UF Planning, Design & Construction A Division of the University of Florida Business Affairs
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Transcript of UF Planning, Design & Construction A Division of the University of Florida Business Affairs
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UF Planning, Design & Construction
A Division of the University of Florida Business Affairs
April 3, 2014
2014 Annual Campus Continuing Services for Minor Projects
Selection of Construction Managers
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Welcome, Intro, Purpose
UF PDC Overview Presentation
Selection Committee Introductions
Process ReviewDocuments Review
Open Discussion
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IntroductionsMILES ALBERTSON, Director
Major Projects & Special ProgramsADAM BOUDREAUX, Assistant Director
Institute of Food & Agricultural SciencesMARK HILL, Director
Housing & Residence Education Facilities ManagementHAROLD BARRAND, Director
Minor Projects/University ArchitectGREGG CLARKE, Director of Operations
Physical Plant Division
Mercedes Bongiovanni, Purchasing ServicesBrian Barton, University Athletic AssociationJohn Madey, Computing & Network Services
Faylene Welcome, UF Small Business & Vendor Diversity
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Projects (2012-2014)
$320,000,000 in major projects
PD&C: 400 minor projects totaling $61 mil
IFAS: 103 minor projects totaling $16 mil
Housing & ResEd: 75 projects totaling $45 mil
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Current Projects• Dental Science Bldg. AHU/Roofing
Replacement• Communicore Basm’t Fire Code/Mechanical
Renovations• Wilmot Gardens Greenhouse• Vet Med Equine Performance Complex• Parking Garage Lighting Replacement• Pharmacy Jax Teaching Renovation
• Wauburg North Cypress Lodge• Norman Hall Renovations• Smathers Library Renovations• Sid Martin Biotech Mechanical Ren.• McCarty A Roof Replacement• HSC Ophthalmology Renovations• Veterinary Medicine Equine Arena• Veterinary Medicine Admin Suite• St. Augustine Rehabilitations• Weimer Hall Library Renovation• Matherly Hall English Language
Inst.
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PDC Website, Processes, Contracts,
Standards
Great place for new firms to begin learning about us
UF-specific GT&C and non-tech specs (including
LEED, Cx)
Contracts are prescriptive and process-oriented, not
just a legal document to address problems …
tailored to project
All Policies are listed here (Project Management
Guides)
Design & Construction Standards
Sharepoint …
www.facilities.ufl.edu
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UF Project Funding• DSOs – UAA, Housing, Business Services,
UFF Cash from revenue generation (sports venues,
e.g.)
Bonds repaid with fees (parking garages, dorms)
Private loans with debt service covered by
revenue streams
• Colleges and Departments PECO – pure State monies from utility taxes
Private Donor monies
CITF – monies from student fees
State & Federal Grants, Sponsored Research
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Getting a Foot In The Door
• Hard Bid registration through Division
of Purchasing and advertisements
• “Minor-Minor” contracts under $200k
• Minor project continuing services
contracts (more on that later)
• Business Affairs Mentor/Protégé
program
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Annual Selection at UFCONTINUING SERVICES
CONTRACTS• Primary means for Design/Construction/Cx of Minor Projects
• $122M in Minor Projects, 2012-2013, for E&G, HSC, IFAS, Housing
• Reciprocal use with other State entities
• Selection in Spring 2014 for one year plus two one-year renewals
(10) Const. Managers (incl. 2 Small Bus. & 2 Small Emerging Bus.)(8) Architects (incl. 2 Small Bus. & 1 Small Emerging Bus.)
(2) Architect Planners(8) MEPFP Engineers (incl. 2 Small Bus. & 1 Small Emerging Bus.)
(3) Civil Engineers(3) Environmental Engineers
(3) Landscape Architects(2) Surveyors
(2) Structural Engineers(2) Commissioning Consultants
(2) High-Voltage Electrical Engineers
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Annual Continuing Contracts Selection
Process at UF(A/E, CM, Surveyor, Cx)
• Two-step, qualifications-based process• Committee structure provides balance• Emphasis is on team of proposed
individuals• Typical criteria:
– proposed staffing– building type experience– UF or other higher education experience– methodology & approach to multiple
aspects
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Annual Selection at UF
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Annual Selection at UFSchedule
• Advertise in FAW and FP&C Website (30 days) March 5, 2014
• Non-mandatory preproposal meeting (s) April 3• Questions tendered in writing (e.mail sufficient) by 5:00 pm on
Friday, April 4, 2014, will be answered by addendum by 5:00 pm on Monday, April 7, 2014.
• Receipt of proposals April 10• Review leading to shortlist Apr 10 –
May 4• Shortlist meeting (235 Stadium) May 5• Issuance of Supplemental Fact Sheet May 7• Interviews (including selection recommendations) May 19 –
May 23• (235 Stadium, 8am – 5pm daily)• Contracts reviews and signature process May 27 –
July 1
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Annual Selection at UFPROPOSAL TIPS & SUGGESTIONS
• Tailor to UF and to the questions asked in the QS
Instructions
• Due diligence, homework, project type review, etc.
• Cover letter explaining benefits of selecting your firm
• Highlight staff/team experience, not just firms’
• Pay attention to 5 most relevant projects
• Legible, complete, accurate information
• Include before & after photos for renovation projects
• Contact PM re: questions … but only after reading
instructions
• Do not contact user group, other selection committee
members
• Proofread / QC and sign proposals!
• Don’t contact PM looking for results
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Annual Selection at UFPROPOSAL DOCUMENTATION
• FAW Advertisement• CM Fact Sheet
• CMQS Instructions• CMQS 0• CMQS 2
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Annual Selection at UFINTERVIEW TIPS &
SUGGESTIONS• Follow instructions … prescriptive and timed for a
reason
• Recognize project-specific factors & requirements
• Don’t bring non-participants … but don’t omit key
players
• Utilize time efficiently
• Utilize appropriate technology to demonstrate your
capabilities
• No team member substitutions w/o prior written notice
• Don’t let 1-2 people dominate … we want to hear from
team
• Answer questions honestly
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Questions?
www.facilities.ufl.edu