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University Senate Orientation 2011-2012 .
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Transcript of University Senate Orientation 2011-2012 .
University SenateOrientation
2011-2012
http://www.und.edu/dept/registrar/senate/index.html
Sturgis 4th Edition
Senate Responsibilities Assemble to transact important business
(exercise the powers of the University Council)
Consider current developments affecting the University
Exchange ideas and experiences Work in community with those who share a
common interest Exercise good judgment and vote wisely for
the good of . . .
Senator Duties First duty of each Senator is to vote for
what the Senator believes is the best for the University as a whole
Second duty is to vote for what is best for the particular college he or she represents
Please remember to state your name when addressing the Senate
Committees Perform the bulk of the work of the
Senate Are delegated to perform specified
tasks on behalf of the Senate Can formulate Reports, Proposals,
and Motions . . .
But, the final decision rests with the entire Senate
Advantages of Using Committees
Greater freedom of discussion More time available for discussion Informal procedure for discussion Better use of experts and consultants Delicate and troublesome questions may be
addressed and settled without rancor Hearings (forums) can be held to give Senators
opportunities to freely express their opinions Provide the means for faculty to self-govern
Senate Responsibilities to the Committees
Senators must do their homework Attend forums and voice an opinion Read the agenda and attachments Weigh the pros and cons of an issue Be prepared to vote Be prepared to make motions if needed
(preferably in writing) Avoid micro-management, but provide
general oversight and direction
Committee Responsibilities to the Senate
Report to the Senate
Each committee will provide a short, written and/or oral report of its activities once each year or as required.
Method and date is part of the committee description and included on the list of committees.
Committees and Motions A committee report is presented by the
chair or a designee Recommendations of the committee can
be presented in the form of a motion The committee chair makes the motion
and moves adoption A motion submitted by a committee DOES
NOT require a second The motion from a committee is
considered and acted upon as any other main motion
A Few of the Standing Rules of the University Senate
Committee chairs who are not members of the Senate may present their committee reports
Visitors speak only with the consent of the Senate
Members should not speak for longer than 2 consecutive minutes w/o Senate approval
Speaking Protocol Raise your hand if you wish to be
recognized to speak to a motion, an issue or to raise a question.
When you are recognized, stand, state your name, and address the members of the senate.
Use your classroom voice so we all can hear you!
Introduction to U-Life
MotionsPurpose: to bring a proposal
before the Senate for discussion and decision
One subject at a time!
– only one main motion at a time
Discussion or Amendmentsmust be GERMANE
- Meaning that they must be relevant to
and
have a direct bearing upon
the subject of the pending motion
Main Motions No motion may be ignored
(unless it is out of order)
Motions must be acted upon:- approved
- defeated
- withdrawn
- referred (back to a committee)
- postponed (tabled)
Main Motionsmay be amended
Amended Motionsmay be amended
Why amend a motion?
In order to modify a motion so that it will better express the will of the Senate.
Four Types of Amendments
1. Amendment by addition (insertion)
“I move to amend the motion by inserting the word ‘three’ before the word delegates.”
The University Senate will send three delegates to the Staff Senate and Dean’s Council.
Four Types of Amendments
2. Amendment by deletion (striking out)
“I move to amend the motion by striking out the words ‘and Dean’s Council.’ ”
The University Senate will send three delegates to the Staff Senate and Dean’s Council.
Four Types of Amendments
3. Amendment by striking out and inserting.
“I move to amend the motion by striking out the word ‘delegates’ and inserting in its place the word ‘representatives.’ ”
The University Senate will send three delegates representatives to the Staff Senate.
Four Types of Amendments
4. Amendment by substitution
“I move to amend the motion by substituting for it the following motion: The University Senate will send a letter to the Staff Senate expressing its interest in having representatives from the University Senate included as a part of the Staff Senate.“
The University Senate will send “three” representatives to the Staff Senate.
Amendments may be Hostile
May nullify or change completely the effect of the motion
“I move to amend the motion by striking out the word ‘condemns’ and inserting in its place the word ‘endorses’ ”
The University Senate condemns endorses
the delegation’s position.
VotingSometimes votes are recorded;
sometimes not.
In general, votes taken during the Consent Calendar portion of the meeting are not recorded.
Votes taken during the Business Calendar are recorded.
Voting on Motions
In reverse order1. Amendments to Amendments
2. Amendments
3. Main Motion
Tabling a MotionPostponing Temporarily
To an undetermined time (presumably at the same meeting)
Not debatable Requires a second Requires a majority vote –
(2/3 majority vote when it suppresses debate) Assembly can resume consideration at any
time with a motion to do so
Tabling a MotionPostponing To A Certain Time
Not really tabling a motion Simply creating a new agenda
item for a future meeting
Calling the Question(Not the proper approach
according to Sturgis)
Correct way is to move to
close debate
Motion to Close Debate(Calling the Question)
Not Debatable Requires a second Requires a majority vote
(2/3 majority vote when it suppresses debate)
However, a lull in discussion can be taken by the chair as an indication to proceed to a vote
Closing DebateIf approved by a 2/3 majority, it . . .
– prevents further debate– prevents further amendments– prevents further motions
except for postponing temporarily – If this is the case, when consideration is resumed, the motion comes to an immediate vote.
Friendly Amendments1. A member proposes an amendment to a
motion that he/she feels would be acceptable to the maker of a motion
2. Maker may accept the friendly amendment3. However, if the maker or another member
objects, the friendly amendment would need a
second, and would be voted upon as any other amendment
Adjournment
5:30 Unless someone moves to adjourn at an
earlier time, or unless someone moves to adjourn at a specified later time.
Courtesy dictates that if someone is talking at 5:30, they are permitted to finish their comments, at which time the meeting is adjourned if no one immediately moves to extend the time.
AdjournmentIf there is a lull in discussion or the agenda
is completed, the Chair can simply
declare the meeting adjourned
or ask for a motion to do so. Anyone can move to adjourn Not debatable Requires a second Requires a majority vote