Unit 4 Reprographics

Mr Arthur

Lesson Starter – October 5th

1. Identify 2 advantages of using a computerised database. 2

2. Data users holding information on individuals must comply with the principles of the Data Protection Act. Outline 3 of these principles. 3

3. At a recent meeting between Ian Murray, the owner of Murray Motors, and Fiona Anderson, the Admin Manager, the following points were raised. 4

(i) One of the Admin Assistants is suffering from RSI.

(ii) The customer waiting area is unwelcoming.

What must Ian advise Fiona to do to solve these problems? Give reasons

for your answers.

Aims of the Lesson

1. To discuss the features and uses of Reprographics equipment in a company

Reprographic Equipment The process of reproducing, reprinting, or copying

graphic material especially by mechanical, photographic, or electronic means.

Photocopier A device used to create multiple copies of documents, stapling,

copying back to back or reducing from A4 to A5

Laminator Used to coat documents in clear plastic Protects document, used for ID cards, notices etc

Reprographic Equipment

Binder (comb) Used to fasten multi page documents together i.e. Reports, plans

etc Improves the appearance of the document, making it look more

professional

Scanner Used to input photographs, paper documents etc into the

computer Device uses a light sensors to convert to electronic format

Aims of the Lesson

1. To discuss the features and uses of Reprographics equipment in a company

1. Desktop Publishing

2. Printers (laser, inkjet)

Reprographic Equipment

Desktop Publishing software A program that is used to combine text, graphics

etc, where the user can lay them out on screen and create professional documents

Magazines Newsletters Leaflets

Reprographic Equipment

Inkjet Printer Creates printout by

spraying drops of ink Adv

High quality Inexpensive to buy

Dis Slow High ink costs Smudge

Laser Printer Creates printout using toner

dust Adv

Very fast Print back to back No smudging

Dis Expensive to buy,

particularly colour

Lesson Starter – October 19th

1. List 3 different examples of Reprographic equipment

2. List 2 different examples of printers

3. Give 2 advantages of using a laser printer over an inkjet

Aims of the Lesson

1. Why training is required

2. In house V external copying

Why is Training Required?

1. To meet Health and Safety laws

2. To minimise equipment damage

3. To improve productivity – so he knows how to use it

4. To reduce wastage

In House V External Copying

In House Saves you paying

another company You can complete the

task quickly if it is urgent

Able to complete whilst doing other tasks

External Employees can get on

with other tasks External company may

have better equipment Hold company

accountable