University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance...
-
Upload
benedict-goodwin -
Category
Documents
-
view
221 -
download
0
Transcript of University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance...
![Page 1: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/1.jpg)
University Safety Office
10 Parks Road
Oxford OX1 3PD
01865 270811
https://www.admin.ox.ac.uk/safety
Health and Safety
Self Assurance Toolkit
Directly at: http://oxford.financesat.co.uk/en/login
Or via: www.admin.ox.ac.uk/safety/selfassurance
![Page 2: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/2.jpg)
Today’s Aims
• How to complete the toolkit
• Points to consider
![Page 3: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/3.jpg)
How to complete the toolkit
![Page 4: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/4.jpg)
Purpose of the Toolkit
• To help you identify effective systems of control
• To help you identify areas for improvement
• To help you plan improvements
• To help the University monitor performance, but NOT as a ranking exercise.
![Page 5: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/5.jpg)
Purpose of the Toolkit
• To help you identify effective systems of control
• To help you identify areas for improvement
• To help you plan improvements
• To help the University monitor performance, but NOT as a ranking exercise.
![Page 6: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/6.jpg)
Self Assurance Toolkit
Ten questions:1. How does your department decide what actions to take to comply with health and safety legislation?
2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?
3. How does your department establish and maintain management control?
4. How does your department consult with its members and encourage participation in developing safety procedures?
5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?
6. How does your department ensure incidents are reported, managed and investigated?
7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?
8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?
9. How does your department manage health and safety in respect to the following ‘key topics’ (Emergency Planning & Response)?
10. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?
![Page 7: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/7.jpg)
Self Assurance Toolkit
Ten questions:1. How does your department decide what actions to take to comply with health and safety legislation?
(Planning to improve performance)
2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?(Risk Control)
3. How does your department establish and maintain management control?(Control)
4. How does your department consult with its members and encourage participation in developing safety procedures?(Co-operation)
5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?(Communication/Competence)
6. How does your department ensure incidents are reported, managed and investigated?(Accidents and Incidents)
7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?(Surveying/Corrective measures)
8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?(Leadership/Review)
9. How does your department manage health and safety in respect to the following ‘key topics’ (Emergency Planning & Response)?(Key Topics)
10. How does your department ensure health & safety is seen as an integral part of the department's overall objectives? (Integration)
![Page 8: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/8.jpg)
How to complete the toolkit
http://oxford.financesat.co.uk/security/login
User Name
Password
Forgotten Password
![Page 9: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/9.jpg)
How to complete the toolkit
Select the relevant questionnaire
Further instructions available
Helpdesk
![Page 10: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/10.jpg)
Question
How to complete the toolkit
Overview
Weblinks
![Page 11: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/11.jpg)
Each question has a set of answers
How to complete the toolkit
![Page 12: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/12.jpg)
How to complete the toolkit
Each answer has a different ‘Performance Level’ statement
![Page 13: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/13.jpg)
How to complete the toolkit
For each answer, you select the statement that best represents your department
![Page 14: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/14.jpg)
How to complete the toolkit
Add ‘Evidence’
![Page 15: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/15.jpg)
‘Evidence’can be a
written summary
and / or
attachment
How to complete the toolkit
![Page 16: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/16.jpg)
How to complete the toolkit
Continueand select ‘Statement’ and add ‘Evidence’ for all remaining answers
![Page 17: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/17.jpg)
How to complete the toolkit
Continueand select ‘Statement’ and add ‘Evidence’ for all remaining answers and questions
![Page 18: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/18.jpg)
How to complete the toolkit
If unsure, take a look at the
additional ‘Information’ and ‘Links’
![Page 19: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/19.jpg)
How to complete the toolkit
The colour code will tell
you how much of the
questionnaire has been
completed.
When all green, you can
submit.
![Page 20: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/20.jpg)
Performance Profile
![Page 21: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/21.jpg)
Approval Process
![Page 22: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/22.jpg)
DSO completes
toolkit
Approval Process
![Page 23: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/23.jpg)
DSO completes
toolkit
Head of Department
reviews
Approval Process
![Page 24: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/24.jpg)
DSO completes
toolkit
Head of Department
reviews
Back to DSO if
changes required
Approval Process
![Page 25: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/25.jpg)
DSO completes
toolkit
Head of Department
reviews
Submitted to Safety Office
Back to DSO if
changes required
Approval Process
![Page 26: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/26.jpg)
DSO completes
toolkit
Head of Department
reviews
Submitted to Safety Office
Back to DSO if
changes required
Area Safety Officer has
access to their departments
Approval Process
![Page 27: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/27.jpg)
Points to Consider
![Page 28: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/28.jpg)
Points to Consider
1. How does your department decide what actions to take to comply with health and safety legislation?
Answers
• Implementation of University health and safety policies
Evidence
• Consider meeting minutes, emails, handbooks, safety manuals, standard operating procedures
![Page 29: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/29.jpg)
Points to Consider
2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?
Answers
• Risk assessments
• ‘Suitable and sufficient’ risk assessments
• Review of risk assessments
• Control measures
Evidence
• Attach fire risk assessment
• Consider ‘general’ & ‘topic specific’ assessments
• Consider emails, incident reports, minutes, inspections
![Page 30: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/30.jpg)
Points to Consider
3. How does your department establish and maintain management control?
Answers
• Health and safety responsibilities
• Supervision
• Contractor control
• Arrangements with other departments/organisations
Evidence
• Attach statement of safety organisation
• Consider how people are selected & understand their roles
• Consider levels of experience and the required supervision
• Consider how well the department interacts with others over safety
![Page 31: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/31.jpg)
Points to Consider
4. How does your department consult with its members and encourage participation in developing safety procedures?
Answers
• Discussion forums for health and safety
• Agenda and recording of safety discussions
• Staff and student involvement in developing controls
Evidence
• Attach minutes & agendas from safety discussion forums
• Consider terms of reference and representation on committees
• Consider how active and informed are the committee members
• Consider what discussions are held at group levels
![Page 32: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/32.jpg)
Points to Consider
5. How does your department identify training needs and ensure everyone is informed & suitably trained in procedures?
Answers
• Health and safety induction training
• Ongoing health and safety training
• Communication of health and safety information
• Competent health and safety advice
Evidence
• Consider induction training, including different types of individual or remote locations, and what records kept
• Consider training records or attendance on courses
• Consider how well updated information is known
• Consider whether individuals contact the DSO and take your advice
![Page 33: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/33.jpg)
Points to Consider
6. How does your department ensure incidents are reported, managed and investigated?
Answers
• Incident reports and investigations
• First aid provision
Evidence
• Attach a summary of the incidents reported in past year
• Consider the reporting system and whether it ensures all incidents are reported within 24hrs.
• Consider how well your department investigates incidents and implements preventive actions
• Consider how well information is shared across the department.
• Consider whether ‘near-miss’ type of incidents are reported.
![Page 34: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/34.jpg)
Points to Consider
7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?
Answers
• Safety inspections
• Safety inspection personnel and involvement
• Implementation of corrective measures
Evidence
• Attach inspection reports from the past year
• Consider how effective the inspection process is at finding problems
• Consider whether actions are rectified in a timely manner
• Consider actions arising from other sources, such as risk assessments, incident investigations, committees.
![Page 35: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/35.jpg)
Points to Consider
8. How does your department ensure those with authority are committed to controlling risk & preventing harm to people?
Answers
• Head of Department
• Supervisor influence
• Governance
Evidence
• Attach:• All: Statement of Safety Organisation, Agenda and Minutes from relevant Safety Meetings,
Inspection Reports, Accident Reports, Self Assurance Questionnaire, Fire Risk Assessment.• Topic Specific: Ionising Radiation monthly returns, Biological Survey, Laser
Inventory/Inspection report, New or modified Local Exhaust Ventilation (LEV) systems
• Consider what involvement Heads of Department and Supervisors
take in implementing the measures outlined in the other questions.
![Page 36: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/36.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response?
Answers
• Fire
• Hazardous Substances
• Workshop / Machinery
• Fieldwork / Overseas Travel
• Miscellaneous (e.g. floods, asbestos, electrical, lasers)
![Page 37: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/37.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response? (cont.…)
Evidence
• Risk Assessments:• What type of incidents might arise?
• Have you considered and identified all possible emergencies e.g. fire, flood, electrical shut-down, spillage exposure, needle-stick exposure, trip / slip / fall, machinery / work equipment, medical emergency, asbestos, legionnaire's disease, personal attacks?
• Do you have different buildings, or people working abroad or in remote locations? Could there be different types of emergency?
• Is there anyone in the department who might need specific assistance in an emergency?
![Page 38: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/38.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response? (cont.…)
Evidence
• Emergency Procedures/Equipment• Is there a set procedure for dealing with an emergency?
• Do you need to provide clear instructions outlining what to do?
• What about external agencies e.g. emergency services, security services, Trust / University estates, safety office? Do you know what their response will be in an emergency? Have you produced relevant information e.g. Building Contingency Plans, First Response Plans?
![Page 39: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/39.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response? (cont.…)
Evidence
• Emergency Procedures/Equipment• Is there any specialist equipment required?
• Is this equipment available and appropriate?
![Page 40: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/40.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response? (cont.…)
Evidence
Training / Testing• Who might be involved with an incident e.g. facilities, first aiders,
dedicated escorts, supervisors, lab managers?
• Are there deputies for all these people?
• What training have these people received?
• What about people working alone or out of hours?
• What other incidents might occur out of hours?
• What escalation procedures do you have?
• What tests / drills / checks are conducted?
![Page 41: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/41.jpg)
Points to Consider
9. How does your department manage health and safety in respect to the following ‘key topic’ – Emergency Plans & Response? (cont.…)
Evidence
• Post-Event• Who decides it is safe to re-enter a building or re-use an area?
• Is there any plant / equipment that needs to be checked or manually re-started to ensure controls are functioning correctly after an incident?
• Do you have systems for cleaning up & disposing of hazardous substances e.g. human blood, needles, chemicals?
• Does your incident reporting system capture all types of incident?
• Do you need to include anyone else in your incident investigation?
• Does the department consider the need for counselling following certain incidents?
![Page 42: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/42.jpg)
Points to Consider
10. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?
Answers
• Changes in research or teaching activities
• Planned improvements for the forthcoming year
Evidence
• Consider building projects
• Consider new groups or equipment arriving
• Consider individuals collaborating with other departments
• Consider emerging or new technologies
• Implement a plan for improvement based on overall findings.
![Page 43: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/43.jpg)
And finally…
• Toolkit open at least End of September, 2015
• Identify areas of improvement and use the findings to devise some form of action plan for 2015/16
• Discuss the findings during safety committees
![Page 44: University Safety Office 10 Parks Road Oxford OX1 3PD 01865 270811 Health and Safety Self Assurance Toolkit Directly.](https://reader035.fdocuments.net/reader035/viewer/2022062308/56649e585503460f94b5143c/html5/thumbnails/44.jpg)
Any questions?
• http://oxford.financesat.co.uk/content
• http://www.admin.ox.ac.uk/safety/selfassurance/