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UNIVERSITY OF EAST LONDON ROYAL DOCKS BUSINESS SCHOOL CONFIRMED Minutes of School Quality Standing Committee [SQSC] Held at Docklands on 17 October 2012 at 10.00am in room SD.1.13 Present: Ian Bathgate (Chair), HOS, Marketing [IB]; Ruth Carter, Head of Quality Assurance and Enhancement [RC]; Carol Luckett, School Registrar [CL]; Zorlu Senyucel, LILT [ZS]; Adrian Haberberg, Chair SCDG [AH]; Phil Clark, HOS IBM [PC]; Osman Khan, MBA Leader [OK]; Christina Stirk, HOS Accounting [CSt]; Martin J Marriott, External Quality Leader – ACE [MJM]; Amanda Parker-Gamon, Student Representative [A-PG] Servicing Officer: Karen Burns [KB]

17 APOLOGIES:

17.1 NOTED: Nora Colton, Dean of RDBS [NC]; Kazem Chaharbaghi, Academic Director [KC]; John Chandler, Reader and nominee [JC]; John Sparrowhawk, Subject Leader, THEM [JS]; Shampa Roy-Mukherjee Subject Leader (FER) [SR-M]; Margaret Heath, Subject Leader (HRM) [MH]; David Martin, Programme Leader, FD/Extended [DM]; Andy Stevens, Combined Honours Leader [AS]; Petra Glover, Subject Leader – Leisure (Tourism) [PG]; Gil Robinson, Collaborative Partners [GR]; Caroline Sims, International Development Officer [CS]; Rehana Patel, Executive Education (Short Courses) [RP]; Paul Blakesley, Student Representative [PB].

18. QUORACY AND MEMBERSHIP 18.1 The meeting was quorate and could proceed. 19. MINUTES OF PREVIOUS MEETING 19.1 10th September 2012 NOTED AND AGREED 19.2 Action Sheet Review 19.2.1 83.4 (12.01.2011) – External Examiners – IB asked that Subject Leaders review their EEs and in some cases consider reducing the number of modules allocated to them. PC commented that it was proving very difficult to recruit additional EEs and suggested a possible issue could be the relation between the flat fee paid, compared to the amount of work expected. RC responded that Schools can make the decision to increase the minimum payment if this was deemed appropriate. [ACTION: Subject Leaders] 19.2.2 140.2 (21.03.2012) – REP Reviews – OK was reminded that he still had to complete a REP for the BA International Business. [ACTION: OK/ZS] 19.2.3 155.2 (17.04.2012) MBA Healthcare Management – Still awaiting confirmation of the Module Leader, along with the staff member’s CV. KB has contacted the newly recruited Subject Head for Health (Matthew Almond) who is dealing with this. [ACTION: KB to continue to liaise with Subject Head for Health]

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19.2.4 4.2 (10.09.2012) Revalidation BA Honours International Business Management AH additions to the documentation noted at the VRSC on 11thOctober 2012. AH was to update validation documentation and Programme specification and email MM/IB/CS by 5th October 2012. [ACTION: AH to confirm to KB if this action is now complete] 19.2.5 181.4 (25.05.2012) and 81.6.3 (10.09.2012) Revalidations BA Honours HRM MH needed to update documentation and complete the Response to Validation Panel form, sending all to IB and MM as soon as possible. MH also to update Programme specification with option module list and email documents to MM. [ACTION: MH to confirm to KB if this action is now complete] 19.2.6 189.9 (25.05.2012) Module codes to be allocated for all validated/revalidated programmes – CL commented that this was not a straightforward process as there were issues with attendance that were affecting the progress of allocating module codes. CL is hoping this will be dealt with in the next few weeks. [ACTION: CL] 19.2.7 197.7 (22.06.2012) Module specification Research in Business and Management – AH was asked to re-send validation documents to KB. [ACTION: AH to send validation documents to KB] [ACTION: AH to update module specifications, CL to allocate module codes and MM to upload to the I Drive] 19.2.8 197.8 (22.06.2012) Revalidation of MSc Risk Management programme – There is still no Programme Leader for this programme. SR-M has plans to recruit and is monitoring the situation. [ACTION: SR-M] 19.2.9 15 (10.09.2012) – Web team instructions – Subject Leaders to liaise with Programme Leaders to ensure that the web page Programme specifications are up- to-date. [ACTION: IB to email all Section Leaders instructing them to update their Programme specifications on the web] 20. MATTERS ARISING 20.1 NOTED IB confirmed that the MSc Islamic Banking & Finance Programme had been

approved at the VRSC on 11th October 2012. 20.1.2 NOTED Second External Advisor response from Dr Elias Boukrami. 21. APPROVAL BUSINESS 21.1 Constitution NOTED

Further amendments and updates to be made to the Constitution list:

Remove Chin Bun Tse as Associate Dean (Collaborations & Development)

Merge Academic Director and Reader posts.

Remove PC as representative for Curriculum Development and replace with AH.

Remove GR as Collaborative Programmes representative.

Change ‘Field Leaders’ to ‘Subject Area Heads’.

Add CSt and PC to Subject Area Heads. [ACTION: KB]

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21.2 Terms of Reference NOTED 21.3 Module Amendments 21.3.1 HR1020 Events Marketing PC noted that there was no Module Leader on the Module Amendment form. APPROVED [ACTION: Subject Area Heads to remind lecturers that a Module Leader should be specified

on all Module Amendment and Module specification forms] [ACTION: KB to notify Module Leader of approval decision. Module Leader to action

amendments and send final Module specification to MM for uploading to the I drive] 21.3.2 HR2043 Recording Labels & Music Marketing JS is required to complete a Module Amendment form. The Committee also

highlighted the need for this module to have a Subject Rep. APPROVED by Chair’s Action. [ACTION: JS to complete a Module Amendment form and send it to KB/MM for updating

to the I Drive] 21.3.3 MSc Brand Management The Chartered Institute of Marketing Dual Award has recently been changed to the

Multi Award Pathway (MAP). This information needs to be updated on the MSc Brand Management Programme specification.

APPROVED [ACTION: KB to notify Module Leader of approval decision. Module Leader to update

Programme specification and upload new version to the website] 21.3.4 SM1010 Marketing: Principles & Practice

Ayantunji Gbadamosi was commended by the Committee for his use of the correct Cite them Right format for the Reading List. Amendment to be made to the examination duration – remove 10 minutes to bring the exam within tariff. APPROVED

[ACTION: KB to notify Module Leader of approval decision. Module Leader to send amended Module specification to KB/MM for updating to the I Drive] 21.3.5 SMM227 Postgraduate Dissertation

The changes made to the module are minor. The Main Aims of the module have been amended, as have the Main Topics of Study on the module. The Committee recommended a reduction in the number of LOs. Ideally there should be a maximum of 10. Also, in the Core Reading List, ‘Thornhill’ has been misspelt. APPROVED [ACTION: KB to notify Module Leader of approval decision. Module Leader to send amended module specification to KB/MM for uploading to the I Drive] 21.4 Legenda Name Change to Linton Education Group Noted and APPROVED pending below amendments: Programmes affected are BA Hons Accounting and Finance and BA Hons Business Management. AH to submit updated Programme specifications. RC requested that the updated Programme specification forms, which are available on the web, should be used. MJM queried the title of the BA Hons Business Management Programme but AH responded that the Programme specification on the web was not the most recent version. IB to Chair’s Action once AH provides updated versions for uploading to the website.

[ACTION: CSt and AH to update Programme specifications to incorporate Legenda name change and upload new versions to the website]

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21.5 Approval for Events Business Strategy (THEM) RC requested that an updated form be used for the Module specification. The

Committee noted that External approval is required. It was agreed the principle for this proposal was sound, however, IB wished to see the entire programme mapped out.

Amendment required to ‘Learning Outcomes..’ – remove ‘able to’ from outcome 3.

Cite Them Right to be used for Reading List.

Reduce the number of core texts to 1 or 2. NOT APPROVED

[ACTION: JS to seek External comments, make recommended amendments and re-submit Module specification on the correct form for consideration at the next SQSC on 21st November 2012] 21.6 Initial Approval – MBA in Property and Facilities Management/Real Estate and facilities Management This Programme has already been approved but the Programme title has changed to ‘MBA Real Estate & Facilities Management’. PC commented that a Programme Leader would need to be found if this programme were to be delivered at UEL Docklands Campus. Projected starting date amended to September 2013. External Advisors: Michael Holden and Sultanul Chowdhury. APPROVED 21.7 Global Scholars Programme/Module This is an existing module which was put together last year but which required ‘revamping’. A module amendment form is required, indicating the tracked changes. Due to the short deadline for student applications (26th October), IB, ZS, PC and AH agreed to review the module amendment form, once it is submitted by the Module Leader. IB will Chair’s Action due to the fact that it is only the wording that has changed on the module specification, not the content. [ACTION: Andre Mostert to provide a Module Amendment form. IB, ZS, PC and AH to review and APPROVE changes by Chair’s Action+. 21.8 RDBS Validation Schedule 2012-13 21.8.1 NOTED New Programmes – BA Leisure Management, BA Sport and Leisure Management, BA Sport Management, BA Events and Tourism Management. These programmes require Initial Approval. CL commented on the scheduled validation date of 16 January 2013 as this would mean the UCAS cycle would be missed. Therefore, ideally these validations should be brought forward to 21st November 2012. [ACTION: IB to discuss with JS the possibility of the validation of these programmes being brought forward to 21st November 2012] 21.9 RC mentioned at this point that there were a number of proposed Articulations that received approval last year. RC asked for an update on the progress of these Articulations. [ACTION: RC to send a list of Articulations to IB who will speak to CS for an update and query the approval date for Cyprus 4 year programme in Business Accounting].

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22. PROGRAMME WITHDRAWALS 22.1 Distance Learning BA Hons Business Management (Finance); BA Hons Business Management (Human Resources); BA Hons Business Management (Marketing); FdA Retailing; MBA International Business. NOT APPROVED 22.1.1 Graduate Certificate in Business (Pre-Masters) APPROVED by Chair’s Action on 3rd October 2012 22.1.2 HR College of Commerce & Economics NOT APPROVED

[ACTION: IB to remove boiler text and tighten up format] 22.1.3 IBS NOT APPROVED [ACTION: IB to remove boiler text and tighten up format] 22.1.4 International Foundation Programme in Business University Certificate APPROVED by Chair’s Action on 3rd October 2012 22.1.5 MSc Accounting & Finance (Top Up) This is a request for a one year suspension to allow CSt an opportunity to ‘revamp’ the Programme. NOT APPROVED 22.1.6 MSc Marketing Communications Never recruited. NOT APPROVED 22.1.7 PG Cert Management (Tower Hamlets HIMS) Never recruited. NOT APPROVED RC suggested that before Programme withdrawals are approved and presented at the next VRSC meeting, an email should be sent to John Joughin requesting confirmation that he agrees with the proposed withdrawals. It was also requested that up-to-date forms be used for all Programme withdrawals/suspensions. AH asked why the new forms were not with the other template forms on the UEL website. RC agreed that this could cause confusion and would note AH comments and look into the possibility of relocating the forms. [ACTION: NC to contact John Joughin for an email confirmation of his agreement to the Programme withdrawals] 23. VALIDATIONS 23.1 LIBC Response to Validation Panel NOTED *ACTION: CS to add second External Advisor’s name (Aylin Kunter) to the Response form+ 23.1.2 External Advisor Comments – Aylin Kunter NOTED and APPROVED [ACTION: CS to confirm if all Programme Specification updates have been actioned]

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24. REP REPORTS 24.1 NOTED [ACTION: KB to add ACME to the REP Spreadsheet as a Collaborative Partner, with AH as the Link Tutor and CL as the Reviewer. Also, replace Amy de Campos with Ruth Carter as the Reviewer for Accounting/Accounting & Finance] [ACTION: CL to confirm student numbers for Guildhall partner: BA Hons Business Administration (BM), ICS: BA Hons Business & Law and RDI: BA Hons Public Services Level 3 Top Up) 25. LEARNING AND TEACHING ISSUES 25.1 NOTED ZS informed the Committee that the main changes to the new Assessment and Feedback Policy was to External Examiner roles and issues with marking. [ACTION: ZS to compile a list of changes and circulate to all staff by 26th November 2012] 26. EXTERNAL EXAMINERS

26.1 Nominations

Jacqui McKoy-Lewens – APPROVED

Prof Guy Osborn – APPROVED subject to completion of B14 ‘External Examiner team’.

[ACTION: JS]

Simeon Coleman – APPROVED subject to completion of B11 and B14 [ACTION: SR-M] [ACTION: IB to confirm if Andrew Mearman (the External Examiner Simeon is replacing) has resigned]

Edward Shinnick – APPROVED subject to completion of B13 and B14. It was recommended that because Edward’s experience as an External Examiner has been in Ireland, some reference should be made to the fact that the Irish education framework is equivalent to that of the UK.

[ACTION: SR-M]

Aylin Kunter - APPROVED subject to amendment of B11 ‘End date’, the replacement of IB with MH in B15 and a reference to Aylin Kunter’s appointment as an EE in addition to Katie Best, not as a replacement in box B16.

[ACTION: MH] 26.2 Reallocation Andrew Holden, Dr Cynthia Forson, Alun Fotheringham. APPROVED 26.3 EE Reports not Received IB suggested breaking Programmes down by module codes and splitting these amongst EEs. CL commented that this was possible but that it would be slightly disjointed. IB suggested tabling a discussion to look at this in more detail outside of the SQSC forum. It was noted that responses for Marketing have been sent but the report has not been updated to reflect this. PC informed the Committee that Kingston University demonstrated good practice by using an online process to deal with the submission of reports. Once the report has been submitted, payment is then received. PC suggested UEL look into this as a possible method to adopt at UEL. [ACTION: Subject Leaders to chase EEs for reports]

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26.4 EE Contracts expiring in the next 6 months It was noted that David Bamber and Kim Tan had resigned. 26.5 EE School Responses NOTED [ACTION: Subject Leaders to action outstanding responses to EE reports] 26.6 EE Review/Recruitment NOTED It was noted that David Smith has yet to be approved as the EE for SM3028 UEL Level Three Option Module: Entrepreneurship.

[ACTION: Subject Heads to review their EEs and recruit as soon as possible] 27. EXTERNAL ADVISORS

27.1 Nominations Dr Hatem El-Gohary NOTED, however, the Programme name should be amended to ‘International Business’ and not MBA (STM). It was noted that the EAs put forward by OK only have experience in Marketing. It was suggested that an EA be found that has a background in HR or Finance. RC suggested Mike Bromberg from London Metropolitan University. [ACTION: OK to liaise with CSt with regards to approaching Mike Bromberg] 28. COLLABORATIVE PROVISION SUB-COMMITTEE (CPSC)

28.1 NOTED Minutes of meeting of 23rd March 2012.

[ACTION: IB to find out who will replace GR as Chair of CPSC] 29. ACTIONS FOR REGISTRAR 29.1 Module re-coding Ongoing. 30. ANY OTHER BUSINESS 30.1 Online Programme Initiation Form NOTED 30.2 Annual audit – RDBS feedback NOTED It was confirmed that the highlighted areas on this document are for the School to action. [ACTION: RDBS to action highlighted areas on the feedback form] 31. DATE OF NEXT MEETING 31.1 21 November 2012, 10am, Room SD 1.24

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