UNCONFIRMED MINUTES - Performance Review...

CHEMICAL PROCESSINGOCTOBER 2011

CONFIRMED MINUTES

CONFIRMED MINUTESOCTOBER 17 - 20, 2011

SHERATON STATION SQUAREPITTSBURGH, PA USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

M ONDAY , OCTOBER 17, 2011

1.0 OPENING COMMENTS-CLOSED

Call to Order / Quorum CheckCode of Conduct, Ethics/Conflict of Interest and Export Control Presentations were reviewed.

The Chemical Processing Task Group (CP) was called to order at 8.00am, 17-Oct-11.

It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

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NAME

CaryMichaelPattyDavidGaryBobJimMichaelTerryChrisKarynLeducLaurentPeterRobert AleckLaurentTroyGregGeraldTommyJohnSergeSusanMihaelaNiNickDawnIsrael

BakerBaumannBerryBurkeCannonCashmanChanColemanCurtlandDavisonDemingDenisDespresDrosteFaticantiFeatherstonGeertsGrimHaatajaHarveyHowlandKoenigLabbeLewisLupuLuuMagnaperaMastinMatelski

COMPANY NAME

The Boeing CompanyThe Boeing Company309MXWBAE Systems Inc.US Air ForceParker AerospaceHoneywell AerospaceThe Boeing CompanyBall Aerospace & Technologies Spirit AeroSystemsGoodrich Bombardier Inc.SafranAirbus AmericasTextron Systems CorporationBell Helicopter TextronSonacaSpirit AeroSystemsBell Helicopter TextronTriumph GroupSpirit AeroSystemsThe Boeing CompanyHeroux-Devtek, IncLockheed Martin Corp.SafranCessna Aircraft CompanyBAE SystemsGoodrichIAI–Israel Aerospace Industries

Vice Chairperson

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TomRajHongliRobertJerkerChadJimJeremyGarryChrisJerryRichardRogerPaulSteveDonZiaShawnDebbieGrzegorz

MorelandNagarajanNiuNixonNordOdellO’SheaPhillipsPickettReillySatchwellShainSellersSlaterStarrStricklandUsmaniVierthalerVogelWryk

Bombardier Aerospace - BelfastGeneral DynamicsGoodrichTriumph Volvo AeroHill Air Force BaseGE AviationCessna AircraftPratt & WhitneyHamilton SundstrandRolls-Royce PLCHawker BeechcraftSpirit AeroSystemsRockwell CollinsHoneywellGeneral DynamicsBAE Systems (MAI)Spirit AeroSystems Inc.TriumphGoodrich Corp.

Chairperson

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

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SiobhanMattLeandroDanielBrucePaulettePhillipLeeEricLarryJohnStephaneJerryRickSteveJimRobertWarrenRachelHocineAdamAlexanderRalphKurtMacDavidBillBenGaryRonSarah

AleknaAkinAparicioBackusBalogaBerthiaumeBrattonBruceCarlsonCarlsonCarpenterChaumeilChinnCraftCrestCummingsCusterDe CuirDeSimoneDjellabDrewDuesEmmettEnderueEsfandiEshlemanFerrisFloresFoxFranklinFuqua

SPS TechnologiesTruelogic CompanyAdvanced Coating TechniquesHar-Conn Chrome Co.Reilly Finishing TechnologiesDiamond Chrome PlatingHohman Plating & Mfg.Robert Stuart Ltd.Esterline Hytek FinishesPPI AerospaceU.S. Chrome Corp.GALION – UITSDiamond Chrome PlatingQuality Plating Co. of TulsaStabile Plating Co. Inc.Metal Finishing CompanyAAA Plating & Inspection Inc.Lisi AerospaceAmerican TinningVerdun Anodizing Inc.Epner Technology Inc.Precision ComponentsReilly Finishing TechnologiesAircraft X-Ray LaboratoriesBowman PlatingThe Young EngineersTechMetalsApplied Aerospace StructuresAnodyne, Inc.ChemResearch Co Inc.Kearfott Corp – Motion Systems

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MichaelBillPhilJessicaEricJamesDavidJeffChristopherTanekaRichardMartin KevenTommieSueKimJonathanMarkJeffJohnJulieRosaIanChrisDavidWilliamJeremyCarlosAngeloMarkSimoneAbdulMichaelDougSteveGregoryKenMichaelJimRobertJuanCindyGuyVickiJaimeTammiDave SteveBrianJohnGregGregVittorioDougDavidMiltSteve

GuthmillerHeeterHilliardHudginsJacklinJankowskiJonesJonesJoyKingKlineKolinkoKudelkaLakesLauerLawrenceLelahLeonardisLoganLopezMahanMartinMcDonaldMcSpaddenMichaudMillerMillerMirandaMonzoMougeyMurphy-FickenworthNathaniNoettiOrantesPaynePennyPhamReathRingerRodenbergRosarioRothSaenzSalzaruloSchonSchubertSerbousekSimacekSmithSmithSmotherman SrSmotherman JrStanaStarzecStatenStevensonStone

Applied Aerospace StructuresSkills Inc.Dynamic Point SolutionsCapps Manufacturing, Inc.F.M. Callahan & Sons Inc.Precise MachiningNex-Tech ProcessingAlloy ProcessingOrbit Industries Inc.Essex CryogenicsX-R-I TestingEatonWestfield ElectroplatingGKN Aerospace NAGKN AerospaceIndy Metal Finishing, Inc.Northstar AerospaceQuality Metal Finishing Corp.Saporito FinishingE.M.E. Inc.Unison Engine ComponentSuperior Plating Co.Robert Stuart Ltd.Quality Plating Co. of TulsaFountain Plating Co.Hohmann Plating & Mfg.Precise MachingAero Chrome PlatingBarnes Aerospace Lansing Div.Techmetals, Inc.Chrome Plus InternationalHi-Tech Metal FinishingMagnetic Inspection LaboratoryAero Chrome PlatingPraxair Surface TechnologiesEmbee Inc.Lisi AerospaceU.S. Chrome Corp.Tech MetCooperative Plating CompanyInduplate, LLCTeam Industrial ServicesHi-Tech Metal FinishingKaman Aerospace Corp.Quality Plating Co. of TulsaLMI Aerospace, Inc.Olympic ScientificEsterline Hytek FinishesPraxair Surface TechnologiesSandvik Special MetalsOzark Mountain TechnologiesOzark Mountain TechnologiesAvcorp IndustriesA.I.D. CompanyEaton AerospaceAnoplate Corp.Saporito Finishing

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AlanMitchJimClaudiaJerryAlisaJim Wilfried

StrubillaTannerTuminelloVargasWahlinWareWareWeber

Reilly Finishing TechnologiesEmbee Inc.Tech MetLMI Aerospace - MexicalliAAA Plating & Inspection Inc.Indy Metal FinishingIndy Metal FinishingPFW Aerospace AG

PRI Staff Present

William Nigel Michael

CalvertCookGraham

2.0 DELEGATION OVERSIGHT – CLOSED

Delegation oversight was reviewed for all delegated Chemical Processing Staff Engineers with data from audits closed between 1-Jun-11 and 30-Sept-11. All currently delegated Chemical Processing Staff Engineers continue to meet the requirements defined in NOP-003. No change was made to delegation status.

The delegation spreadsheets of non-delegated Staff Engineers were also reviewed and were on track to achieve delegation.

3.0 COMPLIANCE WITH VOTING REQUIREMENTS – CLOSED

Compliance with voting requirements was reviewed and it was agreed to send a letter to those people who have not met requirements. In the future, the data will be reviewed prior to the meeting and those who have not met requirements will be contacted. The review of compliance to voting requirements will then be reviewed in the open meeting.

ACTION ITEM: Nigel Cook to get Chair concurrence for those voting members that need to be sent a letter regarding removal of their voting rights. (DUE DATE: 31-Nov-11).

ACTION ITEM: Nigel Cook to review concurrence to voting requirements data two weeks prior to each meeting and get Chair concurrence for those voting members that need to be sent a letter regarding removal of their voting rights. (DUE DATE: Ongoing).

ACTION ITEM: Nigel Cook to move concurrence to voting requirements to the Open Meeting agenda. (DUE DATE: 11-Nov-11).

4.0 AUDITOR OVERSIGHT, SUB-TEAM REPORT OUTS – CLOSED

Team 1 “Auditor Data Review” – Bob Koukol (Lead), Aleck Featherston, Robert Nixon, Nigel Cook.

No new data required at this time.

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Team 2 “On-Site Observation Audits” – Michael Graham (Lead), Zia Usmani, Michaela Lupu, John Koenig, Susan Lewis.

The following proposal for experience and training for Chemical Process Task Group observers was agreed:

Must be an approved CPTG Subscriber Voting (Main or Alternate) Member Must have attended a minimum of 3 Task Group Meetings as an approved Subscriber Voting

(Main or Alternate) Member. Recommend an observation audit with a recommended auditor Must have reviewed at least 10 audit ballots and at least 50 NCRs Must have reviewed the following procedures:

(BOLD=Required, All others=Recommended)o NIP 7-01 “Pre-Audit Process”- limited to section regarding Satellite Audits.o NIP 7-02 “Audit Process” o NIP 7-07 “Export Control”o NOP-001 “Nadcap Operating Procedure”-limited to Section 12 “Code of Ethics”o NOP-002 “General TG Operating Procedure”o NOP-006 “Supplier Advisory”o NOP-007 “Audit Observers”o NOP-008 “Merit”o NOP-009 “Suspension, Withdrawal of Accreditation”o NOP-011 “Audit Failure”o General Nadcap Auditor Handbook- includes requirements for prior to audit,

auditing, etc.o NTGOP-001 “Nadcap Task Group General Operating Procedure”o NTGOP-001 Appendix VIII “ADDITIONAL REQUIREMENTS FOR THE CHEMICAL

PROCESSING TASK GROUP”o CP Audit Handbooko Review the following auditor training presentations located in eAuditNet under <Public

Documents>, <Chemical Processing>, <Oversight Audit Training>:o Writing Clear NCR’so Completion of the Job Trackero Test Failure, Replacement and Retestingo Review CP Auditor Advisories in eAuditNet under “Public Documents”, “Chemical

Processing”.

ACTION ITEM: Michael Graham to add required presentations to eAuditNet and create a proforma for prime observers to complete as evidence of completion of self training. (DUE DATE: 30-Nov-11).

ACTION ITEM: Michael Graham to recommend schedule of observation audits. (DUE DATE: 31-Dec-11).

Team 3 “Remote (Desktop) Review” – Michael Stolze (Lead), Chona Santos, Jim Chan, William Calvert, Karen Deming.

ACTION ITEM: Michael Stolze to work with Team 2 to identify the best methods for review of identified auditors. (DUE DATE: 30-Nov-11).

Auditor Consistency Sub-team

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ACTION ITEM: Michael Stolze to arrange meeting of the three auditor oversight sub-teams to review and track progress. (DUE DATE: 30-Nov-11).

5.0 AUDITOR CONFERENCE REVIEW – CLOSED

Chemical Milling onsite training was cancelled because of conflicting timing with ongoing construction at the designated supplier’s facility. There are still five auditors that are restricted from doing chemical milling audits. The Task Group agreed to remove the restriction by either having the restricted auditors attend one Chemical Milling audit with an unrestricted auditor, or by classroom training

Auditor feedback comments were reviewed as follows: Would prefer less general training, Tips of The Trade was good, Review some technologies (Anodize, DFL, Chrome Plate, Environmentally Friendly Alternatives (e.g. Zinc Nickel), AC 7108 Rev E Scenarios, Auditors to review checklists for improvements, High Hitting and Voided NCRs, Keep each session to one hour, make sessions interactive, more microphones.

ACTION ITEM: Will Calvert to draft proposal for the 2012 Auditor Conference considering the above information and also to contact auditors. Subjects to be finalized and sub-teams assigned at February 2012 meeting (DUE DATE: 30-Jan-12).

A sub-team led by Zia Usmani will propose a new set of questions to add to AC7108 /1 for automatic paint mixing.

Recommend an informational Auditor Training module about automatic paint mixing be developed.

ACTION ITEM: Zia Usmani and Sub-Team to draft proposal to the Task Group at the February 2012 Meeting addressing recommended changes to AC 7108/1 regarding automatic paint mixing as well as recommendations for related training during the October 2012 Auditor Conference. (DUE DATE: 30-Jan-12).

6.0 NUCAP STANDING AGENDA ITEM – CLOSED

There were no outstanding NUCAP items.

7.0 NMC AUDITOR PROFICIENCY - ETCH AND ANODIZE – CLOSED

The Etch assessment was reviewed and some amendments made based on feedback from auditors and primes piloting the assessment. Other questions requiring amendment were highlighted.

The Anodize assessment was not reviewed due to time limitations.

ACTION ITEM: Bob Lizewski/ Etch Sub-Team to review and amend questions. (DUE DATE: 30-Nov-11).

ACTION ITEM: Michael Graham/ Anodize Sub-Team to review and amend questions based on feedback from pilot assessments. (DUE DATE: 30-Nov-11).

8.0 CUSTOMER NOTIFICATION REQUIREMENTS – CLOSED

Customer notification requirements: The Chemical Processing Task Group requires customer notification for any deviation from customer (purchase order/drawing/specification) requirements for which there is no documented approval. This notification must be submitted in writing to all affected customers (who issued the purchase orders) for current or previously processed hardware where the same condition exists(ed). If the responsible prime (design authority) is not the direct customer but is known, notification should also be submitted to a representative of that company.

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Content of customer notification: Acceptable objective evidence of customer notification must include the following:

Evidence of written notification including evidence of receipt (Copy of Read Receipt, Delivery Receipt, Email Reply, Letter Delivery Receipt, etc)

Date of notification Definition of the requirement that was violated Clear and complete detail of the specific violation that occurred (including the timeframe

involved) List of affected customers and primes (including name, title, company and address of

person where the notification was sent)

The requirements for customer notification are to be included in the Staff Engineer Review Guidelines and Staff Engineers are to provide feedback on them in the February meeting.

ACTION ITEM: Nigel Cook to include the agreed wording in the Staff Engineer Review Guidelines. (DUE DATE: 30-Nov-11)

ACTION ITEM: Nigel Cook gain feedback from Chemical Processing Audit Reviewers and report out in the February meeting regarding whether the revised process is working, problems encountered, etc. (DUE DATE: 30-Nov-11)

9.0 JOB AUDIT SELECTION – CLOSED

John Koenig presented the Sub-Teams proposal for job audit selection:

Amend AC7108 to require the auditor to attach the list of supplier declared specifications (specification numbers only) adjacent to the job tracker. (Editorial)

Emphasize to auditors the need to use historic job audits to cover gaps in preference to repeating previous specifications.

Create a Chemical Process Auditor Handbook to capture specific guidance and requirements for auditors.

Replace checklist Job# with component Part# in the job tracker to make it easier to determine if the same part is offered by the supplier for a job audit.

The Task Group agreed to the proposal.

ACTION ITEM: Nigel Cook to create Auditor Handbook, amend The Job Tracker template, and issue an Auditor Advisory. (DUE DATE: 30-Nov -11)

10.0 VCA AUDITS – CLOSED

The following proposal for inclusion in NTGOP-001 App VIII was agreed to:

VCA audits shall only be applied in cases where there are significant issues, or a significant number of issues, for which compliance cannot be adequately assessed via submittal of objective evidence in eAuditNet.

The scope of the VCA Audit shall be restricted to the specific issues that cannot be otherwise verified and shall be defined by the person requesting the VCA.

Subscriber Voting Members need to request a VCA Audit along with the justification and VCA audit scope during the ballot process.

For a VCA Audit to take place there shall be a minimum of two requesting votes and a minimum 3:2 majority.

ACTION ITEM: Michael Graham to update NTGOP-001 Appendix VIII with agreed wording and submit to ballot. (DUE DATE: 30-Nov-11)

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11.0 RESOLUTION BY TASK GROUP – CLOSED

Oversight Audit – Michael Graham reviewed the two NCRs and one Observation (currently identified by the Oversight Auditor) with the Task Group.

ACTION ITEM: Michael Graham to respond to the two oversight audit NCRs and observation. (DUE DATE: TBD)

Audit 139039 - Audit conducted out of quarter due to move and accreditation already extended from 31-Jul-11 to 31-Oct-11. Audit conducted 12-15-Sept-11 resulting in 4 minor findings) TG approval of an additional extension in accreditation is required. The Task Group agreed a 3 month extension.

Audit 140613 – Audit has completed 5 cycles and is still open. The supplier believes their responses are acceptable to close the two NCRs that remain open and have asked the Task Group to review their audit. NCR1 - The Task Group supported the position of the Staff Engineer and Michael Stolze. NCR5 - The Task Group agreed the Supplier is to provide a planning procedure that will ensure all acceptance tests are identified in the traveler with training of relevant planning personnel and a list of all master travelers for paint/dfl and review date or, a system for flagging all travelers to ensure they are reviewed prior to being issued to the shop floor. The audit has already completed five cycles and shall be balloted for failure if the next response does not allow closure of the two open NCRs.

Audit 140860 NCR8 – Nickel plating per QQ-N-290A which states in 4.4.4 that when test specimens are used in lieu of parts they shall be "of the same basis metal equivalent". Equivalent basis metal includes chemical composition, grade, condition and finish of surface prior to plating." The material being process was Beryllium Copper and the test coupon was 110 Copper. This became a finding in the audit. The supplier states that they cannot be expected to have coupons for every single material, temper and surface finish on file for hardware processed. This would be very difficult for many suppliers. It would be of great benefit if the Task Group defined what is meant by equivalent basis metal. The Task Group agreed this is an Engineering Authority decision and should have been picked up in the contract review. Root cause and action to prevent recurrence to be addressed.

Audit 139788 NCR 5 – Supplier identified in their self audit that their chemical milling tank has automatic temperature control for heating but manual control for cooling, this NCR was therefore also identified in their Nadcap audit. Due to the cost and lead time to implement fully automated heating and cooling the effectivity date is May 2012. Staff Engineer, Michael Graham, requests that the Task Group consider accepting their commitment to implement with the condition that they provide the required information by the commitment date (1-May-12). If this information is not provided by the due date, ballot to the TG for potential withdrawal of accreditation. Cost of implementation is £58,000 ($90,000). Audit Reviewer to establish that the supplier’s controls meet AC7108 Rev E requirements and close the NCR based on meeting those.

Audit 138224 – Supplier provided notification that due to Hurricane Irene their facility has been badly damaged and they can no longer process to aerospace specifications. Task Group agreed to withdraw accreditation and for supplier to schedule a new Initial audit when the facility is ready to be audited.

Audit 145067 – The audit and NCR responses were reviewed. Task Group agreed to continue the review process and, assuming the audit does not fail for other reasons, then carry out a VCA audit as soon as possible after the original audit is closed.

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ASTM A967 (Passivation) – a supplier requested the Task Group to advise on the required sample size for testing for ASTM A967. The Task Group agreed that this is a customer issue and the supplier should contact their customer for clarification.

What to do in an etch audit linked to an NDT audit when the auditor identifies a non-sustaining corrective action. Task Group agreed to include the 2nd NCR (corrective action system failure) in the Chemical Process audit and to add a question at the next revision of AC7108/2 to cover it.

ACTION ITEM: Nigel Cook to create Auditor Advisory and to also add a question the AC7108/2 draft to cover this issue (DUE DATE: 31-Dec-11)

Audit 136883 NCR#1 – Issue regarding need to record anodize ramp when the ramp is controlled by a programmed controller. The Task Group agreed that either the ramp is recorded and available or there exists a verified and change controlled program that automatically defines the ramping based on load surface area.

ACTION ITEM: Nigel Cook to create Auditor Advisory, add CAG to AC7108 draft, and to include CAG in Audit handbook to cover this issue (DUE DATE: 31-Dec-11)

Grouping of NCRs – The Task Group reviewed their present guidance for grouping of NCRs and agreed that it was still valid. The guidance is, “An NCR should be about a single business process and responsibility but may contain various examples of where the deviation is identified.”

ACTION ITEM: Nigel Cook to feed back the Task Groups guidance on grouping of NCRs to the Standardization Committee. (DUE DATE: 31-Oct-11)

Task Group Survey – The Summary for the Task Group Survey was reviewed and there was insufficient interest to pursue any of the Chemical Process items identified. Vibro Cleaning, Water Jet Stripping of Coatings, Part Marking, Organic Finishing on Composites/Organometallics, Water-based ceramic deposition for light metals, New magnetic-driven chemistries that allow transitional metal state manipulation.

ACTION ITEM: Nigel Cook to feed back the Task Groups decision to Keith Purnell. (DUE DATE: 31-Oct-11)

AC7108 Rev E – It was agreed that once AC7108 Rev E notification (email sent and available as an approved document on eAuditNet) then a supplier can work to meet its requirements prior to it becoming effective. The Auditor is still required to work to the revision of the checklist that is used in the audit and it is the supplier’s responsibility to request that the audit report reviewer void it.

ACTION ITEM: Nigel Cook to include this guidance in the Staff Engineer Review Guidelines. (DUE DATE: 30-Nov-11)

Reference Incident Report #618 - The Final Onsite Team Report from 13–14-Jul-11 visit was reviewed with the Task Group Primes. This supplier has had their Nadcap certification withdrawn and a Type C advisory issued. The Task Group agreed that the supplier will not be re-audited until all Primes have agreed.

12.0 OPENING COMMENTS/CALL TO ORDER/QUORUM CHECK/INTRO-OPEN

The meeting was called to order by Jerry Satchwell and Quorum established. Introductions were performed. The Meeting Agenda, “Code of Conduct, Ethics/Conflict of Interest and Export Control Presentations were reviewed.

12.1 Approval of February 2011 Meeting Minutes

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The attendee names and company names do not all match. ACTION ITEM: Will Calvert to amend minutes and repost. (DUE DATE: 31-Oct-11)

With the exception of the item above the October 2010 Chemical Processing Task Group Meeting Minutes were approved unanimously as written.

12.2 New Members

Paul French Aerofin Laboratories Ltd SVMAlex French Aerofin Laboratories Ltd ALT/SVMZia Usmani BAE Systems UVM Mihaela Lupu SAFRAN ALT/UVM**Richard Shain Hawker Beechcraft UVMRaj Najarajan Gulfstream Aerospace UVMCraig Bowden BAE Systems ALT/ UVMPhillip Bratton Hohman Plating SVM Michael Coleman The Boeing Company ALT/UVMJeff Logan Sapporito Finishing ALT /SVM**Carlos Miranda Aero Chrome Plating SVMChad Odell Hill Air Force Base UVMChona Santos The Boeing Company ALT/UVMSteve Simacek Hytek Finishes SVM** Form required.

The Task Group approved the changes subject to forms being completed.

ACTION ITEM: Nigel Cook to update voting lists accordingly (DUE DATE: 15-Nov-11)

12.3 SSC METRICS SUB-TEAM

The SSC Metrics Sub-Team requested that supplier voting members be more active in balloting.

12.4 SUCCESSION PLAN

The Task Group agreed to extend the present Chair (Jerry Satchwell), Vice-Chair (Karyn Deming), and NMC representative (David Michaud) by 1 term (2 years). Michael Coleman was also approved by the Task Group as their AQS representative.

ACTION ITEM: Michael Graham to update succession plan (DUE DATE: 30-Nov-11)

ACTION ITEM: Nigel Cook to advise AQS of new Chemical Process representative (DUE DATE: 31-Oct-11)

12.5 MOU WITH FLUIDS

The Fluids Task Group requested an MOU with Chemical Processing regarding the use of the AC7108/1 checklist for dry film lubricant application only. The proposed MOU is the same as the one that already exists with the Coatings Task Group. The Chemical Process Task Group approved the request.

ACTION ITEM: Nigel Cook to obtain the Chemical Processing Task Group Chair signature on the MOU and forward to Keith Purnell (DUE DATE: 15-Nov-11)

13.0 APPROVAL OF FRENCH TRANSLATIONS OF CHECKLISTS - OPEN

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The present status of the following translations was reviewed:

AC7108 Rev D has been translated and is posted in eAuditNet. AC7108 Rev E AC7108/1 Rev A AC7108/1 Rev B AC7108/2 Rev B is in translation and should be completed for the end of July AC7108/3 Rev A has been translated and is presently being reviewed for approval by

Eurocopter. AC7108/4 Rev NC AC7108/5 Rev NC AC7108/5 Rev A (Draft) AC7108/6 Rev NC AC7108/7 Rev NC AC7108/7 Rev NC (Draft) AC7108/7 Rev A

The Audit Handbook has been translated and approved.

14.0 REVIEW NMC METRIC AND RAIL – OPEN

The NMC Metrics, CP RAIL and the new NOP-008 “Supplier Merit” revision were reviewed. There was concern that the inclusion of NCR numbers in the 18 month merit criteria would lead to a drop in the number of Chemical Process suppliers achieving merit.

NOP-008 (Supplier Merit) - From 15-Jan-12, audits exceeding the following number of NCRs will not be permitted to have 18 Months Merit:

Number of NCRs per Total Audit Days:

Audit Days: 1 2 3 4 5Major NCRs: 1 2 3 3 3Total NCRs: 3 6 8 8 8

15.0 IVD PILOT AUDIT REPORT OUT – OPEN

Michael Graham gave a review of the IVD pilot audits. Issues were identified in the IVD Auditor Conference regarding scheduling of job audits due to the duration of the IVD process. Other issues raised were: OCVs to be recorded need to be clearly defined are abrasive blasting and glow discharge always required.

ACTION ITEM: Michael Graham to ballot draft AC 7108/7 incorporating IVD requirements by 5-Jan-12. (DUE DATE: 5-Jan-12)

16.0 AUDIT HANDBOOK UPDATE-OPEN

The Task Group reviewed and approved the October 2011 version of the Audit Handbook as written.

ACTION ITEM: Nigel Cook to upload the approved Audit Handbook to eAuditNet (DUE DATE: 15-Nov-11)

17.0 CHECKLIST REVISION STRATEGIC PLAN – OPEN

Jerry Satchwell presented his plan for revision of the Chemical Process checklists. The Task Group approved the proposal but asked for a 2 week period for comments based on some of the

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questions asked. People should comment to Nigel Cook on where they believe the support processes should be placed in the base checklist or in each relevant supplement (e.g. cleaning, abrasive blasting, ovens, housekeeping, operator maintenance etc). Should α-case removal be in Chemical Milling slash sheet?

ACTION ITEM: Any feedback regarding the checklist revision strategic plan to be provided to Jerry Satchwell and Nigel Cook (DUE DATE: 04-Nov-11)

ACTION ITEM: Jerry Satchwell to provide revised checklist revision strategic plan with more detail in February 2012 meeting (DUE DATE: 20-Feb-12)

SMART CHECKLISTS (CHECKLIST ON DEMAND)

The presentation from the eAuditNet IT team was reviewed and the Task Group agreed that Level L2 would meet the Task Groups requirements. Some concerns were expressed regarding the L3 criteria, such as: How will it affect the supplier’s ability to do a self audit if they do not know what questions will

be asked? If answering a NO causes additional questions to be asked will this create a greater problem of

auditor inconsistency? Does this also mean the auditor is affecting the scope of questions asked?

Does having just some additional questions open up when an NCR is checked assume root cause?

Will there be both a revision controlled document for each checklist and for the mapping document?

Should checklist structure reflect ISO9001/AS9100 structure? Should checklist definitions be consistent with ISO/AS definitions?

ACTION ITEM: Nigel Cook to provide feedback to the eAuditNet IT Team (DUE DATE: 31-Oct-11)

18.0 AC7108 REV. E – RESOLUTION OF BALLOT COMMENTS-OPEN

One comment was received in the NMC ballot regarding maintaining the deleted appendices. It was advised that the Task Group chose to retain the deleted appendices and make reference to them as examples in the Audit Handbook. The checklist is now approved and waiting on a document transition meeting, 16-Nov-11, before it is formally issued. Its effectivity date will be 90 days after it is issued.

A critical change request has been received from Goodrich regarding section 5.4 of the AC7108 checklist. It was agreed to include verbiage 1 in AC7108 as a critical change.

ACTION ITEM: Nigel Cook to include Verbiage 1 (Goodrich) into AC7108 and ballot as a critical change. (DUE DATE: 20-Feb-11)

A request from Honeywell regarding 3.3.1.i.4 was rejected because the separating out of fixturing to its own paragraph would require fixturing to be recorded for all processing steps and not just thermal treatments.

ACTION ITEM: Jim Chan to review Task Group concern regarding proposed change to AC 7108 paragraph 3.3.1.i.4 with Bob Koukol and re-submit if required (DUE DATE: 20-Feb-12)

19.0 AC 7108/1 REV. B – RESOLUTION OF BALLOT COMMENTS -OPEN

There were no comments from the NMC ballot. AC7108/1 will be released simultaneously with AC7108 Rev. E.

20.0 REPORT OUTS – NMC, SSC, P&O, CP-Steering, CP-SAT, Closed Meeting-OPEN

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Report outs were presented by each of the committee representatives.

ACTION ITEM: All TG Members to advise Susan Lewis of any goals they would like considered for 2012 (DUE DATE: 31-Dec-11)

ACTION ITEM: Nigel Cook to create format for feedback on what should/should not be included in Prime audits of Nadcap approved suppliers and send to sub-team for completion (Jim Cummings, Stephane Chaumeil, Mitch Tanner, Michael Noettl, Dave Michaud, Sarah Fuqua, Steve Pain, Gary Fox, Eric Carlson, Debbie Vogel, Cindy Roth) (DUE DATE: 20-Feb-12)

ACTION ITEM: Nigel Cook to include process for escalating non-valid NCRs and Task Group decision on allowance for working to latest approved checklist in the Audit Handbook. (DUE DATE: 20-Feb-12)

ACTION ITEM: Will Calvert to review the list of Auditor Advisories that should be seen by suppliers on eAuditNet, not all applicable advisories can be seen. Also could there be a system for notifying suppliers of relevant Auditor Advisories. (DUE DATE: 30-Nov-11)

21.0 AC7108/5 REVIEW FOR CHECKLIST CRITERIA – OPEN

AC7108/5 was reviewed and agreed to go forward for ballot.

ACTION ITEM: Nigel Cook to ballot AC7108/5 Rev A. (DUE DATE: 20-Feb-12)

22.0 NEW AUDIT SCOPE-OPEN

A document transition meeting is scheduled for the 16-Nov-11 and this will identify the schedule for issuing the new checklists and scope document. Due to the processes in the present scope being broken out into sub-processes (Anodize to CAA, SAA, Hardcoat, CAA Alternatives etc) suppliers will be required to review and amend their scopes once this exercise has been completed.

23.0DEVELOP FEB 2012 AGENDA/ FEEDBACK - OPEN

The agenda for the February 2012 meeting was developed.

Increase in Prime Audits (Jim Cummings & Nigel Cook) – OPEN Elevation of Supplier issues during audit and NCR closure (Nigel Cook) – OPEN Resolution of AC7108 Rev F & AC7108/5 comments (Nigel Cook)- OPEN Strawman proposal to NMC Standardization regarding implementation of approved checklist

requirements prior to effectivity. (Michael Coleman, Jerry Satchwell, Robert Nixon, Will Calvert) - OPEN

Overlap of /1 checklist with other coatings and what other coatings are covered (Karyn Deming, Jim Cummings, Robert Nixon, Bill Miller, Michael/Will) - OPEN

Inclusion of specifications in audit scope if that specification/process has not been done for a period of time (John Koenig, Aleck Featherston, Roger Sellers, Susan Lewis, Cindy Roth, Larry Carlson, Bill Heeter, Bill Ferris, Dave Sebousek, Nigel Cook) - OPEN

Paint Mixing – Automatic paint mixing, guidance on single and multiple component paints, Sermetal W, create checklist amendments and GAG. (Karyn Deming, Robert Nixon, Zia Usmani, Nigel Cook) - OPEN

Auditor Advisory notification to suppliers (Will Calvert) – OPEN Present auditor exam to be reviewed and re-written (Jim Cummings, Nigel Cook) – OPEN Checklist Strategic Plan (Jerry Satchwell, Nigel Cook) 2012 Auditor Conference (Jerry Satchwell, Will Calvert)

Closed – Monday & Tuesday13


CONFIRMED MINUTES

Open – Wednesday, Thursday & (Friday as required)Can Supplier Seminar (AC7108 Rev E) and Closed Meeting be at the same time?Can the region in which a voting member resides be included in the Meeting Handbook?

24.0 EAUDITNET ENHANCEMENT- BALLOTING AND TG WORKSPACE

Shariq Parvez gave a presentation on the new eAuditNet ballot process. It was noticed that not all suppliers had the “Task Group” menu option on eAuditNet.

ACTION ITEM: Nigel Cook to advise eAuditNet team that not all suppliers had the “Task Group” menu option on eAuditNet. Discussion of the issue with Louise Stefanakis suggested that the menu option is only available to voting members. (DUE DATE: 20-Feb-12)

ADJOURNMENT – 20-Oct-11 – Meeting was adjourned at 11:00 a.m. The Supplier Symposium was conducted from 1pm-4p.m.

Minutes Prepared by: William Calvert [email protected] & Nigel Cook [email protected]

PROCESS EXPERT LIST: Electroplating: Serge Labbe, Roger Sellers, Hal Abel Anodize: Robert Nixon, Roger Sellers Conversion Coating: Robert Nixon, Roger Sellers, Hal Abel Etch: Jerry Satchwell Chemical Milling: Karen Deming Paint/Dry Film: Veronique Marcel Electroless Plating: Jim Chan Titanium Processing: Ramalingam Muralikrishnan Brush Plating: Bob Koukol Surface Prep for Metal Bond: Michael Stolze, Aleck Featherston Electropolish: Jim Chan Passivation: Bob Koukol

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision:

Who is responsible: Due date:

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mailto:[email protected]

mailto:[email protected]


CONFIRMED MINUTES

Staff Engineer Review Guidelines

Nigel Cook 30-Nov-11

Amend The Job Tracker template

Nigel Cook 30-Nov-11

NTGOP-001 Appendix VIII

Michael Graham 30-Nov-11

Update Succession Plan Michael Graham 30-Nov-11

Update Voting Lists Nigel Cook 15-Dec-11

AC7102/2 draft of next revision- add question

Nigel Cook 31-Dec-11

CAG to AC7108 Draft and Audit Handbook

Nigel Cook 31-Dec-11

Include verbiage 1 into AC7108 for balloting

Nigel Cook 20-Feb-12

Non-Valid NCRs and TG Decision in Audit Handbook

Nigel Cook 20-Feb-12

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UNCONFIRMED MINUTES - Performance Review...

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