University of

Michigan Administrative Information Services

Time & Labor Self-Service Time

EntryApprover InterchangeMarch 2009

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Who’s Involved Self-service Employee

Employees enter their time via the Employee Business pages on Wolverine Access

Approver

Supervisor/manager reviews, changes if necessary, and approves employees’ time in M-Pathways

Backup Approver Generally a peer supervisor or manager that is available to approve time if

the primary approver is unable to do so

Timekeeper

Department timekeeper maintains certain TL data, assists employees and approvers as needed, and enters prior-period adjustments. Timekeeper may also be gross pay register reconciler

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Implementation Timeline Biweekly – 3/8 to 3/21 pay period (paid on 3/27/09)

Biweekly employees gain access to Report Time pages on Thurs 3/12

All biweekly employees must enter their time by close of business on Fri 3/20

Approvers must review, change if necessary, and approve biweekly employee time by 10 a.m., Tuesday 3/24

Monthly – 3/1 to 3/28 pay period (paid in March payroll)

Monthly employees gain access to Report Time pages between 3/25 and 4/1

Monthly employees should enter their March exception time by 4/7/09

Approvers should review, change if necessary, and approve monthly employee time by close of business on Fri 4/17

Note: You will need to set up a calendar for your staff providing them with deadlines to submit their time.

Business Process

Gross Pay Register Reconciliation – needs to be conducted by someone other than the approver.

If someone other than the supervisor will be using the approver function in the system, then hard copy documentation needs to be on file. Example: Joe is the supervisor of Kate, John is

approving Kate’s time in the system. John needs to have a print out of Kate’s time (could be a print of the self-service input) to obtain Joe’s signature before John approves.

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Online Time Report – Biweekly-paid

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Online Time Report – Monthly-paid

Approving Time – Flint Preferred

Access to approving time is through Wolverine Access, https://wolverineaccess.umich.edu

Click Manager Self Service. Click “Report Time”. Input your static group number. List contains employees who reported their time and who you need to enter

time for. To approve time, click the button next to each day, then click “approve

selected” at the bottom, which will finalize it to the system. To enter time, place the number of hours in each day, select the correct

time reporting code (for temporary employees…including Workstudy…use REG). Hit “submit”. The system will generate the hours to be approved. Click the button next to each day, then click “approve selected” to finalize.

IMPORTANT: Temporary hourly employees will not be paid if their time is not approved. Regular staff will be paid base hours if not approved.

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Approving Time

Access to approving time is through Wolverine Access, https://wolverineaccess.umich.edu

Use Manager Self Service, then “Approve Time & Exceptions”.

Input your static group number to see timesheets which need approval.

IMPORTANT: Temporary hourly employees will not be paid if their time is not approved. Regular staff will be paid base hours if not approved.

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Approve Time by Group

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Approve Time Details

Time Codes

Review the SPG when approving codes for exceptions or overtime

Overtime: Automatic over 40 hours in a week. For biweekly regs, over 8 in a day…unless alternate schedule. For exempt employees, no overtime granted.

Temporary employees are not eligible for the same codes as regular staff, such as sick time pay

Contact HR for questions regarding codes

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Other Information M-Token

Approvers will need an M-Token to approve time. Contact Dee Dee Hurley, 237-6595, after completing your on-line training

Only one approval required Multiple levels of time report signatures are no longer required

Accessibility to exception time notes Approver must make notes accessible to back-up approver

 Static Group ID numbers Any approver can use Know your primary group and backup group IDs

Comments Field for OTP or other codes Beneficial for departmental reporting needs

Reports

Under “Reporting Tools”, click on “Query Viewer” under Query to access reports.

The two best reports were handed out today. Run the reports and add them to your favorites for future use.

Payable reports (show what will be paid) can be run the next business day following entry or approval.

Reported reports (show what was reported) can be run the same day as entry or approval.

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Deadlines

Payroll Electronic Input Deadlines Temporary Hourly Paperwork – Flint

Campus, deadlines

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Workstudy Information

Workstudy is not an automatic and must be approved and set up through temporary hourly paperwork. It is possible your department will have to re-elect

workstudy each semester. Questions about workstudy funds should be

sent to Mary Horgan, Financial Aid, 762-3240.

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Resources

Regular employees – Beth Manning, 766-6644 or Kathleen Schoenherr, 237-6527

Temporary employees – Tawana Branch, 766-6772 or Beth Manning , 766-6644.

M-Token Information – Dee Dee Hurley, 237-6595.

Workstudy Information – Mary Horgan, 762-3241.

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Questions

Additional Questions