOD Case Law: City of Ontario v. QuonU.S. Supreme Court (2010)

•‘Quasi‐BYOD’: Employer‐Owner Pager with Personal Use 

•Employer Reserved Right to Monitor Activity

•Formal ‘Computer Usage, Internet and E‐Mail’ Policy 

Page 15: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

BYOD Case Law: Riley v. California(See also United States v. Wurie)

U.S. Supreme Court (2014)

Page 16: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

BYOD Case Law: Employer Liability

•Distracted Driving: Clo White Co. v. Lattimore•Mobile Devices, Commuting, and Scope of Employment

•Data Breaches: Resnick v. AvMed, Inc.• Liability for Data on Stolen Laptops

Page 17: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

An Employer’s Right to Control Device Use

In re Guard Publishing Co. (Register-Guard), NLRB (2007)• Employers can prohibit use of company email system for

non-work activities if policy is facially neutral on Section 7 rights.

In re Purple Communications, Inc., NLRB (2014)• NLRB invites briefs on whether Register-Guard should be

overturned• NLRB asks whether employee personal electronic devices

affect the balance between employers’ rights to prohibit non-work activities and employees Section 7 rights

Page 18: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD in E‐Discovery and Case Law

BYOD Case Law: Social Media

•No Reasonable Expectation of Privacy in Many Forms of Social Media

See State v. Harris 

•However, No Fishing ExpeditionsSee Mailhoit v. Home Depot, USA, Inc. 

•Follow Labor Law when Setting Social Media PoliciesSee In re Hispanics United of Buffalo, Inc.

•Your Lawyer Can’t Clean Up Facebook PostsSee Lester v. Allied Concrete Co.

Page 19: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD: Regulatory Issues

FTC v. Wyndham Worldwide Corp.

Page 20: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD: International Issues 

Negotiations on the Future of the Safe Harbor

Page 21: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

BYOD Best Practices

•Policies and Procedures

•Limited Support of Personal Devices

•Remote Wiping and Locking

•Education and Training 

Page 22: University Texas Mobility Monday Series BRING YOUR OWN ...Aug 04, 2014  · BYOD in E‐Discovery and Case Law BYOD Case Law: Employer Liability •Distracted Driving: Clo White Co.

Thanks for Attending.David Horrigan

[email protected]: @DavidHorrigan