UNC FIT Business Process Improvements UNC Financial Systems Conference April 16, 2012.

UNC FITBusiness Process

Improvements

UNC Financial Systems Conference

April 16, 2012

BACKGROUND AND PURPOSE

Gwen Canady

UNC FIT Project Management Officer

UNC FIT: Business Process Improvements


Business Process Improvements: UNC FIT Approach

► Risk Assessment

► Business Process Standards

► Key Performance Metrics


► Internal Control Assessments

► Compliance and Monitoring

► Collaboration with OSC and OSA

2012 CAMPUS MONITORING VISITS


Lynne Sanders

Associate Vice President for Finance

Cliff Flood

Capital Assets Process Lead

Autumn Carpenter

Student Accounts Process Lead


Existing Process Areas► General Accounting► Contracts & Grants► Financial Aid

New Process Areas► Capital Assets► Student Accounts


Summary of Observations – General Accounting

► General Observations and Issues Identified

► KPI Reporting


Summary of Observations – Contracts and Grants


► KPI Reporting


Summary of Observations – Financial Aid


► KPI Reporting


Summary of Observations – Capital Assets

► General Observations

► Issues Identified

► KPI Reporting

► New Initiatives


Summary of Observations – Student Accounts► General Observations

► Issues Identified Interest and late payment penalties Student and Parent Plus Borrower authorization procedures Banner and People Soft access reviews. Statement of Public Support

► KPI reporting

► Student Accounts FIT team follow up items Examples: Collections to AG’s office, SEDCA- OSBM File Transfer


Opportunities Identified for System-Wide Improvements► Partnership with Attorney General’s Office Portal / Integration Efficiencies

Consistency of Collection Referrals

► Partnership with Office of State Budget and Management

Set-off Debt Policy & File Sharing

► Partnership with Office of State Auditor

Fully Depreciated Assets Guidance

► UNC Tax Guidance► Other Possibilities

QUESTIONS


Gwen Canady

UNC FIT Project Management Officer

[email protected]

Lynne Sanders

Associate Vice President for Finance

[email protected]

Cliff Flood

Capital Assets Process Lead

[email protected]

Autumn Carpenter

Student Accounts Process Lead

[email protected]

Contact Information

UNC FIT Business Process Improvements UNC Financial Systems Conference April 16, 2012.

Documents

Transcript of UNC FIT Business Process Improvements UNC Financial Systems Conference April 16, 2012.