Trestle Block Booker Hire Pack

Introduction to hiring a space at Introduction to hiring a space at Introduction to hiring a space at Introduction to hiring a space at Trestle for your classes/workshopsTrestle for your classes/workshopsTrestle for your classes/workshopsTrestle for your classes/workshops We know how important it is to find the right place to hold your classes and with

our theatrical experience in our unique building (a former chapel) we believe we have something unusual to offer.

We are proud of our very individual and intimate venue that we believe is possibly one of the most imaginative places to teach, learn and create.

The spaces we offer:

The TheatreThe TheatreThe TheatreThe Theatre – a perfect place to hold classes for large groups of people.

TTTThe Apexhe Apexhe Apexhe Apex – a stunning space flooded with natural light suitable for smaller groups of people.

The StudioThe StudioThe StudioThe Studio – ideal for dance classes, children’s classes and physical workshops.

For prices and full details please return the enclosed forms to:

Clare WinterClare WinterClare WinterClare Winter

Finance and Venue Manager

Email: [email protected]

Trestle Arts Base, Russet Drive, St Albans, Herts AL4 0JQ Tel: 01727 850950Tel: 01727 850950Tel: 01727 850950Tel: 01727 850950

Please accept a warm welcome from all here at Trestle and a thank you for Please accept a warm welcome from all here at Trestle and a thank you for Please accept a warm welcome from all here at Trestle and a thank you for Please accept a warm welcome from all here at Trestle and a thank you for

taking the time to read what we have to offer in this, classes and workshops taking the time to read what we have to offer in this, classes and workshops taking the time to read what we have to offer in this, classes and workshops taking the time to read what we have to offer in this, classes and workshops

Hire Pack.Hire Pack.Hire Pack.Hire Pack.

What makes Trestle Arts Base unique as a place to hold your class is a beautiful

building with its stunning contemporary interior. We believe that creativity is only

limited by our imaginations and, with our extensive theatrical experience, we feel

Trestle is an ideal choice for you to create a setting that reflects your own taste and

personality.

Included in this pack you will find:

• Your introduction to hiring for your class/workshop at Trestle

• Specifications

• Frequently Asked Questions

• Terms and Conditions of Hire

• Map and Directions

• Hire Enquiry Form

We look forward to welcoming you to Trestle.

Clare Winter

Finance andFinance andFinance andFinance and Venue ManagerVenue ManagerVenue ManagerVenue Manager

[email protected]

01727 850 950

Specifications & PricesSpecifications & PricesSpecifications & PricesSpecifications & Prices

The TheatreThe TheatreThe TheatreThe Theatre

Dimensions: Length – 13.5m, Width - 13.5m, Height – 5m

Capacity: 80 participants seated

Up to 125 guests in other layouts

Cost: £30 per hour, when booking eight or more consecutive sessionsCost: £30 per hour, when booking eight or more consecutive sessionsCost: £30 per hour, when booking eight or more consecutive sessionsCost: £30 per hour, when booking eight or more consecutive sessions

The ApexThe ApexThe ApexThe Apex

Dimensions: Length – 7.1m, Width – 4.9m, Height - variable

Capacity: 40 people seated/free standing


The StudioThe StudioThe StudioThe Studio

Dimensions: Length – 7.7m, Width - 6.93m, Height – 2.6m

Capacity: 20 people.


NB All prices are subject to VAT at the prevailing rate at time of your evenNB All prices are subject to VAT at the prevailing rate at time of your evenNB All prices are subject to VAT at the prevailing rate at time of your evenNB All prices are subject to VAT at the prevailing rate at time of your even

If you want to book an individual session, please download our

One Off Class Hire PackOne Off Class Hire PackOne Off Class Hire PackOne Off Class Hire Pack

Frequently asked quesFrequently asked quesFrequently asked quesFrequently asked questionstionstionstions Question:Question:Question:Question: How many sessions constitute a block booking?

Answer:Answer:Answer:Answer: We usually ask that you book 10 consecutive sessions (with a break for

school holidays where necessary), but will apply the block booker rate for 8 or more consecutive sessions.

QuestionQuestionQuestionQuestion:::: Is there free on site car parking at Trestle? Answer:Answer:Answer:Answer: Yes for 30 vehicles.

Question:Question:Question:Question: How much notice do you need to ensure I get the date/s I want?

Answer:Answer:Answer:Answer: As much as possible. The earlier you can book the more likely you are to get the date and times you want.

Question: Question: Question: Question: Do you offer catering facilities?

Answer: Answer: Answer: Answer: Yes. Our Gallery Café is open Monday-Friday 9.30am-5.30pm and 9.30am-3pm on Saturdays. It is possible to open outside of these hours at an extra charge.

Question: Question: Question: Question: How do I pay?

Answer:Answer:Answer:Answer: We take block bookings to coincide with school term dates although you

can choose which dates suit you. Payment for the booking is due in advance,

however payments can be made in 2 instalments. You can pay by cheque or credit/debit card.

Question: Question: Question: Question: What does the fee include?

Answer:Answer:Answer:Answer: The price you are charged is for the hire of your chosen space plus appropriate staffing for the building.

Question:Question:Question:Question: Are there any other extras?

Answer:Answer:Answer:Answer: You may well be charged a ‘room set up’ fee if we need prepare anything in advance of your arrival (Setting up furniture etc).

Question:Question:Question:Question: Will my class be advertised at Trestle?

Answer:Answer:Answer:Answer: All of our block bookers appear on Trestles website, with a link to their own website or contact details. We also have a leaflet display in our foyer.

QuestiQuestiQuestiQuestion:on:on:on: Do I need to provide any documentation?

Answer:Answer:Answer:Answer: We request you supply us with a copy of your public liability insurance and CRB check information if you are working with under 18’s.

What happens next?What happens next?What happens next?What happens next?

We will send out a quote to you if this has not already been discussed. Once a quote

figure has been decided we will exchange contracts. Please note that on exchange

of contracts a deposit of 30% of the total hire fee is required for which you will be

invoiced.

Application for Hire Application for Hire Application for Hire Application for Hire –––– Weekly Classes/WorkshWeekly Classes/WorkshWeekly Classes/WorkshWeekly Classes/Workshopsopsopsops

Name of Hirer

Address

Email address

Telephone no. Day Eve

Name of

Class/Workshop

Who is your class

for? (children, adults,

mixed)

Technical/set up

requirements

Times and dates requiredTimes and dates requiredTimes and dates requiredTimes and dates required

Start Date: (Week

One)

Week Seven:

Week Two: Week Eight:

Week Three: Week Nine:

Week Four: Week Ten:

Week Five: Week Eleven:

Week Six: Week Twelve:

Additional Date: Additional Date:

Additional Date: Additional Date:

Room set up time: Arrival of

participants time:

End time: Room clear up

time:

Trestle Terms Trestle Terms Trestle Terms Trestle Terms &&&& Conditions of HireConditions of HireConditions of HireConditions of Hire

CateringCateringCateringCatering – If you require catering for your event, it must either be provided

by Trestle or another professional catering company. If an external catering

company is used, Trestle charges a fee of 10% of the total room hire cost. Copies of

Food Hygiene and Insurance certificates are required from external caterers. If you

have chosen a Trestle catering option, numbers must be confirmed 14 days prior to

your hire date.

PaymentPaymentPaymentPayment – must be made in full on receipt of an invoice. We accept credit/debit

cards and cheques. Cheques should be made payable to: Trestle Theatre Co Ltd. The

User agrees to pay Value Added Tax at the current rate.

Data ProtectionData ProtectionData ProtectionData Protection – Trestle Theatre Company is registered as a Data Controller with

the Data Protection Registrar. Data will be shared with visiting companies if they

are registered as a Data Controller with the Data Protection Registrar and handle

the data in accordance with the terms of the Data Protection Act (1998). All data

supplied to Trestle Arts Base from patrons purchasing tickets to productions will be

handled in accordance with the terms of the Data Protection Act (1998).

Cancellation PolicyCancellation PolicyCancellation PolicyCancellation Policy – Cancellation of the booking is required in writing. Trestle

will retain 30% of the booking fee if the booking is cancelled before 28 days of the

date of the hire. If a cancellation is made less than 28 days prior to the hire date

there will be no refund.

PremisesPremisesPremisesPremises – The User is, during the hire period, responsible for the supervision of

the hired space, the fabric and the contents, their care, safety from damage or

change, and the behaviour of all people using the premises; including proper

supervision of car-parking arrangements to avoid obstruction of the highway.

The User must not use the premises for any purpose other than described in this

agreement, and must not sub-let or allow the premises to be used in any unlawful

practice. Smoking is not permitted anywhere inside Trestle Arts Base. Animals

excluding “seeing and hearing” guide dogs are not permitted inside Trestle Arts

Base. At the end of the hire period, the User must leave the premises and surrounds

in a clean and tidy condition, and replace any contents temporarily removed from

their usual position. If any damage to the fabric of the building is sustained, full

costs, after investigation, will be re-charged to the hirer as well as any deep

cleaning costs in the case of wine spillage on carpets or any excessive dirt left on

walls or floors.

Opening HoursOpening HoursOpening HoursOpening Hours – The premises cannot be used for public entertainment except

between the hours 8.30am to 12.00 midnight 7 days per week. Our normal office

hours are 9.30am – 5.30pm.

Regulations and LicencesRegulations and LicencesRegulations and LicencesRegulations and Licences – The User must comply with all conditions and

regulations by the Fire Authority, Local Authority, the Local Magistrate’s Court or

otherwise. The User must comply with the Health and Safety at Work Act 1974.

The User must supply one chaperone for every 10 children under 16, and ensure

that any children under eight (8) years of age comply with the provisions of the

Children Act 1989 and that only fit and proper persons have access to the children.

The User is responsible for any permissions and fees due to the Performing Rights

Society, the MCPS or other.

The User must not exceed the maximum number of persons agreed for this hire,

without prior written permission from Trestle Theatre Company, which may be

withheld due to Fire Regulations.

The User must keep a register of all their personnel within the building.

The User must ensure that all personnel are fully instructed in fire and emergency

evacuation procedures. This is in accordance with the Public Entertainments

Licence issued under the Local Government (Miscellaneous Provisions) Act

1982/Stage Play Licence under the Theatres Act 1968.

Additional Equipment – All electrical equipment to be brought into Trestle Arts

Base must be maintained and operated in accordance with the Electricity at Work

Regulations 1989, and no equipment must be used without prior agreement by

Trestle Theatre Company.

All use of set, props, and special effects must be agreed and approved by Trestle

Theatre Company’s Technical Manager before the commencement of the hire.

Anyone wishing to film or record and event may do so only by prior arrangement

with Trestle Theatre Company.

Insurance – The User is responsible for the insurance of its own personnel and

property against all risks and fully indemnify Trestle Theatre Company against all

costs, claims and demands in respect of personal injury or damage to, or loss of,

property and any financial or economic loss resulting from anything done or

omitted by the User. Neither party must do anything on the premises whereby the

insurance policy of the other may be invalidated or which may cause an increased

premium to become payable.

Force Majeure – If by reason of any strike, lockout, war, fire, epidemic, riot, natural

calamity, national mourning, order of government or local authority, act of God, or

other cause beyond the control of either party, the hire is cancelled, the agreement

will be null and void, and no claim will be made by either party against the other.

Map and DirectionsMap and DirectionsMap and DirectionsMap and Directions

By Car:By Car:By Car:By Car: Trestle Arts Base is a ten minute drive from St Albans City Centre, signposted from

the A1081 and A1057, and 10 minutes from junction 22 of m25

By Train:By Train:By Train:By Train: Trestle Arts Base is 2 miles from St Albans City Station and can be accessed by taxi

or bus.

By Bus:By Bus:By Bus:By Bus: Take the S1/S2 Uno bus from St Albans City Centre or Stop B at St Albans City

Station, alighting at the second stop on Drakes Drive. Alternatively take the 655 Uno bus

between Hatfield and Borehamwood or the S7 Uno bus, alighting at Ashley Road or Hill End

Lane.

ByByByBy TaxiTaxiTaxiTaxi

(Approximately £6 from St Albans City Station)

GoldlineGoldlineGoldlineGoldline Taxi:Taxi:Taxi:Taxi: 01727 833333 / AbbeyAbbeyAbbeyAbbey AAAA StarStarStarStar Taxi:Taxi:Taxi:Taxi: 01727 855555

Trestle Block Booker Hire Pack

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